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Design Coordinator | Major Projects | £40k-£50k Location: West London (Site-based) Salary: £40,000 – £50,000 Sector: High-Tech Design & Build | Data, Defence & Energy Job Type: Permanent, Full-time Launch Your Career on Mission-Critical Projects Join a dynamic design an

Description JOB TITLE:Quotationand Operations Coordinator LOCATIONS:HybridLondon FireMobile Heathrow officeand Work from Home SHIFT PATTERN:Mon-Fri 40 hours per week SALARY:Competitive If you require any additional support or adjustments during the recruitment process please dont hesitate to contact our Recruitment Department at Were here to help! ROLE OVERVIEW AND PURPOSE The successful candidate will play a pivotal role in managing and processing remedial and reactive quotations. This includes following up on quotations raised by the Planned Preventative Maintenance (PPM) team preparing new quotations and ensuring contractor Risk Assessments and Method Statements (RAMS) are uploaded and saved in compliance with CDM regulations. They will also handle cost referrals for works exceeding the comprehensive threshold raise purchase orders for approved works and oversee the administration of these tasks through to completion including assisting with the billing process. The candidate mustdemonstratethe ability to manage their workload effectively resolve day-to-day financial and operational challenges and ensure that quotes are completed within the required Key Performance Indicator (KPI)timeframes. Additionalresponsibilities include preparing and presenting contract data for client meetings taking minutes during these meetings and collaborating with Facilities Managers (FMs) and Quantity Surveying (QS) teams to resolve quote-related issues. Unresolved matters will be escalated to the candidates line manager. The role requires fostering strong customer relationships particularly with the London Fire Brigade team and providing support as directed by the line manager. For higher-level quoted works the candidate will prepare CDM files and associated administration before transitioning these projects to a technically qualified supervisor for delivery. KEY RESPONSIBILITIES • Prepare detailed quotations aligned with the contract schedule of rates including labor and material breakdowns., • Ensure RAMS aresubmittedto clients and supervisors for review prior to site attendance., • Manage WorksInProgress (WIP) efficiently and coordinate with the ABM Finance team., • Prepare cost referrals for billing and invoicing completed work orders., • Issue purchase orders to subcontractors for remedial and reactive work orders as well as quotations., • Assign and coordinate subcontractor attendance ensuring confirmation of site visits., • Update and maintain IBMS/portals with job progress information until completion., • Compile data and prepare presentation materials for monthly client meetings., • Proficiencyin preparing quotations., • Strong understanding of Health & Safety protocols and CDM regulations for Principal Contractors., • Competence in minute-taking., • Advanced IT skills including MS Office Suite (Excel PowerPoint)., • Experience with CAFM systems., • Excellent communication skills with a client-facing approach., • Previousexperience working within Fire Stations., • Familiarity with SFG 20 maintenance standards. Benefits Were proud to offer a great range of benefits including: • 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home, • Mental Health support and Life Event Counseling, • Get Fit Programme, • Financial and legal support, • Cycle to work scheme, • Access Perks at Work our innovative employee app where you can find:, • Perks: discounts gift cards cashback and exclusive offers, • Life: Search for resources and tools on topics ranging from family and life to health money and work About ABM: ABM (NYSE: ABM) is one of the worlds largest providers of integrated facility engineering and infrastructure solutions. Every day over 100000 team members deliver essential services that make spaces cleaner safer and efficient enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate aviation mission critical and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter more connected spaces ABM is investing in the future to meet evolving challenges and build a healthier thriving world. ABM: Driving possibility together. For more information visit. ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age disability gender reassignment sex marriage and civil partnership status pregnancy and maternity status race religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme. Required Experience: IC Key Skills Six Sigma,Lean,Management Experience,Process Improvement,Microsoft Outlook,Analysis Skills,Warehouse Management System,Operations Management,Kaizen,Leadership Experience,Supervising Experience,Retail Management Employment Type : Full-Time Experience: years Vacancy: 1

Our client is currently seeking an Import Coordinator to work at Heathrow office. The company offers services for Air Sea and Road freight both Imports and Exports as well as LCL Ocean freight shipments. Purpose of the role: As an Import Coordinator you will be responsible for managing the inbound shipment process ensuring timely customs clearance managing vendor relations overseeing compliance with international shipping regulations and liaising with customers for the final delivery of cargo. You will also handle invoicing and billing for services rendered playing a crucial role in ensuring smooth and efficient import operations. Duties will include: Oversee and manage the import process for shipments ensuring timely and efficient handling. Coordinate with suppliers carriers and customs brokers to ensure proper clearance and delivery. Prepare and review import documentation including commercial invoices packing lists bills of lading and certificates of origin. Ensure compliance with all customs regulations and international trade laws. Maintain up-to-date knowledge of customs requirements and tariff codes. Communicate effectively with customers to arrange the final delivery of cargo and resolve any issues related to shipment. Manage the invoicing process including preparing and sending invoices to customers tracking payments and handling any billing-related inquiries. Track shipments and ensure they are delivered on time and within budget. Liaise with finance and accounting teams regarding invoicing and payment processes. Handle the preparation and submission of customs declarations and other necessary documentation. Collaborate with internal teams (e.g. customer service warehouse transport) to ensure smooth coordination of import activities. Provide status updates to customers and internal teams regarding cargo movements and delivery timelines. Experience required: Previous experience in freight forwarding or import/export operations Strong knowledge of import/export documentation and customs procedures. Proficiency in shipping software and Microsoft Office Suite. Excellent communication and organizational skills. Ability to work under pressure and manage multiple tasks simultaneously. Strong attention to detail and problem-solving abilities. Knowledge of international trade laws and regulations is highly desirable. Experience in invoicing and customer billing processes. Ability to work in a fast-paced and dynamic environment. Competitive salary to 35k and company benefits. Opportunities for career growth and development. Collaborative and supportive team environment. Required Skills: Experience required: Previous experience in freight forwarding or import/export operations Strong knowledge of import/export documentation and customs procedures. Proficiency in shipping software and Microsoft Office Suite. Excellent communication and organizational skills. Ability to work under pressure and manage multiple tasks simultaneously. Strong attention to detail and problem-solving abilities. Knowledge of international trade laws and regulations is highly desirable. Experience in invoicing and customer billing processes. Ability to work in a fast-paced and dynamic environment. Key Skills Children Activity,Google Analytics,General Insurance,API,Data Warehousing,Administration Support Employment Type : Full Time Experience: years Vacancy: 1 Monthly Salary Salary: 30 - 35000