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The Role "Chief of Staff" - Single Private Family Office London start-up - experience must be from a Family Office background) Due to current high volumes of applications, please can we ask you to not apply for this job unless you have specific and recent experience as a “Chief of Staff” in a Family Office. This is not a COO role. Martis Search are representing a Mayfair based Family Office to hire a permanent senior “Chief of Staff.” The role reports into their “Principal” and requires a senior and “strategic” “Chief of Staff” to join their business. The purpose of the role is to support the Principal in managing personal household operations across the UK and their global homes. This is a pivotal role that requires a proactive problem-solver with exceptional communication skills, a hard worker willing to travel and able to coordinate diverse teams, and optimise day-to-day operations. This is a hugely demanding role, with global responsibilities. You will be managing various small teams employed by the Principal in the UK and other global locations. You will have a permanent EA to support you for any smaller administrative type tasks. In addition, our client will be demanding and although the role is formally working London hours, it requires a “24:7” type attitude and you could be on call any time from the Principal, or the wider team in the UK and other locations. This is an exciting Family Office “start-up”, so the environment is new and is less structured. This means you will be responsible for creating processes and managing project for the Principal. Our client is looking for someone who is of graduate calibre, has been a “Chief of Staff”, or “Head of Office Management”, within a Family Office, or boutique Wealth Manager, with a minimum of x 10-years in this type of role. In addition, our client is looking for a stable CV, with a solid number of years in each company. Operational Oversight: Coordinate and streamline operations across the UK and other global locations, ensuring seamless collaboration between teams Manage high-level priorities and ensure timely execution of critical household matters Oversee reporting lines for personal assistants, housekeepers, security, and other key staff, ensuring efficient delegation and accountability and with key 3rd party contractors Partner with and help coordinate with the property and art asset management teams to ensure effective management and maintenance of properties and art ensuring spend is tracked and approvals managed Collaborate with the payments team to ensure timely payment of invoices related to the Principal's personal expenditure Communication and Coordination: Foster clear, effective communication across all levels of the household operations Act as the key communication point of contact for the Principal across all affairs Prepare simple and digestible summaries, briefings, and updates for the Principal to facilitate informed decision-making Project and Task Management: Oversee household projects, managing timelines, budgets, and deliverables to ensure successful outcomes. Monitor progress on initiatives, identify potential issues, and implement solutions. Drive efficiency through the implementation of best practices and innovative tools. Drive strategic thinking on how to improve the effectiveness and efficiency of the Principal's household operations Family administration and ad-hoc requests, including working with concierge services. Team Leadership: Support the Principal in managing and developing the team, including recruitment, onboarding, and performance management for all personal household staff (security, housekeepers, PA’s, etc) Mentor and guide team members, fostering a culture of accountability and excellence Travel and Logistics: Oversee coordination of travel plans, schedules, and logistics for the Principal and family supported extensively by PAs Oversee arrangements related to multiple residences, ensuring smooth operations and high service standards Confidentiality and Professionalism: Maintain the highest standards of discretion and professionalism in handling sensitive personal and business matters The Successful Candidate: • Proven experience in a senior operational or strategic role, such as Chief of Staff, Operations, Private Office Manager, or similar, • Exceptional organisational and project management skills, with the ability to juggle multiple priorities, • Strong financial literacy and understanding of budgets, forecasts, and ROI-driven decision-making, • Outstanding interpersonal and communication skills, with a proven ability to manage diverse stakeholders., • Experience working in high-pressure, fast-paced environments, with a proactive and solution-oriented mindset, • Familiarity with family Offices, luxury property management, Art is highly desirable, • Tech-savvy with a strong interest in leveraging the latest tools and technologies to improve operations, • Ability to work independently, demonstrate sound judgment, and anticipate the Principal’s needs, • Hard working with ability to travel with short notice with the Principal Salary: Between £100 k pa - £150 k pa dependent upon experience plus discretionary annual bonus, healthcare, pension etc.

Executive Assistant to Senior Partner & CIO Boutique Asset Management Firm & Family Office – West End Competitive Salary A highly regarded boutique asset management firm & family office based in the West End, is seeking an exceptional Executive Assistant to provide seamless support to the Senior Partner (Principal) and Chief Investment Officer (CIO). This permanent role offers the opportunity to join their well-established team in a fast-paced, discreet, and highly collaborative environment. Working in close partnership with the Senior Family Office Executive (SFOE) who oversees the Secretariat team, you will jointly ensure seamless, right-hand support to the Principal in all facets of his business and personal life with absolute discretion. This role requires constant collaboration with the SFOE, open communication, and a constructive, ego-free team culture. You will also be the principal point of contact for EA support to the CIO, managing all diary, travel, meetings and administration, although you have the broader support of the Secretariat team across all these responsibilities. Key Responsibilities: • Proactively manage complex diaries for the Senior Partner, CIO, CFO and selected board members, • Co-ordinate multi-leg, international travel – both business and personal, • Maintaining and organise inboxes, contact databases and confidential records through Outlook, external CRM systems and password management tools., • Draft, review and edit correspondence on behalf of the Senior Partner, • Take live and recorded dictation, producing accurate transcripts, • Prepare documents, reports and presentations; take concise and actionable notes during fast-paced meetings, • Maintain investment records and transactions, liaising with private banking teams to execute instructions, • Support the Senior Partner’s professional, political and charitable interests, • Liaise with household staff, the Principal’s wife’s part-time PA, and service providers to coordinate personal arrangements, • Provide logistical support to the Principal’s and CIO’s school aged and adult children, including scheduling and travel planning, • Oversee domestic logistics for the CIO, • Organise and manage private events and engagements such as group theatre/concert/festival outings, restaurant bookings and shoots Essential Requirements: • Significant experience supporting at C-Suite level within a family office or boutique corporate environment, • Exceptional organisational skills with the ability to prioritise and manage multiple tasks under pressure, • Highly numerate with strong attention to detail, • Excellent written communication skills, with flawless grammar and spelling, • Proficient in rapid, accurate typing (80+ WPM preferred), • IT literate across Microsoft Office Suite, CRM systems and related tools, • Proved discretion, professionalism, and ability to handle sensitive, confidential information, • Calm, confident, and solutions-focused, even in fast-moving situations., • Collaborative and team-oriented, with a respectful, ego-free approach Desirable: • Knowledge of investment and financial terminology, • Experience in event planning for HNWIs, • Familiarity with political or charitable liaison work

Vacherin are committed to delivering deliciously different experiences, having fun, and conducting business with a social and environmental conscience. We are excited to be recruiting for an Experience and Innovation Manager to work at a prestigious banking firm in the city. Location: EC2V 5DD Working Pattern: Monday - Friday 40 hours per week Rate of Pay: £40,000 per annum Scope and general purpose: Responsible for enhancing the guest experience at Standard Chartered Bank through 5-star guest experience delivery, culinary & service innovation Key Responsibilities: • Delivery a 5-star client experience service – Ensure best in class guest experience service delivery whiles developing and implementing protocols of consistent improvements within the hospitality client suite, • Delivery of the Marketing Calendar - Development and implementation of this key Vacherin marketing tool – to encourage consistent engagement with our customers., • Sourcing new ‘retail’ products – Ensuring our client is informed on new confectionary/retail products for addition to our current range, • Sourcing new trends of Well Being activities and products – Ensuring our day to day client is informed on new Wellbeing trends, activations, retail innovations to enhance the staff restaurant facility experience and product range, • Sourcing and negotiating with external ‘pop up’ suppliers – Utilising industry media and in person site visits, to identify potential suppliers for our client to incorporate in its schedule of counter ‘pop ups’ and themed events. Facilitate the logistics involved in engaging with agreed suppliers their services, • Client Reporting – Regularly (frequency to be agreed) update the General Manager on new high end London restaurants and ‘High Street’ openings. Report on food trends and highlight potential new services that could be operated at on site, • Events – To support stakeholders with internal/external bespoke events as requirement with creative and innovative ideas. In addition, play an active role in the sourcing and delivering of Vacherin led onsite events and functions., • ROI – To monitor and report on the qualitative and quantitative success of all innovative activities, marketing initiatives and hospitality client suite performance, • Standards – To monitor standards of all guest service delivery within hospitality, marketing/look & feel activities/activations with in retail and ensure that the Vacherin high standards and creativity are exceeded., • Trade Shows – To attend industry trade shows as required and report back to our client on innovation and trends to aid improvement of service delivery., • Administration - To assist in any other activity to support business development and service enhancement., • Communication:, • To ensure all internal and external communication is professionally presented., • Communicate effectively with all stakeholder, EA and PA’s, members of the Vacherin and Workplace teams as appropriate., • To liaise regularly with the General/Operations Managers with regard to agreeing targets, monitoring performance & business development actions Our Idea Candidate: • Excellent communication skills., • Self-motivated and capable of using own initiative., • Creative and innovative with the ability to encourage ideas from stakeholders and the team., • Strong IT skills - preferably with experience of design software., • Flexibility and quick thinking, • To enjoy working with stakeholders, clients and building relationships with the wider community and external suppliers., • The ability to negotiate financial agreements with external suppliers., • Quality focused, with an eye for premium experience, design and creative display in the hospitality, retail and wellbeing environment., • To be well-organised and thorough, even when under pressure. What's in it for you? Working with Vacherin has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy. • Personal Development and Training opportunities, • Life assurance scheme, • Pension scheme, • Holiday allowance, • Private medical eligibility, • Eye care, • A great wellbeing strategy – including access to our Employee Assistance Programme, salary finance, • Family friendly support, • Regular social events and communication with our leaders, • A holiday purchase scheme, • Volunteering days, • Professional subscriptions, • Recognition schemes and people awards, • Long service awards, • Access to some great high street discount vouchers Vacherin officially formed part of CH&CO Catering Group Ltd in 2021. Partnerships, Innovation, Integrity, Quality, Fun

Executive Assistant Full-Time / Hybrid (London or Glasgow) • Salary: £35-40k, • Hybrid working, • Join an award winning global TMC Your career in travel is ready for take-off! An award-winning global travel management business is experiencing an exciting period of growth as worldwide travel continues to soar. They are looking for a proactive and highly organised Executive Assistant (EA) to provide critical support to senior leaders and help drive success. About the Role This pivotal position will see you supporting C-Suite executives, ensuring their time is optimised and their offices run smoothly. From diary and inbox management to coordinating international travel and preparing executive-level reports, you’ll play a central role in enabling efficiency and productivity across the business. Your responsibilities will include • Managing diaries, scheduling, and travel arrangements across multiple time zones, • Acting as a key point of contact for stakeholders, ensuring professional and timely communication, • Preparing agendas, reports, presentations, and executive documentation, • Coordinating inputs for board and leadership meetings, ensuring deadlines are met, • Supporting special projects through research, data collation, and project management Someone who can thrive in a fast-paced, international environment. To be successful, you’ll bring: • Proven experience as an EA supporting multiple executives, • Exceptional organisation and prioritisation skills with sharp attention to detail, • Strong communication and relationship management abilities, • Proficiency in Microsoft Office and adaptability with new technologies, • Discretion, confidentiality, and professionalism at all times, • Career progression – a culture of promoting from within and a dedicated development programme for high performers, • Recognition – annual global reward and recognition programme with incentive trips to international destinations, • Wellbeing – access to a leading wellbeing platform, additional leave opportunities, and flexible working options

Provide dedicated executive assistance to senior leadership team, acting as primary point of contact and trusted advisor Oversee complex calendar and meeting management across multiple time zones, coordinating high-priority stakeholder meetings and board-level appointments Manage comprehensive inter

Thrive in a fast-paced environment, working well under pressure, delivering good results Proven people management experience, ideally in an EA team or administrative function Familiarity with business operations, internal communications, and strategic meeting management Can handle shifting prioritie

Collaborate closely with the CEO’s EA to ensure seamless communication and coordination across the executive team. Are you an experienced graduate EA supporting C-suite executives in London-based private equity, hedge funds, asset management, or venture capital? Are you ready to take your career t

Are you an experienced Mechanical & Electrical (M&E) professional ready to step into a leadership role? A leading multidisciplinary consultancy is seeking a Technical Manager to help drive growth, develop a talented team, and play a key role in shaping the future of the business. The Role *

Dryliners Required in Canary Wharf Location: London Duration: 4-6 Weeks Job Information: * Own Tools / PPE required * CSCS Card Preferable but NOT Essential * Previous experience - Reference on request * Metal Stud Walls / Install * Commitment to maintaining high standards * Self-employe

We are looking for a talented individual to join our Housing Services Directorate and support our Housing Services Director and the wider Housing Services team, providing them with exceptional EA/Secretarial support and playing a key role in ensuring the department runs as efficiently and effectivel

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We are seeking an experienced Clerk of Works with a Mechanical & Electrical background to take on a pivotal role in a growing team. This is more than a traditional Clerk of Works position — we’re looking for someone who can combine technical excellence with leadership and business develo

Mon-Fri, 8am - 5pm Van, uniform, life insurance + further benefits Covering London / Home Counties areas We are recruiting on behalf of a well-established building services contractor who are looking for a skilled and versatile Maintenance Multi-Trader to join their team, covering the London and

Their US Private Client Tax team is growing and keen to make a strategic hire at Tax Director grade. This is an opportunity for an experienced, EA/ATT dual-qualified adviser to develop their career in a supportive environment where they will have a genuine voice. Salary will be dependent on experien

An esteemed, boutique asset management firm and family office in London’s West End is seeking an outstanding Executive Assistant to deliver first-class support (alongside their Senior EA to the Principal) and Chief Investment Officer. This permanent position offers the opportunity to join a highly

EA to MD and Team, Investment Banking (City) - FTC 927693 What you’ll be doing day-to-day:. Working in a close-knit collaborative team of EAs. Solid Team EA/PA experience, gained from Banking or Investment Management firm.

The Enterprise (Applications) Architect will play a critical role in the EA function, providing insurance broking business domain, systems and technology expertise to support enterprise architecture advisory and delivery engagements. Develop and maintain Enterprise architecture assets e. Provide ove

Key responsibilities for this Junior Executive Assistant position: Providing seamless support to one Senior Executive, anticipating needs and ensuring smooth day-to-day operations Ad hoc support to a small team of junior investment professionals Complex diary management across multiple time zones In

A very exciting opportunity to join a private family office and unique and exciting property developer in the heart of London. A buzzy office and team, the environment is fun and sociable with lots of opportunities to progress and take on more. We are looking for someone who has exposure to UHNWI as

Provide executive assistant/personal assistant support to Key Directors Manage diaries and schedule meetings/events Maintain CRM and database systems Create and edit presentations and assist with bid submissions Collaborate with teams across architectural/design/construction projects as required Qua

Provide additional administrative support to the wider team as required The Successful Applicant A successful EA to the Chief Medical Officer should have: Proven experience in a similar role, healthcare would be a plus but supporting at C-suite is more important than having worked in healthcare Stro

We are looking for an EA to the Chief Digital Officer to join the National Theatre Digital Team As EA to the Chief Digital Officer (CDO), this role has a primary focus in providing comprehensive administrative support to the CDO, in collaboration with the wider Directors’ office team and the CDO��

About Charlotte Tilbury Beauty Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, ea

Country: United Kingdom Location: London Sector: Business Analyst Daily Rate: EUR 480 per day Job Type: Contract Technologies: iterative waterfall development System integration BI Business Analyst UML BPMN User Acceptance Testing ER Agile EA Sparx Senior Business Analyst – London - 480 euros per

Previous experience as a PA, EA, or Team Assistant within a professional services or consultancy environment Exceptional organisational skills with the ability to prioritise under pressure Strong interpersonal and communication skills, able to liaise confidently with senior stakeholders A proactive,

Finance Business Partner: Lead and manage the financial service for Research and Medical Services. This charity is committed to changing lives for the better through expert care, raising awareness and research. EA First Ltd are acting as an Employment Agency for this.

Once you have uploaded all required documents and passed your background check, you can start delivering smiles, backed by Amazon! Delivering packages to Amazon customers is a great way to earn extra money with a trusted company that puts safety and innovation first!* Ea

Systems Engineering Enterprise Architect (EA Sparx) Rhapsody White Box and Black Box testing Development of Systems Architecture Technical Requirement Specification Requirements Verification Requirements Development Requirements Proving PLM tools System design Systems Integration Ability to provide

Once you have uploaded all required documents and passed your background check, you can start delivering smiles, backed by Amazon! Delivering packages to Amazon customers is a great way to earn extra money with a trusted company that puts safety and innovation first!* Ea

About Charlotte Tilbury Beauty Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, ea

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The successful EA to CFO must be good at forming relationships with internal and external stakeholders, liaising, coordinating and chasing others on project / workflow progress and action points The ability to meet strict deadlines and keep the principal informed of progress Maintain highly accurate

As a key member of the EA team, you should have at least 6 years of EA experience supporting a high-energy and professional team, with a solid track record and minimal job changes. The EAs have long tenure, making it a golden opportunity for someone with great energy, commitment, and drive who loves

After over 50 years, SEI remains a leading global provider of investment management, investment processing and investment operations solutions. SEI Investments (Europe) Ltd (‘SIEL’) is authorised and regulated by the Financial Conduct Authority (FRN 191713). Experts add insights directly into ea

Are you a proactive, highly organised Executive Assistant with a passion for technology and strategic operations? This is a unique opportunity to support two senior leaders at the forefront of innovation, in a role that blends classic EA responsibilities with project coordination, stakeholder engage

You will join a wonderful team, with ample support from colleagues. You must possess excellent all-round EA skills, with advanced proficiency in PowerPoint and Excel, and be adept at managing a busy, changeable diary and travel schedule. EA (with Chief of Staff Duties) - for UHNW CEO Mayfair (Based

To be responsible for compiling technology/software development policies and setting standard To manage application assets and direct the development efforts within the enterprise to improve solution delivery and agility, work with EA peers to analyze enterprise business context (business strategy a

Lead the Global EA project, gather requirements, and design and deliver the necessary infrastructure and processes to ensure consistent adoption across the global network. Report to the Associate Vice President, R&D, and contribute to the Divisional R&D team’s broader research initiatives. As part

This role is ideal for someone who’s operated in fast-moving startups or investment teams and is looking to play a central role behind the scenes, supporting strategic initiatives, operations, and leadership execution. Healthcare benefits and pension scheme.

If you would like to submit your CV on a general basis, please follow the link below: Leading American law firm, with stunning offices in the City, are looking for a legal PA to assist a Head of department and another corporate partner and provide full PA / EA support. Drafting, amending, and proof-

You’ll need to be EA and ATT/CTA qualified, with demonstrable experience of delivering US and UK private client tax advice to HNWIs and internationally mobile employees. Join a high-profile non-Big 4 US/UK Private Client Tax team at an exciting time in its growth. There is also scope to get involv

Patients can be from any of the member GP practices within the Westminster area, we are currently hiring for the following:. In EA you will see patients as a continuation of their usual GP practice covering both acute issues and general medical reviews. To be considered for remote sessions, you must

The Executive Assistant (EA) provides project and business administration support to the search team in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts receivable and accounts payable,

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This is a great opportunity for an office coordinator who loves being the face of a company and wants to support with administration, office coordination, and assistant duties. Key responsibilities for this Office Coordinator position:. Support the Office Manager and EA with diary, travel, and event

Executive Assistant to Head of Apple Ads, EMEA. As an EA to the Head of Apple Ads, EMEA, this means looking after a busy cross-functional calendar. Strong demonstrable experience as an Assistant to an Executive-level leader is preferred.

Remote flexibility only when CEO is travelling. We are partnering with a high-growth, multi-venture organisation to hire a world-class Executive Assistant to support a high-performing and fast-paced CEO. The CEO brings deep experience from global investment banking and now leads a group of ventures

You will be working within a fabulous team and supporting a C suite member who is at the top of their game. This is a fantastic opportunity to work for a company who really values their employees. C Suite EA– Financial Services.