Personal Assistant (PA)
2 months ago
£30000–£40000 yearly
Full-time
London
A Personal Secretary plays a crucial role in providing administrative and organizational support to an individual, typically a senior executive, manager, or a high-ranking professional. The responsibilities can vary depending on the employer’s needs, but here are the common duties and skills required for this role:
Job Responsibilities:
Diary Management:
Scheduling and organizing meetings, appointments, and events.
Managing the employer’s calendar to avoid conflicts.
Travel Arrangements:
Organizing business trips, booking flights, hotels, and transportation.
Preparing itineraries and ensuring all travel details are accounted for.
Correspondence Handling:
Managing incoming and outgoing communication such as emails, calls, and letters.
Drafting and typing emails, letters, and other documents on behalf of the employer.
Meeting Preparation:
Preparing agendas, reports, and presentations for meetings.
Taking minutes during meetings and distributing them to the relevant participants.
Administrative Support:
Filing and maintaining confidential documents.
Performing general office duties like photocopying, scanning, and managing office supplies.
Task Prioritization:
Organizing and prioritizing tasks to ensure the employer stays on top of their commitments.
Managing and completing special projects assigned by the employer.
Liaison:
Acting as a point of contact between the employer and internal/external stakeholders.
Coordinating with other departments or external partners as needed.
Personal Tasks:
Occasionally performing personal errands or non-business-related tasks such as handling household or family-related activities.
Skills Required:
Excellent Communication: Ability to communicate effectively both verbally and in writing.
Time Management: Strong organizational skills and the ability to prioritize tasks and manage time efficiently.
Discretion and Confidentiality: Trustworthy in handling sensitive information.
Technical Proficiency: Knowledge of office software (e.g., Microsoft Office, Google Suite) and technology tools (e.g., project management software).
Attention to Detail: Accuracy in performing administrative tasks and maintaining records.
Interpersonal Skills: Ability to work with various personalities and professionals at different levels.
Problem-Solving: Ability to think quickly and provide solutions to unforeseen challenges.
A personal secretary role is demanding but rewarding, requiring multitasking skills, professionalism, and flexibility.
