Facilities Coordinator
8 days ago
Cardiff
Facilities Co-ordinator- South Wales (Home based with travel)- £35,000 per annum- Full-time | Permanent Are you an experienced Facilities/ Property Administrator with a passion for organisation, compliance, and stakeholder engagement? We're recruiting for a Facilities Co-ordinator to join a dynamic team managing a portfolio of commercial property in South Wales & South West England (Cardiff, Swansea, Bristol, Weston Super-mare) Working closely with the Regional Facilities Manager, you'll play a key role in ensuring the smooth day-to-day delivery of facilities management services, maintaining compliance, and building strong relationships with tenants and stakeholders. Key Responsibilities: Health & Safety & Compliance • Maintain H&S records, certifications and audits, • Support risk assessments (Fire, Water, General) and statutory compliance documentation, • Manage permits to work, RAMS and site inductions, • Maintain asset registers and support planned preventative maintenance, • Assist with disaster planning and emergency procedures, • Take and format meeting minutes, • Maintain stakeholder records and site systems, • Build open, transparent relationships with tenants and contractors, • Act as first point of contact for occupiers regarding building and service issues, • Coordinate contractor access and planned maintenance, • Support waste management initiatives and compliance, • Conduct daily inspections and record findings, • Monitor compliance against KPIs and Estate Handbook standards, • Escalate risks or breaches, including stopping works where necessary We're looking for someone who is proactive, organised and confident communicating at all levels. • 2-5 years' experience in an administrative role (facilities/property experience), • Strong Microsoft Office skills, • Excellent communication and interpersonal abilities, • Health & Safety certification (IOSH or NEBOSH), • Ability to manage multiple stakeholders and contractors, • Facilities Management accreditation (IWFM/WIFM) - Desirable, • Experience using CAFM or helpdesk systems, • Competitive salary of £35,000, • Diverse, home-based role with real responsibility, • Opportunity to build strong stakeholder relationships, • Work within a professional and structured environment with clear development opportunities