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Executive Assistant, Personal Assistant, Office Manager Pay: £30,000.00-£35,000.00 per year Location: Harrow Hours: 8:30am to 6:00pm, Monday to Friday, plus emergency support Job description Company Profile At Kings Oak Capital, we believe in fostering creative minds. Our purpose is to push boundaries and unlock new possibilities, enabling individuals to maximize their potential. This belief has guided us since our inception. As a values-driven organization, we are dedicated to operating ethically and sustainably while promoting a collaborative environment that empowers people from diverse backgrounds to thrive. Job Purpose We are seeking a dynamic and organized Executive Assistant and Office Manager to support our Chief Executive Officer (CEO). In this pivotal role, you will ensure the smooth and efficient operation of the office while managing administrative tasks and supporting high-level strategic initiatives. This is a permanent, full-time position based in our Harrow office (5 days per week) from 8:30am to 6:00pm, and includes ad-hoc work evenings/weekends. Job Summary This is a high-responsibility, multi-faceted role that requires exceptional organizational skills, problem-solving abilities, and adaptability. As the key operational backbone of the company, this position demands expertise in Office Management, Executive Assistance, Personal Assistance, Project Coordination, and Human Resources. The individual in this role is responsible for ensuring seamless daily operations, efficient executive support, meticulous project tracking, and strategic HR oversight. A sizable portion of this role is dedicated to Personal Assistance, requiring hands-on involvement in managing the CEO’s personal and professional affairs, including scheduling, household management, travel coordination, and financial administration. This is an around-the-clock responsibility, and the perfect candidate will be available for ad-hoc request 24/7. Beyond this, the role extends into managing company-wide policies, overseeing HR functions, maintaining office efficiency, executing high-level projects, and ensuring compliance across various domains. The scope of responsibilities is vast, covering everything from board-level support, legal and financial coordination, vendor and staff oversight, IT management, compliance enforcement, and executive decision-making assistance. This role is integral to the company’s operational success, requiring someone who can preempt challenges, drive efficiency, and ensure that both business and personal matters run flawlessly. Key Responsibilities Office Manager: • Work with the relevant team on all the office maintenance, management, and efficient running. This will include ordering regular supplies such as water, drinks and food and ensuring the office stationery as well as other items are in stock. As well as any office administration and management that needs to be done., • Meet and greet all visitors, extend hospitality, and make them comfortable, • Ensure the office and meeting room is always ready and presentable, • Answer the office phone within three rings, • Maintain a filing system on the One Drive Server for all items/areas of work., • Look after the management of the phone system and deal with the Communications Provider., • Take responsibility for all IT office related issues., • Ensure a clear desk office policy for all staff, • Manage incoming and outgoing mail with date stamping and scanning into the OneDrive system, • Ensure weekly reports are received and distributed to the board at the required and set times. This involves creating spreadsheets, extracting reports from Asana and chasing up task holders, • Ensure office policies are always adhered to, • Oversea the health, safety and compliance policies of the company and ensure health and safety is always adhered to, • Book in all maintenance and ensure fire safety and plans are up to date., • Solely responsible for the scheduling of all maintenance Executive Assistant: • Management of directors’ diaries., • Help other members of the board with ad hoc admin tasks and appointments scheduling., • Managing all vehicle insurance (MOTs / insurance / services / road tax etc.), • Take accurate and well-presented minutes in various meetings, • Attend all senior meetings and Board meetings, • Preparing agendas, meeting minutes, and follow-up action points, • Coordinating internal and external communications, • Managing confidential documents and data handling, • Handling expense reports, invoices, and budget tracking Personal Assistant: • Managing calendars, scheduling appointments, and setting reminders for Deepak and his family, • Organizing events, and personal engagements, • Manage and lodge all insurance claims, • Manage and execute all refunds and returns, • Arranging car servicing, insurance renewals, and registrations., • Booking travel, accommodations, and itineraries., • Must check in all travelling guests and provide specific parameters for their travel needs, • Managing travel visas, passports, and documentation, • Being available after work and on weekends for any ad hoc tasks., • Managing household staff, vendors, and maintenance schedules daily, • Keep an updated list of tasks on Asana for The Broadwalk and follow up daily, • Producing a weekly report for the tracking of all household staff including summarizing the Household tutors' findings and extrapolating this to future childhood development, • Always be researching potential holidays for specified dates and booking restaurants,, • Assist Director with any administrative tasks, • Purchase any online shopping items requested by Directors for household., • Always be researching potential activities for CEO's daughter, • Managing subscriptions, memberships, and renewals, • Liaising with legal, financial, and professional service providers Project Management: • Circulate meeting notes, action points, and take ownership of following up on such points., • Be the manager of Project managing software Asana., • Ensure all Actionable tasks are input into the system, described, and assigned to specific members of the team, • Associate tasks with dates and ensure such tasks are delivered by the task holder within the timeline., • Monitoring project progress and ensuring deadlines are met, • Follow up with team members when their task due dates are immanent, • Regular status meetings and updates, • Maintaining detailed documentation and records Human resources: • Set up HR practices and systems and then maintain these systems going forward. This includes all forms that need to be completed on a regular basis, all legal requirements to be done for leavers and starters as well as monthly and quarterly requirements for HR such as the completion of KPIs and other relevant HR information., • Managing the holiday and out of office system for the entire group and this will include holiday requests and ensure the right managers approve them. The system will need to be set up in such a way that team members can only apply for holiday according to the rules, such as any dependencies within the system e.g., two senior managers cannot be away at the same time etc., • All fresh staff onboarding and exiting, • Set up Contracts for fresh staff, • Manage and maintain the overseas sponsorship license processes., • Maintain Connect Teams and all associate software. Use it as a team management tool for updates and rewards for the team., • Monthly HR report to be circulated, • Daily attendance tracker to be upheld and circulated Personal Profile We are looking for someone with the following qualifications and traits: Experience: • Proven experience as an Office Manager supporting senior management., • Background in property development or construction is advantageous. Skills: • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Familiarity with virtual meeting tools (e.g., MS Teams, Zoom). Attributes: • Professional, flexible, and calm under pressure., • High level of integrity, confidentiality, and attention to detail., • A team player with a proactive and solutions-oriented approach., • Other notes: Why Join Kings Oak Capital? We are an equal opportunities employer, committed to creating an inclusive workplace. At Kings Oak Capital, we hire based on skills and experience, ensuring all applicants are treated equally. If you are an organized, professional individual looking for a role where you can make a real impact, we would love to hear from you! Benefits and perks: • Competitive Salary: Up to £35,000 pa (depending on experience), • Company Pension, • Performance-Based Bonus, • On Site parking, • Opportunity to be part of a growing company's success

Team Administrator Hours: 21 hours per week (Monday and Wednesday are office days for the team) Location: Uxbridge - 50/50 Hybrid schedule - this means 3 days in office in 2 weeks. Pay rate: £30 per hour PAYE Duration: 10 months from March/April 2026 The UK/IE Finance & HR teams are seeking a motivated colleague to play a central role in leading team operations, projects and engagement activities. You will partner closely with the Finance and HR teams to ensure seamless execution of high visibility milestones throughout the year. Key responsibilities • Budget & spend management: Support Financial Planning and Analysis (FP&A) team on UK&IE affiliate Budget and Spend management, Projection/Budget cycle planning, and month/quarter/year end process, • Drive team meetings: Own and facilitate team meeting agenda, meeting materials and leadership updates, • Champion team engagement: arrange team activities, Day of Giving, • Project management: Coordinate project timelines, milestones, and follow-up actions, • Executive support: Calendar and travel arrangements for Finance & HR Directors, • PO & vendor management: Manage PO and vendor workflows, including SAP queries and tracking, • People & culture: Support HR projects and people/culture initiatives such as myVoice, • Innovation: Identify opportunities to improve processes and team efficiency leveraging on technology Development value • Insights to Finance & HR - Exposure to end-to-end execution of Finance Projection/Budget process and HR strategic projects contributing to a broader understanding of how Finance & HR support the commercial strategy, • LT Visibility - Experience collaborating with business leaders including the Finance & HR Directors, UKIE Leadership Team, above markets visitors and a wide range of cross-functional teams, • Skills Development – Learn about strategic operations, project management, stakeholder engagement and communication Ideal candidate competencies • Strong project management skill with an eye for detail whilst maintaining an enterprise mindset, • A curious mindset, with an interest in broadening knowledge, • Good organisational and prioritization skills and ability to manage multiple stakeholders/and or projects simultaneously, • Ability to handle confidential and sensitive information and demonstrate professional judgement, • Agility and flexibility in adapting to changing requirements within a dynamic environment, • Strong written and verbal skills, with confidence in interactions within and outside the organisation, • Confidence in using/learning/advocating for new technologies, • High level of computer literacy including key systems and processes (SAP, Ariba, Concur, SharePoint, etc.) and MS Office applications (One Note, Outlook, Word, PowerPoint and Excel Skills: • Project Management, • Cross Functional Collaboration, • Stakeholder Engagement and Communication

A leading life sciences firm is looking for a motivated colleague to support Finance & HR operations in a hybrid role based in Uxbridge.This position involves managing budgets, driving team engagement, and facilitating meetings, while also being responsible for executive support and vendor managemen

Job title – Reward & Performance Manager Location – Remote with occasional office attendance (once per month in London W5) Contract – Temporary - 6 month Hours – 35 hours per week, Start Date – ASAP The Role Summary We’re looking for a Reward & Performance Manager to lead a full Total Reward review while enhancing how performance is embedded across the organisation. This role will have a strong focus on upskilling managers in performance management, ensuring frameworks are not just in place, but actively used to drive high performance and engagement. You’ll work closely with senior stakeholders to deliver a modern, data-led reward and performance strategy, with exposure across the full employee lifecycle. Key Responsibilities Reward Lead the annual pay review and reward cycle, ensuring clarity, fairness, and alignment to strategy Provide expert guidance to senior leaders on remuneration, pay benchmarking, and market trends Oversee reward budgeting in partnership with Finance, including modelling and scenario planning Deliver executive-level reporting and insights for governance and remuneration committees Lead pay gap reporting and ensure alignment with EDI and organisational KPIsPerformance Own and continuously improve the performance management framework Lead the annual performance review cycle, including organisation-wide calibration Embed best practice performance processes, including system utilisation (e.g. Kallidus) Ensure compliance with employment legislation and industry standardsBenefits Oversee benefits strategy, ensuring value for money and strong employee engagement Manage vendor relationships and drive continuous improvement in offerings Ensure all reward and benefits policies are compliant and audit-readyRequirements Strong experience in reward, compensation, and performance management within a complex organisation Proven track record delivering Total Reward reviews or transformation projects Experience driving performance culture change and manager capability Comfortable working with data, benchmarking, and HR metrics Strong stakeholder management skills, with the ability to influence senior leadershipDesirable Experience with Kallidus LMS or similar performance/learning platforms CIPD qualified (or equivalent) If you are interested in this position and meet the above criteria, please send your CV now for consideration. If you require any additional information regarding the position, please call Lewis at Service Care Solutions on (phone number removed) or send an E-Mail to (url removed)

Enterprise Information Security Manager Perm Uxbridge, UK or Amstelveen, Netherlands Up to £130,000pa or €140,000pa The Enterprise Information Security Manager is responsible for contributing to and driving the execution of the organization’s Information Security Strategy, and for managing the Information Security team for the EMEA region. Overall responsible for core security activities in: Security Incident Response, Vulnerability Management, Application Security, Policy Management, Security Risk Management, Security Awareness & Education. Maintain and grow the expertise of the security team members, and improve the maturity of the team’s security processes. This role can be performed either from our Amstelveen office in the Netherlands or from our Uxbridge office in the UK. Responsibilities • Translates the enterprise security strategy into annual operational plans for the security team., • Ensuring execution across all subsidiaries, regional entities and NSOs & provides structured feedback loops to the Director on execution progress, • Develop, provide and enforce EMEA’s Security Policies to IT, business, NSO’s and subsidiaries., • Recruit, manage, coach, develop and motivate a high-performing team of SME’s and Specialists., • Manage and execute the EMEA Security activities, with its main components: security audits and assessments, Application Security, Vulnerability management, Incident Response & Forensics, Security Architecture, security awareness & education., • Liaison with the global security organization, an support the alignment and integration of security activities at global level., • Act as deputy for the Information Security Director as well as deputy spokesperson on all information security matters, • Be responsible for achieving the organization’s security KPIs & Preparing security dashboards, risk summaries, and reports for Steering Committee meetings., • Accountable for standardising security team’s core processes & owning the audit cycle preparation for internal/external audits., • Be the designated security contact for the top IT vendors, and represent EMEA in the vendors Security Steerco meetings., • Ensure ongoing coordination with the Data Privacy and the Compliance organizations, as well as with the Legal, Procurement and HR teams., • Maintaining and managing the enterprise security risk register., • Operational owner of enterprise security incidents, reporting to the Director with recommendations and guidance during major incident., • Responsible for information security finances, managing budgets in line with policies and guidelines., • Ownership of the Security Maturity Model for enterprise security teams. Responsibility for monthly/quarterly security posture reporting to the Director., • Keep executive management appraised of the security posture of the organization, and of major incidents and risks to the organization. Qualifications Personal Specification e.g. Technical skills, knowledge, experience required • Extensive experience in IT Security, Risk Management and Compliance, preferably in large multi-national organizations., • Solid people leadership skills, providing direction, mentoring, coaching to the team, and building positive high-performing working environments., • Proven budget and project management skills., • Excellent stakeholder management and communication skills., • Contractual management and tender writing and evaluating experience., • Conflict management and resolution skills., • Experience dealing with and coordinating security incident activities., • Ability to think adversarially, and good knowledge of the current cybersecurity threat landscape., • Expert knowledge of current and emerging security technologies and tooling., • Working knowledge of security standards and frameworks, such as ISO 27001, CIS Top 20, OWASP Top 10, ISF SOGP etc., • Hands-on experience in one or more of: Security Architecture, Security assessments or penetration testing, Application Security, Vulnerability Management, Forensics, Threat Modelling, Security Incident Response or Security Operations., • Fluency in English, both written and spoken

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