Operations administrator jobs in NortholtCreate job alerts

Graduate Intern – Pastoral Administrator Location: West LondonStart Date: August 2026Contract: Full-time, Fixed Term About the Role We are working with a high-performing, values-driven secondary school in West London to recruit a Graduate Intern – Pastoral Administrator. This is an excellent opportunity for a graduate looking to gain hands-on experience in education, student support, and school operations within a supportive and community-focused environment. Key Responsibilities • Provide administrative support to the pastoral team, • Assist with student wellbeing, behaviour tracking, and safeguarding processes, • Support attendance monitoring and follow-up actions, • Act as a key point of contact for students, parents, and staff, • Help coordinate pastoral initiatives and student support programmes, • Maintain accurate records and contribute to reporting About You • A recent graduate (or equivalent experience) with an interest in education, • Strong organisational and administrative skills, • Excellent communication and interpersonal skills, • A genuine interest in supporting young people and their development, • Ability to work independently and as part of a team Minimum requirements: • GCSE Maths and English (Grade 4/C or above, or equivalent) Why Apply • Gain valuable experience in a school environment, • Ideal stepping stone into teaching, educational psychology, or pastoral roles, • Be part of a supportive and inclusive team with a strong ethos, • Opportunity to make a meaningful impact on students’ wellbeing and development Safeguarding This role is subject to an enhanced DBS check and satisfactory pre-employment checks in line with safeguarding requirements.

Senior Office & Operations Administrator (Polish & English Speaking) Location: Office-based – near Stockley Park, Hayes (West London) Hours: Full-time Company: McRam Environmental We’re looking for a reliable, highly organised Senior Office & Operations Administrator who is fluent in Polish and English to support the day-to-day running of our operations office. This is a hands-on role at the centre of the business, covering phones, scheduling, payroll support, and general administration in a fast-paced operational environment. The right person will be calm under pressure, process-driven, and dependable. Key Responsibilities Managing inbound calls and office communications (English & Polish) Scheduling jobs and coordinating drivers, trades, and daily operations Supporting payroll processing and basic finance administration Handling confidential admin tasks and maintaining accurate records Acting as a senior point of contact in the office Supporting junior staff during busy periods Ensuring consistent office cover and smooth daily operations Escalating issues appropriately to management Essential Requirements Fluent Polish and English (spoken and written) Proven experience in office administration or operations support Comfortable handling payroll and sensitive information Strong organisational and communication skills Reliable attendance and availability Ability to work calmly in a phone-heavy, fast-moving environment Desirable Experience in logistics, construction, waste, maintenance, or similar sectors Familiarity with job booking systems and operational workflows Progression Opportunity For the right person, there is potential for long-term progression and increased responsibility, including involvement at a senior level within the business. Progression is performance- and reliability-based and developed over time. Why Join Us This role suits someone who values structure, responsibility, and being trusted with core operations. You’ll work closely with management in a growing business where professionalism and consistency genuinely matter. How to Apply Please send your CV to contact@mcram.co.uk

We are looking for an organised and proactive Administrator to join our Operations team based in Greenford.

You will play a key role in supporting office operations and field coordination, ensuring restoration jobs are allocated efficiently. Disaster Care Capital is seeking a highly organised Administrator in Brentford to join their disaster restoration team.

Joseph Gallagher Limited is seeking a highly organised Site Administrator for locations in Northolt and other London areas. In this role, you will support site operations, manage staff induction processes, coordinate safety medicals, assist in onboarding new starters, and maintain holiday records.

Fluent French Accounts Administrator Location: NW10, London (Nearest station: Harlesden) Salary: £26,000 – £30,000 per annum Hours: 37.5 hours per week Monday to Thursday: 8:00am – 5:00pm Friday: 8:00am – 12:30pm About the Company We are a growing international business currently transitioning key administrative functions from our French office to our London headquarters. We are now seeking a proactive and detail-oriented Fluent French Accounts Administrator to join our team and support this exciting transition. The Role This is a varied position combining administration and accounts support responsibilities. The successful candidate will work closely with internal teams, customers, and suppliers to ensure the smooth running of day-to-day operations. Key Responsibilities Processing customer orders accurately and efficiently Coordinating shipments and liaising with logistics providers Raising and managing invoices Supporting credit control and payment follow-ups Performing bank reconciliations Assisting with general office administration Maintaining accurate records and documentation Skills & Experience Required Fluent in both French and English (written and spoken) Previous administration experience Basic accounts knowledge, including invoicing and bank reconciliations Experience using Sage accounting software Strong Microsoft Office skills, particularly Excel, Word, and Outlook Excellent attention to detail and organisational skills Strong communication and interpersonal abilities What We Offer Competitive salary package Early finish every Friday Opportunity to work within an international business environment Supportive and collaborative team culture * Long-term career development opportunities If you are an organised and motivated individual with Fluent French language skills and accounts administration experience, we would love to hear from you

A Housing Association is currently looking for an Estates Administrator on a temporary basis, based in Acton, West London. Key responsibilities are as follows Serve as a primary point of contact for residents and visitors, addressing enquiries and incidents as they arise and taking appropriate action. This involves responding to phone calls, managing email enquiries, and handling face-to-face interactions. Handle low-level anti-social behaviour issues, by providing guidance to residents and facilitating communication with relevant authorities. Monitor CCTV systems and provide footage of criminal activities to police when necessary. Respond swiftly to emergency situations, such as insecure entrance doors or faulty lifts, and escalate urgent repairs promptly. Coordinate contractor visits and provide access to the premises as needed. Monitor parking areas and address any violations or concerns. Assist with reporting communal repairs and conduct regular inspections of communal areas including fire doors to ensure tasks are carried out effectively and to compliance and regulatory standards. Ensure timely resolution of enquiries and direct residents to the appropriate contacts within the organisation. Collaborate with the estate operations coordinator to ensure compliance records are current and accurate. Assume H&S duties in the coordinator’s absence. Manage office supplies and maintain a clean and organised front desk area. PAYE £16.02 Umbrella £21.18 4 days on site, one day working from home Essential requirements Must have a good administrative background preferably in Housing Excellent customer service skills Must be able to work in Acton Must be immediately available or on short notice

French & Italian Speaking Customer Service Executive Location: South West London (Zone 3) – Office-based Monday to Friday, 35 hours a week Salary: £30,000 - £32,000 per annum (depending on experience) Start Date: July/August 2026 About the company Our client is a very well-established and highly regarded global exporter of some of the world's most prestigious luxury brands. They are seeking a fluent French and Italian speaking Customer Service Administrator to join their friendly and supportive international team. This is an excellent opportunity for a customer-focused professional looking to develop their career within a successful international business. The role As a French and Italian Speaking Customer Service Administrator, you will provide comprehensive B2B customer support to clients, agents and distributors across French and Italian speaking markets. You will play a key role in ensuring a very high standard of service while supporting the smooth operation of export activities. Key Responsibilities • Processing and managing customer orders accurately and efficiently, • Responding to customer enquiries and providing effective solutions, • Handling customer complaints in a professional and timely manner, • Liaising with courier and freight companies regarding shipments and deliveries, • Monitoring export operations and ensuring service standards are maintained within your assigned territories, • Supporting the Export Sales Team across additional markets and languages when required, • Maintaining strong relationships with customers, agents, and distributors Skills / Experience needed • Fluent spoken and written French and Italian (both languages are essential), • Previous experience within customer service, administration or a similar support role, • Excellent communication and interpersonal skills, • Strong organisational abilities and attention to detail, • The ability to manage multiple priorities and work effectively under pressure, • A proactive approach and the ability to work both independently and as part of a team Benefits • Salary of £30,000 - £32,000 per annum, • 22 days annual leave plus bank holidays, • Pension scheme, • Life assurance, • Incredible staff discount of up to 60% on luxury products, • Opportunity to work from home one day per week following successful completion of training, • Friendly, supportive team environment with excellent management support Working Hours 8.00 - 16.00 or 9.00 to 17.00 with an hour for lunch If you are fluent in both French and Italian and are looking to join a highly successful global organisation we would love to hear from you. Please apply now or contact Lisa Grimes for a confidential chat

Receptionist & Administrator | Feltham | September 2026 Start Feltham, West London | Permanent | Term Time Only (40 Weeks) | £30,867 FTE Are you an organised, friendly and proactive administrator looking to join a growing school community? We are seeking a Receptionist and Administrator to become the welcoming face of a thriving all through school and a key member of its operations team. This is an exciting opportunity to join an ambitious environment dedicated to ensuring every pupil leaves with the skills, attributes and qualifications to enjoy a life of choice and opportunity. The Role You will play a vital role in supporting the day to day running of the school, providing excellent customer service to pupils, parents, staff and visitors. Responsibilities • Meet and greet visitors and manage reception. • Answer and manage incoming calls, emails and enquiries. • Support attendance administration and follow up absences. • Manage incoming and outgoing post and deliveries. • Support school events and daily operations. • Assist the SENCo with administrative tasks and record keeping. • Provide first aid support (training provided). • Support safeguarding and pastoral processes. Requirements • GCSE English and Maths Grade 5/C or above. • Excellent written and verbal communication skills. • Strong IT skills, including Microsoft Office and Google Drive. • Organised, professional and proactive approach. • Ability to multitask in a busy environment. • Previous school, reception or office experience is desirable. What's On Offer • Competitive salary. • Flexible working opportunities. • Generous pension scheme. • Reduced childcare costs. • Free Friday breakfast. • Gym membership discounts. • Access to trained counsellors. • Professional development and apprenticeship opportunities. Safeguarding This school is committed to safeguarding and promoting the welfare of children and young people. Successful applicants will be subject to an Enhanced DBS check, satisfactory references and all safer recruitment checks in line with statutory guidance

Job Title: Customer Experience & Sales Administrator Contract Type: Permanent Location: Edgeware, London Salary: Up to £31,000pa The Opportunity An exciting opportunity has arisen for a highly organised and commercially minded Customer Experience & Sales Administrator to join a fast-paced and growing business operating within a specialist retail and manufacturing environment. This role is ideal for someone who thrives in a customer-focused position while also enjoying the commercial side of sales support and account development. The successful candidate will play a key role in supporting customers, processing orders, managing enquiries, and helping convert opportunities into sales. Working closely with sales, customer service, warehouse, and production teams, this role offers excellent exposure across multiple business functions within a dynamic operational environment. The Role This is a hands-on and varied position that combines customer service excellence with proactive sales administration. You will be responsible for managing customer enquiries, processing orders accurately, supporting quote conversion activity, and ensuring customers receive a high level of service throughout the order journey. The role requires someone who can balance attention to detail with strong communication skills and commercial awareness. Key Responsibilities Sales & Customer Support Act as a key point of contact for customer enquiries via phone and email Support the conversion of quotations into confirmed sales Identify opportunities to upsell and cross-sell products where appropriate Provide product information and support customers with order-related queries Build strong customer relationships through professional and responsive communication Order Processing & Administration Process customer orders accurately and efficiently Maintain and update customer and order records within internal systems Provide updates on delivery schedules, lead times, and stock availability Support the management of CRM and ERP systems Prepare reports and assist with sales administration activities Operational Coordination Liaise with warehouse and production teams to support timely order fulfilment Support issue resolution relating to orders, logistics, or customer concerns Assist with inbox management and ensure service levels are maintained Participate in weekend rota support and occasional operational events where required About You Previous experience in customer service, sales administration, or order processing roles Strong organisational skills with excellent attention to detail Comfortable working within a fast-paced environment with multiple priorities Confident communicator with strong relationship-building skills Commercially aware with an interest in sales and customer engagement Strong IT skills including Microsoft Office and CRM/ERP systems Positive, proactive, and team-oriented approach Desirable Experience Experience within retail, manufacturing, distribution, or operational environments Familiarity with CRM or customer support platforms such as Zendesk Experience working with ERP systems and order management processes What’s On Offer Opportunity to join a growing and collaborative business Varied role with exposure across customer service, sales, and operations Supportive working environment with development opportunities Fast-paced and engaging operational culture

Our client is a growing specialist contractor delivering end-to-end building remediation and maintenance services across residential and commercial properties throughout the UK. Working in partnership with housing associations, local authorities, and private sector clients, we manage projects from initial survey through to completed works, with a strong focus on quality, compliance, and client service. As they continue to grow, they are looking for a detail-oriented Accounts / Finance Administrator to join the team on a part-time basis. The Role This is a hands-on, varied finance administration role supporting the day-to-day financial operations of the business. You will be responsible for maintaining accurate financial records, managing accounts in and out, and ensuring the smooth running of billing and payment processes. Working 3 days per week (09:00–17:00), this role is fully office based at their Harefield site. Key Responsibilities • Processing and managing accounts receivable, raising invoices, chasing outstanding payments, and reconciling customer accounts, • Managing accounts payable, processing supplier invoices, scheduling payments, and maintaining supplier records, • Monitoring payment due dates and flagging any overdue or upcoming obligations, • Bank reconciliations and general bookkeeping, • Processing staff expenses and ensuring claims are submitted and approved in line with company policy, • Maintaining accurate and up-to-date financial records, • Supporting month-end processes and providing financial summaries as required, • Liaising with internal teams, clients, and suppliers to resolve any invoice or payment queries, • General finance administration as required by the business Skills & Experience Essential: • Proven experience in a finance administration, accounts assistant, or bookkeeping role, • Solid understanding of accounts receivable and payable processes, • Confident working with accounting software (e.g. Xero, Sage, QuickBooks, or similar), • Strong attention to detail and high level of accuracy, • Good organisational skills with the ability to manage multiple tasks and deadlines, • Proficient in Microsoft Office, particularly Excel, • Clear and professional communication skills Desirable (not essential): • Experience working within a property maintenance, construction, or building services environment, • Familiarity with project-based or contract billing, • AAT qualification or equivalent (part or fully qualified) What Is On Offer Part-time hours to suit work-life balance — 3 days per week, 09:00–17:00 Competitive salary, pro rata based on experience A friendly, supportive team environment Salary: £30,000 – £34,000 FTE (pro rata to 3 days per week), dependent on experience

Job Title: Operations Customs Administrator Location: Slough Salary: £30,000- £33,000 per annum Working Pattern: Full Time (Hybrid) Hours: 8 AM - 4 PM, Monday to Friday (2 days in the office, 3 days at home) Join Our Team! Are you ready to embark on an exciting journey with some of the

We are currently recruiting for a reliable and professional.Part-Time Credit Control Administration Assistant.We are looking for a detail-oriented and organised Credit Control Administration Assistant to join our client's credit control team on a part-time basis.This role is ideal for someone with s

Operations Administrator / Repairs Coordinator / Works Scheduler. Do you want to join a friendly, fast-paced team assisting in the coordination and management of repair works? Our client is looking for an Operations Administrator / Repairs Coordinator to liaise with clients, trades teams and project

The International Operations Administrator will support the International Operations team in the day-to-day management of international shipments, customs activity, export documentation, and VIP customer reporting. We are working with an established forwarder who are looking to recruit an Operations

Sunbelt Rentals UK & Ireland seeks a customer service professional to manage daily communications with clients.You will liaise with FM clients and internal teams, ensuring all work is completed to timelines and maintaining high-quality service delivery.The position offers a generous rewards package,

Major Recruitment Oldbury is seeking an Office Administrator for a client in Wednesbury, starting immediately.

Crest Nicholson Midlands Division is looking for an enthusiastic and motivated Sales Administrator to carry out all sales-related administration and respond to general and development sales enquiries by telephone, email and writing.

Barchester Healthcare Homes Limited seeks a dedicated Administrator in Osbaldwick to enhance the homes management team. The ideal candidate will have customer service experience, proficiency in Microsoft tools, and a focus on maintaining efficient operations.

Career Choices Dewis Gyrfa Ltd is seeking a Sales Administrator to assist in a temporary ongoing capacity in Stourbridge. The responsibilities include processing orders, managing customer queries, and coordinating with supply chain teams to ensure smooth operations.

Company: Airbus Operations Limited Employment Type: VIE, VISC ------- Experience Level: Entry Level Job Family: Supplier Management By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your appli

Corporate Receptionist (Front of House / Concierge Service) | Uxbridge.Join a global leader in corporate real estate and facilities management, operating across an international footprint and supporting some of the world’s most recognisable brands.This organisation is renowned for delivering best-

Constantly review operations, suggest ideas for improvement and support implementation across all operational areas. Proven experience within hotel operations managing multiple operational departments is essential. Previous experience overseeing Front Office, Housekeeping and/or Spa operations would

Your new role:As an Administrator, you'll be involved in a wide range of tasks crucial to our daily operations. An administrator is required at HMP Morton Hall to support a busy maintenance team. Your New Company:We are recruiting an Administrator to work at HMP Morton Hall, expected to be ongoing f

Having the composure and ability to adapt to stressful situations and deal with any emergencies or last-minute changes to scheduled flight operations. Have energy and drive to deliver beyond expectations and effectively balance priorities and always looking for ideas and opportunities to improve our

We are looking for an experienced Operations Manager to manage a group schools which will be a mix of primary schools secondary schools and colleges.

This role ensures smooth team operations accurate recordkeeping and professional interactions with guests vendors and internal partners.

Demonstrable experience in SaaS account management customer success commercial operations or a similar discipline. The Commercial Operations Manager is responsible for leading developing and operationally enabling the Account Management function.

To be the first point of contact for operational employee queries.To assist in updating and maintaining customer information as required.Ensure that all rostering is accurate to ensure minimal pay queries no dropped shifts and that accurate invoices may be produced and dispatched within required tim

WELCOME TO A WORLD OF OPPORTUNITIES AT THE UKs #1 GREAT PLACE TO WORK 2025 AS VOTED BY OUR TEAM MEMBERS!.Choose a work schedule that works for you! When you join our team on a Casual contract you have the flexibility to pick the shifts that suit your availability so you can make the best out of your

A well-regarded independent prep school in Kingston upon Thames is seeking a warm organised and professional School Receptionist to join its supportive office team.This is a key front-of-house role at the heart of a busy school community ideal for someone who enjoys working with people thrives in a

Are you a Receptionist looking for a change Or maybe you work in a similar role and are looking for a new challenge If so weve got a vacancy in our welcoming reception team at Hythe - Country Dental Practice - read on to find

School Receptionist Tunbridge Wells Kent.The welcoming face of a high-achieving school in the Garden of England.We are looking for a highly professional and articulate.In this role you are the first point of contact for parents visitors and students.You will set the tone for the school providing a

Discover your smile come work with us!.Here at Dentalcare Group we are looking for an enthusiastic and passionate Dental Receptionist to join our friendly and professional team in our practice Dentalcare Langley.We are a mixed NHS/Private practice who pride ourselves in putting our patients first an

Location: Northumberland Pay Rate: £100 - £110 per day Contract: Part-Time (3 Days per Week) Start Date: September 2026 Duration: Maternity Cover PK Education are currently recruiting for an experienced School Receptionist to work within a welcoming and supportive secondary school in No

Receptionist at the Royal Over-Seas League (ROSL).Shifts working 5 days out of 7.A mixture of early, middle and late shifts (rota'd between 7.Previous experience in a similar role.Ability to maintain a positive attitude.A good command of written and spoken English.Excellent customer service skills.A

As Events Operations Manager, you will oversee the end-to-end operational planning and delivery of events, ensuring the highest standards of health & safety, licensing compliance, security management, and audience experience.

HR Administrator / HR Admin Assistant (Education Sector) We are currently seeking an experienced and highly organised HR Administrator to join a busy school environment on a full-time, ongoing basis. Position: HR Administrator / HR Admin Assistant Location: To be confirmed Hours: Full-time (37.

Helping others improve and turn their lives around – there’s no better feeling.It’s what we do for thousands of people at more than 150 sites across the UK.The hospital has more than 16 acres of landscaped grounds and overlooks the Bristol Channel.This beachside location, just outside Weston-s

Receptionist / Administrator - Southampton Salary: c£27,000pa dependant on experience + excellent benefits Hours: 9am - 5pm - Office based Our client, a leading organisation in their sector and a values-driven employer is seeking a professional, personable Receptionist / Administrator to jo

Rapport team, based in London Victoria.Responsible for the ground floor reception, you will be the first point of contact for all guests entering the building, conducting visitor check-in, administration, and lobby hosting.You will be working across 3 buildings within the shift, all located within v

You will join the team of student administrators and will receive support and guidance from the Office Manager.

Must be available to work between 8th and 22nd July.

Join Oxford International College Brighton, a prestigious international day and boarding school in Ovingdean, Brighton.As part of Nord Anglia's esteemed global network, our campus blends historical buildings with state-of-the-art facilities.Our curriculum is inspired by Oxford International College'

Sapien are looking for a Business Operations Manager for an innovative UK based engineering and technology business developing next generation electric vehicles and advanced mobility solutions based near Clapham. As the business continues to grow, there will be scope to take on additional responsibi

Great customer operations don't happen by accident! They happen when strong leaders know how to balance people, performance, pressure, and pace - while still keeping the customer experience front and centre! I'm currently partnering with a major UK consumer brand to appoint a Customer Oper

Buckinghamshire Council | Amersham Crematorium Grade 2 | Full-Time | 8-Week Temporary Assignment (Potential Temp-to-Perm) Monday to Friday, 9:00am – 5:00pm Amersham, HP7 0ND (Free On-Site Parking) Pertemps is recruiting on behalf of Buckinghamshire Council for a compassionate and organised Be

NIGHT RECEPTIONIST, FRONT OFFICE.Mandarin Oriental Hyde Park is looking for a Night Receptionist to join our Reception team.Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We inv