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Executive Assistant – 6-Month Fixed Term Contract London | Financial Services (Insurance preferred) £60,000 (pro-rata) A high-growth financial services organisation within the insurance sector is seeking an experienced Executive Assistant on a 6-month fixed-term contract to provide high-level support to the CEO, executive leadership team, and board members (including internationally based directors). This is a critical role in a fast-paced, evolving environment, requiring strong judgement, discretion, and the ability to operate as a trusted partner to senior stakeholders. Office presence is 75% during probation, reducing to 60% thereafter, agreed on a weekly schedule. Key Responsibilities • Proactive management of complex diaries, schedules, and international travel for senior executives and board members, • Acting as a key liaison between executives, internal teams, and external stakeholders, • Handling sensitive and confidential information with absolute discretion, • Supporting board and executive meetings, including preparation of papers, presentations, and correspondence, • Coordinating events, off-sites, and conferences, • Supporting the onboarding of new board members and senior leaders, • Managing expenses, invoices, and related administrative processes, • Providing ad-hoc executive and project support as required Skills & Experience • Proven experience as an Executive Assistant / Personal Assistant supporting senior leadership, • Background in Financial Services, with insurance / Lloyd’s / London Market experience strongly preferred, • Exceptional organisational and time management skills, • Excellent written and verbal communication with strong attention to detail, • Advanced MS Office capability (Outlook, Word, Excel, PowerPoint), • High levels of professionalism, discretion, and sound judgement, • Comfortable working in a dynamic, changeable environment, • Able to work independently while supporting a wider leadership team

Our client, a leading, high-growth enterprise based in Dubai, is seeking a highly skilled and proactive Executive Assistant to the CEO. Based in our modern Dubai office, this senior position requires a strategic and proactive professional to manage both business and personal affairs, ensuring seamless execution of a wide range of responsibilities. The role is ideal for an individual with a proven history of supporting a C-level executive or high-profile principal, offering the opportunity to manage complex projects and act as a trusted partner. The successful candidate will operate with significant autonomy and will be responsible for a portfolio of confidential and high-priority initiatives. Key Responsibilities: Strategic Project & Portfolio Management: • Oversee a variety of complex personal and business projects from conception through to completion, including but not limited to property acquisitions, large-scale renovations, and significant event organization., • Manage substantial budgets, conduct necessary due diligence, and coordinate with external consultants such as legal, financial, and architectural experts., • Proactively identify potential challenges and develop robust plans to ensure all projects are delivered on schedule and within budget. Executive Operations & Strategic Support: • Serve as the primary gatekeeper for the CEO, managing correspondence and prioritizing engagements to optimize the CEO's time and strategic focus., • Prepare detailed briefing materials, conduct research, and synthesize information to ensure the CEO is well-prepared for all professional commitments., • Perform sophisticated calendar management, coordinating complex international and local travel and ensuring all logistical details are flawlessly managed. Stakeholder Management & Communication: • Act as the main point of contact between the CEO and key internal and external stakeholders, ensuring all communications are handled with professionalism and discretion., • Draft and manage correspondence on behalf of the CEO., • Cultivate and maintain relationships with important contacts, serving as a reliable proxy for the CEO as required. Ideal Candidate Profile: • A minimum of 5+ years of experience in a dedicated support role for a C-Suite executive, Founder, or UHNW Principal., • Demonstrated experience in personally managing a portfolio of complex and sensitive projects., • Exceptional ability to structure and manage multifaceted tasks, with a strong understanding of timelines, budgets, and project milestones., • Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure. Absolute discretion and confidentiality are paramount., • Advanced proficiency with modern productivity and technology tools, including experience leveraging AI platforms to increase efficiency., • A proactive and resourceful professional who takes ownership of outcomes and operates with minimal supervision., • Superior verbal and written communication skills, combined with a high level of emotional intelligence to navigate complex professional relationships effectively.

Eames Fine Art Gallery and Collectors’ Studio are looking for a new Office Manager & Executive Assistant SE1, London Full time position starting in Winter/Spring 2026 Eames Fine Art is seeking an experienced and highly organised Office Manager & Executive Assistant to play a central role in the smooth running of our London galleries and studio. This is a varied and trusted position combining office management, HR administration, facilities oversight, and executive support to the Directors. This role would suit someone who takes pride in creating a calm, beautifully presented, well-run working environment and enjoys being at the heart of a small, professional team. The Role Reporting directly to the Directors, you will be responsible for the day-to-day management of the office, ensuring that operations run efficiently and discreetly, while providing high-level administrative and organisational support. Your responsibilities will include: • Overseeing the daily operations of the gallery and studio office, ensuring a professional and welcoming environment, • Managing office procedures, suppliers, budgets, and general administration, • Acting as the main point of contact for office and operational matters, • Supporting HR administration, including onboarding, maintaining employee records, holiday and absence tracking, freelance rotas, and coordinating recruitment processes, • Liaising with external payroll, • Managing facilities, health & safety, and relationships with landlords and service contractors, • Coordinating maintenance, compliance, and office services, • Providing executive assistant support to the Directors in an administrative role, • Working alongside the studio team to fill-in during absences and support during particularly busy times – especially with the art aftersales logistics, • Handling confidential and sensitive matters with absolute discretion About You You will be an experienced office manager or senior administrator, comfortable working autonomously, reporting regularly to Directors, managing a broad range of responsibilities and confidently leading and supporting a small team. You will bring: • Proven experience in office management and executive support, • Sound knowledge of HR administration and facilities management, • Exceptional organisational skills and attention to detail, • A calm, professional, and personable approach, • Excellent written and verbal communication skills, • High levels of discretion and confidentiality, • Confidence working closely with senior leadership whilst supporting and managing the team Why Join Us Eames Fine Art offers a collaborative and interesting working environment, with the opportunity to play a key role in a respected and established art gallery. This is a position of trust and responsibility, suited to someone who values professionalism, discretion, and long-term contribution.