Personal Assistant
4 days ago
London
PA & Office Coordinator London | £35,000–£40,000 (pro rata) Hybrid Temp - Perm We’re seeking an energetic, highly organised PA & Office Coordinator to step in on a temporary basis and keep our London workspace running smoothly. If you’re proactive, people-focused, and love being at the centre of a buzzing, collaborative office, this role is for you. As the go‑to person for office operations, team culture, and day‑to‑day coordination, you’ll help create a warm, welcoming environment where people love to work, connect, and thrive. What You’ll Be Doing 📝 Administrative Support • Work closely with Executive Assistants to keep processes aligned., • Provide admin support across scheduling, expenses, record‑keeping, and travel coordination., • Manage logistics for internal and external events., • Monitor shared inboxes and ensure timely responses., • Keep data accurate across our systems (HubSpot CRM, Asana)., • Support small projects and ad‑hoc tasks that help the organisation run smoothly. 🏢 Office Management • Oversee the daily running of the office to ensure it’s productive, tidy, and welcoming., • Act as the first point of contact for the landlord, suppliers, maintenance, and facilities., • Manage meeting room bookings, visitor logistics, and office‑wide communications., • Maintain our booking systems (Kadence + Joan) and support with user setup and queries., • Plan and deliver engaging team socials, activities, and community moments., • Champion a positive, inclusive office culture that blends productivity with fun., • Collaborate with the People Team and our “Chief Fun Officers” on events and initiatives., • Coordinate logistics for workshops, large meetings, and major events such as London Climate Action Week — including travel, accommodation, room setups, and catering. About You You’ll be great in this role if you’re: • Experienced in a similar PA, Office Coordinator, EA, or admin role, • Exceptionally organised, proactive, and comfortable juggling multiple priorities., • A confident communicator with strong interpersonal skills and excellent written English., • A natural community‑builder who enjoys creating moments that bring people together., • Positive, solutions‑focused, and happy working collaboratively., • Someone who enjoys being in the office 3–5 days a week and thrives around people. Why You’ll Love This Role You’ll have the chance to shape the atmosphere of a friendly, mission‑driven workplace — supporting people, solving problems, and bringing energy to the office each day. No two days look the same, and your impact will be felt across the whole organisation.