Executive Assistant & Finance Coordinator
hace 25 días
Miami
Job Description Our client is looking for a reliable, detail-driven Executive Assistant & Finance Coordinator to support the President and manage essential administrative and financial operations. This role requires someone who demonstrates strong judgment, high accuracy, and the ability to handle confidential information while keeping the office running efficiently. If you excel at organization, accuracy, and multitasking—and you can confidently support both executive and finance functions—this role is a strong match. What you will do: Executive Support • Manage the President’s calendar, meetings, travel arrangements, and communications, • Prepare presentations, reports, correspondence, and executive documentation, • Coordinate office activities, vendor interactions, and internal events Finance & Accounting Support • Perform daily and weekly data entry in accounting systems, • Complete monthly bank and credit card reconciliations, • Prepare Accounts Receivable (AR) and Accounts Payable (AP) reports, • Process bank payments, ACH transfers, and credit card payments, • Assist with budgets, financial tracking, and expense reporting, • Maintain accurate financial records and ensure timely follow-up on outstanding items General Administrative Support • Maintain online filing systems, document control, and office organization, • Uphold confidentiality and ensure compliance with company policies, • Perform additional tasks as assigned RequirementsRequired Education & Experience • Associate degree required (Business, Accounting, Finance, or related field), • Bachelor’s degree preferred, • Minimum 3 years of experience supporting executives or handling finance/administrative duties, • Demonstrated experience with AR, AP, reconciliations, and payment processing, • Proficiency in Microsoft Office Suite; accounting software experience preferred, • Excellent communication, organization, and time-management skills What We’re Looking For • High level of professionalism and discretion, • Strong accuracy and attention to detail, • Ability to manage multiple priorities independently, • Comfortable working in a small office with broad responsibilities, • Confident handling sensitive financial information Benefits Why Join our client? • Direct partnership with the President, • Opportunity to shape and improve administrative and finance processes, • Exposure to regional operations, including opportunities to travel, • Stable, well-established technology company, • Professional, supportive work environment, • Benefits: Health Insurance, Paid Time Off, Rewards and Recognition programs, Professional Development opportunities, etc.