MSB Constructors, Inc.
Administrative Assistant/Landlord Representative
11 days ago
Pasadena
Job Description Job Title: Administrative Assistant/Landlord Representative Department: Administration/Property Management Reports To: Manager/Owners Employment Type: Full-Time Location: Pasadena Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our team and ensure efficient office operations. The ideal candidate must be a proactive problem-solver with excellent communication skills and the ability to manage multiple tasks simultaneously. The candidate will also be required to support the daily operations of our properties and handle tenant-relations tasks with a positive and professional manner. Please do not apply for this job if you do not have several years of experience as an Administrative Assistant working in an office setting, or in the alternative, have experience working in a related field like Real Estate or Property Management. Thank you. Key responsibilities • Office Support: Perform general administrative and clerical duties, including filing, photocopying, scanning, and data entry; and handle various administrative tasks as assigned, • Communication: Answer and direct phone calls, greet and assist visitors, and manage incoming and outgoing correspondence (emails, memos, and letters)., • Scheduling and Planning: Organize and schedule appointments, meetings, and conferences. Maintain and update calendars for team members., • Travel Coordination: Arrange and book travel logistics, including flights, transportation, and accommodations for Owners., • Document Management: Prepare, edit, and proofread documents, presentations, and reports. Maintain organized electronic, physical filing systems, tenant files, leases, and other property documents, often using Microsoft Word and Excel., • Supply and Inventory Management: Monitor and order office supplies, and maintain proper inventory levels., • Confidentiality: Handle sensitive information with discretion and professionalism., • Tenant relations: Act as the first point of contact for tenants, addressing questions, concerns, and maintenance requests in a timely and professional manner; and assist with all aspects of leasing, including showing vacant units, processing applications, conducting credit checks, and preparing and executing lease agreements., • Property maintenance: Coordinate and oversee maintenance and repair requests, working with vendors and maintenance staff to ensure timely and high-quality work., • Financial administration: Support financial procedures such as collecting rent payments, processing invoices, and assisting with budget preparation and financial reporting., • High school diploma or equivalent; an associate or bachelor's degree is preferred., • Proven experience as an Administrative Assistant, Office Assistant, or in a similar role., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Proficient in the relevant fair housing laws and regulations is a plus (but, not required), • Excellent written and verbal communication skills., • Strong organizational, time management, and multitasking abilities., • Exceptional attention to detail and problem-solving skills., • Ability to work independently and collaboratively as part of a team., • Professional demeanor and strong interpersonal skills., • Strong communication (verbal and written), customer service, organizational, and time-management skills are essential., • A minimum of 1–2 years of experience in an office assistant role., • Familiarity with property management, real estate, or a related field is preferred. Work Remotely: No Work Location: Pasadena (In Person) Job Type: Full-time Benefits: we offer our employees the following competitive benefits package: Medical, Vision and Dental insurance; 401(k) with company match; paid vacation, holidays and sick time Schedule: Monday - Friday 8:00 am – 5:00 pm To apply: Apply through the Zip Recruiter website by submitting your resume and cover letter in the portal. Company DescriptionOur company has been building residential and commercial properties in Pasadena, California for over two decades. Our Company builds quality from the ground up, and our reputation is based on integrity, commitment, and teamwork. We’ve earned the respect and admiration of building officials, customers, and business partners. But don’t rely on printed words – we let our work and our completed projects speak to our experience. Visit our company’s website at where you will find our most recently completed projects.Our company has been building residential and commercial properties in Pasadena, California for over two decades. Our Company builds quality from the ground up, and our reputation is based on integrity, commitment, and teamwork. We’ve earned the respect and admiration of building officials, customers, and business partners. But don’t rely on printed words – we let our work and our completed projects speak to our experience. Visit our company’s website at where you will find our most recently completed projects.