Floating Office Assistant
7 days ago
Dallas
Job Description Position Title: Mobile Associate Location: Dallas, TX (Multiple Client Sites) Job Type: Full-Time Pay Rate: $23.00 - $24.00/hr Shift: Varying 8-hour shift between 7:00am - 7:00pm (Monday - Friday) Job Summary We are seeking a dependable, flexible, and highly organized Mobile Associate to support daily business operations across nine client locations in the Dallas, Texas area. This mobile floater position requires someone who is comfortable moving between different environments, adapting quickly to each site’s unique workflow and culture. The ideal candidate must have a professional demeanor, a client-focused mindset, and a reliable means of transportation to travel between locations. Tasks will vary depending on the site, and may include reception, hospitality, facilities support, mailroom functions, administrative assistance, inventory control, and print services. Key Responsibilities Mobile Shift Coverage • Travel to client locations across Dallas and surrounding areas to provide short-term coverage for employee absences, special projects, or peak business periods., • Coordinate daily assignments with workforce management to ensure timely arrival at designated sites., • Be prepared to work in both front-of-house (reception, client interaction) and back-of-house (support services, facilities, print production) environments., • Serve as the first point of contact for clients and visitors by greeting them warmly, managing visitor logs, and issuing badges., • Answer phones, transfer calls, take messages, and handle inquiries in a courteous and efficient manner., • Monitor the front desk area to ensure it remains clean, organized, and professional at all times., • Assist in the setup and breakdown of conference rooms, including arranging furniture, setting up audio-visual equipment, and stocking necessary supplies., • Coordinate catering deliveries, set up refreshments, and ensure rooms are clean and guest-ready before and after meetings., • Assist with small-scale office moves, workstation setups, furniture rearrangement, and other light facilities-related tasks., • Perform walk-throughs to identify any maintenance issues and report them to appropriate site contacts., • Receive, sort, and deliver incoming mail and packages throughout the site., • Prepare outgoing shipments using postal and courier services, including labeling, manifesting, and ensuring timely pick-up., • Track inbound and outbound items using mail tracking software or manual logs when applicable., • Support office teams with clerical tasks such as data entry, filing, scanning, supply ordering, and calendar management., • Monitor office supplies and re-order or restock as needed to ensure consistent availability., • Maintain up-to-date inventory logs for office materials, hospitality items, or specialized supplies based on site needs., • Operate high-volume printers, copiers, and binding equipment for internal or client-facing print jobs., • Review print requests for accuracy, formatting, and quality before delivery., • Perform light maintenance on print equipment, including replacing toner and clearing paper jams., • Ensure timely completion of printing tasks and proper packaging or distribution. Ongoing Training & Development • Participate in scheduled training programs and e-learning platforms to broaden your knowledge in areas like print technology, hospitality, or safety protocols., • 2–3 years of professional experience in office support, hospitality, facilities, or administrative services (legal or corporate setting preferred), • Proficiency with Microsoft Office Suite and general office technology (copiers, phone systems, mail tracking tools, etc.), • Strong customer service and interpersonal skills with a client-first attitude, • Highly organized and adaptable with the ability to multitask in fast-paced environments, • Must have a valid driver’s license or consistent access to reliable transportation, • Ability to lift up to 50 lbs and work on your feet for extended periods, • Client Focused: Prioritizes the needs of internal and external clients with professionalism and care, • Dependable & Punctual: Reliable and timely with commitments and schedule adherence, • Flexible & Adaptable: Thrives in dynamic environments and can switch roles quickly as needed, • Detail-Oriented: Maintains accuracy in tasks such as printing, scheduling, and inventory management, • Effective Communicator: Clearly conveys updates and feedback both verbally and in writing, • Tech-Savvy: Comfortable using digital tools, platforms, and office equipment All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law. Company DescriptionForrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.