Special Events Coordinator
24 days ago
Berkeley
Job Description Special Events & Communications Coordinator Organization Overview The Women’s Cancer Resource Center is a nonprofit organization dedicated to supporting women diagnosed with cancer through compassionate, holistic programs and services that address emotional, physical, and practical needs. We are committed to advancing health equity and ensuring that underserved and historically marginalized communities have meaningful access to culturally responsive cancer support services. Purpose of Position: The Special Events & Communications Coordinator supports the organization’s fundraising and engagement efforts by coordinating special event logistics and managing key communication channels, including monthly newsletters and social media. Reporting to the Development Manager, this role works closely with development staff to ensure events are executed smoothly and messaging to donors, and the community is timely, consistent, and engaging. This is a part-time, nonexempt position, working 20 hours per week. The role is based in Berkeley, California. Some onsite work is required due to the nature of the position, with limited remote work available as appropriate. Occasional evening and weekend hours may be required to meet event needs. Key Responsibilities Special Event Logistics Support (60%) * Coordinate and manage logistics for fundraising and cultivation events, including event timelines, run-of-show documents, and planning checklists * Liaise with vendors, venues, volunteers, and internal staff * Track RSVPs, registrations, and attendance * Support event setup, breakdown, and on-site coordination * Assist with post-event follow-up, including thank-you communications and basic reporting Monthly Newsletters (15%) * Produce and distribute monthly e-newsletters to donors and stakeholders * Draft, edit, and format content using email marketing platforms * Gather stories, updates, and event information from internal teams * Maintain content calendars and ensure consistent branding and tone * Track open rates and engagement metrics to inform improvements Social Media Content Management (15%) * Manage and schedule social media content across organizational platforms * Create event-related and mission-focused posts (copy and basic graphics) * Promote events, campaigns, and donor impact stories * Monitor engagement and respond to comments/messages as appropriate * Collaborate with development and communications staff to support messaging strategy Development & Administrative Support (10%) * Incorporate and develop best practices for cultivation events and document processes and systems * Maintain accurate donor and event records in the CRM * Support donor acknowledgments related to events * Assist with additional development and communications projects as needed Qualifications & Experience: * 1–3 years of experience in events, communications, or nonprofit development * Strong organizational and project management skills * Experience with event coordination and logistics * Excellent written communication skills * Familiarity with email marketing platforms and social media tools * Ability to manage multiple deadlines in a fast-paced environment * Comfort working collaboratively across teams Preferred Skills: * Experience with donor databases (e.g., Raiser’s Edge, Salesforce) * Basic graphic design skills (Canva or similar) * Event registration platforms (Eventbrite, Bloomerang Fundraising, etc.) Ideal For Candidates Who: * Enjoy both behind-the-scenes logistics and creative communications * Are detail-oriented but flexible during live events * Want a hybrid role bridging events, marketing, and development Compensation: $28.00 per hour. WCRC offers a generous benefits package, which includes 100% coverage of medical, dental and vision; a SIMPLE IRA retirement plan, with 2% of salary employer contribution; long-term disability; vacation and sick time; and thirteen paid agency holidays and a floating holiday for your birthday. How to Apply: Please address a cover letter and a resume by email to . No calls, please. About Us WCRC is an equal opportunity employer actively advancing equity in practice, not just in principle. We are committed to building a diverse and inclusive workplace that reflects the communities we serve and providing culturally responsive cancer support that reduces barriers to care. We strongly encourage applications from people of color, women, LGBTQIA+ individuals (including queer, transgender, gender non-conforming, and gender-fluid individuals), and others who are passionate about equity-driven, community-rooted work to address health disparities. Company DescriptionThe Women’s Cancer Resource Center (WCRC) has been serving the East Bay Area since 1986, primarily clients in Alameda and Contra Costa Counties. More than 80% of our clients are people of color, and 67% are low-income. WCRC staff have long observed that cancer is not the greatest concern for the low-income and systematically marginalized individuals we serve. Limited access to primary health care, inadequate health services and financial resources, language and cultural barriers, racism, and mistrust of medical systems contribute to late diagnosis and earlier death, especially for African American, Latinx, and other groups of low-income people diagnosed with cancer. WCRC provides a set of comprehensive, coordinated services that include cancer navigation, financial assistance, peer support, wellness programs, and referrals to wraparound services to mitigate these problems for people with limited access to essential, life-giving care. As a highly committed, equity-focused organization, advancing equity in cancer support and reducing disparities at every stage are our fundamental goals. Our diverse and highly skilled staff team is committed to cultural humility and is made up of people who represent the communities we serve. We work to ensure that our clients feel seen, heard, and supported through their cancer experience. .The Women’s Cancer Resource Center (WCRC) has been serving the East Bay Area since 1986, primarily clients in Alameda and Contra Costa Counties. More than 80% of our clients are people of color, and 67% are low-income. \r\nWCRC staff have long observed that cancer is not the greatest concern for the low-income and systematically marginalized individuals we serve. Limited access to primary health care, inadequate health services and financial resources, language and cultural barriers, racism, and mistrust of medical systems contribute to late diagnosis and earlier death, especially for African American, Latinx, and other groups of low-income people diagnosed with cancer. WCRC provides a set of comprehensive, coordinated services that include cancer navigation, financial assistance, peer support, wellness programs, and referrals to wraparound services to mitigate these problems for people with limited access to essential, life-giving care. \r\nAs a highly committed, equity-focused organization, advancing equity in cancer support and reducing disparities at every stage are our fundamental goals. Our diverse and highly skilled staff team is committed to cultural humility and is made up of people who represent the communities we serve. We work to ensure that our clients feel seen, heard, and supported through their cancer experience. \r\n.