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  • Bookkeeper
    Bookkeeper
    5 hours ago
    $32–$40 hourly
    Full-time
    Ridgefield

    Date posted: January 31, 2026 Pay: $32.00 - $40.00 per hour Job description: Office Manager / Bookkeeper Position Bergen County HVAC company is looking for a full time HVAC Office Manager and Bookkeeper who oversees daily administrative operations and financial records, combining scheduling, customer service, and accounting duties. This position would oversee different departments in the company and meet with the owner to go over reports and all numbers associated with projects and also with profitability of the company. Responsibilities: ● Scheduling & Dispatching: Coordinating field technicians, managing service calendars, and updating job tickets. ● Customer Service: Handling incoming client inquiries, scheduling service calls, and managing complaints. ● Have the ability to work with customers and employees. Relay accurate information to technicians, ensuring proficient, quality customer experiences ● Records Maintenance: Maintaining accurate service histories, client databases, and inventory tracking. ● Workflow Coordination: Overseeing daily office staff and improving administrative processes. ● Accounts Payable/Receivable: Processing vendor invoices, managing subcontractor payments, and invoicing customers for completed jobs. ● Accurately process financial transactions and pay invoices in a timely manner ● Managing weekly payroll with our software and maintaining employee records. ● Financial Reporting: Preparing financial statements, performing month-end close, and reconciling bank accounts. ● Reporting & Compliance: Assisting with tax preparation (sales tax, etc.) and maintaining compliance with insurance/licensing. Requirements & Qualifications: ● Software Proficiency: High-level expertise in QuickBooks and MS Office Suite (Excel). ● Experience: Proven experience in both office management and bookkeeping, ideally in a HVAC, Electrical or construction company field. Three years of prior bookkeeping experience ● Skills: Strong communication, organizational, and multitasking abilities. ● Education: Bachelor degree in business administration or accounting or finance is often preferred, but not always required. Compensation will be based on experience and knowledge Benefits: Paid time off Tuition reimbursement Work Location: In person

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  • Development Manager
    Development Manager
    15 hours ago
    $65000–$70000 yearly
    Full-time
    East Bronx, The Bronx

    Development Manager – Mind-Builders Creative Arts Location: Hybrid – Northeast Bronx, NY Hours: Full-time (35 hrs/week) Salary: $65,000–$70,000/year About Us: Mind-Builders Creative Arts is a Bronx-based nonprofit approaching its 50th Anniversary in 2028. We provide arts and educational programs that enrich the local community. We are seeking a Development Manager to strengthen our fundraising operations and support growth. Position Summary: Reporting to the Assistant Executive Director for Development & External Affairs, the Development Manager ensures smooth fundraising operations, maintains CRM systems (Salesforce & Bloomerang), manages departmental deadlines in Asana, and supports grant reporting and donor engagement. Key Responsibilities: • Fundraising Operations & Workflow Management (40%), • CRM system administration and data integrity, • Asana project management for grants, reports, and campaigns, • Gift processing and acknowledgment letters, • Monthly reconciliation with Finance, • Institutional Giving & Grant Compliance (35%), • Draft grant proposals and reports, • Maintain a pipeline of funding opportunities, • Collaborate with Program Directors for metrics and impact data, • Data Strategy & Analysis (15%), • Track donor trends and recommend retention/upgrades, • Analyze program and fundraising data for impact reporting, • External Affairs & Event Support (10%), • Support digital campaigns and annual appeal, • Bachelor’s degree or equivalent professional experience, • 3–5 years in development operations, grant management, or nonprofit fundraising, • Proficient in Microsoft Office, Salesforce, and Bloomerang, • Medical, dental, and vision insurance with employer contribution, • 401(k) with employer contribution after 1 year, • Paid time off: 10 holidays, 3 floating holidays, 10–15 vacation days, 4 personal days, 6 sick days

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  • Personal Assistant (PA)
    Personal Assistant (PA)
    2 days ago
    $2000–$2500 monthly
    Part-time
    Manhattan, New York

    Company: Remote and part-time personal assistant position in Mr. Houle's Fintech Industry. Location: Remote (USA). Type of employment: Part-Time, Independent Contractor. Hours: 10-15 hours a week (Flexible Schedule) Salary: 20,000-30,000 annually (Pro-rated in terms of experience and number of hours) Do you consider yourself to be an organized and tech-savvy employee who is interested in working remotely but wants flexibility? We are currently recruiting a capable and enthusiastic Personal Assistant to offer advanced administrative services to a hectic executive in the fast-paced fintech sector. It is a tremendous bonus to an individual who works better in an isolated setting and wants to supplement their existing job, education, or lifestyle with a part-time job. We want to hear from you if you are a self-starter, possess excellent communication skills, and have a way to organize things. About the Role: In this position, you will be the right hand of Mr. Houle, and you will be running some of his daily activities comfortably from the comfort of your home. Your major duties will involve: Email Management: Surveillance, categorization, and handling of inboxes, drafting email and sending them to customers and business associates. Administrative Assistance: Light administrative support in the form of schedule making, information input, and document preparation. Financial Liaison: Following and auditing small bookkeeping activities to facilitate financial activities in the fintech sector. Task Coordination: Assisting with the coordination of projects within a rapid context and meeting deadlines. What We're Looking For: The candidate to hire is expected to be dependable, self-reliant, and willing to learn. These are the things you need to have: Good Organizational Skills: The capability to handle time and multitask without a hitch. Technical Skills: Feels at ease with online tools, such as Google Workspace (Gmail, Docs, Sheets) and Microsoft Excel. Knowledge of project management software or fintech platforms is an added advantage. Good English: Good written and spoken English skills to be able to communicate with clients and other staff professionally. Proactive Attitude: This is the capacity to look ahead, be self-scheduled and perform tasks without much oversight. Experience: The right candidate does not have to have prior experience in administrative, bookkeeping, or executive support but it will be an advantage. Why Join Mr. Houle's Team? Work Anywhere: This is a completely remote role and has a flexible working schedule that is customized to fit your life. Attractive Salary: Make between 20,000 to 30,000 a year, compensated in part-time. Career Insight: Acquire valuable experience and knowledge of the industry of accounting and finance technology (fintech). Urgent Position: This job is urgently required, and hence, the time of commencement is instant in the case of a successful candidate. Ready to Apply? We would be interested in hearing from you if you are a responsible and self-driven person and want to get a part-time job with flexible hours that would suit your lifestyle. Please include a resume and a brief cover letter as to why you are the best candidate to fill this position. Your response will be appreciated.

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  • Certified Public Accountant
    Certified Public Accountant
    3 days ago
    $150000–$195000 yearly
    Part-time
    Manhattan, New York

    Peterson, MD is seeking a detail-oriented and experienced Certified Public Accountant (CPA) to manage all aspects of our financial operations. The ideal candidate will be responsible for maintaining accurate financial records, preparing financial statements, handling tax compliance, and ensuring the overall financial health of our medical practice. Key Responsibilities: • Manage general ledger, accounts payable, and accounts receivable processes., • Prepare and analyze financial statements, including balance sheets, income statements, and cash flow statements., • Oversee payroll processing and ensure compliance with all payroll tax regulations., • Prepare and file federal, state, and local tax returns., • Conduct regular financial audits and ensure compliance with GAAP and other relevant financial regulations., • Provide financial analysis and recommendations to support strategic decision-making., • Manage budgeting and forecasting activities., • Assist with financial reporting for insurance and regulatory bodies. Qualifications: • Bachelor's degree in Accounting or Finance., • Certified Public Accountant (CPA) license required., • Proven experience in accounting, preferably within a healthcare or medical practice environment., • Strong knowledge of GAAP, tax laws, and financial regulations., • Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel., • Excellent analytical, organizational, and communication skills., • Ability to work independently and manage multiple priorities.

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  • Development Manager
    Development Manager
    15 days ago
    $65000–$75000 yearly
    Full-time
    Manhattan, New York

    Development Manager New York, NY Description About Encore: Known widely as Broadways longest running act of loving care, Encore’s mission is to improve the quality of life for older New Yorkers so they are not just surviving, but thriving. Through a robust array of programming, Encore takes a “no wrong door approach to ensure Seniors are able to age in place comfortably for as long as possible. Encore is recognized as one of the most respected and trusted nonprofit organizations providing services for older New Yorkers in New York City. Encore is on the cutting edge in the human service field and is a staunch advocate not only for older New Yorkers but also for the essential human service employees who serve as the City’s safety net. Do not miss this chance to work for a mission-oriented organization, which centers employees as its number one resource. About Position: To meet the ambitious mission and programmatic objectives of Encore Community Services’ growth and strategic plan, the Development Department drives and stewards the organization’s relationships with its funders. This team works to secure foundation grants, corporate sponsorships, and individual giving to support Encore’s robust programs and service. The Development Manager will be responsible for effectively managing the Development Department’s database and operations. Duties will include all data management (gift entry, acknowledgments coding systems, analysis, reporting, staff training), direct mail (writing, producing print and email campaigns according to a yearly calendar), and development systems support (overseeing mailings, prospect research, event support, special projects). Benefits: This position is a full-time position with benefits that include medical insurance (with Employee contribution), Dental & Vision plans with coverage beginning on the first day of hire, generous paid time off (vacation, personal days, sick days and earned floating holidays), 403(b) with 3% Employer Match after a year of employment, Flexible Spending Account, Dependent Care and transit benefits. Requirements Data Administration · Develop and oversee all data entry/donation processing, create coding systems for consistent donor tracking, create donor portfolios for relevant staff, build out our metrics systems that measure performance; · Create dashboards tracking development performance, budget versus actuals, and other representations of donor activities and outcomes; · Create consistency and efficiency in the development department’s data collection, maintenance, and reporting; · Prepare and mail thank you/acknowledgment letters to donors; · Create and maintain reports that help drive the department’s decision-making; lead in creating a department driven by data; · Assist in budget planning with donor reports and data analysis. Direct mail · Create annual mail/email plan and revenue budget each fiscal year; · Write, produce, and mail written solicitations for small gifts, donor cultivation pieces, holiday appeals, Giving Tuesday, etc.; · Plan and execute complimentary email strategies in tandem with written appeals, mailings, and other digital initiatives; · Oversee Mailchimp data syncing, email design, and maintenance to successfully communicate and fundraise with a variety of communities; Development Operations · Assist with planning and executing special events and projects (mailings, revenue reports, donor tracking, maintaining RSVP lists, run event check-in, budget recap of revenue for events); · Liaise with Finance to ensure systematic recording & reconciliation, and develop a clear understanding of how development can best work with Finance to ensure accurate reporting; · Develop a training program to ensure the development team is utilizing our data systems to their fullest capabilities; · Ensure development has systems in place to be more efficient; letterhead, envelopes, and other supplies are available; · Assist with donor prospecting for team members; · Assemble media kits for meetings with stakeholders and donors; · Assist with updating the website; · Volunteer engagement, orientation, and support when needed; Qualifications and Skills · Associate’s or Bachelor’s level (degree-holding/currently enrolled or equivalent in experience); · Proficient in Microsoft Office (Word, Excel, Publisher, PowerPoint) and Adobe; · Strongly Preferred - proficient with DonorPerfect or other donor/customer database management software or a quick learner; · Experience with prospecting software such as Donor Search or Wealth Engine; · Excellent writing, communication, organizational, and time-management skills; · Detail-oriented; · Interest in working in the nonprofit sector or aging services a plus; · Must be a team player, be flexible, and take initiative; · Be willing to work on-site at Development Office located in midtown Manhattan (Ninth and 49th), three or four times a week. Strongly Preferred Qualifications · Experience in DonorPerfect · Writing (grant, appeals, newsletters, press releases) · 1-2 years of work experience in a fundraising environment

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  • Junior Broker
    Junior Broker
    22 days ago
    $70000–$100000 yearly
    Full-time
    Manhattan, New York

    About Us: Premium Merchant Funding is a leading finance company in NYC's Financial District, specializing in small business lending for high-risk businesses. Our Mission: To empower small and medium-sized businesses often overlooked by traditional banks, helping them not just survive, but thrive. Core Values: • Teamwork and Collaboration, • Transparency and Accountability, • Honesty and Integrity, • Client-First Approach, • Innovation, • Community Engagement, • Long-term Client Relationships, • Industry Leadership Position Overview: As a Junior Broker, you'll support small and medium-sized businesses by identifying and nurturing potential clients, initiating valuable conversations, and creating sales opportunities. Key Responsibilities: Prospecting: Engage potential clients through various channels. Qualification: Assess client needs and fit for our financial solutions. Advocacy: Educate potential clients on our services. Closing: Master sales techniques and manage your sales cycle. Data Management: Maintain detailed records in our CRM system. Qualifications: • Sales or customer service experience preferred, • Excellent communication skills, • Independent and collaborative work style, • Strong problem-solving abilities, • Persistence and results-driven mindset, • Passion for helping businesses succeed What We Offer: • Performance-based pay (OTE $70,000 - $100,000 in the first year), • Training and development opportunities, • Supportive work environment, • Prime NYC location, • Career growth opportunities, • Uncapped commission Apply Now: If you value transparency, integrity, and innovation, and want to make a meaningful impact on businesses, we welcome your application.

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  • Personal Assistant (PA)
    Personal Assistant (PA)
    1 month ago
    $4000 monthly
    Full-time
    Newport, Jersey City

    We are a locally owned water treatment company focused on education, health, and long-term solutions for homeowners. Our approach is consultative—not high pressure—and built around trust, transparency, and quality service. We provide qualified appointments, full training, and professional systems that homeowners actually need and value. As an In-Home Water Quality Consultant, you will meet with homeowners who have requested a free water quality test. Your role is to educate, test, and recommend the best solution based on each home’s specific water conditions. This position is ideal for someone who enjoys helping people make informed decisions, values flexibility, and prefers relationship-based sales over aggressive tactics. What You’ll Be Doing • Conduct in-home water quality tests (training provided), • Educate homeowners on their water results in simple, clear language, • Recommend appropriate treatment solutions, • Present monthly payment options and financing, • Accurately document appointments and outcomes, • Coordinate with our install team once a sale is completed What We’re Looking For • Professional, reliable, and personable, • Strong communication and listening skills, • Comfortable working independently, • Organized and detail-oriented, • Comfortable discussing pricing and solutions with homeowners Backgrounds that often do well in this role include: • Customer service, • Real estate, • Healthcare or wellness, • Education, • Home services, • Hospitality, • Sales experience is helpful but not required—we provide full training. What We Provide • Qualified, scheduled appointments (no cold knocking), • Flexible scheduling, • Full onboarding and sales training, • Financing tools to help homeowners say yes, • Ongoing support and clear expectations Compensation • Commission-only (1099), • Paid per completed sale, • Bonuses available for consistent performance, • Top performers earn significant income with a flexible schedule. Why This Role Is Different • No high-pressure sales tactics, • No cold calling or door-to-door, • Homeowners request the appointment, • You help improve health, comfort, and home protection How to Apply Please submit a brief introduction and your background. Sales experience is welcome but not required—personality, professionalism, and reliability matter most.

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  • Internist
    Internist
    1 month ago
    Full-time
    Manhattan, New York

    The ideal Quant candidate will be highly proficient at researching data, pattern recognition and machine learning, statistics, econometrics or math. We will also accept recent PhD, Msc, BA/BS from top university without any experience... You will be a researcher or mathematician motivated by what’s new to ensure you're always ahead of the curve. You will understand the need and importance of strong research and strong modelling. On a day to day you will: Working on your own strategy research Back Testing models Working with the development team to execute models. Execution Latency strategy Research Machine learning research Statistics/Econometrics research Market microstructure research Below qualifications are preferred, but not necessarily a must: PhD in Maths Stats or Comp Sci from a top school MIT, Cornell, Stanford, Oxbridge, Imperial, UCL or global top 50 engineering school Good understanding of Stats and time series Understanding of relational and non-relational databases with or without using an ORM Matlab or R ideally C++ or Python Interest in quantitative problems We are also looking for Quant Development Interns: Will have a computer science degree from a top tier university with a genuine passion for programming and tackling problems, the ability to help build bespoke trading systems and tools for, with some knowledge of C++ highly desired but not essential. Requirements: Python Knowledge of time series analysis / stochastic calculus / machine learning / data mining / code optimisation would be a plus C++ The internships entails quite a range of potential responsibilities depending on your abilities and the needs of the business. You may be required to: Implement trading strategies; Build tools and engines that improve our ability to analyse data; Work on complex computational and data-related problems and implement efficient an innovative solutions; Proactively develop tools to analyse data, models, and trading, and develop platform enhancements to improve the quality of our execution; Develop visualisations, and other analytics for live and experimental trading; Improve system component performance by orders of magnitudes by improving the underlying algorithms/ method of processing / identifying systems bottlenecks; Improve the accuracy of our trading simulator, analyse differences to actual trading, and then work to improve the correlation; Design extremely high-performance, highly-reliable and finely-tuned numeric computational programs and implement such models/algorithms in python and C++ language with production quality code; Monitor our trading system and fix production problems; To do this effectively, you will need to be curious, intellectually honest, practical, purposeful, committed to high quality computer code and to apply clear judgement and critical thinking, as well as collaborate closely with others in the firm. You will be joining a small team where your impact will be immediate and tangible and will be working with experienced finance professionals who will teach you the business. We are open to hearing your ideas and encourage you to make suggestions on any area that can be improved. We aim to reward people on their contribution to firm performance including helping others and the internship will be converted into full time depending on the performance... Employment Type Full-time

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  • Office Manager
    Office Manager
    2 months ago
    $50000–$55000 yearly
    Full-time
    Englewood

    Position Overview: We are seeking a meticulous, proactive, and organized Office Manager to join our team. This role is essential to the smooth operation of our business, supporting both our management and sales teams through a variety of administrative, accounting, and operational tasks. The ideal candidate is a quick learner, detail-oriented, and comfortable managing diverse responsibilities in a fast-paced environment. Key Responsibilities: Administrative Support: • Manage daily office operations to ensure a clean and organized workspace., • Maintain office supplies and equipment for both NJ and NC locations., • Coordinate incoming and outgoing mail via FedEx, UPS, and USPS., • Reconcile payments with invoices and process payroll., • Issue customer invoices, track payments, and manage collections when necessary., • Direct customer inquiries to appropriate team members., • Assist the sales team in entering customer orders during peak selling seasons., • Coordinate trade show registrations, booth setup, and sample shipments., • 2–5 years of experience in office management or administrative support., • Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)., • Excellent verbal, written, and interpersonal communication skills., • Ability to handle confidential information with discretion., • Experience working with a sales team is a plus but not required., • Full-time position., • Monday – Friday, 9:00 AM to 6:00 PM

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