Risk & Safety Manager
12 days ago
Memphis
Job DescriptionDescription: Risk & Safety Manager Reports to: Director of Risk & Safety Position Summary: The Risk & Safety Compliance Manager supports the Director of Risk & Safety in managing and executing nationwide safety, compliance, and risk management programs across all VRC business units. This position plays a critical role in ensuring regulatory compliance with FMCSA, DOT, OSHA, and state-specific safety programs, and in maintaining VRC’s strong culture of safety through training, proactive initiatives, and data-driven performance tracking. The ideal candidate will have hands-on experience in DOT compliance, drug and alcohol testing programs, driver qualification file management, OSHA case investigations, and insurance/claims coordination. This role requires exceptional organization, follow-through, and communication skills to coordinate activities with HR, Operations, Fleet, and external partners. Key Responsibilities: Regulatory Compliance & DOT Program Administration • Assist in management of the company’s FMCSA/DOT compliance programs, including Driver Qualification (DQ) files, annual MVR reviews, Clearinghouse queries, and medical certification tracking., • Administer and maintain the Continuous MVR Monitoring Program (SambaSafety), including driver onboarding, alerts, and compliance documentation., • Coordinate and track post-accident, random, pre-employment, and return-to-duty (SAP) drug and alcohol testing; ensure timely scheduling and documentation of all testing requirements., • Prepare and submit FMCSA, state DOT, and related regulatory filings and renewals on behalf of the company., • Assist with auto claim intake, documentation, and insurance carrier communication through closure and root cause determination., • Support OSHA case investigations, recordkeeping, and follow-up actions., • Collaborate with the Director of Risk & Safety to plan and execute VitalSafety campaigns, newsletters, and weekly Safety & Security Topics., • Support company-wide safety observances, training initiatives, and employee engagement programs., • Track and report on missing or expired certifications, including DOT medical cards, road tests, PIT (forklift) certifications, and defensive driving requirements., • Assist in scheduling and administering safety training in PolicyTech, including onboarding courses and annual compliance modules., • Support the Enterprise Safety Committee with documentation, presentations, and rollout of new safety programs and policies., • Develop dashboards and reports to monitor compliance, lag time, and incident trends across divisions. Requirements: Qualifications: • Bachelor’s degree in Safety Management, Transportation, Risk Management, or related field (or equivalent experience)., • 3–5 years of experience in a safety, compliance, or risk management role within transportation, logistics, or a regulated industry., • Strong working knowledge of FMCSA, DOT, OSHA, and Workers’ Compensation regulations., • Experience with compliance platforms such as TrueNorth, SambaSafety, JJ Keller, PolicyTech, or similar., • Excellent analytical, organizational, and written communication skills., • Ability to handle sensitive information with discretion and maintain regulatory accuracy., • Proficiency in Excel, Power BI, and MS Office Suite; data visualization experience preferred. Core Competencies: • Strong attention to regulatory detail and documentation accuracy., • Excellent interpersonal skills to work with HR, Operations, and external vendors., • Proactive problem-solver with a commitment to continuous improvement., • Ability to prioritize and manage multiple deadlines under limited supervision., • Passion for safety, compliance, and employee well-being.