Office Assistant
1 month ago
Brooklyn, New York
I WILL GRADUATE Youth Development Program is seeking a highly organized and responsible college graduate for our full-time Administrative Assistant to support full-time managers, other employees, and office visitors by handling various tasks to ensure that all interactions between the organization and others are positive and productive. These professionals may also be referred to as Administrative Coordinators or Administrative Specialists. Duties and Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Make travel arrangements, such as booking flights and cars and hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Other responsibilities as assigned and required by the emerging needs of the department and company. Key Requirements: College student or recent College Graduate (minimum Associate Degree).
Degree in Administration or Management.
Prior administrative experience (1-2 years).
Strong command of Microsoft Suite, e.g., Word, Excel, PowerPoint, etc.
Google Suite; e.g. goggle docs, forms, etc.
Excellent computer skills, especially typing.
Attention to detail.
Bilingual (Spanish/English preferred).
Desire to be proactive and create a positive experience for others. Job Type: Full-time Pay: $40,000.00 - $45,000.00 per year Benefits: 401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person
