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Job Description • Manage transition of Non-US compliance to an in-house process –, • Provide training and oversight to a nine person cross-functional in-house team during most recent compliance season, • Implemented the transition to an online tax compliance data management system for the non-US compliance, • Identified and implemented process improvements in several areas within Non-US compliance process, • Improved accuracy of process to :, • Tie out legal entity ownership structure and verify U.S. owners,, • Report Form 5471, Schedule M (Intercompany Transactions),, • Report Form 5471, Schedule O using standard methods of reporting information throughout the form for various types of transactions., • Review quarterly transaction log for tax consequences of Non-US transactions, • Review of Form 5471s, 8858 and 1120-Fs, • Provide oversight and assistance with Form 1042 process, • Work directly with CORPTax Administrator and CORPTax support representative on a regular basis during compliance season to troubleshoot issues, • Research various technical issues to ensure adherence to IRS rules and document Tax positions taken by the company, • Assist in the development of training for domestic accounts payable personnel and continue to answer questions on all aspects of the process from collecting W-8s to reporting the amounts on the Form 1042s, • Research “source of income” rules, applicable treaty provisions, and withholding tax rules, • Provide training to local tax personnel via webinar on the use of the international tax portal, • Developed and presented a “Lunch N Learn” to tax department on W-8s and Form 1042 reporting, • Participate in Non-US RTP and TBBS processes – including preparing and co-presenting TBBS process training to those Tax Accounting personnel involved in the FY10 Non-US TBBS process., • Send resume to: taxstaffing@gmail.com

Job Description Under the direction of the Vice President for Information Technology, the Assistant provides secretarial and administrative support to the Information Technology (IT) department, and in particular to the Vice President; performing a variety of administrative, coordinating, and logistical services in support of the operation of the team. The incumbent assists in the management of information within the department. This includes keeping up to date on the department’s current activities; responding to general external and internal requests for information; liaising with staff from other departments and divisions. In addition, the incumbent assists in IT procurement, contract renewals, and related vendor engagement. This is a part time, hourly, position. Example of Duties: • Coordinates the day-to-day operational and administrative activities of the Vice President by maintaining his or her appointment calendar, organizing and prioritizing incoming flow of administrative work, maintaining a monitoring system, and following-up to ensure timely responses; preparing for meetings and arranging web conferences., • Organizes and actively supports meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Documents decisions and action items; drafts and distributes minutes; and tracks follow‑through to ensure accountability and timely completion of assigned tasks., • Issues purchase requisitions for supplies, services and equipment, tracks all IT purchases, invoices, and payments and serves as the primary liaison with the Purchasing and Accounts Payable departments., • Coordinates general office procedures; maintains office files; screens incoming correspondence and communications; provides clerical support; orders office supplies as needed., • Contributes to managing information of the department by serving as a Teams and/or SharePoint administrator, • Facilitates communication on behalf of the Information Technology department by updating service notices on the College portal and knowledge base, and preparing and posting announcements on the portal and sending them via email, as necessary., • Assists with updating and maintaining IT knowledge base articles and other resources, ensuring content is accurate, current, well‑organized, and aligned with established IT procedures and standards., • Prepares forms and composes correspondence and memoranda independently for the Vice President., • Makes conference, training and travel arrangements for the Vice President and members of the IT department., • Coordinates IT training activities, including scheduling initial training sessions, supporting employee training and orientation, administering and presenting surveys, tracking participation and completion, and preparing quarterly reports summarizing training participation and survey results., • Provides comprehensive budget support, including preparation of financial materials for Board agenda items, tracking contract renewals, monitoring operating and capital expenditures, maintaining budget and capital project tracking reports, and ensuring accuracy and timeliness of budget-related documentation., • Perform other related duties, as assigned. Qualifications: • Bachelor’s degree required; or AA or AS degree and two or more years equivalent experience., • Proven ability to maintain strict confidentiality, • Excellent communication and interpersonal skills, • Ability to organize and work independently, • Must have experience in editing written materials for spelling, grammar, and punctuation, • Excellent word processing skills and experience creating and maintaining spreadsheets Preferred: • IT background or experience supporting technology systems, applications, or IT administrative functions a plus. The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $25-$28. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Join to apply for the Legal Practice Group Administrator role at Chiesa Shahinian & Giantomasi PC 2 weeks ago Be among the first 25 applicants Join to apply for the Legal Practice Group Administrator role at Chiesa Shahinian & Giantomasi PC This range is provided by Chiesa Shahinian & Giantomasi PC.

Job Description MAIN FUNCTION: We are seeking an HR professional who is passionate about delivering an exceptional employee experience while serving as the primary administrator of our employee benefits programs. This role is ideal for someone who enjoys balancing operational excellence with strategic thinking and wants the opportunity to help shape and improve our HR programs. The successful candidate will own day-to-day benefits administration while partnering with HR leadership and external vendors to continuously enhance our benefits offerings. In addition, this individual will play a key role in onboarding new employees, coordinating learning and development initiatives, and supporting the rollout and ongoing management of our Learning Management System (LMS). We are open to candidates with varying levels of experience. For more experienced professionals, this role offers the opportunity to influence benefit strategy, vendor management, and program design. For developing HR professionals with a strong benefits foundation, the role provides opportunities for growth into broader HR responsibilities QUALIFICATIONS: Required • Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience., • Experience administering employee benefit (health and welfare plans, 401(k) plans, COBRA, leave administration, and employee wellness programs)., • Knowledge of HR practices and employment regulations., • Strong organizational and project management skills., • Excellent communication and interpersonal skills., • Ability to manage multiple priorities in a fast-paced environment., • Strong attention to detail and analytical skills., • Proficiency with Microsoft Office, particularly Excel., • Maintain confidentiality while handling sensitive employee information. Preferred • Experience partnering with benefit brokers, carriers, and vendors., • Experience supporting benefit renewals or benefit program design., • Experience with HRIS platforms and Learning Management Systems., • Experience creating training materials or facilitating employee training., • SHRM-CP, SHRM-SCP, PHR, or CEBS certification. What Success Looks Like During the first year, this individual will: • Become the trusted point of contact for employee benefits., • Successfully manage benefits administration with accuracy and responsiveness., • Build productive partnerships with benefit vendors and brokers., • Help improve the employee onboarding experience., • Contribute to the successful launch and ongoing administration of our Learning Management System., • Recommend meaningful enhancements to benefits and employee experience programs. WORKING CONDITIONS: The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. KEY RELATIONSHIPS: • PNY staff, • PNY partners DUTIES AND RESPONSIBILITIES: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits Administration • Serve as the primary administrator for all employee benefit programs, including medical, dental, vision, life insurance, disability, retirement, leave programs, and wellness initiatives., • Manage employee enrollments, life events, qualifying status changes, and annual Open Enrollment., • Ensure accurate benefits data and timely processing with payroll and HRIS systems., • Respond to employee questions regarding benefit plans, eligibility, claims, and enrollment., • Partner with insurance brokers, carriers, and third-party vendors to resolve issues and improve service., • Assist with compliance activities related to ACA, COBRA, HIPAA, ERISA, Section 125, and other applicable regulations., • Analyze benefit utilization, employee feedback, and market trends to recommend enhancements to benefit offerings., • Support benefit renewals and assist in evaluating new benefit programs and vendors. Learning & Development • Assist in the implementation and ongoing administration of the company's Learning Management System (LMS)., • Develop, organize, and maintain training materials and learning content., • Coordinate required compliance training and track completion., • Partner with business leaders to identify learning needs and recommend training solutions., • Support the continuous improvement of employee development programs. Employee Onboarding & HR Operations • Coordinate and facilitate the end-to-end onboarding process for new employees., • Prepare new hire documentation and ensure timely completion of required employment paperwork., • Deliver engaging new hire orientation sessions., • Partner with hiring managers to create a positive onboarding experience., • Support employee lifecycle activities including transfers, promotions, and offboarding., • Maintain accurate employee records within the HRIS. HR Support • Assist with employee communications and HR initiatives., • Support employee engagement activities and wellness programs., • Participate in HR projects focused on process improvement and operational excellence., • Perform other HR-related duties as assigned. Why Join Us: This position offers the opportunity to make a meaningful impact on the employee experience while helping shape the future of our HR programs. The role provides exposure to strategic benefits planning, learning and development, employee engagement, and cross-functional collaboration, making it an excellent opportunity for an HR professional looking to grow their career. COMPENSATION: The base salary range for this position is $75,000.00 to $105,000.00; the exact salary depends on several factors such as experience, skills, education, and budget. BENEFITS OVERVIEW: We offer a competitive benefits package that includes medical, dental, vision, basic life and AD&D coverage, short- and long-term disability, a 401(k) retirement plan, annual discretionary salary increases and bonuses. Employees receive paid company holidays, paid time off, and access to company-paid training. Optional benefits include tuition reimbursement, a 529 college savings plan, pet insurance, legal and ID theft coverage, and other voluntary insurance plans.

A successful real estate trust firm that has been in business for 10 years is looking for an Executive Assistant to support the CEO and the COO.The role is 75% supporting the CEO and 25% supporting the COO.The company acquires and repositions assets across the office, multifamily, retail, and mixed-

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.

Medical Receptionist FT Fairlawn.Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey.We are dedicated to fostering a supportive and inclusive work enviro

Receptionist/Office Coordinator.Guidance Residential, LLC is a strong, growing company that specializes in residential mortgage lending.Our team members are a vital strength in our ability to grow and continue to serve our customers.We currently have an opening for a full-time Receptionist/Office Co

The Medical Office Receptionist is responsible for managing the front office, triage phone calls, scheduling, billing, filing and assisting with data entry and registration.A successful candidate will have good organizational skills and the ability to effectively communicate.Location: Monday, Tuesda

Protect confidentiality of records and information about staff or students and use discretion when sharing such information within legal confines.

Medical Receptionist (Healthcare / Front Desk).Growth Opportunity | Benefits + 401(k) Match.Spectrum Vision Partners (SVP) supports OCLI Vision, one of the largest multi-specialty ophthalmology networks in the U.With 1,400+ employees and 50+ locations, we are committed to delivering exceptional pati

Assist business administrator & corps officers with special event planning and execution.

Join our team as a day shift, full-time Immedicenter Receptionist in Montclair, NJ.Thrive in a People-First Environment and Make Healthcare Better.Thrive: We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well

Medical Receptionist Gi Ft Woodland Park.Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey.We are dedicated to fostering a supportive and inclusive wor

This role involves assisting with legal billing, client invoices, fee and expense reporting, accounts payable support, and other administrative duties as needed. Legal billing experience is a plus, but the firm is willing to train the right person. Law firm experience with legal billing is a plus- n

Are you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you! State Farm agents market only State Farm Insurance and financial service products.This busy insurance

Reporting to the CEO, this role is responsible for executive level administrative support to the CEO, Managing Partner(s) and executives with a wide range of tasks to include but not limited to initiating and implementing processes to manage projects, coordinate events, and information.Manages meeti

At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where 'Health for all Hunger for none' is no longer a dream, but a real possibility.We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those aroun

Medical Receptionist FT Hackensack.Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey.We are dedicated to fostering a supportive and inclusive work envi

The Patient Service Representative (PSR) is responsible for welcoming and providing exemplary customer service to all our incoming patients at CityMD.The person in this position is responsible for registering patients and coordinating with the rest of the team to provide a timely turnaround for the

Evening Part-Time Receptionist.Paul Miller Chevy - WEST CALDWELL, NJ 07006.Are you searching for long-term growth and development in your career? Then Paul Miller Auto Group is ready for you to join our award-winning team! Paul Miller doesn't just lend his name to a dealership; he ensures it maintai

The Administrative Assistant II performs a variety of administrative functions.This position reports to a director and provides assistance utilizing secretarial support skills to maintain departmental operation.The Center for Discovery and Innovation- CDI was established by Hackensack Meridian Healt

We believe in a Whole Person Approach when it comes to our veterinary teams.This includes a living wage for all hospital Team Members, best-in-class benefits, mental health support, and continuous education.Investing in our teams and sharing the growth that they are instrumental in driving are top p

Be the Face of Our Company Receptionist Opportunity.Are you a people person with exceptional customer service skills and a passion for keeping things organized and running smoothly? We're looking for a professional, dependable, and welcoming Receptionist to be the first point of contact at our offi

Full Time Administrative Assistant.MHA promotes mental health and total wellness for individuals facing challenges associated with mental illness and addiction recovery.We increase community awareness while enhancing mental well-being through advocacy, education, prevention, treatment, and services.

This role is designed to streamline processes that are currently dispersed across multiple team members by managing contracts, signature coordination, legal follow-ups, executive scheduling, payroll reporting, and other confidential administrative tasks. Follow up with attorneys and legal teams rega

Mid-County Endodontics Part-Time Front Office Assistant.Mid-County Endodontics is seeking a part-time Front Office Assistant to join our team! As the initial point of contact, you can create positive patient experiences by welcoming our guests and making them your top priority.We emphasize teamwork

Receptionist - State Farm Agent Team Member.Ronald Demyers - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.Our ideal candidate

Executive Administrative Assistant.The Boys & Girls Club of Clifton is seeking a highly organized, initiative-taking and mission driven Executive Administrative Assistant to support our CEO.This individual will play a key role in ensuring the CEO's day-to-day operations run smoothly, helping maximiz

Join our dynamic medical team as a medical group front desk representative! Are you a friendly, organized, and tech-savvy professional looking to make a real difference in patient care? We are an established multi-specialty ophthalmology group seeking a motivated front desk representative to be the

Located in Montville, New Jersey 07045 Performs a variety of front desk activities (answering phones/greeting patients) that support the Center and professional staff and performs a variety of essential services (checking-in, checking-out, etc.Assist with/complete all Front Desk operations and the u

Executive Assistant C-Suite Support.We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a senior C-suite executive.The ideal candidate will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, and ensurin

We are seeking a detail-oriented Administrative Assistant to support daily operations within a laboratory and chemical plant environment.This role provides administrative and coordination support to operations, laboratory, and plant teams to help ensure efficient workflow, accurate documentation, an

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey.This position offers full benefits and we are seeking someone with a high level of professionalism who will be managing the front desk / reception area for a financial serv

Legal knowledge a plus, handling/ maintaining documents containing confidential and sensitive information.

SERVPRO of Montclair/West Orange Administrative Assistant.Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant.In this position you will be making a difference each and every day.We have a sincere drive towards

Part-Time Academic Administrative Assistant.Reporting to the Dean of the University Honors College, the Part-Time Academic Administrative Assistant provides essential operational and administrative support.This position ensures the smooth execution of all recruitment activities targeting high-achiev

Pride-Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal s

Executive Assistant - Mechanical Technologies.Formed in 2007, Mechanical Technologies has earned an impeccable reputation in the contracting and engineering communities and has experienced steady and sustainable growth.We specialize in product-based solutions for commercial, industrial, and institut

The coordinator will work closely with Legal, Investment Operations, Custody, and external service providers to ensure documentation is accurate, complete, timely, and aligned with established procedures.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Substance Salon, 52 Park Ave Rutherford, NJ.Full-Time | 35 to 40 Hours Per Week.Substance Salon is a luxury hair salon in Rutherford, NJ with 17+ years of brand reputation, loyal clients, and a strong position in the local beauty market.We are hiring a Client Experience & Sales Manager to lead the f

The Project Manager will lead cross-functional teams to plan, execute, and deliver manufacturing and industrial projects on time, within budget, and according to quality and safety standards.They coordinate resources, manage stakeholder communication, mitigate project risks, and drive continuous imp

We currently have an excellent opportunity for a Personal Injury Litigation Paralegal with a well-established and growing personal injury law firm in Northern New Jersey known for its collaborative culture, strong leadership, and commitment to employee development. As the firm continues to expand, t