658 Best medical assistant Jobs in Costa Mesa, California (May 2026) - page 10

Administrative Assistant

23 days ago

Irvine

Job DescriptionAdministrative Assistant (Executive Support) Stanbridge University is seeking a highly organized and proactive Administrative Assistant to provide executive-level support to the Executive Vice President (EVP). This role serves as a key operational partner, supporting daily execution, cross-functional coordination, and priority initiatives across the organization. The Administrative Assistant works closely with senior leadership and directors across academic and administrative departments to ensure effective communication, alignment, and follow-through. This role requires strong critical thinking, attention to detail, and the ability to manage competing priorities in a fast-paced environment. In addition to supporting the EVP, this position will assist with select initiatives and coordination efforts for the Directors of Marketing and Media & Communications. Key ResponsibilitiesExecutive Support & Coordination • Manage and prioritize the EVP’s calendar, ensuring effective use of time and alignment with organizational priorities, • Coordinate meetings with internal and external stakeholders, including scheduling, agendas, materials, and logistics, • Track action items and ensure timely follow-up across departments Communication & Cross-Functional Collaboration • Serve as a liaison between the EVP and directors, faculty, and staff across departments, • Facilitate clear communication and ensure alignment on priorities and deliverables, • Represent the EVP professionally in interactions with internal and external stakeholders Documentation & Reporting • Draft, edit, and review correspondence, reports, and presentations for accuracy and professionalism, • Gather, analyze, and summarize information to support executive decision-making, • Maintain organized records and ensure documentation is accurate and up to date Operational Support & Problem Solving • Anticipate needs and proactively identify opportunities to improve efficiency and streamline processes, • Support coordination of priority projects and initiatives across departments, • Assist with hiring processes and administrative coordination as requested Confidentiality & Judgment • Handle sensitive and confidential information with discretion and professionalism, • Exercise sound judgment in decision-making and prioritization QualificationsRequired • Bachelor’s degree, • 1–3 years of administrative or coordination experience, preferably supporting senior leadership, • Strong written and verbal communication skills with the ability to interact confidently with leadership, • Excellent organizational and time management skills with the ability to manage multiple priorities, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Strong attention to detail and ability to follow through on tasks and commitments Preferred • Experience supporting executive-level leadership, • Experience with project management, scheduling, or communication tools, • Demonstrated ability to work in a fast-paced, deadline-driven environment, • Strong problem-solving and critical thinking skills Compensation • $21.00–$23.00 per hour, • Compensation is based on education, experience, and internal equity considerations Conditions of Employment, • A job-related assessment may be required during the interview process, • Must be able to perform each essential duty satisfactorily and be physically present in the office as required, • Employment verification will be conducted to validate work experience per accreditation standards, • Offers of employment are contingent upon successful completion of a background check, • Official transcripts are required prior to hire; degrees earned outside the United States must be evaluated by a recognized credential evaluation service, • Must be legally authorized to work in the United States without sponsorship, • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions Work Environment, • Standard office environment with frequent interaction across departments, • Duties are typically performed while sitting at a desk or computer workstation, • Subject to frequent interruptions, noise, and competing priorities Physical Demands, • Regularly sits for extended periods, • Proficient in using electronic keyboards and office equipment, • Effective verbal communication in person and by phone, • Ability to lift, carry, and/or move objects weighing 10–25 pounds as needed Employee Benefits, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k), • Exciting university events, • Seasonal motivational health and wellness challenges, • Work/Life Balance initiatives, • Onsite wellness program / Staff Chiropractor, • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity) Institutional Values, • Diversity and Inclusion: Stanbridge University is committed to fostering an inclusive learning environment that reflects diverse backgrounds and perspectives, • Innovation and Technology: We embrace advanced technology and operational tools to support efficiency and effectiveness

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