Office Administrator
2 days ago
Ann Arbor
Job DescriptionWe are a fast-growing company committed to operational excellence and employee satisfaction. We value efficiency, organization, and proactive problem-solving. As we continue to expand, we are looking for a detail-oriented and proactive Office Administrator to ensure smooth daily operations of our office and facilities in Ann Arbor. Position Summary:The Office Administrator will manage daily office operations, coordinate facility management, maintain office supplies, and support administrative processes. This role is essential to ensure a well-organized, cost-effective, and smoothly running workplace. Key Responsibilities: Office Administration • Oversee daily office operations and maintain an organized, professional environment, • Handle incoming/outgoing mail and deliveries (FedEx, UPS, etc.), • Schedule and coordinate meetings and calendars, • Maintain, organize, and archive files, records, and documents, • Assist with travel arrangements (flights, hotels, car rentals) Office Supplies Management • Procure and manage office supplies and consumables, • Monitor inventory levels to prevent shortages or overstock, • Coordinate office and warehouse maintenance, cleaning, and repairs, • Liaise with landlords, property management, and service providers, • Ensure office safety and functionality (utilities, access, security systems), • Support basic warehouse operations if applicable Vendor and Service Coordination • Maintain relationships with vendors and service providers, • Track contracts and renewal timelines, • Compare pricing and support cost control initiatives Administrative and Financial Support • Assist with invoice tracking and submission, • Support expense reporting and basic record keeping, • Coordinate with the accounting team as needed New Hire & Employee Support • Assist with onboarding logistics (workspace, equipment setup), • Maintain employee contact lists, • Support internal events and office activities Qualifications: • Bachelor’s degree or equivalent work experience, • Minimum 2 years of administrative or office management experience, • Strong organizational, multitasking, and time management skills, • Proficient in Microsoft Office (Excel, Word, Outlook), • Excellent verbal and written communication skills in English; Chinese is a plus, • Ability to work independently and proactively with a strong ownership mindset Preferred Qualifications • Experience in vendor management or facility coordination, • Experience supporting small or growing teams, • Familiarity with Excel tracking, or automation tools, • Cost-conscious and process-oriented mindset Work Environment & Expectations • Effectively manage multiple tasks and priorities in a deadline-driven environment., • Maintain a high level of accuracy and attention to detail while performing repetitive tasks., • Adapt quickly to changing procedures and business needs., • Demonstrate a proactive approach to problem-solving and process improvement., • Requires the ability to lift materials or boxes up to 50 pounds, • Competitive salary + Bonus Opportunity, • Work Flexibility (9 am – 5 pm), 1 day Remote, • Medical, • Dental, • Vision, • 401k + Employer Match, • Short Term Disability, • Long Term Disability, • Paid Time Off, • Voluntary Life Insurance, • Optional Critical Care, Accident Coverage