191 Best office aide Jobs in New York, NY (August 2025)

Center For Community Alternatives & CCA Wellness Center

Medical/ Administrative Coordinator (Front Desk) 7:00am-3:00pm

At CCA, we are committed to fair transparent pay, and we strive to provide competitive market-informed compensation. The successful candidate's salary is determined by the combination of knowledge, skills, competencies, experience and geography. Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work, and in part, recognize the importance of work-life balance. Position Summary: Job Summary: The Receptionist greets all CCA participants, visitors, vendors and staff, handles appointment scheduling, check-ins, payments and helps participants navigate CCA’s office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls, directing calls to appropriate staff, mail distribution, and similar clerical duties as assigned. Direct Supervisor: Manager of Operation and Human Resources Responsibilities: Greet staff, visitors, vendors and participants, checking participants in for appointments per front desk established procedure, and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement. Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments. Answer telephone calls, routing calls to the appropriate person. Facilitate participant referrals and admissions by collecting information via telephone or in- person. Update participant demographic information in the electronic health record information. Collect and reconcile payments from participants, where applicable following established procedures. Be a point of contact for participant and visitor questions, providing answers directly or directing them to the right resource. Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed. Participate in staff meetings, supervisory meetings, and training. Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction. Word process reports, memoranda and correspondence. Purchases Orders for medical and office supplies. Create IDs and replacement IDs Reminding participants when their insurance expires. Conduct timely reviews of staff credentials in Streamline Verify to ensure proper credentialing verification Manage the Public Transport Automated Reimbursement (PTAR) process, submitting required reports and addressing issues. Run Central Registry Report Add and Discharge participants. Medical Dispensing Report from eCR once per week every week. Assist with Insurance Verification Supervise reception area. Maintain a clean, welcoming and comfortable environment. Receiving and sorting daily mail and packages. Uploading photo to EHR Member of CCA Office Safety Committee. Perform data entry or other administrative tasks as assigned. Qualifications: High School Diploma or GED Associate's/Bachelor's degree. (Related experience will be considered in lieu college degree) 3+ years of experience in a front desk / receptionist role required. Experience with Electronic Health Records preferred. Commitment to and experience in working with adults with diverse cultural backgrounds who are involved, or at risk of involvement, with the criminal/juvenile justice system, HIV/ AIDS, or substance abuse. Exemplary customer service skills. Strong organizational and attention to detail skills Computer Skills required Bilingual in English and Spanish preferred. Experience in a receptionist role of a busy healthcare clinic is desired. ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME. 12 paid holidays per year 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment. Time off is earned starting on your first day. 7 days of paid sick time 100% paid family leave 3% retirement contribution regardless of employee contribution, applicable to salary after the 1st 6 months of employment Public Service Loan Forgiveness (PSLF) Program

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Allied Productions Inc.

Allied Productions, Inc. is a nonprofit arts organization based in the Lower East Side of New York City, dedicated to supporting and presenting experimental, underrepresented, and community-rooted artistic projects. Founded in 1981, Allied fosters creative expression through a wide range of disciplines including visual arts, performance, media, and public installations. The organization is known for its collaborative spirit and commitment to social justice, often working with marginalized artists and activist groups. Allied also stewards community spaces like Le Petit Versailles, a garden and cultural hub that serves as a venue for exhibitions, performances, and public gatherings, bridging art with grassroots activism and urban environmentalism. PAST PROJECTS ABC No Rio at 45 at Emily Harvey Foundation NYC AIDS Memorial MIAD CURRENT ACTIVITIES Archives Book Fairs Touring Projects Hours: 5 or 6-hour days • 5 days per week Salary: $3500 monthly Location: E 8th Street Storefront next door to an award winning community garden. Responsibilities would include : Programming Financial Management Archival materials oversight Fiscal Sponsorship Management Development [members; partnerships; board; and ideas] Required Skills • Basic Bookkeeping (competence with Quickbooks Online), • Grant Management (familiar with NYSCA, DCLA, and other public funding resources), • Google Workspace (Advance level), • Competence in word processing and spreadsheets; Filemaker Pro (mid-level), Adobe Photoshop; In Design, and Premier Rush, • Inventory Oversight (archive of art & ephemera along with sale items)., • hiring staff (as needed) NOTE: You will be working with a delegation of current staff and volunteers and an active board to assist with bookkeeping; grant Writing; archiving; promotional consultants and development coordinating assistants What the previous Organizational Manager had to say about their expectations “Facilitation of innovative and unexpected public expression that combines all areas of the arts and social practice” Challenges and difficulties Not fitting into traditional categories of programming or funding slots. Maintaining progressive values while acknowledging the constraints and necessities of commerce, creative marketing strategies, understanding political compromises without sacrificing ethical standards. Outstanding issues needing to be solved Determining goals of the archival program Le Petit Versailles operating independently without the use of neighboring apartment. Consideration—transitioning from a defacto foundation paradigm where our projects and creative activities constitute the primary in house programming (i.e AIDS Memorial Project; MIAD project; ABC No Rio 45-years and others)

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Education center

Emotional intelligence instructor

18 days ago

$17–$20 hourly

Full-time

East Bronx, The Bronx

🔍 Job Summary: The Emotional Intelligence Officer Instructor is responsible for teaching and training individuals to become certified Emotional Intelligence Officers. These officers are trained to respond to emotional crises, support mental health needs in schools, communities, and public spaces, and promote emotional regulation, conflict resolution, and non-violent communication. The instructor will deliver structured lessons using provided materials, lead practical scenarios and role-plays, and evaluate student performance and understanding. 🎯 Key Responsibilities: Teach students the foundational principles of emotional intelligence (self-awareness, self-regulation, empathy, motivation, social skills). Train students to become field-ready Emotional Intelligence Officers equipped to de-escalate emotional crises and support community members. Follow the EI-ERASU training curriculum and adapt lesson plans as needed. Facilitate interactive role-play sessions and real-life case study discussions. Assess student understanding through quizzes, discussions, and practical evaluations. Promote a safe, respectful, and emotionally engaging learning environment. Prepare students for certification or graduation from the program. Maintain attendance records and provide performance feedback to management. 📘 Qualifications: Experience in one or more of the following: teaching, psychology, social work, crisis response, counseling, community outreach, or education. Strong understanding of emotional intelligence principles. Prior experience in training, coaching, or leading workshops (preferred). Excellent communication and interpersonal skills. Passionate about helping others develop emotional skills to improve their lives and communities. CPR or mental health first aid certification is a plus (but not required). 🧩 Key Skills: Strong knowledge of emotional and social intelligence Conflict resolution and de-escalation Empathy and communication Classroom management and instruction Cultural sensitivity and inclusion 💼 Reports To: Program Director / Chief Training Officer – EI-ERASU 🕐 Schedule & Pay: [Insert details, e.g., "3 days per week, 1-hour sessions per day"] [Insert pay rate, e.g., "$90 per week

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A Joy Home Care, LLC

Bilingual Staffing Coordinator for Home Care Agency (Ridgefield) (Ridgefield)

2 months ago

Full-time

Ridgefield

Bilingual Staffing Coordinator for Home Care Agency (Ridgefield) (Ridgefield) A Joy Home Care LLC Home Care Agency in Ridgefield NJ looking for a Coordinator(Office work). Prefer Minimum 2yrs Experience. No experience applicant will be trained!! Permanent position. Bilingual a must(Spanish/English). Excellent customer service. Google Drive. HHAexchange software. Job Responsibilities: Document all changes and occurrences for Patients and Aides on a daily basis. Ensure all patients are receiving services. Responsible for scheduling and assigning Home Health Aides to patient's homes. Controls and monitors schedule changes. Ensure that services are provided as prescribed by the client's plan of care. Communicate with patients and aides to ensure they satisfied with care provided. Qualifications: Organized and detail oriented Excellent communication skills Availity to multitask Office Hours: Mon-Fri am9:00-pm5:00

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Education center

Compassionate unit support training (emotional intelligence instructor)

2 months ago

$25–$30 hourly

Part-time

East Bronx, The Bronx

About the Program: The Compassionate Emergency Support Unit (CESU) is a first-of-its-kind training program designed to equip community members, students, and volunteers with emotional intelligence and crisis response skills. Our mission is to build a team of care response officers who can respond to community issues with empathy, de-escalation, and compassionate leadership. Position Summary: We are seeking a dedicated CESU Instructor to deliver engaging, structured training sessions 3 times a week (1 hour per day). The instructor will guide participants through emotional intelligence topics, crisis response scenarios, and compassionate leadership lessons. This role is ideal for someone with a background in teaching, counseling, social work, public safety, or emotional intelligence coaching. Key Responsibilities: Teach CESU curriculum 3 days a week (1 hour/day) Facilitate interactive lessons, case studies, and group discussions Encourage active participation and foster a supportive learning environment Evaluate student understanding and provide feedback Work closely with the CEO and Junior Director to ensure smooth session flow Report progress and attendance to the program founder/lead Qualifications: Experience in education, training, counseling, or emergency/community response Strong communication and classroom management skills Understanding of emotional intelligence, compassion, and conflict resolution Ability to engage youth and/or adults in active learning Passion for community impact and mentorship Reliable, organized, and punctual Preferred (but not required): CPR/First Aid certification Experience working with youth or underserved communities Knowledge of trauma-informed care or crisis intervention What We Offer: Weekly compensation of $90 (flat rate) A chance to be part of a growing and meaningful initiative Flexibility and potential for increased hours as the program expands Opportunity to shape and influence community-driven change

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