Operations assistant jobs in Newark, New Jersey - Page 2Crear alertas

Job Description • We are hiring immediately for a full time PANTRY COORDINATOR position., • Location: Cooley LLP - 55 Hudson Yards, New York, NY 10001 Note: online applications accepted only., • Schedule: Full time schedule. Monday - Friday, hours may vary. More details upon interview., • Requirement: 2-3 years of experience required. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1498532. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Founded in 2005 as Hudson Yards Catering, Union Square Events is a culinary and operations leader in the hospitality industry, partnering with a diverse portfolio of best-in-class clients. We produce one-of-a-kind catered events and unparalleled dining experiences in a variety of cultural, corporate, entertainment, and private venues throughout New York City and beyond. Job Summary Summary: Responsible for food/beverage distribution from the pantry, pantry product inventory and offerings, and other related duties. Essential Duties and Responsibilities: • Ensures all food or beverage is distributed from pantry in a timely fashion., • Maintains and performs product inventory., • Understands menu offerings., • Creates, modifies, or closes individual sale checks via electronic tablet., • Adheres to all safety and sanitation policies., • Performs other duties as assigned. Qualifications: • Ability to lift up to 25 lbs. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Abides by all Company policies and procedures including but not limited to: * The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer. * The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables. * The use of slip-resistant shoes and proper lifting techniques. Union Square Events maintains a drug-free workplace. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Req ID: 1498532 [[filter4]]

Job DescriptionABOUT US At RADAR, we're transforming the way the world thinks about physical retail. RADAR has raised over $104M from top investors, retailers, and strategics and works with some of the world's retail brands including American Eagle and Gap. We're building the future of in-store experience where every product and every person can be precisely located in real time. Our platform combines RFID and AI to unlock hyper-accurate product visibility and automation at scale. From real-time inventory tracking to seamless checkout experiences, our technology empowers some of the world's largest retailers to streamline operations, reduce loss, and elevate both employee and customer experiences. We're a fast-growing, mission-driven startup where bold ideas, collaboration, and impact are at the core of everything we do. Join us as we reshape the physical world with digital precision, starting with retail and expanding far beyond! ABOUT THE JOB We are looking for an Executive Assistant to partner closely with designated members of the leadership team, ensuring they can focus on their highest-impact priorities and maximize their productivity and bandwidth. This is a high-energy, hardworking, and affable team that values partners who anticipate what needs to get done, take action accordingly, and thoughtfully problem-solve issues that arise unexpectedly. In this role, you will be a trusted extension of the leaders you support, bringing structure, clarity, and foresight to their day-to-day operations. You will strategically manage multiple complex calendars, coordinate a high volume of internal and external investor and client-facing meetings, oversee often last-minute travel logistics, and maintain organized, high-touch inbox management. In addition, you'll work on ad hoc projects and initiatives that increase alignment, accelerate decision-making, and strengthen communication across the leadership team. Responsibilities: • Complex calendar management: You will strategically organize, manage, and maintain complex, high-volume calendars across multiple leaders and time zones. Coordinate internal and external meetings with a clear understanding of context and priorities to optimize leaders' time. Anticipate and resolve scheduling conflicts proactively, streamline recurring commitments, and ensure seamless coordination across the leadership team., • Schedule management: You will own the strategic organization and long-range planning of multiple complex schedules. Anticipate needs one to two months in advance, align schedules with upcoming initiatives, and proactively identify potential conflicts., • Travel support: You will manage all aspects of domestic and international travel, often on short notice. Coordinate flights, accommodations, and all details while accommodating individual preferences. Proactively anticipate logistical needs to ensure seamless travel experiences., • Cross-functional support: You will partner with the leadership team to synchronize calendars, establish meeting rhythms, streamline logistics, and coordinate major events such as off-sites and board meetings. Maintain comprehensive tracking of scheduling to-dos and meeting follow-ups, while also taking ownership and action on emails where able to., • Complex inbox management: You will oversee multiple inboxes, triaging and prioritizing communications, drafting and responding on behalf of leadership, and ensuring seamless follow-through on all correspondence., • Event planning: You will plan, execute, and manage all logistics for company and team events, including offsites. Responsibilities include budget forecasting, venue selection, accommodations, transportation, and internal communications, ensuring clear agendas, timely updates, and seamless execution from start to finish., • You have 5+ years of experience supporting multiple senior-level executives in fast-paced environments., • You are a master of coordination — bringing order to complexity, communicating with clarity, and enabling leaders to operate at their highest level of impact., • You thrive in ambiguity and adapt quickly to shifting priorities; comfortable working outside traditional scope in a high-growth, evolving environment., • You have outstanding written and verbal communication skills, capable of representing leadership with clarity, warmth, and discretion., • You are solutions-oriented, and skilled at creating structure in fast-moving, ambiguous environments., • You have expert-level calendar and inbox management skills, with the judgment and discretion to manage confidential communications and competing priorities seamlessly., • You have exceptional organizational skills and attention to detail; able to manage competing priorities, track multiple projects, and ensure nothing falls through the cracks., • You are extremely proactive: anticipating needs, driving follow-through on projects and action items, and bringing structure to fast-moving situations., • You demonstrate strong problem-solving skills and a solutions-oriented mindset; operates independently with sound judgment., • You communicate with clarity, professionalism, and confidence across all levels of the organization., • You have experience building effective frameworks for leadership support, particularly with leaders engaging an EA for the first time., • You have the ability to read situations quickly, understand stakeholder dynamics, and adapt your communication style to suit different audiences and contexts., • You have experience supporting leaders in startups, venture-backed firms, or investment environments., • You have a proactive, anticipatory mindset and instinctively identify what needs attention before being asked. At RADAR, your base pay is one part of your total compensation package. The expected base salary range for this position is $90,000.00 - $140,000.00. Individual pay is determined by work location and additional factors, including job-related skills, experience and relevant education or training.You will also be eligible to receive other benefits including: equity, comprehensive medical and dental coverage, life and disability benefits, 401k plan, flexible time off, and paid parental leave. The pay range listed for this position is a good faith and reasonable estimate of the range of possible base compensation at the time of posting. Research has shown that women & underrepresented minorities are more likely to read lists of requirements and consider themselves unqualified if they don't meet every single one. This list represents what we're ideally looking for, but everyone has unique strengths & weaknesses, and we hire for strength & potential, not lack of weakness. Use of artificial intelligence or a LLM such as ChatGPT during the interview process will be grounds for rejection of your application process. In your first 30 days, you will: • Build strong working relationships with the leaders you support and understand their priorities, preferences, communication styles, and meeting rhythms., • Fully own day-to-day calendar, inbox, and scheduling operations across multiple leaders with minimal oversight, ensuring responsiveness, accuracy, and high judgment., • Learn the cadence of investor, client-facing, and internal meetings; understand the context and stakeholders for each., • Deliver early operational wins, improved meeting flow, cleaned-up recurring commitments, better message triage, and proactive holds or buffers., • Get comfortable navigating company tools (Google Workspace, Slack, Zoom) and existing systems for tracking action items and follow-ups., • Audit existing systems (calendars, inboxes, meeting rhythms, travel processes) and identify immediate efficiency opportunities., • Create or refine frameworks for inbox triage, follow-up tracking, meeting prep, and ensuring leaders are briefed ahead of important interactions., • Serve as the reliable point of contact for internal and external stakeholders, ensuring consistent communication flow and follow-through., • Begin supporting coordination of offsites, leadership meetings, and team events with increasing autonomy., • Operate as a true partner, protecting leaders' time, prioritizing requests, and making judgment calls independently., • Function as a trusted extension of the leaders you support, making prioritization decisions, protecting their time, and adjusting schedules based on strategic context., • Own long-range schedule planning (4 - 8 weeks out), anticipating travel-heavy periods, investor cycles, board prep, and internal strategic milestones., • Drive cross-functional alignment by managing meeting rhythms, preparing leaders for key conversations, and ensuring action items never fall through the cracks. CULTURE SNAPSHOT Mission-Driven: We're transforming retail with cutting-edge technology and building something that truly matters. Collaborative Team: We thrive on curiosity, shared goals, and solving complex problems together. High Impact: You'll make meaningful contributions from day one and help shape the future of our product and company. Clear Communication: We value honesty, humility, and respectful dialogue—everyone's voice matters. Balanced Lives: We work hard, but not at the expense of well-being. We respect time, boundaries, and life outside of work. Diverse Perspectives: We believe better ideas come from diverse backgrounds, experiences, and viewpoints. Empathy-Driven Design: We build with deep respect for our end users, listening closely to their feedback and needs.

Job DescriptionSalary: $16-18 / hour BOE Job Summary: We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence. Key Responsibilities: Administrative Support • Manage and coordinate the owners calendar, appointments, and meetings, • Screen and prioritize emails, calls, and messages, • Draft, proofread, and manage correspondence, reports, and documents, • Assist in scheduling staff meetings, trainings, and clinic events, • Help with inventory tracking and ordering of clinic supplies, • Liaise with vendors, contractors, and service providers Personal Tasks • Run errands, • Schedule personal appointments Qualifications: • Excellent organizational and time management skills, • Strong written and verbal communication, • Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software, • Social media and basic marketing knowledge is a plus Attributes: • Trustworthy and able to handle confidential information, • Flexible and adaptable to changing priorities, • Solution-oriented and resourceful, • Friendly, professional demeanor with excellent interpersonal skills

Job DescriptionDescriptionDescription: As a Personal Assistant at TMZ Events, you will play a crucial role in supporting our executives and ensuring that daily operations run smoothly. Your organizational skills and attention to detail will be essential in managing schedules, coordinating events, and facilitating communication within the team. Key Responsibilities Responsibilities: • Manage and organize executive schedules, including appointments, meetings, and travel arrangements., • Assist in preparing materials and presentations for meetings and events., • Maintain communication with clients, vendors, and team members to ensure seamless operations., • Handle correspondence, emails, and phone calls on behalf of executives., • Coordinate logistics for events, including venue bookings, catering, and transportation., • Conduct research and compile information to support decision-making and project management., • High school diploma or equivalent; an associate's or bachelor’s degree is preferred., • Proven experience as a Personal Assistant or in a similar administrative role., • Exceptional organizational and multitasking skills., • Strong written and verbal communication abilities., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software., • Ability to maintain confidentiality and handle sensitive information with discretion., • Competitive salary with opportunities for growth and advancement., • Weekends off to promote work-life balance., • Opportunities for professional development and training., • Collaborative and supportive work environment with a passionate team.

Job Description An active mother with three children — including a younger teen daughter and two older teenagers off to college — is seeking a highly organized and resourceful Personal Assistant to support her household operations. This role centers on supporting the family’s daily rhythm, with a particular focus on meal planning, grocery shopping, and household errands rather than direct cooking. The ideal candidate will bring initiative, reliability, and a thoughtful approach to maintaining a well‑run home. The family values structure, warmth, and discretion. Work Schedule: Standard 8-hour days, Monday through Friday, with total weekly hours varying between 30 and 40. Salary: $45 - $65/hr. Depending on experience. Role Overview This is a hands-on, detail-oriented position focused on streamlining daily routines, coordinating logistics, and supporting the family’s well-being. The assistant should have a working knowledge of food and basic cooking, with responsibility for organizing meal plans, creating menus, and coordinating grocery shopping. Responsibilities • Create and maintain weekly meal plans and grocery lists, • Coordinate food deliveries and manage pantry inventory, • Organize children’s schedules, appointments, and school-related logistics, • Research of Vendors, Airbnb, rentals, • Maintain household order: bill payment, tax filing, errands, and administrative tasks, • Support the mother with calendar management and personal tasks, • Occasionally accompany the family to appointments or outings Ideal Candidate • Highly organized, resourceful, and self-sufficient, • Warm, professional, and discreet, • Experience working with families, • Comfortable navigating NYC and coordinating services, • Tech-savvy (Mac) and able to manage digital calendars and lists, • Driving a plus (Car provided)

Job Description Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant. The ideal candidate has 3–5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment. If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients. This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area. JOB RESPONSIBILITIES include, but are not limited to, the following: • Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources., • Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements., • Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism., • Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness., • Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics., • Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity., • Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes., • Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment., • Attend meetings and draft minutes as directed, • Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place., • Develop and manage internal processes to expedite workflow., • Maintain paper and electronic filing systems, including confidential and sensitive information., • Perform other administrative duties and special projects as needed.QUALIFICATIONS include, but are not limited to, the following:, • Bachelor’s degree in Arts, Business, or a related field is preferred., • Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management., • Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively., • Excellent written and verbal communication skills, with strong attention to detail and accuracy., • Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly., • Demonstrated ability to work independently, take initiative, and anticipate the needs of executives. XjNtr9MkIs

Job Description Personal Assistant / Household Manager Bergen County, NJ Compensation: $150,000–$200,000 base (DOE) Location: Bergen County, NJ Schedule: Full-time, 8am-5pm ET/9am-6pm ET Overview UHNW Principals in Bergen County are seeking a trusted Personal Assistant/Household Manager to support daily coordination, home operations, and general organization across several residences (NJ, NYC, Miami and two international residences). The roles responsibilities will grow gradually as familiarity develops. The assistant will primarily support one Principal with all day-to-day needs, with additional support for the other Principal. This individual will become the main point of contact for household staff, vendors, contractors, and property-related logistics. Responsibilities Include (but not limited to) • Coordinating daily schedules, appointments, reminders, and general administration, • Handling communication with household staff (housekeepers, driver, supers, contractors), • Organizing home-related tasks: maintenance, repairs, deliveries, and vendor visits, • Helping prepare and oversee needs for the NYC, Miami, and NJ properties, as well as coordination for international properties, • Light purchasing, returns, errands, and tracking of household items, • Supporting, planning, and executing logistics for all private travel (domestic and international), • Creating/updating home systems to keep tasks organized and running smoothly, • Maintaining confidentiality, discretion, and a calm presence at all times, • Assist with planning and executing a variety of high-caliber events and coordinating philanthropic efforts, • Experience supporting UHNW families, executives, or households with multiple properties, • Warm, patient, discreet, and respectful—able to build trust/rapport, • Highly organized, steady, and dependable with excellent follow-through skills, • Able to anticipate needs without being intrusive, • Calm presence who brings order, structure, and reliability, • Tech-comfortable (basic calendars, messaging, shared docs, tech support) You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Job Description Executive Assistant to General Counsel – Exceptional Entertainment Firm $90–120K DOE + bonus eligible + comprehensive benefits Hours: 9am –6pm ET, onsite 5 days/week in Lower Manhattan An exciting opportunity for a polished, proactive, and highly organized Executive Assistant to support the General Counsel and a small legal team within a fast-paced, globally recognized organization within entertainment. This role calls for a sharp, resourceful professional who thrives in a dynamic environment with minimal supervision and understands the importance of confidentiality, precision, and responsiveness. What You’ll Do: • Provide high-level administrative support to the General Counsel and a few members of the legal team, • Manage complex and ever-changing calendars across multiple time zones, • Coordinate extensive domestic and international travel; arrange flights, accommodations, car services, and prepare detailed itineraries, • Handle expense management and ensure timely submission of reports and reimbursements, • Print, prepare, and track signature documents; scan and distribute fully executed materials, • Coordinate meetings with internal and external stakeholders; handle logistics, room bookings, and materials, • Serve as the first point of contact for internal and external communications with utmost professionalism and discretion, • Support light personal tasks such as scheduling appointments and processing invoices when needed, • Anticipate needs and proactively stay several steps ahead to ensure smooth daily operations What We’re Looking For: • Minimum of 4+ years of experience supporting senior executives—preferably within Legal, Financial Services, or Entertainment, • Exceptional communication and interpersonal skills, both written and verbal, • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), • Strong attention to detail and organizational excellence in a fast-paced environment, • Proven ability to manage competing priorities with grace and efficiency, • Highly responsive, dependable, and solutions-oriented; calm under pressure, • Team player with a service-driven mindset and a “no task too small” attitude, • Maintains strict confidentiality and exercises sound judgment with sensitive materials You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Great Senior Leadership and Management team The Executive Assistant provides high-level support to senior leaders in the Client Advisory team. Admin, Events, Client Service and Recruiting This is a dynamic, multi-faceted role that blends executive support, client service, internal coordination, and cross-functional project management. Supporting several senior professionals and collaborating with client teams, the EA ensures efficient operations, outstanding client experiences, and streamlined internal processes across meetings, travel, recruiting, events, and compliance. This role is ideal for a highly organized, proactive individual who thrives in a collaborative, fast-paced, client-first environment. • Provide high-level administrative support to several senior members of the Client Advisory team., • Perform heavy calendaring duties, scheduling complex internal and external meetings, and ensuring schedules are well-coordinated and aligned with business priorities., • Serve as the first point of contact for clients, representing executives with professionalism, discretion, and excellent judgment., • Plan and coordinate all logistics for internal events and client meetings (on-site, virtual, and off-site)., • Assist with the creation and production of client books, ensuring accuracy and timely delivery., • Handle sensitive and confidential information with the utmost discretion., • Coordinate complex domestic travel arrangements, including flights, accommodations, and ground transportation, managing changes in real time., • Submit and reconcile expense reports using expense management system, • Partner with the Office Manager and Receptionist to ensure seamless meeting-day execution., • Build a strong understanding of the team’s goals, operations, and needs. Proactively contribute strategies for efficiency and help the team execute tasks effectively., • Coordinate senior leaders’ involvement in boards and committees., • Be an active member of the Administrative team, serve as backup receptionist as needed., • Assist with recruiting efforts as needed by scheduling interviews., • Perform notarizations (training and certification provided if not already a Notary Public). Qualifications: • Not mandated for a Bachelor's degree, but some college and EA/administrative experience out of a busy professional services firm, • Minimum 3+ years of experience as an Executive Assistant supporting senior-level managers., • Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Salesforce, Concur, Box, Teams, and OneNote is a plus., • Exceptional organizational skills with the ability to manage multiple time-sensitive priorities while maintaining attention to detail., • Strong verbal and written communication skills., • Ability to thrive in a fast-paced, deadline-driven environment with multiple supervisors., • Operates with integrity, professionalism, and sound judgment., • Positive, proactive, “no job is too small” attitude., • Flexible and willing to work overtime if needed., • Client service mindset with the ability to build strong relationships internally and externally.

Job DescriptionSupport the Mission of the U.S. International Development Finance Corporation (DFC) Atlas Advisors, LLC (ATLAS) is seeking experienced Executive Assistants to provide executive level administrative support to senior leadership at the U.S. International Development Finance Corporation (DFC) in New York City. These roles directly support DFC leadership and operations and require professionals who can perform in a fast paced, high visibility federal environment. Multiple Executive Assistant positions are available in support of DFC. Assignments will be based on DFC operational needs. Position Assignments Executive Assistant – DFC Office of Chief Executive (OCE) * Supports senior executive leadership within the NYC Office of Chief Executive * Focused on high level calendar management, executive correspondence, and leadership support Executive Assistant – DFC Departmental Support (Flex Role) * Provides executive and administrative support to other departments as designated by leadership * Assignment may change over time based on operational needs * May include work at other approved office locations Key Responsibilities * Organize and prioritize a high incoming flow of work for DFC senior leaders and or their offices * Respond to and schedule requests for meetings, invitations, and participation in events * Greet and escort guests at DFC NYC and other DFC office locations * Maintain a control and follow up system for incoming workload and correspondence * Draft and proofread correspondence, reports, and other documents * Manage incoming and outgoing communications including email, phone calls, and mail * Assist with travel coordination and voucher processing as needed * Maintain records and databases, including tracking projects and deadlines * Coordinate with other departments and stakeholders on administrative projects and data calls * Process internal ethics clearances for speaker participation at events or widely attended gatherings Qualifications Required * U.S. Citizen * Must be eligible to obtain and maintain a Public Trust clearance. * Minimum of 5 years experience providing executive or administrative support in one or more of the following environments: * Federal government * State or local government * Corporate executive offices * Nonprofit or comparable professional settings * Strong written and verbal communication skills * Proven ability to manage multiple priorities independently in a fast paced environment Desired * Bachelor’s degree in business administration or a related field * Experience supporting senior leadership or executive level offices * Bilingual proficiency in English and Spanish or English and Portuguese Compensation & Benefits • Competitive salary commensurate with experience., • 401(k) retirement plan., • Full medical care benefits package., • Training and professional development., • Company-provided life insurance., • Short-term & long-term disability., • Paid time off.

Job Description A private couple on the Upper East Side seeks a highly organized and discreet part-time Personal Assistant. The candidate will support, execute, and manage the day-to-day functions and operations of the home, including calendar/ email management, appointments etc. The candidate must have amazing communication skills and will be comfortable interacting with additional staff, (at other properties) as well as daily interactions with vendors, supporting both professional and personal administrative needs. The candidate must be polished, and trustworthy, with prior experience supporting high-net-worth individuals in private household settings. This is a part-time, in-person role (NYC based, no travel), 4 days a week, 11am to 6pm. Must love dogs and be tech savvy! Health benefits offered. Job responsibilities include, but are not limited to: • Provide day-to-day personal and administrative support to the Principal, • Manage emails, calendar, and appointments with precision and discretion, • Coordinate errands, vendor communications, and general household organization, • Assist with bill payments, light bookkeeping, and invoice processing, • Support administrative and business-related tasks connected to the Principal's ongoing ventures, • Assist with personal correspondence and document management, • Oversee deliveries, mail management, household scheduling, and vendor coordination, • Maintain a calm, professional presence and uphold confidentiality at all times, • Additional personal and administrative support tasks as requested Requirements: • Fluent in English with exceptional written, verbal, phone, and email communication skills, • Minimum of 3–5+ years of experience as a Personal Assistant in a private home, • Highly organized, analytical, and detail-oriented with the ability to manage multiple priorities, • High emotional intelligence

Job Description Who we are: For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it. We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers. The Role The Executive Assistant provides high-level administrative and operational support to two senior executives. This role is critical to the smooth day-to-day functioning of the executive offices and requires exceptional organization, judgment, and attention to detail. The Executive Assistant will manage complex calendars, communications, meetings, and travel logistics; serve as a key point of coordination across teams; and partner closely with other Executive Assistants to ensure the executive team is supported in a consistent, seamless, and professional manner. This position operates in a fast-paced, corporate technology environment and requires prior experience supporting senior leaders within similarly complex organizations. Key Responsibilities Executive & Administrative Support • Provide comprehensive administrative support to the senior executives, including proactive inbox management, calendar prioritization, and scheduling across multiple time zones, • Manage the full lifecycle of executive meetings, including agenda coordination, preparation of professional briefing materials (e.g., bios, presentations, background documents), logistics, and follow-up, • Document meeting minutes, track action items, and ensure timely follow-through and accountability, • Coordinate complex domestic and international travel in partnership with the Global Relay Travel Team, including flight and accommodation bookings, itinerary planning, and preparation of detailed travel agendas, • Handle highly sensitive business, financial, and personnel information with the utmost discretion and professionalism, • Support limited personal scheduling or calendaring needs, where required, in accordance with company guidelines Required Qualifications • 5+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior executives (VP level or above), • Prior experience in a corporate, technology, or professional services environment (SaaS or regulated industry experience strongly preferred), • Demonstrated ability to manage complex calendars, meetings, and travel for multiple executives, • Exceptional organizational, communication, and time-management skills, • Strong proficiency with modern productivity tools (Microsoft Office, collaboration platforms), • Proven ability to operate effectively in a fast-paced, deadline-driven environment with frequent priority shifts Classification & Compliance Review FLSA Status: Non-Exempt This role is appropriately classified as Non-Exempt under the Fair Labor Standards Act (FLSA) and applicable state laws based on the following analysis: • Primary duties are administrative and operational, focused on scheduling, coordination, communication, logistics, and execution—not on setting company policy or exercising independent authority over business decisions, • While the role requires judgment and prioritization, it does not meet the Administrative Exemption standard, as it does not involve independent decision-making on matters of significance that affect business operations at a policy or strategic level, • The role does not supervise employees, manage a department, or have authority over hiring, firing, or disciplinary decisions Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background. The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching. For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team! Base salary range$90,000—$100,000 USD What you can expect: At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills. Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. To learn more about our business, culture, and community involvement, visit .

Job Description Personal Assistant to Principal $125-135k base salary DOE, working onsite Monday- Friday in New York City Typical hours: 10am-7pm Overview We are seeking a highly organized, proactive, and resourceful Personal Assistant to support a busy household and Principal in managing events, property operations, and day-to-day scheduling/coordination. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple priorities while maintaining discretion and professionalism. Key Responsibilities Event Planning Support • Coordinate with vendors, venues, and other stakeholders., • Manage RSVPs, guest lists, invitations, and travel/accommodation logistics., • Oversee timelines, appointments, tastings, and related events., • Serve as primary point of contact for property maintenance, repairs, and service providers. Working in tandem with House Managers for two properties, • Schedule and oversee contractors, cleaners, landscapers, and other vendors., • Perform routine inspections and ensure the property remains clean, functional, and well-maintained., • Manage household inventories, supplies, deliveries, and organizational systems., • Manage complex calendars, appointments, and reminders., • Coordinate travel arrangements, reservations, and itineraries (domestic and international)., • Run errands, handle shopping needs, pick-ups/drop-offs, and general personal tasks., • Assist with personal and professional correspondence, email organization, and follow-ups., • Assist with planning and coordinating charitable events, fundraisers, and community initiatives., • Manage donation tracking, timelines, volunteer coordination, and follow-ups., • Communicate with foundations, charity organizations, event hosts, and stakeholders on behalf of principals., • Previous experience as a Personal Assistant, Executive Assistant, estate/property management, • Excellent organizational and multitasking abilities., • Strong written and verbal communication skills., • Ability to maintain confidentiality and handle sensitive information., • Tech-savvy with proficiency in scheduling tools, spreadsheets, and communication apps., • Professional demeanor, positive attitude, and ability to work independently., • Valid driver’s license; ability to travel locally as needed. Work Style & Expectations • Highly reliable and detail oriented., • Flexible, adaptable, and comfortable handling shifting priorities., • Comfortable liaising with vendors, service providers, and guests on behalf of the principals., • Occasional evenings or weekends may be required during peak wedding planning periods or property emergencies. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Job Description Executive Assistant to Executive Director Location: The Riverside Church in the City of New York (New York, NY) Reports to: Executive Director Department: Athletics Schedule: Full Time with Flexible Schedule, Hybrid, 35 hours per week Salary Range: $50,000 - $60,000 (commensurate with experience) Date: January 2026 Job Summary: The Riverside Hawks seek an experienced and polished Executive Assistant to support the Executive Director. The ideal candidate will be capable of multitasking and appropriately handling confidential information while anticipating the needs of the Director of Operations office. This individual must possess superior interpersonal and communication skills, both written and oral, and demonstrate exceptional organizational abilities. Additionally, the candidate will manage QuickBooks and help maintain financial budgets. Job Responsibilities: Administrative Support: • Maintain high discretion and confidentiality when handling sensitive or personal matters., • Screen incoming calls, determine the priority level, and use caution in dispensing information., • Serve as the front office liaison between the Executive Director and all senior staff., • Interact regularly and build relationships with staff across various teams., • Prepare background materials, reports, and meeting minutes; transcribe and proofread text and publications., • Schedule internal and external meetings; adjust and prioritize last-minute changes, including logistics such as conference rooms, events, and catering., • Execute financial duties, including program expenses, processing purchase orders, invoices, and business/travel expense reimbursements., • Work with the Director of Operations to enter, manage, and update all transactions in QuickBooks, including accounts payables and receivables, and manage team sheets and financial reporting., • Assist in preparing financial reports and presentations for board meetings and stakeholders., • Conduct weekly audits of the League Apps and Team Sideline platform to ensure all necessary documentation is submitted and team fees are processed., • Responsible for tracking and monitoring all Gala and General Donations., • Assist with travel arrangements, including hotel, airfare, and bus bookings for program needs., • Work with our Director of Operations to organize and analyze collected data in League Apps and Team Sideline to synthesize program population statistics., • Assist with other programmatic initiatives and special projects, • Assist with travel, Hotel, Airfare, Buses, and different program needs., • Assist with upkeeping Team sheets as needed, • Work with our Director of Operations to assist with Fundraising and Program Development initiatives., • Assist with our monthly newsletters, • Help facilitate our board meetings and coordinate and execute special fundraising events., • Work with the Director of Operations to ensure compliance and execution of Academic and Community programming initiatives. Experience and Education Requirements: • Bachelor's Degree with a minimum of 5 years of relevant work experience (Required), • Reliable and organized: We are looking for a safe pair of hands. Once a task is delegated, it must be completed in a timely, calm, and considered manner., • Strong organizational and administrative skills, • Detail-oriented: However small the task, delivers high-quality work with care and accuracy., • Flexible: Has a flexible approach and is willing to go the extra mile to deliver great work., • Proficient in MS Office and Google Suite and experience with databases and social media tools, • Experience with nonprofits and grant writing is a plus., • Self-starter, action-oriented, entrepreneurial approach to work, • Excellent interpersonal, written, oral, and computer skills, • Some familiarity with high school athletics, mainly basketball, is a plus., • In-depth knowledge of academically high-performing independent (prep and boarding), catholic, and public middle schools and high schools and being able to TRC is an Equal Opportunity Employer. No employee or applicant for employment shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, sexual orientation, or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity, and inclusion are core values. As an employee, you become part of that mission. No relocation or sponsorship provided.

Job Description OneTrack is a profitable, growth-stage AI company redefining warehouse and logistics technology. As our first and only Executive Assistant, you'll serve as the operational backbone supporting our senior leadership team while ensuring seamless day-to-day operations. If you're a detail-oriented professional who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up. We are open to part and full time applicants. Requirements Executive Support & Coordination • Oversee intricate calendar management and scheduling for senior leaders across time zones and competing demands, • Arrange comprehensive travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries, • Equip executives for meetings by preparing briefing documents, agendas, and follow-up action items Event Planning & Special Projects • Steer the planning and execution of client events, company gatherings, and visits from clients, • Handle confidential projects and sensitive information with the utmost discretion and professionalism, • Anticipate the needs of executives and proactively manage potential scheduling conflicts or operational hurdles Administrative Infrastructure & Process Management • Create and maintain robust administrative systems and processes that scale alongside the company’s growth, • Introduce and enhance tools and technologies to optimize executive workflows and communication channels, • Oversee expense reporting, invoice processing, and administrative documentation with precision and punctuality, • Collaborate closely with Finance and Operations teams to ensure cohesive coordination across all administrative activities Minimum Experience: • 3-5+ years experience as an Executive Assistant or in administrative operations supporting senior leadership, • Exceptional organizational skills with proven ability to manage multiple priorities simultaneously, • Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, • Professional communication skills with ability to interact confidently with executives, clients, and vendors, • Base salary + bonus & stock options eligibility, • Health insurance, dental, vision, PTO days, • Flexible working hours and remote work options, • Opportunities for professional growth and development, • A collaborative and innovative work environment Other Notes Compensation package offerings are based on candidate experience and technical qualifications, as it relates to the role. These are identified and determined throughout your interviewing experience. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. TO ALL AGENCIES: Please, no phone calls or emails to any employee of OneTrack outside of the Talent organization. Our policy is to only accept resumes from agencies via Workable. Agencies must have a valid services agreement executed and must have been assigned by the Talent team to a specific requisition. Any resume submitted outside of this process will be deemed the sole property of OneTrack. In the event a candidate submitted outside of this policy is hired, no fee or payment will be paid.

Job DescriptionExecutive AssistantPosition Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP of Design and Production - a dynamic role that combines traditional executive support with active engagement in project development and cross-departmental coordination. This position is ideal for someone who thrives in a fast-paced creative environment and is excited to contribute to both strategic initiatives and hands-on project execution. You’ll support not only the SVP’s daily operations but also the success of our projects by helping to connect dots, coordinate meetings, and maintain communication across internal teams and partners. Key Responsibilities Executive Support • Provide direct administrative support to the SVP, including calendar management, travel coordination, and expense reporting., • Draft correspondence, manage communication workflows, and help prioritize incoming requests., • Provide administrative and operational support for active projects in development and production., • Coordinate project meetings, prepare agendas, take notes, and follow up on action items., • Communicate across multi-disciplinary project teams, ensuring alignment and timely flow of information., • Conduct targeted research to identify solutions for project challenges, new vendors, materials, or tools that enhance project outcomes., • Support project documentation, including tracking deliverables, maintaining shared folders, and assisting with reports or presentations., • Manage travel requests and approvals related to project site visits, meetings, and events., • Collaborate closely with internal partners across departments such as Design, Production Management, Finance, and Creative to support cross-functional initiatives.Qualifications, • 2+ years of experience as an Assistant, ideally supporting a senior creative, production, or project-development leader., • Demonstrated ability to coordinate across complex teams and projects with strong follow-through., • Excellent research and problem-solving skills, with the ability to quickly find and evaluate solutions., • Exceptional organizational and communication abilities, both written and verbal., • Proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Smartsheet, Notion, and Procore)., • Trustworthy, discreet, and comfortable handling sensitive information. The salary range for this role considers a range of variables used in making compensation decisions and may include but is not limited to experience, training, licenses, certifications, skill sets, business needs, and travel. Compensation decisions are dependent on the unique variables that are present. A reasonable estimate of the current range is $60,000 to $80,000. This range has not been adjusted based on the geographic location of the successful incumbent Powered by JazzHR jZaxt2JzXp

Job Description Cresilon® is a Brooklyn-based biotechnology company that develops, manufactures, and markets hemostatic medical devices utilizing the company’s proprietary hydrogel technology. The company’s plant-based technology has revolutionized the current standard by stopping traumatic and surgical bleeds in seconds without the need for extended manual pressure. The company's current and future product lines target veterinary, human trauma, and human surgical applications. Cresilon's mission is to save lives. Learn more about the company at . Description: We are seeking a proactive, resourceful, and detail-oriented Executive Assistant to join our team on a 6-month contract. The successful candidate will play a key role in supporting day-to-day CEO operations, with a strong focus on calendar management, event coordination, and general office support. This is a dynamic and highly visible role where you’ll be a key partner to executives, ensuring seamless day-to-day operations and contributing to broader strategic initiatives. Contract Duration: 6-9 Months beginning November 2025. Potential for full-time employment at the end of the contract based on business need. Responsibilities: • Deliver comprehensive administrative assistance to the CEO, including calendar and inbox management, meeting coordination, document creation, and complex domestic and global travel arrangements., • Serve as a liaison between the CEO and executive leadership team, ensuring alignment and streamlined communication., • Manage the CEO’s professional and personal calendar and provide event support, liaising with family members as needed., • Filter and prioritize incoming requests, communications, and documents for the CEO with the utmost discretion., • Plan and execute internal and external meetings, leadership offsites, and industry events, including communications, logistical components and vendor coordination., • Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional responses., • Develop agendas for key meetings, capture meeting notes, ensure distribution and follow-through on action items., • Handle ad-hoc administrative tasks and other duties as assigned., • Flexibility to be on site in Brooklyn, based on businesses needs and the schedule of the CEO. Requirements • 3-5 years of administrative experience as an executive assistant or other support role., • Strong organizational and time management skills., • Excellent written and verbal communication., • Advanced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Outstanding ability to execute reliably and prioritize time and tasks., • Resilience to navigate competing priorities and constant change., • Incredibly proactive and able to work efficiently with little direction., • Resourceful and agile in day-to-day work., • A positive attitude and willingness to learn., • Paid Vacation, Sick, & Holidays, • Medical, Dental, and Vision Insurance, FSA: Dependent & Healthcare, Commuter & Parking Benefits, Long Term Disability Coverage, • Company Paid Life and Short-Term Disability Coverage, • Work/Life Employee Assistance Program, • 401(k) & Roth Retirement Savings Plan with company match up to 5%, • Monthly MetroCard Reimbursement, • The compensation for this role is $80-100k per year.

Job Description Location: New York City (In-Office, Full-Time) Industry: Real Estate Private Equity Experience Level: Mid-Level (3+ years EA experience preferred) About the Role: Eagle Rock is a rapidly growing real estate private equity firm headquartered in NYC. We're seeking a sharp, proactive, and highly organized Executive Assistant to support our Chief Investment Officer (CIO) and Chief Growth Officer (CGO). This is a high-impact, high-visibility role supporting two senior leaders at the forefront of our investment and growth strategies. You'll be at the center of the action-managing schedules, coordinating meetings and travel, preparing critical investment materials, and ensuring seamless day-to-day operations. We're looking for someone who thrives in a fast-paced, entrepreneurial environment, and who brings energy, initiative, and discretion to everything they do. You'll be a key contributor as we continue to build something special. Key Responsibilities: Calendar & Communication Management • Coordinate ever-changing, complex calendars for the CIO and CGO, • Prioritize competing demands, investor calls, internal meetings, and travel, • Act as a gatekeeper for communications, ensuring critical updates are flagged and acted uponMeeting & Travel Coordination, • Organize internal and external meetings; manage agendas and follow-ups, • Book and manage detailed domestic and international travel itineraries, • Coordinate conference rooms, catering, and logistics for presentations and eventsPresentation Support, • Prepare and polish presentations, reports, and financial materials, • Conduct research and prep materials related to deal due diligence and investor relationsAdministrative Operations, • Process expense reports (e.g., through Emburse), light accounting, • Order supplies and manage office organization and administrative systems, • Collaborate with other team members to ensure smooth team operations, • Handle ad hoc and personal executive support tasks as neededWhat We're Looking For:, • 3+ years supporting C-suite or senior executives (experience in real estate, finance, or private equity a plus), • Strong judgment and discretion with confidential information, • Excellent written and verbal communication skills, • Tech savvy - Expert in Microsoft Office Suite; Calendaring, Video calls, ChatGPT/AI tools, etc; CRM or investor portal familiarity a plus, • Highly organized, detail-oriented, and calm under pressure, • Flexible and responsive-ready to work extended hours or weekends during critical periods, • Bachelor's degree preferredWhat We Offer:, • Base Salary: $85,000 - $105,000, • Bonus: 10-25% of base salary, depending on performance, • Comprehensive benefits: Medical, dental, vision, 401(k), • Incredible growth opportunity in a firm that's scaling fast, • An energetic, entrepreneurial culture where we value excellence, initiative, and fun

Job Description Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. As Executive Assistant, you will: · Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise. · Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments. · Assist in the preparation and organization of meetings and client reports. · Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc. · Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze. · Collaborate with various teams members to facilitate cross-functional communication and deal flow. · Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day. · Handle confidential and sensitive information with discretion. · Occasionally travel to various Manhattan locations as needed. Requirements Requirements: · 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate. · Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions. · Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze). · Strong organizational and time management skills. · Proven problem-solving skills and excellent verbal/written communication skills. · Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively. · Proactive work attitude. · New York Real Estate License. Benefits This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm The salary range for this role is $90,000-$100,000 Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

Job Description $125–150k base + performance-based bonus + comprehensive benefits Hybrid schedule | 1 day IN OFFICE in SOHO/4 days Remote Hours: 9:00am–5:00/6:00pm ET (occasional flexibility) Seeking a polished, discreet, and highly organized Executive Assistant to support a fantastic Vice President in a 1:1 capacity. This individual will play a critical role in ensuring seamless daily operations, managing complex logistics, and serving as a professional liaison to clients and partners in the UHNW space. This is an excellent opportunity for a career Executive Assistant who values professionalism, autonomy, and exposure to a refined client base within the financial and insurance sectors. What You’ll Do: • Provide comprehensive 1:1 support to the Vice President, managing a complex and fast-paced calendar, • Coordinate meetings and act as a professional liaison with clients, advisors, and business partners, • Book detailed domestic and international travel, • Assist with client events — overseeing logistics, vendors, and onsite coordination, • Handle light personal assistance such as reservations, gifts, and occasional travel arrangements, • Manage administrative tasks including maintaining Salesforce data, and preparing presentations in PowerPoint and Excel, • Collaborate with design and marketing teams on client materials, event coordination, and special projects, • Leverage technology (Outlook, Salesforce, ChatGPT, Excel, PowerPoint) to improve efficiency and organization, • Represent the VP professionally in meetings, taking notes, ensuring follow-through, and maintaining confidentiality What We’re Looking For: • 5+ years of experience supporting senior-level executives, ideally within financial services, life insurance, or UHNW client-facing industries, • Impeccable discretion, judgment, and attention to detail, • Exceptional written and verbal communication skills, • Strong organizational and project management abilities, • Proactive mindset with the ability to anticipate needs and operate independently, • Professional polish and the ability to confidently engage with high-level clients and partners, • Proficiency in Microsoft Office Suite; Salesforce experience a plus You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job DescriptionBenefits: • Competitive salary, • Free food & snacks, • Opportunity for advancement, • Paid time off, • Training & development If youre the type who loves having your hands in many moving parts, enjoys solving problems, and can keep someones day organized, this role is for you. Youll get hands-on exposure to the insurance industry and work directly with the agency owner. Youll learn the inner workings of claims, customer retention, operations, and agency growth while playing a critical part in keeping the business organized and moving forward. This is a role for someone who wants responsibility, variety, and the chance to grow into a more advanced position over time. To start with this role is part-time with transition to a full-time position within a 12-18 month period. What Youll Do • Serve as the Executive Assistant to the Agency Owner, • Manage the owners calendar, reminders, daily schedule, and follow-ups, • Handle claims support (intake, updates, documentation no license required), • Support retention efforts: renewal follow-ups, cancellation audits, and client outreach, • Provide customer service support: payments, documentation, ID cards, updates, • Maintain CRM accuracy and digital client files, • Run research tasks (process improvements, market info, vendor contacts, etc.), • Handle chat support with carriers and vendors to resolve client issues, • Keep the office organized, stocked, and running efficiently, • Over time, assist producers with administrative tasks as the agency grows What Were Looking For • Strong administrative or executive assistant background, • Tech-savvy; quick to learn software and insurance systems, • Excellent communication and organization skills, • Detail-oriented, reliable, and calm under pressure, • Able to manage multiple tasks and keep the owner on track, • Professional, polished, and dependable, • Must be in-office with reliable transportationBonus Points, • Experience in insurance, financial services, or professional offices, • Bilingual skills, • Natural problem-solver who enjoys taking initiative Equal Opportunity Employer: We do not discriminate based on race, color, religion, national origin, gender, age, disability, veteran status, or any other protected status. Accommodations are available upon request.

Job Description We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities. Responsibilities: • Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations., • Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English., • Oversee internal and external communications, including assisting with billing, collections, and time entry processes., • Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity., • Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations., • Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports., • Perform a wide range of administrative duties, including calendar management and scheduling executive meetings., • Support the planning and execution of projects, ensuring deadlines and goals are consistently met., • Maintain a high level of confidentiality and professionalism when handling sensitive information., • Fluency in both Mandarin Chinese and English is required., • At least 2–3 years of experience providing support to senior-level executives or partners., • Familiarity with legal environments; prior experience in a law firm is preferred but not mandatory., • Proficient in Microsoft Office Suite, PowerPoint (editing and revising), Adobe tools, and general typing skills., • Strong organizational abilities, with experience managing calendars and coordinating travel arrangements., • Bachelor’s degree is preferred but not essential., • Exceptional communication skills and the ability to handle complex administrative tasks efficiently.

Job DescriptionCoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at . What You'll Do: CoreWeave's Legal Department supports a broad range of high-impact, cross-functional initiatives across the company. As the team continues to grow, we are looking for a motivated and versatile Executive Assistant to provide essential operational and administrative support to a group of five VP-level attorneys and business leaders. About the role: In this role, you will serve as a trusted partner to senior leadership by anticipating needs, driving operational efficiency, and ensuring seamless day-to-day execution within a fast-paced environment. You will manage complex scheduling, coordinate travel and events, support communication and documentation, and collaborate closely with other executive assistants and stakeholders across the organization. Success in this role requires exceptional judgment, discretion, initiative, and a team-first mindset. • Manage complex calendars and coordinate scheduling across multiple time zones, ensuring alignment of meetings, priorities, and commitments., • Oversee travel logistics and complete expense reporting with accuracy and adherence to company policies., • Plan and execute team activities, including staff meetings, all-hands sessions, off-sites, and social events., • Use task management tools (e.g., Asana) to track deliverables, follow up on action items, and support timely execution of team priorities., • Partner closely with legal leadership and collaborate with other executive assistants to ensure smooth organizational operations., • Prepare and refine written communications, reports, and presentation materials with strong attention to detail and executive polish., • 3–5+ years of experience providing executive-level administrative support to Sr. Director/VP-level leaders., • Project management experience, including use of tools such as Asana., • Proficiency with Google Suite, Google Calendar, Slack, Microsoft Office, and Zoom., • Experience planning events or coordinating team-wide activities., • Strong organizational and communication skills, with the ability to manage multiple simultaneous assignments., • Proven ability to improve processes and drive operational efficiency., • High levels of integrity and discretion when handling confidential information., • Experience supporting multiple executives simultaneously within a fast-moving environment. We believe in investing in our people and value candidates who bring diverse experiences—even if you don't meet 100% of the listed requirements. If some of the qualities below describe you, we'd love to talk: • You thrive in dynamic, fast-paced environments and enjoy problem-solving on the fly., • You are curious about how teams operate and enjoy optimizing processes. At CoreWeave, we work hard, have fun, and move fast! We're in an exciting stage of hyper-growth that you will not want to miss out on. We're not afraid of a little chaos, and we're constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values: • Be Curious at Your Core, • Act Like an Owner, • Empower Employees, • Deliver Best-in-Class Client Experiences The base salary range for this role is $98,000 to $143,000. The starting salary will be determined based on job-related knowledge, skills, experience, and market location. We strive for both market alignment and internal equity when determining compensation. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility). What We Offer The range we've posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location. In addition to a competitive salary, we offer a variety of benefits to support your needs, including: • Medical, dental, and vision insurance - 100% paid for by CoreWeave, • Company-paid Life Insurance, • Voluntary supplemental life insurance, • Short and long-term disability insurance, • Flexible Spending Account, • Health Savings Account, • Tuition Reimbursement, • Ability to Participate in Employee Stock Purchase Program (ESPP), • Mental Wellness Benefits through Spring Health, • Family-Forming support provided by Carrot, • Paid Parental Leave, • Flexible, full-service childcare support with Kinside, • 401(k) with a generous employer match, • Flexible PTO, • Catered lunch each day in our office and data center locations, • A casual work environment While we prioritize a hybrid work environment, remote work may be considered for candidates located more than 30 miles from an office, based on role requirements for specialized skill sets. New hires will be invited to attend onboarding at one of our hubs within their first month. Teams also gather quarterly to support collaboration California Consumer Privacy Act - California applicants only CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment and consistent with the Americans with Disabilities Act (ADA), CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact: . Export Control Compliance This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may, for legitimate business reasons, decline to pursue any export licensing process.

Job DescriptionCoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at You'll Do:Description of the Team This role sits within CoreWeave's leadership support organization and partners closely with senior executives and cross-functional teams across the company. The team plays a critical role in enabling leaders to operate at scale by providing operational, administrative, and project coordination support in a fast-paced, high-growth environment. About the Role As an Executive Assistant at CoreWeave, you will provide high-impact support to 3–4 senior executives, enabling them to focus on strategic priorities as the company scales. You will manage complex calendars, travel, and communications across multiple time zones while proactively anticipating executive needs. This role requires strong judgment, discretion, and the ability to move quickly with minimal guidance. You'll also support key team initiatives, reporting, and events that help drive organizational effectiveness. Who You Are: * 3–5+ years of experience providing executive support to Senior Director and/or VP-level leaders * Demonstrated project management experience, including tracking deliverables and driving follow-through * Experience managing complex calendars and scheduling across multiple time zones * Proficiency with Google Workspace (Docs, Sheets, Slides), Google Calendar, Slack, and Microsoft Office * Experience coordinating travel, expenses, and executive logistics * Experience supporting or planning events such as offsites, all-hands meetings, and team events * Strong written communication skills, including document writing and editing * Proven ability to manage multiple priorities simultaneously and meet tight deadlines * Demonstrated ability to identify and implement process improvements Preferred: * Experience supporting multiple executives simultaneously in a high-growth or fast-paced environment * Prior experience working closely with other Executive Assistants on shared initiatives or programs Wondering if you're a good fit? We believe in investing in our people, and value candidates who can bring their own diversified experiences to our teams – even if you aren't a 100% skill or experience match. Here are a few qualities we've found compatible with our team. If some of this describes you, we'd love to talk. * You love bringing structure and clarity to complex, fast-moving environments * You're curious about how leaders operate and how to continuously improve the way teams work * You're an expert at staying organized, anticipating needs, and getting things done with precision Why CoreWeave? At CoreWeave, we work hard, have fun, and move fast! We're in an exciting stage of hyper-growth that you will not want to miss out on. We're not afraid of a little chaos, and we're constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values: * Be Curious at Your Core * Act Like an Owner * Empower Employees * Deliver Best-in-Class Client Experiences * Achieve More Together We support and encourage an entrepreneurial outlook and independent thinking. We foster an environment that encourages collaboration and provides the opportunity to develop innovative solutions to complex problems. As we get set for takeoff, the growth opportunities within the organization are constantly expanding. You will be surrounded by some of the best talent in the industry, who will want to learn from you, too. Come join us! The base salary range for this role is $98,000 to $143,000. The starting salary will be determined based on job-related knowledge, skills, experience, and market location. We strive for both market alignment and internal equity when determining compensation. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility). What We Offer The range we've posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location. In addition to a competitive salary, we offer a variety of benefits to support your needs, including: • Medical, dental, and vision insurance - 100% paid for by CoreWeave, • Company-paid Life Insurance, • Voluntary supplemental life insurance, • Short and long-term disability insurance, • Flexible Spending Account, • Health Savings Account, • Tuition Reimbursement, • Ability to Participate in Employee Stock Purchase Program (ESPP), • Mental Wellness Benefits through Spring Health, • Family-Forming support provided by Carrot, • Paid Parental Leave, • Flexible, full-service childcare support with Kinside, • 401(k) with a generous employer match, • Flexible PTO, • Catered lunch each day in our office and data center locations, • A casual work environment While we prioritize a hybrid work environment, remote work may be considered for candidates located more than 30 miles from an office, based on role requirements for specialized skill sets. New hires will be invited to attend onboarding at one of our hubs within their first month. Teams also gather quarterly to support collaboration California Consumer Privacy Act - California applicants only CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment and consistent with the Americans with Disabilities Act (ADA), CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact: . Export Control Compliance This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may, for legitimate business reasons, decline to pursue any export licensing process.

Job Description Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X: Company DescriptionAbout Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.About Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.

Job Description The Executive Assistant provides high-level confidential administrative support to the executive office. The Executive Assistant manages the day-to-day administrative affairs of the front office, scheduling all appointments, coordinating all administrative tasks, managing travel, and overseeing front office administrative operations. The ideal individual is expected to demonstrate experience and attributes to work within an executive environment requiring strict confidentiality, initiative, attitude, and accountability. This position is in Mid-Town Manhattan. Responsibilities: Roles and Responsibilities include a broad variety of administrative tasks, working closely with the executive team to maintain efficient and effective front office operations. The Executive Assistant must be efficient and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail. The Executive Assistant shall: • Complete a broad variety of administrative tasks for the Executive, including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings., • Plan, coordinates and ensures the Executive's schedule is followed and respected while pro-actively prioritizing conflicting needs., • Communicate directly, and on behalf of the Executive, with executives and clients., • Work closely with the Executive to keep him well informed of upcoming commitments and responsibilities and following up appropriately., • Represent the Executive by welcoming visitors, reviewing correspondence, and arranging corporate functions., • Complete critical administrative tasks, including drafting acknowledgement letters, personal correspondence, staff communications, and other tasks., • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail., • Very strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employees., • Expert written and verbal communications skills., • Professional appearance and demeanor., • Proven ability to handle confidential information with discretion and be adaptable to competing demands in a fast-paced environment., • Accessible during off hours as required. Job Type: Full-time

Job Description We are a multifaceted team that manages multiple companies within one umbrella organization. Due to our continued growth and expansion, we are seeking a highly organized and proactive executive assistant for the CFO to provide top-tier administrative and strategic support to our chief financial officer. Job Overview: The Executive Assistant to the CFO will play a pivotal role in ensuring the smooth operation of the Finance Department. This individual will manage schedules, coordinate meetings, handle confidential information, and provide operational support to enhance the CFO’s effectiveness. Key Responsibilities: • Manage the CFO’s calendar, scheduling meetings, appointments, and travel arrangements., • Prepare reports, presentations, and financial documents as required., • Serve as the primary point of contact between the CFO and internal/external stakeholders., • Coordinate and organize executive meetings, including agenda preparation and minutes taking., • Handle confidential and sensitive information with discretion., • Assist in special projects and strategic initiatives as assigned., • Support financial department operations by managing key administrative tasks., • Bachelor’s degree in Business Administration, Finance, or a related field preferred., • Proven experience as an Executive Assistant, ideally within a financial or corporate environment., • Strong organizational and time-management skills with the ability to multitask., • Proficiency in Microsoft Office Suite and financial management software., • Excellent communication and interpersonal skills., • High level of professionalism, discretion, and attention to detail., • Ability to work independently and handle complex, fast-paced environments.

Job Description Executive Assistant / Operations Coordinator Location: Brooklyn, NY (In-Person 4 Days/Week remote Fridays) Salary: $70,000–$90,000 (depending on experience) Overview We're seeking a proactive and reliable Executive Assistant to support the COO of a growing fintech compliance firm. This isn't a glorified secretary role—it's about ownership, coordination, and delivering results. You'll be the COO's right hand, helping manage consultants, track projects, and ensure nothing falls through the cracks. Key Responsibilities * Coordinate and manage day-to-day operations for the COO * Interact with internal and external stakeholders (including consultants) * Track and document all projects, deliverables, and updates * Maintain clean documentation and ensure follow-through on open items * Anticipate operational needs and proactively problem-solve * Own administrative execution while also supporting strategic initiatives Ideal Candidate * Exceptionally organized and detail-oriented * Proven ability to own projects from start to finish * Excellent written and verbal communication skills * Experience in a fast-paced, high-accountability role Email resume to:

Job Description Executive Assistant to CEO – Visionary Business & Creative Support RTR BAG & CO – New York, NY Full-Time | Hybrid (Primarily In-Office) | $50,000–$60,000 + Bonus Be the Right Hand to a Visionary Business Leader The Company is a fast-growing Design & Packaging Brand and lifestyle brand based in Midtown Manhattan. We’re seeking a smart, organized, and highly motivated Executive Assistant to the CEO to support a visionary entrepreneur driving innovation and creativity across business, design, and branding. This is a hybrid role (mainly in-office), perfect for someone with strong administrative skills, a creative edge, and the desire to grow with a purpose-driven company. What You’ll Do: * Manage the CEO’s schedule, communications, and high-priority projects * Support day-to-day business operations in retail, wholesale, and branding * Assist with creative tasks, design projects, and marketing initiatives * Coordinate presentations, reports, and follow-ups using digital tools * Communicate with vendors, partners, and internal team members * Keep business processes organized and running smoothly Qualifications: * 3+ years of experience as an Executive Assistant or Admin Coordinator * Experience in a visionary, creative, or entrepreneurial work environment preferred * Strong organizational and multitasking skills * Tech-savvy with both Mac and Windows (design or IT skills a plus!) * Excellent verbal and written communication * Bachelor’s degree preferred (Business, Design, Communications, or similar) Why You’ll Love This Role: * Collaborate directly with a forward-thinking, inspirational CEO * Make a real impact in a company that values vision and execution * Enjoy a hybrid work schedule (primarily in-office) * Earn $50,000–$60,000 annually, plus performance bonuses * Grow with the company as new opportunities emerge Apply Today! Text your name, email, and phone number to 646-339-7808 and let us know if you’re currently employed. We're interviewing quickly! No calls. Location: New York, NY 10022 Schedule: Monday to Friday | Full-Time | Hybrid Remote Company DescriptionWe don’t just design packaging — we create obsession. At the intersection of artistry and strategy, we are the secret force behind the world's most coveted luxury brands. When global icons need to make an unforgettable first impression, they come to us. Why? Because we don’t just wrap products — we elevate them into objects of desire. Whether it’s B2B or direct to the consumer, we make people what they see. Our packaging isn’t just beautiful — it We style, sculpt, and seduce, turning premium products into irresistible experiences. This isn’t packaging. This is persuasion, dressed in elegance.We don’t just design packaging — we create obsession.\r\nAt the intersection of artistry and strategy, we are the secret force behind the world's most coveted luxury brands. When global icons need to make an unforgettable first impression, they come to us. Why? Because we don’t just wrap products — we elevate them into objects of desire.\r\n\r\nWhether it’s B2B or direct to the consumer, we make people *want* what they see. Our packaging isn’t just beautiful — it *sells.* We style, sculpt, and seduce, turning premium products into irresistible experiences.\r\n\r\nThis isn’t packaging. This is persuasion, dressed in elegance.

Job DescriptionDescriptionPrecision Neuroscience is building a next-generation brain–computer interface (BCI) to heal and empower millions of people living with neurological conditions. Our first product, Layer 7, is designed to help people with severe paralysis operate digital devices using only their thoughts—opening up new possibilities for daily life. Our team brings together experts in neurosurgery, AI and machine learning, microfabrication, electrical engineering, clinical science, and more. We combine deep technical rigor with a people-first mindset to turn breakthrough research into real-world medical solutions. As a Precision employee, you’ll join one of the fastest-moving and best-capitalized companies in the emerging field of brain–computer interfaces. Since our founding in 2021, we have raised more than $180 million, advanced our technology through validation, and initiated human trials with leading hospitals across the country. Our Values: We build for human impact, measuring progress by the lives our work can change. We do no harm, holding ourselves to the highest standards of safety, integrity, and responsibility. We innovate with urgency, because the stakes are high and our users can’t wait. We bring sharp minds, open ears, pairing expertise with curiosity, humility, and respect. And we lead the way, taking ownership of our work and helping to shape the future of our field. We are seeking an Executive Assistant to the CEO and additional executives who will be a trusted partner and operate at maximum effectiveness in a fast-growing high tech startup. In this role, you will provide hands-on administrative and operational support to the Chief Executive Officer and Chief Science Officer. This role is critical to enabling executive focus, improving organizational efficiency, and supporting cross-functional coordination in a regulated, high-impact environment. The ideal candidate is proactive, detail-oriented, and comfortable operating with discretion in a dynamic setting. This position will be based in our Manhattan office. We are unable to consider remote workers or individuals who are not currently based in the US and legally authorized to work in the US. Key Responsibilities • Executive Support: Manage complex calendars, scheduling, and prioritization for the CEO and additional executives. Coordinate domestic and international travel, including itineraries and expense reporting. Prepare meeting agendas, briefing materials, presentations, and follow-up action items., • Communication & Coordination: Serve as a primary point of contact between executives and internal/external stakeholders. Draft, edit, and manage executive correspondence and internal communications. Coordinate leadership meetings, board meetings, and investor or partner engagements., • Operational & Project Support: Track key initiatives, deadlines, and deliverables across functions (R&D, Regulatory, Clinical, Operations, Commercial). Support special projects, including company event planning and cross-team initiatives. Assist with onboarding of senior hires and coordination of company offsites., • Confidentiality & Compliance: Handle sensitive and confidential information with discretion and professionalism. Support document management and organization. Skills, Knowledge and Expertise • 5+ years of experience as an Executive Assistant or in a similar senior administrative role, preferably in a startup, healthcare, or finance environment, • Experience supporting C-level executives and interacting with boards, investors, or external partners, • Exceptional organizational, time-management, and prioritization skills. Strong written and verbal communication skills. High attention to detail with the ability to manage multiple competing priorities. Sound judgment and ability to anticipate executive needs, • Strong digital fluency, including comfort with AI tools, workflow automation, and modern productivity platforms., • Proficiency with common productivity tools (e.g., Google Workspace, Slack, Zoom, calendar and expense tools, etc., • Understanding of startup dynamics, including rapid growth, evolving priorities, and limited structure, • Familiarity with regulated industries (medical devices, biotech, pharma, or healthcare) is a strong plus, • Ability to understand and navigate organizational structure and cross-functional workflows, • Proactive, resourceful, and solutions-oriented. Comfortable working independently while collaborating across teams. High integrity, discretion, and professionalism. Adaptable and resilient in a fast-paced, changing environment We prioritize candidate security. Please be aware that job offers will only come from emails ending with @precisionneuro.io Diverse workforces create the best culture, company, and products. We at Precision are committed to an inclusive culture that celebrates the uniqueness and contributions of everyone.As an equal opportunity employer, Precision does not discriminate on the basis of sex, race, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. For roles based in Massachusetts: it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description About the Role: We’re looking for an Executive Assistant who thrives on making things happen. You’ll be the right hand to the co-founder and owner of a 17-year-old company, working out of our New York City office. Your job is to simplify his day-to-day life—anticipating needs, catching details before they become problems, and making the impossible possible with a calm, can-do attitude. This isn’t a role for someone who waits to be told what to do. It’s for someone who their tasks and takes pride in turning “no” into “yes.” You’ll be supporting a highly engaged and busy executive who expects excellence, resourcefulness, and follow-through. You’ll be working directly with the Owner and Co-Founder of Standard Communities, the fastest-growing affordable housing company in the United States. We are committed to creating high-quality, stable housing for communities across the country—and that same drive for value, quality, and impact applies to how we operate at every level. At Standard, we believe everyone deserves a safe, clean, and dignified place to live. Our mission is to transform lives by developing and preserving affordable housing with a focus on long-term impact and community well-being. For employees, this is more than a job—it’s an opportunity to be part of a purpose-driven team that values integrity, accountability, collaboration, and innovation. You’ll be contributing to work that improves lives while helping a founder lead with focus and intention. What You’ll Do: • Act as the gatekeeper and problem-solver for day-to-day operations and scheduling, • Manage calendar, travel, logistics, and emails—always with attention to what matters most, • Coordinate with vendors, service providers, and other staff, always seeking value in every transaction (value = best price for the right product or best product at a price that makes sense), • Handle reservations, appointments, and bookings—even the “impossible” ones—by being persistent, persuasive, and resourceful., • Communicate clearly and completely—don’t just send a shipping confirmation; include expected delivery date and tracking insight, • Stay two steps ahead: if you see a potential issue, flag it before it becomes one, • Support both personal and professional needs (think: from meeting prep to last-minute dinner changes to remembering the dry cleaning), • Interface with the LA-based cofounder’s assistant as needed to stay coordinated, • Use common sense and good judgment when making spending decisions—sometimes value means finding a great deal, and sometimes it means knowing when to hold the line on cost, • Identify and use AI tools to streamline tasks, solve problems faster, and improve efficiency—for both yourself and the executive. (Experience using AI in prior roles is a big plus.) What You’re Like: • You don’t take no for an answer if yes is even remotely possible, • You take pride in your ability to make your boss’s life easier, • You’re detail-obsessed but still see the big picture, • You’re proactive, responsive, and take ownership of your work, • You find satisfaction in doing things well—even the small stuff, • You’re persuasive, confident, and personable—you know how to ask and keep asking until you get the outcome you need, • You know the city and can figure out how to get what you need, even when the system says you can’t, • You understand that “value” includes financial responsibility—sometimes spending more is smart, but you know when to push for a better price or a better option Requirements: • At least 3 years of experience supporting a high-level executive in a fast-paced environment, • Strong written and verbal communication skills, • Proficiency with Google Workspace, calendar tools, and basic task/project tracking tools, • Experience using AI productivity tools to optimize workflows, communication, and research, • NYC-based and able to work in-person daily, • Available during business hours and occasionally outside them (within reason), • Discretion and good judgment always Bonus Points: • Experience in hospitality, concierge services, or high-touch client management, • A personal love of finding great deals or maximizing value, • Ability to work occasional evenings for events or urgent tasks At this time, Standard Communities is not able to sponsor employment authorization for this position. Standard Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

Job DescriptionCoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at You'll Do:About the Team The Engineering & Product organization at CoreWeave is responsible for building and scaling the next-generation public cloud for accelerated workloads. This fast-moving, highly technical group partners closely with leaders across the company to deliver reliable, high-performance infrastructure for AI/ML and other GPU-intensive use cases. About the Role The Executive Assistant will provide direct support to the SVP of Engineering, ensuring day-to-day operations run smoothly while enabling focus on strategic priorities. This role manages complex scheduling across time zones, coordinates travel and expenses, and supports key meetings, events, and deliverables. The position also plays a leadership role within the Engineering & Product Executive Assistant team, helping drive consistency, prioritization, and operational excellence across administrative support. Success in this role requires strong execution, sound judgment, and the ability to operate with urgency and autonomy in a dynamic environment. Who You Are: * 3–5+ years of experience providing executive support to Senior Director- or VP-level leaders * Demonstrated project management experience, including tracking deliverables and driving tasks to completion * Proficiency with Google Workspace (Calendar, Docs, Sheets), Slack, and Microsoft Office * Experience coordinating travel, expenses, and event logistics (meetings, all-hands, off-sites) * Proven ability to improve and scale administrative or operational processes * Ability to manage multiple priorities simultaneously across teams, locations, and time zones * Experience with document writing, editing, and preparation for executive-level audiences * Prior experience mentoring or leading peers within an administrative or EA function Preferred: * Experience supporting engineering, product, or other highly technical organizations * Prior experience operating in a high-growth or fast-scaling company Wondering if you're a good fit? We believe in investing in our people and value candidates who bring diverse experiences to our teams—even if you don't meet every requirement. You might be a great fit if: * You love building structure and clarity in fast-moving, complex environments * You're curious about how engineering organizations operate and scale * You're an expert at anticipating needs, managing details, and enabling leaders to perform at their best Why CoreWeave? At CoreWeave, we work hard, have fun, and move fast. We're in an exciting stage of hyper-growth that you won't want to miss. We embrace a little chaos, learn constantly, and care deeply about how we build our product and how we work together. Our culture is grounded in our core values: * Be Curious at Your Core * Act Like an Owner * Empower Employees * Deliver Best-in-Class Client Experiences * Achieve More Together The base salary range for this role is $98,000 to $143,000. The starting salary will be determined based on job-related knowledge, skills, experience, and market location. We strive for both market alignment and internal equity when determining compensation. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility). What We Offer The range we've posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location. In addition to a competitive salary, we offer a variety of benefits to support your needs, including: • Medical, dental, and vision insurance - 100% paid for by CoreWeave, • Company-paid Life Insurance, • Voluntary supplemental life insurance, • Short and long-term disability insurance, • Flexible Spending Account, • Health Savings Account, • Tuition Reimbursement, • Ability to Participate in Employee Stock Purchase Program (ESPP), • Mental Wellness Benefits through Spring Health, • Family-Forming support provided by Carrot, • Paid Parental Leave, • Flexible, full-service childcare support with Kinside, • 401(k) with a generous employer match, • Flexible PTO, • Catered lunch each day in our office and data center locations, • A casual work environment While we prioritize a hybrid work environment, remote work may be considered for candidates located more than 30 miles from an office, based on role requirements for specialized skill sets. New hires will be invited to attend onboarding at one of our hubs within their first month. Teams also gather quarterly to support collaboration California Consumer Privacy Act - California applicants only CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment and consistent with the Americans with Disabilities Act (ADA), CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact: . Export Control Compliance This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may, for legitimate business reasons, decline to pursue any export licensing process.

Job Description Sourgum is transforming the $100B+ waste and recycling industry through cutting-edge technology that makes waste removal simpler, smarter, and more cost-effective. Our innovative haulsourcing platform powers high-quality waste and recycling services for businesses at significantly lower costs—saving our customers an average of 20%. Leveraging proprietary datasets, an advanced operating system, and a carefully curated network of 5,000+ trusted vendors, we help companies of all shapes and sizes streamline their operations while advancing sustainability efforts. We’re a fast-growing, venture-backed company (just closed our Series A!) on a mission to modernize an outdated industry — and we’re just getting started. Our investors include Spark Capital, Founder Collective, Suffolk Technologies, 186 Ventures, and River Park Ventures, the same funds that backed category-defining companies like Slack, Anthropic, Uber, Venmo, and Amazon Pharmacy. If you’re driven by the opportunity to build something groundbreaking, we’d love to meet you. The Role: This is a 5-day, in-office role based out of Jersey City. We’re looking for a highly organized, strategic, and proactive Executive Assistant to support our Chief Executive Officer at a fast-growing startup. This role goes beyond traditional administrative support — you’ll act as a force multiplier for the CEO, helping drive execution, alignment, and operational rigor across the company. Over time, this role may expand to support the broader executive leadership team and take on Chief of Staff–type responsibilities, including cross-functional coordination, executive-level project management, and leadership communications. If you enjoy being close to decision-making, translating strategy into action, and keeping leaders focused on what matters most, we want to hear from you. What you’ll be doing: * Partner closely with the CEO to manage priorities, calendar, and time allocation to ensure focus on high-impact work * Act as a gatekeeper and strategic filter for inbound requests, communications, and meeting requests * Prepare agendas, briefing materials, and executive summaries for key meetings * Track CEO- and executive-level priorities, decisions, and action items, ensuring consistent follow-through * Coordinate executive team meetings, leadership offsites, and planning sessions * Support cross-functional initiatives by aligning stakeholders, tracking progress, and removing blockers * Assist with preparation of leadership presentations, internal communications, and board materials * Coordinate travel and related logistics * As the company grows, provide calendar and administrative support to additional executives * Drive improvements to executive workflows, operating rhythms, and internal processes * Handle sensitive and confidential information with the highest level of discretion and professionalism The qualifications you need: * 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership * Experience working in a startup or high-growth environment * Strong organizational skills paired with a strategic and analytical mindset * Ability to anticipate needs, connect dots, and operate proactively * Excellent written and verbal communication skills * High level of discretion, judgment, and professionalism * Comfort operating in ambiguity and managing competing priorities * Proficiency with Google Workspace, Slack, Zoom, and modern productivity tools * Ability to work 5 days per week from our Jersey City office * Ability to work independently while partnering closely with executives and cross-functional leaders * A self-starter mentality with strong ownership, curiosity, and bias toward action Benefits * Company stock options as part of your compensation package, giving you the opportunity to share in our company's success and build long-term financial growth. * A positive and collaborative work environment with a focus on innovation and sustainability. * Comprehensive benefits package including health insurance (medical, dental, vision, LTD, Life Insurance, etc.), retirement plans (401K), and paid time off. * Access to hundreds of gyms, studios, and wellness apps—all through one easy membership provided by your Wellhub. * yearly Personal Development Budget * Opportunities for professional development and career advancement within a growing company. Compensation Range: $90K - $110K

Job Description About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality. What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 11 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities. Position Overview: The Assistant Management Executive will work closely with the Property Manager and assist with the day-to-day operations of Condo & Co-op properties located throughout New York City. The individual is responsible for maintaining communication with the shareholders/unit owners of their properties as well as with the Board of Managers/Directors. They will work closely with the Management Executive on all matters relating to the property. Responsibilities include, but not limited to: • Working in coordination with the assigned Property Manager on ensuring, and enhancing the operational, mechanical, aesthetic, and financial functioning of all aspects of assigned client properties, • Perform all administrative duties to include but not limited to; preparation for annual meetings, draft memorandums, Building Link Updates, review OT for property staff, maintain COI’s, send welcome letters to new shareholders/unit owners, etc., • Attending board meetings and interact with Board members regularly, • Reviewing, processing, overseeing, and filing the respective apartment alteration documents, • Interaction with Resident Manager and/or Super regularly, • Work with Financial Analyst regarding items such as arrears, petty cash, AVID, and AR tickets, • Ensuring timely and accurate payment of property and other taxes, and recurring, vendor/contractor, and other assigned client property bills and obligations, • Ensuring the timely and accurate provision to owner/shareholder monthly statements as well as any adjustments Qualifications: • Bachelor’s degree in any business-related field is preferred, • Minimum of 1-2 years of Assistant Management Executive/Assistant Property Manager experience supporting multiple co-op and condo properties is preferred, • Experience with Yardi, Avid, and BuildingLink is a plus, • Proficient with MS Office Suite programs; specifically, Outlook, Excel, Word, • Ability to work in a fast-paced environment, • Previous experience handling and resolving tenant issues, • Strong organizational and multitasking skills, • Hospitality and strong customer service skills are required Benefits: • 401(k) Retirement Plan Matching, • Health Insurance, • Dental insurance, • Vision Insurance, • Ancillary Benefits, • Health Savings Account, • Flexible Spending Account, • Life Insurance, • Paid Time Off, • Company Events, • Employee Assistance Program, • Employee Referral Program, • Employee Engagement Committee AKAM Living Services, Inc., is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.

Job Description Thank you for considering the Executive Assistant role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits. Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond. This is a full-time, in-office role based out of our New York, NY office. The Role: Moonbug Entertainment is seeking a highly organized and proactive Executive Assistant to support our Chief Creative Officer (CCO) and VP of Brand Partnerships, while ensuring smooth day-to-day operations across the creative and brand partnerships departments, as well as overseeing the NY office operations This hybrid role blends executive support, office management, and cross-departmental coordination, offering the ideal candidate a front-row seat to the company’s creative strategy, partnerships, and global business operations. The ideal candidate is a detail-oriented self-starter who thrives in a dynamic environment, anticipates needs before they arise, and excels at juggling multiple priorities with discretion and professionalism. Key Responsibilities: Executive Support • Provide direct administrative support to the CCO and VP of Brand Partnerships, including complex calendar management, extensive travel coordination, expense tracking, and meeting preparation., • Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and follow-through on key initiatives., • This role requires a very hands-on approach, ensuring the executive stays on schedule and transitions smoothly between meetings., • Help prepare presentations, reports, and other materials for leadership meetings and partner engagements., • Anticipate executive needs and proactively manage priorities to maximize efficiency and productivity., • Works collaboratively with Executive Assistants across the organization to ensure seamless scheduling and calendar alignment., • Other duties as assigned. Office & Operations Management • Oversee daily office operations, including vendor management, supply coordination, and space organization., • Manage logistics for internal meetings, team gatherings, and company-wide events such as All Hands, offsites, and creative workshops., • Support special projects across departments, including office moves, process improvements, and cross-functional initiatives., • Support company event planning by overseeing budgets and timelines, as well as managing vendors and handling all guest communications., • Maintain a positive and well-organized office environment that reflects Moonbug’s creative and collaborative culture, fostering a positive staff morale and inclusive culture that strengthens relationships across teams and offices., • 3+ years of experience in executive support, office management, or project coordination within a creative or fast-paced corporate environment., • Exceptional organizational and multitasking skills with strong attention to detail., • Excellent written and verbal communication skills; able to represent senior leaders with professionalism and discretion., • Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello, Slack, Monday)., • Experience using Travel Perks to coordinate travel is preferred but not required., • Experience coordinating events, meetings, and travel logistics., • Positive, proactive attitude with the ability to anticipate needs and take initiative., • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Training & Development, • Free Food & Snacks, • Wellness Resources, • and more!

Job Description We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks. Responsibilities: • Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups, • Draft and send professional, concise email communications (especially follow-ups), • Sit in on all calls and meetings, take notes, and track action items, • Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups, • Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams), • Track invoices, deposits, and assist in basic financial workflows, • Follow up and schedule with clients, agencies, and vendors, • Create decks, one-pagers, or summaries based on meeting content, • Monitor and manage communications across email, Slack, and other platforms, • 1+ years of experience in an administrative, operations, or assistant role, • Strong writing skills — especially in professional, persuasive email communication, • Highly organized, detail-oriented, and able to manage multiple tasks at once, • Comfortable sitting in on calls and synthesizing information clearly, • Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc., • Interest in social media, startups, and working in fast-paced environments, • Experience in or exposure to a marketing agency is a plus, • Can handle both professional and occasional personal assistant responsibilities Location: New York City, Gramercy Park (on-site) Type: Full-Time Compensation: $50 - $60k

Job Description About impact.com impact.com is the world's leading commerce partnership marketing platform, transforming the way businesses grow by enabling them to discover, manage, and scale partnerships across the entire customer journey. From affiliates and influencers to content publishers, brand ambassadors, and customer advocates, impact.com empowers brands to drive trusted, performance-based growth through authentic relationships. Its award-winning products—Performance (affiliate), Creator (influencer), and Advocate (customer referral)—unify every type of partner into one integrated platform. As consumers increasingly rely on recommendations from people and communities they trust, impact.com helps brands show up where it matters most. Today, over 5,000 global brands, including Walmart, Uber, Shopify, Lenovo, L'Oréal, and Fanatics, rely on impact.com to power more than 225,000 partnerships that deliver measurable business results. Your Role at impact.com: We are seeking an exceptional Executive Assistant to provide high-level, strategic, and confidential support to our Chief Customer Officer (CCO) and Chief People Officer (CPO). This is not a traditional scheduling role — it's a critical business partnership with two executives leading functions central to our company's success: delivering an outstanding customer experience and building a high-performance, engaged global workforce. You will anticipate needs before they arise, protect and optimize the executives' time, and ensure they can focus on their most strategic priorities. You will also be a key connector between leadership, internal teams, and external stakeholders, operating with diplomacy, judgment, and absolute discretion. In this role, you will combine operational excellence, business acumen, and emotional intelligence to create impact at the highest levels of the organization. What You'll Do: Executive & Operational Support • Manage complex calendars for two executives, proactively resolving conflicts and ensuring optimal prioritization of time., • Coordinate and prepare agendas, briefing materials, and follow-up actions for leadership, board, customer, and cross-functional meetings., • Handle a high volume of inbound requests, ensuring executives' focus remains on high-value initiatives., • Plan, coordinate, and execute global travel itineraries, ensuring seamless logistics across multiple time zones., • Organize leadership offsites, customer advisory boards, and company-wide events, including vendor management and budget oversight., • Capture meeting minutes, track deliverables, and follow up to ensure commitments are met. Stakeholder Management • Act as a trusted liaison for internal and external contacts, maintaining professionalism in all interactions., • Build strong relationships across the organization to facilitate information flow and collaboration., • Represent the CCO and CPO with tact, professionalism, and cultural sensitivity in a global environment. Process & Project Support • Partner with Chiefs of Staff, other EAs, and business operations teams to streamline executive workflows., • Maintain department documents, dashboards, and reporting trackers., • Support special projects, including organizational initiatives, customer programs, and people experience projects. What You Bring: • 7+ years of Executive Assistant experience supporting C-suite leaders, ideally in a global technology or high-growth company., • Track record of managing multiple executives and complex calendars across time zones., • Advanced proficiency with Google Workspace and/or Microsoft Office Suite, plus collaboration tools like Slack, Zoom, Trello, or Asana., • Exceptional organizational skills and attention to detail., • Strong business judgment and ability to operate autonomously. Preferred: • Experience supporting both customer-facing and HR/People functions., • Event planning and project management experience. Benefits and Perks: At impact.com, we believe that when you're happy and fulfilled, you do your best work. That's why we've built a benefits package that supports your well-being, growth, and work-life balance. • Medical, Dental, and Vision insurance, • Office-only catered lunch every Thursday, a healthy snack bar, and great coffee to keep you fueled, • Flexible spending accounts and 401(k), • Flexible Working: Our Responsible PTO policy means you can take the time off you need to rest and recharge. We're committed to a positive work-life balance and provide a flexible environment that allows you to be happy and fulfilled in both your career and your personal life., • Health and Wellness: Your well-being is a priority. Our mental health and wellness benefit includes up to 12 fully covered therapy/coaching sessions per year, with additional dependent coverage. We also offer a monthly gym reimbursement policy to support your physical health., • A Stake in Our Growth: We offer Restricted Stock Units (RSUs) as part of our total compensation, giving you a stake in the company's growth with a 3-year vesting schedule, pending Board approval., • Investing in Your Growth: We're committed to your continuous learning. Take advantage of our free Coursera subscription and our PXA courses., • Parental Support: We offer a generous parental leave policy, 26 weeks of fully paid leave for the primary caregiver and 13 weeks fully paid leave for the secondary caregiver., • Technology Financial Support: We provide a technology stipend to help you set up your home office and a monthly allowance to cover your internet expenses. impact.com is proud to be an equal-opportunity workplace. All employees and applicants for employment shall be given fair treatment and equal employment opportunity regardless of their race, ethnicity or ancestry, color or caste, religion or belief, age, sex (including gender identity, gender reassignment, sexual orientation, pregnancy/maternity), national origin, weight, neurodivergence, disability, marital and civil partnership status, caregiving status, veteran status, genetic information, political affiliation, or other prohibited non-merit factors. #LI_NewYorkCity

Job Description Nature of Work The Executive Assistant provides administrative support to the Director of Operations and Director of Programs & Planning, facilitating time management by coordinating access to the Directors for both internal and external needs. The position also assists in reporting and invoicing for departments managed by the Director of Programs & Planning (Horticulture, Community Cultivation, Facility Planning) Responsibilities · Manage all aspects of the Directors’ calendars, including setting appointments and organizing meetings. · Screen calls, maintain phone log (field and direct all phone calls for prompt response). · Prepare and review all reimbursements for business related expenses · Coordinate with Finance Department to generate monthly financial reports for departments. · Assist with invoice coding/tracking, cash disbursements and cash receipts to ensure accurate data entry, proper invoicing and timely payments [Horticulture and Community Cultivation Departments] · Assist on special projects, including weekly reports, monthly reporting to Board of Directors [Commercial Property, Horticulture and Community Cultivation Departments] · Draft, prepare and revise documents for public events and presentations · Correspond with vendors, contractors and tenants as needed, including but not limited to composing letters and memos and fielding billing and payment inquiries. · Maintain and update departmental files. · Support to main office staff as necessary. Minimum Qualifications Education and Experience Minimum 3 years’ experience in secretarial and/or administrative assistance. BA preferred. Experience with property management and/or public events preferred but not required. Knowledge, Abilities, and Skills Proficiency and experience in MS Word, Excel, Outlook, and PowerPoint. Must be highly organized and able to work within competing timeframes. Must be able to work independently as well as receive directions from multiple staff. Excellent verbal and written communication skills. Reports to Director of Operations and Director of Programs and Planning Manages None SalaryRange 60K – 70K Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.

Job Description EA / PA – Boutique Investment Firm A New York–based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000–$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals, • Manage complex, multi–time zone calendars; prioritize meetings and proactively resolve scheduling conflicts, • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes, • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed, • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts, • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials, • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly, • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams), • Manage dining reservations, gifting, and lifestyle logistics, • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3–5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment, • Exceptionally organized, discreet, and service-oriented, • Comfortable supporting high-net-worth principals, • Flexible, proactive, and able to anticipate evolving preferences, • Polished, emotionally intelligent, and calm under pressure, • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Job Description A well-established private equity firm is seeking a proactive Executive Assistant / Office Manager to provide high-level administrative and operational support to the senior leadership team while overseeing the day-to-day management of the firm's New York office. This role combines executive-level support with ownership of office operations, making it ideal for a resourceful professional who thrives in a fast-paced, high-performance environment. The ideal candidate has 5+ years of experience supporting senior executives within private equity, investment management, or financial services, and is adept at balancing executive support, team coordination, and operational oversight with discretion and professionalism. Key Responsibilities Executive Support * Provide dedicated administrative support to senior partners and executives, including complex calendar management, travel coordination, and meeting logistics * Prepare and edit correspondence, presentations, and meeting materials with a high level of accuracy and polish * Manage priorities, track follow-ups, and ensure timely execution on key deliverables * Coordinate investor and portfolio company meetings, conferences, and events, both domestic and international * Handle confidential information with sound judgment and discretion Office Management * Oversee daily office operations, including facilities, vendors, and supplies to ensure a professional and efficient work environment * Serve as primary point of contact for the firm's external vendors and building management * Support onboarding and offboarding processes for employees and contractors * Manage expense reports, invoice processing, and budget tracking related to office operations * Coordinate internal events, team meetings, and firmwide communications * Identify and implement process improvements to enhance efficiency and organization across the office Qualifications * Minimum 5 years of experience in an Executive Assistant or Office Management role within private equity, investment management, or financial services * Exceptional organizational and multitasking skills; able to anticipate needs and manage shifting priorities * Strong written and verbal communication abilities, with a professional and polished presence * High level of integrity, discretion, and confidentiality in handling sensitive matters * Proficient in Microsoft Office Suite; experience with expense and travel management systems preferred * Hands-on, proactive, and resourceful with a “no task too small” mentality * Ability to work both independently and collaboratively in a small, fast-paced office environment Compensation & Benefits * Base salary: $120,000 – $160,000 (commensurate with experience) * Annual discretionary bonus * Comprehensive medical, dental, and vision insurance * 401(k) with employer contribution * Generous paid time off and firm holidays * Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team

Job Description Job Title: Executive Assistant Job Type: W2 Contract – 12 months Location: New York, NY (Onsite) Schedule: M – F, 40 hours per week Pay Rate: $ 29 / hour Position Overview: This position sits within Firm Risk Management’s Chief Operating Office (COO) and provides direct administrative support to senior Risk COO executives. The Executive Assistant will manage daily office operations, executive calendars, and team support while helping ensure smooth workflow across the department. Key Responsibilities • Manage executive calendars, schedule meetings and conference calls, and handle meeting requests and conflicts, • Coordinate conference rooms, catering, and audio/visual or video conferencing needs, • Arrange domestic and international travel logistics, • Prepare and submit expense reports and manage vendor payments, • Support team operations, including onboarding new hires, technology requests, supplies, mail distribution, and maintaining an organized work environmentQualifications, • Minimum of 5 years of experience as an Executive Administrative Assistant, • High level of professionalism, discretion, and business judgment, • Experience supporting senior leadership and handling confidential information, • Strong written and verbal communication skills, • Proficient in Microsoft Word and Outlook, • Solid understanding of office procedures, including scheduling and expense management, • Comfortable working in a fast-paced environment with the ability to take initiativeEducation JD-#E2EProf2 #rta-zr #RTA #LI-SH5 Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.We are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.

Job Description Life Space Digital is a fast-growing digital-out-of-home media startup transforming the way brands connect with audiences in real-world spaces. With operations expanding rapidly in both the U.S. and Asia, we are seeking an Executive & Office Assistant to support our Executive Committee (CEO and Head of Human Resources) and ensure our New York headquarters runs smoothly every day. This role combines two equally important missions: maintaining a high-functioning, organized, and professional office environment, and providing proactive, detail-oriented support to the executive team. The right person will take ownership of the office, anticipate needs before they’re voiced, and thrive on keeping things in order. They’ll bring structure and energy to a busy, fast-growing startup — someone who notices what needs to be done, acts quickly, and follows through to completion. What you'll do: Office Management (NYC HQ – WeWork Times Square) * Own all aspects of daily office operation — ensure cleanliness, readiness, and professional presentation of all workspaces. * Maintain office supplies, snacks, and tech setups to support day-to-day needs. * Greet and host guests; manage visitor logistics, sign-ins, and meeting room readiness. * Handle mail and courier services — collect, sort, and distribute deliveries promptly. * Manage vendor relationships — WeWork staff, cleaners, couriers, supply and food service partners. * Track inventory, place orders, and manage small purchasing budgets within guidelines. * Liaise with building management for maintenance and access issues. * Coordinate event setup for internal meetings, visiting teams, investor visits, and board sessions. * Manage small gifts for partners, clients, and staff — ordering, packaging, and delivery coordination. * Run errands as needed to support office and business operations (supplies, pickups, drop-offs, etc.). Executive Support (Executive Committee) * Manage calendars for Executive Committee members — schedule meetings, resolve conflicts, and ensure time efficiency across multiple time zones. * Coordinate domestic and international travel — flights, hotels, ground transport, itineraries, and meeting packets. * Prepare for meetings — printouts, materials, refreshments, setup, and follow-up tracking. * Handle expense reports and reimbursements, coordinating with Finance for timely processing. * Organize executive files, folders, and shared drives for easy access and accuracy. * Support small administrative or logistics needs for executives as required. Scheduling & Coordination * Schedule interviews, onboarding sessions, and HR-related meetings in coordination with the People team. * Assist with onboarding logistics: welcome kits, laptop setup, and workspace readiness. * Coordinate travel appointments, document delivery, and visa-related scheduling. * Maintain shared calendars and travel logs for company visibility. Expense, Procurement & Travel Support * Process purchase requests and vendor invoices related to office and executive activities. * Keep accurate records of recurring vendors, renewals, and payment cycles. * Support reconciliation of travel and expense submissions within Ramp or similar systems. Communication & Follow-Up * Track open action items for Executive Committee members and ensure closure. * Maintain task lists and proactive reminders to prevent bottlenecks. * Draft simple internal communications (office updates, meeting reminders, event notices). * Capture light meeting notes or next-step summaries when requested. Who you are: * 3–6 years of administrative or executive-assistant experience, ideally in a dynamic or startup environment. * Proven ability to handle multiple priorities with efficiency and calm. * Strong organizational and time-management skills; meticulous attention to detail. * Clear and confident communication skills, both written and verbal. * Proficiency with Microsoft Office / Google Workspace, Slack, and scheduling and expense systems. * Independent, proactive, and comfortable making smart decisions without waiting for direction. * Exercises good judgment, tact, and discretion in all interactions. You may be an ideal fit for this role if you are: · Fast, organized, and obsessed with follow-through. * Anticipates needs — doesn’t wait to be told. * Balanced personality: polished enough for executives, grounded enough for startup pace. * Steady under pressure, positive, and adaptable. * Takes pride in creating a professional, well-run environment that reflects Life Space Digital’s culture and ambition. This is a full-time, on-site position at Life Space Digital’s HQ office (WeWork Times Square, New York City). The pay range for this position is $70,000 - $90,000; however, base pay offered may vary depending on job related knowledge, skills, candidate location, and experience.

Job DescriptionPosition Summary The Executive Assistant plans and coordinates a wide variety of administrative and operational tasks to support the Finance & Administration Department. Department: Finance & Operations Reports To: Chief Financial Officer Location: 305 7th Avenue, New York, NY 10001 Hours: 35 Hours/Week, Exempt Salary Range: $66,181 – $73,535 Major Duties and Responsibilities • Schedule and coordinate meetings for the CFO and Controller., • Generate letters and correspondence for the department., • Respond to and follow up on finance-related inquiries from other program areas and stakeholders., • Maintain daily cash receipt records for all agency checks; distribute and scan copies to relevant staff., • Manage banking relationships and ensure proper documentation and reporting for all bank accounts., • Administer individual bank accounts for residents in care., • Assist in gathering documentation for agency audits as requested by the CFO and Controller., • Maintain finance manuals, policy documents, and other financial records., • Distribute all finance-related mail., • Oversee general office duties and maintain office equipment., • Take minutes for all Finance & Operations meetings., • Manage and control Finance petty cash., • Conduct agency petty cash audits., • Assist with agency switchboard and mailings., • Coordinate Finance & Operations team lunch reception coverage on Wednesdays (12:30 PM – 1:30 PM), including staff from AP, Revenue, Contract, and Finance., • Provide support to Executive Office functions as needed.Qualifications, • Detail-oriented and professional with excellent communication skills., • Minimum of 5 years of experience as an Executive or Administrative Assistant supporting senior executives., • Ability to maintain confidentiality, exercise good judgment, and demonstrate diplomacy., • Strong verbal and written communication skills for effective internal and external interactions., • Flexible and able to adapt to changing priorities; works well under pressure., • Ability to type 50-60 wpm and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Advanced Excel experience with ability to create/modify charts, and tables of data., • High School diploma required., • Notary preferred.

Job Description We’re seeking an Executive Assistant & Junior Chief of Staff to serve as a highly trusted partner to our CEO. This role is for someone who thinks ahead, moves fast, and takes full ownership of keeping the CEO focused on what matters most. You will be responsible for managing the CEO’s time, priorities, and execution – anticipating her needs, removing barriers, and ensuring decisions turn into action. This is a high-impact, fast-paced role. You’ll operate with a strong sense of urgency, a bias toward action, and an instinct to help our CEO stay two steps ahead. Success in this role requires exceptional calendar mastery, rapid decision-making, and the ability to multitask seamlessly while maintaining sharp judgment and follow-through with a kind and positive attitude. This role is ideal for someone early in their career who is hungry to learn, thrives in ambiguity, and wants exposure to company-level strategy, leadership dynamics, and modern creator-led businesses. This role will be primarily in-person and will require travel between Hoboken, NJ and our office in Chelsea, NYC, with 1-2 days weekly of remote work. What You’ll Do * Manage the CEO’s calendar, including scheduling and coordinating internal and external meetings * Thoughtfully organize and find efficiencies in the CEO’s working style and current workload * Coordinate travel arrangements, itineraries, and logistics for business and occasional personal needs * Help translate ideas and live conversations into clear plans, timelines, and next steps * Ensure smooth execution of daily organizational operations so the CEO can stay focused * Support the CEO’s creator work through scheduling, coordination, and execution * Prepare meeting agendas, decks, and follow ups to ensure the CEO is always prepared and all meeting attendees are given a succinct summary with clear next steps * Track key initiatives, action items and follow up accordingly with internal and external stakeholders to ensure accountability across teams * Help push projects across the finish line by coordinating with the executive team team * Research and help prepare CEO for conversations with external and internal partners * Support the CEO in prioritizing initiatives and balancing strategic and day-to-day responsibilities * Assist with expense reporting, invoices, and vendor coordination * Help plan and execute company events, leadership meetings, and special projects * Support both large and small office and home tasks when needed (ie, ordering groceries, running errands, personal paperwork and logistics, etc.) * Take on additional tasks and projects as needed to support the CEO and company Qualifications * 2+ years of experience in a fast-paced corporate environment, ideally supporting a senior leader or executive * Ability to travel between our NYC office, Hoboken and to events as needed * Ability to lift 30 pounds and be physically active / on feet for a large portion of each day when needed * Extremely strong written and verbal communication skills, with a professional and approachable demeanor and an ability to manage up * Excellent organizational skills and attention to detail, with the ability to effectively manage multiple priorities simultaneously * Strategic thinker with strong business understanding and financial awareness * Strong proficiency with Google Workspace and scheduling tools * Passion for the Baked by Melissa brand and mission The Ideal Candidate * A natural organizer who creates structure and efficiency wherever they go * Operates with a sense of urgency at all times * A solutions-oriented problem solver who stays calm under pressure * Quickly adapts when plans change * Anticipates needs and takes initiative without waiting to be asked * Approaches all tasks with a “no job is too big or too small” mindset * Builds strong, trusting relationships across all levels * Resourceful, proactive, and always two steps ahead * An entrepreneurial spirit with an interest in learning the business * Excited by the opportunity to grow into a more strategic role

Job Description Position Title: Executive Assistant Job Classification: Exempt Type of Position: Full-time Location: Williamstown, NJ Reports to: Senior Executive Vice President (SEVP) Requirements: 1–2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor’s degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation’s most respected monitoring companies. Key Competencies: • Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights., • Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution., • Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions., • Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion., • Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment., • Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: • Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports., • Conduct financial and operational analyses to support executive decision-making., • Coordinate cross-departmental initiatives and ensure timely completion of deliverables., • Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings., • Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed., • Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy., • Support the SEVP with ad-hoc research, data collection, and business analytics projects., • Uphold confidentiality and professionalism in all matters., • Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Physical Demands: Minimal physical demands., • Work Environment: The noise level in the work environment is usually minimal., • Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance, • Life insurance, • Paid sick time, • Paid time off, • Tuition reimbursement In addition to applying online, all applicants should email their resume to:

Job Description POSITION: Bilingual Shift Leader – Unaccompanied Minors Program REPORTS TO: Shift Leader Supervisor & Assistant Director of Operations CLASSIFICATION: Full Time EXEMPT/NON-EXEMPT: Non-Exempt (Hourly) Rate: $24.00 per hour GENERAL DESCRIPTION: The Safe Haven for Children Program is a 24-hour shelter and transitional foster care program that serves unaccompanied children (UCs) in immigration custody who are awaiting release to their sponsors. Throughout the assigned shift, the Shift Leader provides oversight and support to Youth Care Workers AKA Child Care Workers as well as the young persons in care. The Shift Leader is responsible for ensuring compliance with city, state, federal and agency guidelines. MAJOR DUTIES AND RESPONSIBILITIES: · Provide leadership and supervision of Youth Care Workers throughout each shift. · Provide supervisory meetings and trainings to Youth Care Workers. · Assist in onboarding new staff through training and orientations. · Supervise the coordination and completion of required assignments, activities and appointments for young persons in care. · Ensure adherence to program guidelines and schedules. · Monitor the completion and proper filing/storage of all program documents and incident reports during assigned shift. · Monitor the facility for cleanliness, organization, and safety. · Respond to all incidents immediately; follows the emergency procedure protocol to ensure notification of appropriate parties. · Practice good judgment and decision-making to ensure the safety of staff and young persons in care. · Approve and assists with recreational curriculum completed by Youth Care Workers; ensures timely implementation of recreational activities consistent with ORR policies and procedures. · Supervise and assist with meal preparation for young persons. · Communicate any issues, concerns or emerging trends pertaining to assigned shift to supervisor. · Attend meetings, trainings, and conferences as required. · Ensure that unit keys, cell phones, translator devices, tablets and other items remain in the possession of shelter staff members only. · Provide a stable, abuse- and drug-free environment. · Ensure that Youth Care Workers adhere to OCFS, ORR and agency policies and procedures. · Comply with all mandated training yearly. · On-call 24 hours (where applicable). · Handle all duties specific to the role of a Youth Care Worker · Other duties as required by direct supervisors or needs of the program/agency. SUPERVISES: · Youth Care Workers EDUCATION: · High School Diploma/GED · NYC Food Protection Certificate within 120 days of hire · Bilingual in English and Spanish · NY State Security License (preferred) EXPERIENCE: · Two years’ experience working with immigrant children or adolescents. · A minimum of one years’ supervisory experience. SKILLS, ABILITIES AND OTHER: · Driver’s License · Excellent communication and writing skills · Ability to lift at least 30 lbs. consistently · Ability to exercise enormous amount of patience and good judgment · Knowledgeable about working with immigrant youth · Superior leadership and organizational skills: ability to work independently and as part of a team; resourceful; ability to manage time effectively and multi-task; able to motivate team to achieve excellent outcomes · Experience and facility with Microsoft Office Applications Ability to work flexible hours as needed

Job Description:\n\n If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs. SUMMARY OF JOB PURPOSE AND FUNCTION: The primary purpose and function of the Shift Lead is to perform the duties of a CSC and/or veterinary assistant/technician, as well as provide continuity and operational support across all shifts, ensuring that the hospital always has leadership onsite to support associates and clients. The Shift Lead will help coordinate and guide the paraprofessional staff and support hospital leadership in maximizing the productivity and profitability of the hospital. This position will work with the Practice Manager and/or Chief of Staff (COS) to help ensure effective communication with clients, associates, Field Leadership, Central Team Support, and PetSmart. ESSENTIAL RESPONSIBILITIES AND TASKS: The ratio of time spent on leadership duties and paraprofessional responsibilities will vary depending on the hospital situation; the Shift Lead must use good judgment in prioritizing their duties on any given day, ensuring hospital productivity. On average, the ratio is expected to be about 20% leadership duties (primarily when the Practice Manager and/or Chief of Staff are not present) and 80% paraprofessional duties. Paraprofessional Responsibilities (approximately 80% of time):  Live and exemplify the Five Principles of Mars, Inc. within self and team.  Perform the duties of a CSC and/or veterinary assistant/technician, which may include the following:  Actively recruit new clients by promoting hospital services. Manage routing the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team.  Maximize the number of pets seen by the hospital team through a productive and efficiently run hospital to support the needs of our wellness plan clients.  Provide professional, efficient and exceptional service at all times. This includes encouraging hospital visits, welcoming clients and pets, ensuring that they are comfortable in the hospital, educating them about their pet's health, performing or preparing procedures that do not require veterinarian or veterinary technician assistance, completing preparatory work for other procedures, and monitoring hospitalized or surgical pets as allowed in the state practice acts.  Educate clients about Optimum Wellness Plans, preventative care, pet health needs and hospital services.  Assist incoming clients by completing the required documentation, entering all pet information and history in the computer, utilizing proper collars and tags for identification, and ensuring prompt service.  Assist outgoing clients by providing all necessary instructions, information and invoices, dispensing prescription items per the veterinarian's instructions, selling retail products and scheduling future appointments.  Manage the finances by maintaining accurate balances and utilizing proper opening and closing procedures.  Act as the extra eyes, ears and hands for the veterinarian and veterinary technician to ensure the best quality pet care and to maximize the veterinarian's and veterinary technician’s productivity, and communicate with the other associates to maintain the flow of patients.  Obtain relevant information and history from clients and maintain proper and complete medical charts.  Ensure the safety of pets, clients and associates by utilizing safe restraining techniques, following standard protocols, and maintaining clean, sterile and organized treatment areas, exam rooms and labs.  Assist with surgery as applicable.  Utilize technical skills to the fullest, within state practice acts and as outlined in the NAVTA guidelines for veterinary assistant skills and duties. Conduct administrative functions as necessary. Leadership Responsibilities (approximately 20% of time):  Assist Practice Manager in developing an efficient, productive hospital team that provides the highest quality care and service to the most pets and clients, following all Banfield protocols and practices, as well as all local, state and federal laws, focusing the team to achieve practice priorities while building our culture and brand.  Support Practice Manager in hospital labor management which may include adjusting paraprofessional team’s schedules on a shift by shift basis.  May assist Practice Manager in the selection, training, and day-to-day supervision of the paraprofessional team to ensure quality medical care, exceptional client service, associate engagement and maximum productivity.  Provide professional, efficient and exceptional client service (lead by example), ensuring all associates do the same, to include client education about Optimum Wellness Plans, preventive care, pet health needs, hospital services, marketing campaigns, and other related information; effectively resolve client issues.  Assist Practice Manager in creating an environment where a team can deliver quality, efficient and effective veterinary care to pets.  Foster an environment that engages associates, where associates do their best and feel good about being a member of the team.  Provide effective communication between associates, clients, hospital leadership and Central Team Support.  Ensure all hospital associates adhere to Banfield dress and grooming guidelines.  Ensure all hospitalized pets are prepped and all equipment is ready for surgery.  Ensure cases are assigned to VA’s and that they are clear on their work responsibilities for the day.  Prepare whole team on cases scheduled for the day, assist with any transfers of cases from day before or external referrals to provide continuity of care, triage the treatment board.  Assist Practice Manager in identifying potential “bottlenecks” and formulating solutions to remove barriers in medical operations that would impede the doctors in providing world class preventive care and client service.  Confer with field leadership and assist with client resolution decisions, invoice adjustments and client experience exceptions.  Train and mentor new paraprofessional associates.  Quality check medical records, go home medications, regulatory documentations, hospital cleanliness, and timeliness of doctors seeing exam room patients.  Address broken equipment issues and assist in inventory management.  Other job duties as assigned. THE FIVE PRINCIPLES  Quality – The consumer is our boss, quality is our work and value for money is our goal.  Responsibility – As individuals, we demand total responsibility from ourselves; as associates, we support the responsibility of others.  Mutuality – A mutual benefit is a shared benefit; a shared benefit will endure.  Efficiency – We use resources to the full, waste nothing and do only what we can do best.  Freedom – We need freedom to shape our future; we need profit to remain free. HIRING QUALIFICATIONS COMPETENCIES Leadership  Priority Setting  Approachability  Directing Others  Conflict Management  Customer Focus Functional  Peer Relationships  Communication Skills  Functional/Technical Skills  Action Oriented  Motivating Others CAPABILITIES AND EXPERIENCE (CAN DO)  Ability to multi-task – Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration.  Organizational ability – Demonstrates a systematic approach in carrying out assignments. Is very orderly and excels at cutting through confusion and turning chaos into order.  Problem solving skills – Demonstrates a strong ability to identify, analyze and solve problems. Translates problems into practical solutions.  Intellectual ability – Accurately and consistently follows instructions delivered in an oral, written or diagram format. Can provide directions.  Mathematical ability – Ability to add, subtract, multiply and divide, and to compute rate, ratio and percent; ability to convert units of measurement.  Computer skills – Comfortably and confidently uses a computer and specialized software. ATTITUDES (WILL DO)  Initiative – Shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be done.  Integrity – Firmly adheres to the values and ethics of Banfield Pet Hospitals. Exhibits honesty, discretion, and sound judgment.  Cooperativeness – Willing to work with others, collaborating and compromising where necessary; promptly share relevant information with others.  Flexibility – Is open to changing situations and opportunities and is willing to perform all tasks assigned.  Independence – Able and willing to perform tasks and duties without supervision.  Tolerance for Stress / Resiliency – Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations. SPECIAL WORKING CONDITIONS  Ability to be confident around pets (i.e., dogs, cats, birds, reptiles, etc.)  Client needs and work volume may often require more than 40 hours per week to complete essential duties of this job. This position often requires working weekends and evenings.  The noise level in the work environment is moderately high.  Ability to carry out instructions furnished in written, oral, or diagram form and to solve problems involving several variables.  Requires ambulatory skills sufficient to perform duties while at hospital and to visit various locations.  Ability to stand, walk, stoop, kneel, crouch, and climb as well as manipulate (lift, carry, move) up to 50 pounds.  Requires good hand-eye coordination, arm-hand-finger dexterity with the ability to reach and grasp, and visual acuity to use a keyboard, operate equipment and read information.  Associate is routinely exposed to a variety of pets that may bite or scratch, and on occasion, exposed to anesthesia, radiation, biological hazards and medication/controlled substances. EXPERIENCE, EDUCATION AND/OR TRAINING  Associate’s degree or veterinary technician certification/licensure preferred, or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.  Two years experience (healthcare, veterinary profession, service-type industry, etc.) required, with six months experience at Banfield preferred.  Prior supervisory experience preferred.  Medical background (veterinary technician, human healthcare, pharmaceutical, etc.) with medical terminology training preferred. The pay range for this role is$21.27 - $27.18 Hourly The pay range listed reflects a general hiring range for the area, with the specific rate determined based on the candidate’s experience, skill level, and education, and may vary depending on location or applicable minimum wage laws. Here at Banfield, we prioritize your well-being and professional growth by offering a comprehensive total rewards package, including health, wellness, and financial support for you, your family, and even your pets. Check out some of our “Meow-velous” benefits: Comprehensive Medical, Dental, and Vision Insurance: Enjoy peace of mind knowing your health and wellness are our top priorities. We've got your essential medical, dental, and vision care covered. Generous Retirement Plans (401(k) and Roth): Invest in your future and enjoy a generous company match to help you build a secure financial future.* Best-in-Class Student Debt Relief Program (for Full-Time DVMs): At Banfield, we understand the significant financial burden of student debt on veterinarians. We are committed to supporting our veterinary professionals and believe that addressing student debt is crucial for the long-term health of the veterinary profession. Paid Time Off and Holidays: Take a break, recharge your wellbeing, and celebrate days of personal significance with paid time off and holidays.* Top-Tier Mental Health and Wellbeing Resources: Your mental health matters. Access our industry-leading resources, including free coaching and counseling sessions, to support your overall wellbeing and help you thrive.* Associate Life Insurance (company-paid) & Supplemental Life Insurance: Protect your loved ones with our company-paid Associate life insurance and have the option to purchase additional coverage for extra peace of mind. Company-Paid Short- and Long-Term Disability: Feel secure knowing that if you face a temporary or long-term disability, you’ll have financial protection. Flexible Spending Accounts (FSA): Save on healthcare and dependent care expenses by setting aside pre-tax money. It's a smart way to manage your budget and take care of your needs. Health Savings Account (HSA): Make the most of your healthcare dollars with a tax-advantaged HSA, allowing you to pay for medical expenses with pre-tax funds. Paid Parental Leave: We support growing families with paid parental leave for both birth and adoption, giving you precious time to bond with your new family addition. Continuing Education Allowance (for Eligible Positions): Banfield is committed to supporting the professional growth of our Associates. This allowance provides financial assistance to pursue continuing education opportunities.* Back-Up Child and Elder Care & Family Support Resources: When life's unpredictable moments arise, our backup care and family support benefits provide the help you need to keep things running smoothly.* Fertility and Family Building Support: We're here for you on your journey to parenthood, offering comprehensive support for fertility treatments and family-building options. Digital Exercise Therapy: Stay active and healthy with our digital exercise therapy program, designed to fit your busy lifestyle, and keep you moving. Voluntary Protection Benefits: Get peace of mind with protection against the unexpected. You can purchase coverage to help support you financially during hospital stays, critical illness, and accidents.* Legal Plan: Gain extra peace of mind with our affordable and accessible legal plan which includes coverage for a wide range of legal needs.* Identity Protection: Identity Protection helps safeguard your personal information by alerting you to suspicious activity and providing support if your information is stolen.* Commuter Benefits: Say goodbye to commuting stress with our commuter benefits, making your daily journey more convenient and cost-effective.* Three Free Optimum Wellness Plans for Pets: We care about your furry friends too! Enjoy three free wellness plans to ensure your pets receive the best preventive and general care.* Exclusive Discounts: Unlock a world of savi

Job DescriptionDescription: Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. We give our employees what they need to succeed, including great benefits and perks! We offer 401(k) match and other perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business. Help our award-winning technology company run effectively as you take on big challenges and find solutions with a position in Operations. Use your problem-solving skills to shape the way others see Paylocity. Launch your career with us! This is a 100% in-office role based at our Springfield, NJ location. Remote or hybrid work is not available for this position. Candidates must be able to work on-site five days per week during designated work hours. Position Overview The Distribution Assistant plays an integral role in making sure we provide exceptional service to our clients by accurately preparing and packaging payroll checks for delivery. Once a payroll has been processed it is the responsibility of the distribution team to ensure that over two million payroll checks per month are accurately packaged and picked up by the courier service. The distribution team prints, inserts, and packs payroll checks shipping to clients based on their needs. Location: 21 Fadem Road, Springfield, NJ Unit 10 Pay: $18/hr Schedule: Monday - Wednesday, 11:00 AM - 8:30 PM EST Primary Responsibilities The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Accurately match each order’s checks/vouchers and ensure printing and packing instructions are followed., • Review and sign off all pack out sheets for approval indicating appropriate processes were followed., • Perform weekly inventory to ensure appropriate stocking of supplies., • Safely operate and troubleshoot printers, sealers, and inserting equipment., • Perform operator maintenance and minor repairs to printing and finishing equipment., • Act as keyholder to open and close distribution center. (If needed), • Interact directly with outside technicians for more advanced equipment repair as necessary. Make service calls as needed for critical equipment repairs., • Assist with inventory control by conducting weekly inventory counts., • Department equipment and procedural SME’s providing feedback to management, assist with training new hires, and keep training material up to date., • Respond and send e-mails related to CRM inquiries for any quality defects, tracking queries, delivery issue(s) and can remediate the issue and follow-up accordingly to determine root cause., • Timely and proactively follow-up on client requests for resolution., • Assist with the printing and preparation of advanced Tax Distribution work. (If needed), • Research and maintain key intradepartmental documentation., • Responsible in assisting nightly audit for accuracy and take corrective action on identifiable issues along with sending the tracking files in a timely manner., • Responsible for communication with shipping couriers as needed., • Provide feedback during team huddles and 1-1 meetings., • Available to work a fixed schedule, Part-time 3 days a week 8+ hours per day at the direction of the Manager and Full-time up to at least 5 days/40 hours per week., • Responsible for partnering with the Tax Distribution team to ensure mailing of timely payments to various state/local tax agencies, providing exceptional service to clients by accurately preparing and packaging agency checks for delivery., • Work overtime as needed, especially during year-end., • Other duties and projects as assigned. Education and Experience • Experience in packing, mail room or distribution environment desirable., • High School or GED equivalent preferred., • Must have 6 months of experience working at a PCTY Distribution center. (if transitioning from Part-time to Full-time., • Strong attention to detail required, • Must be able to work independently with minimal supervision Physical Requirements • Mobility is required to stand for long periods, sitting, walking, and bending., • Ability to regularly lift, hold and carry objects weighing up to 30 pounds., • Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day. We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact . This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed. Requirements: