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Job Description Billing and AR Specialist (Bilingual Spanish/English) This is the kind of job most people don’t notice until it’s not done. And that is exactly why it matters. The systems you maintain (billing, contracts, AR, and payment tracking) are the foundation that holds the entire firm together. When these tasks are handled with precision, the legal team can focus, the clients feel informed, and the business runs smoothly. We need someone who finds satisfaction in knowing everything is where it should be, nothing is late, and every number lines up. If that is you, you will be respected, trusted, and left alone to work your magic. Apply today! While this role oversees accounts receivable performance and identifies overdue balances, the direct follow-up with clients is executed by the Administrative Assistant. As such, this role requires strong internal coordination, clear communication, and consistent tracking to ensure that all AR activity is properly delegated, monitored, and resolved. Success in this position means that no payment goes untracked, no discrepancy goes unnoticed, and leadership always has a clear, reliable picture of the firm’s financial position. Compensation: $22 - $24 hourly Responsibilities: Billing & Financial Tracking (Core Ownership) • Maintain accurate and up-to-date client account statements across all systems, • Apply payments and update client ledgers within 24–48 hours of receipt, • Process refunds, payment adjustments, and resolve discrepancies, • Track all client payment plans and ensure records reflect the current status, • Apply late fees to overdue balances in accordance with firm policy, • Ensure all financial data is consistent across Docketwise, QuickBooks, and payment platforms, • Prepare weekly billing summaries for leadership review Accounts Receivable Oversight (Ownership + Coordination) • Run weekly AR aging reports and identify overdue or at-risk accounts, • Maintain a master AR tracker with status updates for each client account, • Assign and communicate follow-up tasks to the Administrative Assistant (bilingual) for client outreach via call, text, or email, • Provide the Administrative Assistant with clear instructions, scripts, and priorities for AR follow-up, • Monitor completion of follow-ups and ensure timely resolution of outstanding balances, • Escalate unresolved or sensitive accounts to leadership as needed, • Notify legal and sales teams when client payment status impacts case progression Cash Flow & Financial Visibility • Maintain a rolling 4-week cash flow forecast, updated weekly, • Track expected vs. actual collections and flag discrepancies, • Identify risks to cash flow based on AR trends and client payment behavior, • Maintain an accurate, real-time view of collections and outstanding balances, ensuring all billing data is current and reliable Be able to clearly report at any moment: • Total collected (daily, weekly, monthly), • Outstanding AR and aging, • Which clients are current, behind, or at risk Prepare and deliver weekly internal billing and AR summaries for leadership, including: • Total payments received (weekly/month-to-date), • Outstanding AR and aging overview, • Status of follow-ups assigned to the Administrative Assistant, • Maintain clean, organized, and audit-ready billing records that support accurate financial reporting Payroll Support • Gather payroll-related data (hours, reimbursements, bonuses) and submit to the CEO on schedule Process Management & Continuous Improvement • Conduct periodic audits of billing and AR processes to ensure accuracy, • Document step-by-step billing and AR procedures in an internal Operations Manual, • Identify inefficiencies and propose improvements for speed, clarity, and accuracy, • Ensure workflows between the Billing Clerk and the Administrative Assistant are clear, repeatable, and followed consistently CPA & Bookkeeper Coordination • Ensure the CPA and bookkeeper have complete, accurate, and timely access to all billing and payment data, • Reconcile internal billing records with QuickBooks and payment platforms to prevent discrepancies, • Proactively identify and resolve inconsistencies before they reach the CPA or bookkeeper, • Respond promptly to requests from the CPA/bookkeeper for supporting documentation or clarification, • Attend periodic check-ins with CPA/bookkeeper and CEO to ensure alignment across financial systems Data Integrity & Accountability • Ensure no payments remain unapplied beyond 48 hours, • Maintain audit-ready records so that any transaction can be easily traced and verified, • Act as the first line of defense for billing accuracy, ensuring errors are caught internally before external review, • Ensure all invoices, balances, and payment statuses are fully updated and aligned with actual payments at all times Qualifications: This role is best suited for someone who enjoys working with numbers, systems, and accuracy more than social interaction or multitasking across unrelated tasks. Core Competencies & Work Style • Highly detail-oriented with the ability to spot discrepancies and inconsistencies quickly, • Strong sense of ownership over financial data, accuracy, and follow-through, • Comfortable working independently with minimal supervision, • Organized and systems-driven; naturally maintains clean and structured records, • Able to prioritize tasks and manage recurring deadlines without constant reminders, • Proactive communicator who follows up internally to ensure tasks are completed (especially with the Administrative Assistant) Technical Skills & Experience • Prior experience in billing, accounts receivable, bookkeeping, or financial operations, • Experience working with QuickBooks (required), • Comfortable using Excel and/or Google Sheets for tracking, reporting, and reconciliation, • Experience working with payment platforms (e.g., LawPay, Zelle, Stripe, or similar) preferred, • Ability to reconcile data across multiple systems and identify discrepancies Financial & Operational Awareness • Understands how billing, collections, and accounts receivable impact cash flow, • Comfortable tracking payment plans, overdue balances, and financial activity across multiple clients, • Able to maintain accurate, real-time financial data—not just prepare reports at the end of the week, • Understands the importance of providing clean, reliable data to the CPA and the bookkeeper Communication & Coordination • Able to clearly assign, track, and follow up on AR tasks delegated to the Administrative Assistant, • Communicates effectively with leadership regarding financial status, risks, and discrepancies, • Comfortable requesting missing information or clarification from internal team members, • Must be able to communicate fluently in English and Spanish Standards & Expectations • Able to maintain accurate financial records with minimal errors, • No payment remains unapplied beyond 48 hours, • Maintains audit-ready records at all times, • Able to answer, at any given moment, how much has been collected, what is outstanding, and which accounts require action Additional Requirements • Must be based in the United States, • Must be eligible to work in the U.S. and pass a background check About Company The mission of The Immigration Force PLLC is to give each client the best odds to win their immigration case. We believe strong legal work and a healthy team culture can coexist. We value professionalism, accountability, continuous improvement, and meaningful advocacy. Though our team works remotely, we operate collaboratively and support one another in building a practice designed for long-term growth and impact.

Job Description Our company has an outstanding opportunity for a results-focused, highly driven and experienced Billing Clerk. The purpose of the Billing Clerk is to process vehicle deals by verifying completeness of documentation. Job Responsibilities • Verifies documentation for retail deals, • Finalize and post all retail car sales daily, • Submit contracts to lenders, • Receipt all monies associated with sale of cars, • Record salesperson commissions/bonus accruals and generate commission report for payroll, • Provide support to finance departments, • Other duties as assigned or required Education and/or Experience High School Diploma or General Education Diploma; and six months related experience and/or training; or equivalent combination of education and experience. Certificates, Licenses, Registrations (Including Driver's License) Benefits In addition to career-long personal development, our associates enjoy a number of benefits, including: • Full health benefits (medical, dental, vision, life), • 401k Retirement savings plan with company match, • Employee discounts, • Drug Free Work Environment, • Equal Opportunity Employer About Our Dealership (Team Gillman) Since 1938 and with over 80 years of success, Team Gillman has been a family-owned and operated group of automobile dealerships. The business was founded by Frank Gillman when the first dealership opened on Milam Street in downtown Houston. Frank’s son, Ramsay Gillman, continued and expanded the business his father started with a constant emphasis on customer service and satisfaction. Now, owned and operated by Ramsay’s son Chris Gillman, Team Gillman has dealerships in Houston, Kingwood & Rosenberg representing Acura, Honda, Subaru, Mazda, Chevy and Volkswagen. Success has not altered the organization’s founding principle. Every employee in every Team Gillman dealership knows customer service is paramount. And, they understand continued prosperity, as well as future growth, depends upon maintaining this long-established tradition of excellence.

Job Description Concrete construction company located in far Southwest Houston is searching for a full time payroll clerk. Responsibilities include the following: • Maintaining and Updating HR personnel records, • Scheduling Insurance Eligibility, • Various payroll and insurance spreadsheets, • Communication with employees, • Filing, • Other various duties as needed. Requirements: • Bilingual - Spanish Speaking, • High level of confidentiality, • Organized, • Excel - Intermediate level, • Strong communication skills, • Dependable transportation Please email resume and salary requirements. Company DescriptionConstruction (concrete) company with corporate office in Richmond, Tx. The company has been in existence for 35+ years.Construction (concrete) company with corporate office in Richmond, Tx. The company has been in existence for 35+ years.

Job Description Great work starts with great people. At Flintco, you’ll find respect, stability, and opportunity to grow your career. Established in 1908, Flintco maintains offices in 8 major cities and employs more than 900 talented and humble professionals. Ranked among the largest and safest contractors in the nation, we deliver projects across a wide range of market sectors, including healthcare, education, hospitality, sports, mixed-use/residential, advanced industries, and renewable energy. With self-perform capabilities in concrete, steel fabrication and erection, site work, and other critical services, we bring a distinct in-house advantage to every project. Guided by the core principles of our Ethos — Safety, Quality, Honesty, Integrity, and Innovation — our culture is rooted in accountability, collaboration, and commitment to shared success. Beyond the jobsite, we invest in the communities we call home, strengthening the places where we live, work, and build. Job Summary Flintco Project Engineers are responsible for assisting Project Manager and Superintendent by performing specifically delegated administrative and technical work assignments. Maintain accurate and organized project documentation, including drawings, specifications, and correspondence. Update project logs and databases to track project progress and changes. Assist Project Manager in writing/reviewing subcontracts and purchase orders to assure that the scope of work is accurate and complete; that all the necessary provisions are included; and that the contract amounts are correct. This role requires traveling and working on remote project assignments. Essential Duties and Responsibilities All duties and responsibilities include the following; however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Assist Project Manager in writing/reviewing subcontracts and purchase orders to assure that the scope of work is accurate and complete; that all the necessary provisions are included; and that the contract amounts are correct., • Review thoroughly the Project Documents and become familiar with Project participants (i.e. Architect, Owner, local authorities, Subcontractors and Suppliers) to enable productive day-to-day operations between the company and other participants. Represent the company in project meetings, as required., • Assist in determining submittal requirements and preparing and maintaining submittal log. Expedite materials/equipment from the pre-approval stage through the final delivery stage to ensure the correct material/equipment is delivered to meet the project schedule. Includes reviewing, correcting and obtaining approvals on all submittals., • Assist in developing and maintaining the overall project schedule, and short-term schedules. Make regular site visits to observe and inspect that the project is being built properly and that it is progressing on schedule., • Duties may also include maintaining daily records and preparation and submittal of weekly timesheets and/or prevailing wage payrolls to payroll clerk., • Receive, evaluate and disseminate correspondence, directives, questions, clarifications, and other information between Owner, Architect, Subcontractors, and Suppliers, to ensure the timely response of requested information, and changes and directives are being acted upon by all participants., • Assist in maintaining project files and documentation, including transmittals, telephone conversations, submittals, letters, etc., assuring that project documentation is organized and complete so that a clear and accurate history of the project is maintained., • Assist in keeping estimated and actual cost records current and accurate, and in tracking Subcontractor/Supplier and company self-performed work, to provide justification for billing., • When directed, expedite and obtain all necessary permits (building, occupancy, etc.), all record documents (i.e. as- built drawings, operation & maintenance manuals, warranties, etc.) are received in a timely manner so as to not delay construction progress or payments., • Perform additional duties as assigned and directed by a supervisor or other authorized person. Knowledge/Skills/Ability Knowledge of methods and technology, sufficient to have the ability to determine proper construction sequencing, procurement planning, and review and correct submittals. Ability to maintain, inform and communicate with construction team. Ability to make well-informed decisions on behalf of the company and know when to seek assistance from higher authority after making decisions. Ability to read and interpret construction drawings and specifications accurately. Knowledge of and application skills in Geometry, Trigonometry, and Algebra. Working knowledge of computers and standard company software. Thorough knowledge of company policies and procedures. Education Associates Degree or Bachelor of Science in Engineering, Construction Management or equivalent combination of education, technical training, and related experience. Experience 2 years of experience in construction management within Utility Scale Solar projects. Certificates, Licenses, Registrations None required. Physical Requirements • Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • While performing the duties of this position, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear., • The employee is occasionally required to sit and smell., • The employee must occasionally lift and/or move up to 50 pounds., • Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus., • Occasionally, especially when managing multiple projects and during problematic opening and/or closing phases of projects, mental stress can be taxing., • May be required to work long hours for extended periods of time. Special Job Dimensions The office provides a safe and healthy work environment, is adequately heated and cooled, is free from exposure and extreme conditions, has appropriate lighting and office furnishings, and is smoke-free and drug-free. While performing the duties of this position in the fabrication shop, warehouse, maintenance shop or at a project site, the employee could be regularly exposed to any number of the following, including, but not limited to: moving mechanical parts; moving machinery; high, precarious places (including, but not limited to, being raised several hundred feet in a bucket); close tight quarters; rough and sloped terrain; fumes or airborne particles; drilling and blasting activities; welding activities; toxic or caustic chemicals; the potential of falling rock; and outside weather conditions. The employee may be occasionally exposed to risk of electrical shock and vibration. The noise level in the work environment is generally loud. • NOTE – Where allowed, employees who work in positions classified as “safety-sensitive” can be disciplined if they test positive for marijuana or its metabolites, even if they have a valid state medical marijuana license. In addition, Flintco may also refuse to hire applicants for safety-sensitive jobs who test positive for marijuana as part of a pre-employment drug test, even if those applicants can produce a valid medical marijuana patient license. #ON-SITE

The Payroll Clerk I will be responsible for various time and attendance functions including completion of daily time collection and reporting, expense processing and maintaining employee profile data.

Keep records of materials filed or removed, using log-books or computers.Add new material to file records, and create new records as necessary.Perform general office duties such as typing, operating office machines, and sorting mail.Track materials removed from files in order to ensure that borrowed

Coordinate with the financial clerk to process inspection forms and registration renewals for vehicles using Fleetvision. Provide forms/plates and EZ tag spreadsheet to the financial clerk.

Concrete construction company located in far Southwest Houston is searching for a full time payroll clerk. Various payroll and insurance spreadsheets.

The Payroll Clerk is responsible for the timely and accurate processing of multi-state payroll. Basic understanding of accounting principles, payroll taxes, and government payroll regulations. Upload payroll and direct deposit files timely to bank.

Schedule: Monday – Friday, 8 am – 6 pm.Position Summary: This role requires strong multitasking abilities, attention to detail, and a positive attitude.The ideal candidate will support daily administrative operations, assist with internal sales processes, and help maintain a clean, efficient, an

Payroll Clerk Job Duties: Maintains payroll information by collecting, calculating, and entering data. Maintains employee confidence and protects payroll operations by keeping informat

Payroll Clerk Job Duties: Maintains payroll information by collecting, calculating, and entering data. Determines payroll liabilities by calculating employee federal and state income and soc

Position Summary: Assists employees and managers with payroll information and reports. Keys, reviews, corrects, and updates entries to automated payroll system.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

About the Job Accounts Payable Clerk.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Performs and manages general ledger, accounts payable, accounts receivable, payroll, and cash management.

Receptionist - State Farm Agent Team Member.Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Receptionist - State Farm Agent Team Member.We seek an energetic professional interested in helping our business grow through value-based conversatio

Memorial City Nursing and Rehabilitation Center - Houston, TX 77055.Position Type PRN Education Level High School Travel Percentage None Category Admin - Clerical.The Receptionist is responsible for answering telephone calls and guiding residents, family members, visitors and staff to appropriate pe

Every day, the donors you meet will motivate you.The high-quality plasma you collect will become life-changing medicines.Here, a commitment to customer service and quality is expected.You will report to the Plasma Center Manager and will perform as a receptionist engaging with our donors and perform

Receptionist and Development Assistant.The Receptionist and Development Assistant is a full-time, 12-month, benefits-eligible position reporting to the Director of Advancement.The standard work schedule is Monday through Friday, 7:30 a.This role serves as the first point of contact for campus visito

Answers the telephone in a courteous manner and directs calls to the appropriate destination; records accurate and complete messages when necessary; receives and receipts deliveries and donations; greets and announces visitors and clients; provides general information about The Salvation Army's oper

Please take this virtual tour to get a sneak peek of one of our Plasma Donation Centers.Every day, the donors you meet will motivate you.The high-quality plasma you collect will become life-changing medicines.Here, a commitment to customer service and quality is expected.You will report to the Plasm

Amaro Law Firm Front Desk Receptionist.We are a nationally recognized plaintiff's trial law firm, founded in 2005, located in Houston's Heights area.Occupying nearly 20,000 square feet, our growing firm is known for securing results through passion and tenacity.Our attorneys are frequent speakers at

Responsible for managing the front desk and reception area by greeting and assisting visitors, directing all inquiries, and handling all incoming calls.Provide general administrative and operational support to ensure an organized, professional, and welcoming environment.Welcome and assist all visito

Memorial Hermann Surgery Center Southwest is looking for a friendly and organized Receptionist to be the first point of contact for our patients and visitors.This role is ideal for someone who thrives in a fast-paced healthcare environment and enjoys providing exceptional customer service while mana

Receptionist - State Farm Agent Team Member.As a Receptionist - State Farm Agent Team Member with Jay Moyer - State Farm Agent, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency.Your attention to detail, customer service skills, a

Front Desk Receptionist / Front Desk Administrative Assistant.We're looking for a professional, Front Desk Receptionist / Front Desk Administrative Assistant to be the first point of contact for visitors and callers.This role manages our reception area, supports day-to-day office operations, and pro

Receptionist/Sales Administrative Assistant.Hours: 8:00-5:00-100% in the office.Benefits: This position is eligible for medical, dental, vision, and 401(k).Our client is seeking a detail-oriented Sales Administrative Assistant / Receptionist to support daily office operations and provide administrat

Join the MD Anderson Cancer Center Donor Operations team and serve as one of the first points of contact for blood donors, visitors, and community members supporting our lifesaving mission.This role is ideal for a customer-service focused professional who enjoys interacting with people, creating pos

Corporate Accounting Accounts Payable Specialist.Take your next step with Saulsbury Industries!.Location: Odessa, TX / Houston, TX.The Corporate Accounting Accounts Payable Specialist is responsible for verifying vendor invoices, matching invoices with purchase orders, and reconciling vendor account

At a Sonic Automotive family dealership, you'll find the opportunities, resources, and support you need to grow and develop professionally.Our 100+ dealerships are concerned with more than moving inventory; they're committed to your success and invested in your future.So read on, and consider a rewa

May perform the duties of the Receptionist or Records Clerk.

Accounting/Posting Clerk always exhibits superior customer service.

Handles accounts payable and invoice processing.Manages rebilling and rebilled property services.Processes received codes and supports invoicing tasks.Covers front desk duties, including answering calls and inquiries.Manages high volume of invoices with accuracy.Provides administrative support, incl

Under general supervision of the Director of Finance, the Accounting Clerk assists in the day-to-day operations of the Finance department including accounts payable and receivable as well as assign purchase orders and maintain the purchase order system. Relieve Shipping and Receiving Clerk as necess