Assistant Director of Admissions
22 days ago
Wayne
Job Description Assistant Director of Admissions Valley Forge Military College – The Military College of PennsylvaniaTM Wayne, PA Salary: $70,000–$75,000 annually Benefits: Medical, dental, vision, paid time off, life insurance, retirement Status: Full-time/exempt Position Overview The Assistant Director of Admissions supports all recruitment and enrollment efforts for Valley Forge Military College (VFMC), a two-year military junior college with multiple academic and leadership pathways. This role focuses on outreach, relationship-building, lead generation, and personalized admissions counseling to help students and families move smoothly through each stage of the enrollment process. The position requires strong communication skills, a service-oriented approach, and a comfort level working in a structured, leadership-focused environment. Key Responsibilities Recruitment & Outreach • Represent VFMC at high schools, college fairs, JROTC units, National Guard events, community organizations, and other recruitment venues., • Build strong relationships with school counselors, educators, military partners, and community influencers across Pennsylvania and the broader Northeast., • Manage a recruitment territory with clear goals for outreach, inquiries, applications, and enrollments., • Serve as a primary counselor for prospective students and families, providing clear explanations of admissions requirements, academic programs, and financial aid processes., • Offer individualized advising to help students understand program options, timelines, and the enrollment process., • Deliver one-on-one and group information sessions, both in person and online., • Maintain consistent communication through phone, text, email, and CRM-based workflows to ensure timely follow-up., • Assist applicants in navigating required documents, placement needs, and readiness steps., • Support families by addressing questions and concerns throughout the entire decision-making process., • Review applications, transcripts, recommendations, and supporting documents., • Make informed recommendations for admission based on established criteria., • Coordinate with internal departments to ensure students complete all enrollment and onboarding requirements., • Assist with planning and executing Open Houses, Accepted Student Days, VIP visits, counselor breakfasts, and other campus events., • Use CRM (HubSpot) daily for contact management, communication tracking, pipelines, tasks, and follow-up., • Monitor application and enrollment conversions, providing regular updates to the Director of Admissions., • Bachelor’s degree required., • 2–4 years of experience in admissions, recruiting, sales, or related fields., • Strong communication and presentation skills, both written and verbal., • Organized, self-motivated, and able to manage multiple priorities., • Willingness to travel regionally and work evenings/weekends during peak recruitment periods., • Comfortable representing a leadership-centered, military-style college environment. Preferred Skills • Experience using HubSpot or another CRM., • Background in education or college admissions., • Engaging, enthusiastic, flexible, and a good sense of humor., • Evenings, weekends, and significant travel required (up to 60% travel from mid-August through mid-April)., • Outstanding written and oral communication skills., • Strong ability to organize logistical and operational details. Valley Forge Military College is the Military College of PennsylvaniaTM, committed to preparing students through strong academics, leadership development, and a structured environment that encourages personal and professional growth.