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Job Description A well-established, full-service law firm in Downtown San Diego is seeking a transactional legal secretary to replace their retiring one. This firm has an excellent reputation in the San Diego legal community, and the role will support a real estate partner. Please do not apply if you've never worked in a law firm. The attorneys require this experience. Responsibilities: • Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - prior experience in this transactional practice area is a must!, • Monitor and manage the attorney's calendar (including providing regular reminders of deadlines), • Draft and redline contracts such as commercial leases, • Compose correspondence and manage email communication with attorney clients, • Check for potential conflicts of interest with clients, • Work with title companies on preliminary title reports and escrow closings, • Prepare and distribute meeting minutes from annual meetings, • Handle the process of sending out contracts for signature via DocuSign, • Assist in the preparation of closing binders for real estate transactions, • Conduct research to obtain statements of information from Secretary of State website for various entities, • Process client invoices Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply! Pay is contingent upon fluency with the duties above. • 5+ years of experience as a transactional legal secretary, • Ability to commute to downtown San Diego daily (no remote work for now, but firm provides a healthy transportation stipend), • Strong knowledge of commercial real estate law, • Experience supporting partner-level attorneys Send your resume directly to Melanie.Kent[at]roberthalf[dotcom] with "SD Transactional Legal Secretary" as the subject line. About our local, direct-hire, legal recruiting team: · Over 100 attorney placements in 2023 · Average tenure of 7+ years recruiting in local market · Over 40 years of combined recruiting experience No other agency can touch our reach, experience, and local guidance in the market! #SoCalRHL

Job DescriptionWe are looking for a skilled Senior Attorney with extensive experience in insurance defense and construction defect litigation to join our team in San Diego, California. This Contract to permanent position requires a motivated, detail-oriented individual who can manage cases independently, from initiation to resolution, while maintaining exceptional client relationships. The ideal candidate will be adept at navigating all aspects of the litigation process, including pleadings, discovery, depositions, and trial preparation. Responsibilities: • Manage insurance defense and construction defect cases from initiation to conclusion, ensuring all deadlines and requirements are met., • Evaluate case details within the first 30-60 days and create strategic litigation budgets., • Draft and respond to discovery requests while overseeing document production., • Conduct and defend depositions, preparing thoroughly to align with case objectives., • Handle all phases of litigation, including drafting pleadings, motions, and trial preparation., • Argue law and motion matters effectively, leveraging at least two years of prior civil litigation experience., • Utilize legal case management software to organize case details and maintain accurate billing records., • Meet annual billable hour requirements, typically ranging between 1,500 and 1,850 hours., • Build and maintain strong client relationships, ensuring clear and effective communication throughout the litigation process., • Juris Doctorate (JD) degree and active admission to the California state bar., • A minimum of five years of experience in insurance defense and construction defect litigation., • Demonstrated ability to manage cases independently, including evaluations and budgeting., • Expertise in drafting pleadings, conducting discovery, and preparing for trial., • Strong skills in conducting and defending depositions., • Excellent communication and relationship management skills with clients., • Familiarity with legal case management software and billing systems., • Commitment to maintaining high standards of billing and case organization.

Job Description 📞 Bilingual Call Center / Social Services Resource Agent Non-Profit Organization – Contract to Hire Start: Early 2026 | Fully Onsite to Start | Hybrid Available Once Hired Permanently We are partnering with a local non-profit dedicated to supporting individuals and families in need. We are seeking compassionate, patient, and service-driven individuals who want a long-term opportunity in social services and genuinely enjoy helping people. This is a contract-to-hire role with the opportunity to transition into a permanent position. Once permanent, employees may shift into a hybrid schedule based on performance and program needs. 📌 Position Overview You will handle high-volume inbound calls from community members seeking assistance across a wide range of basic-need and support services. You’ll provide information, referrals, and guidance while ensuring every caller feels supported and understood. This is an excellent role for someone who is resourceful, empathetic, and passionate about helping vulnerable populations. 📌 Key Responsibilities • Assist callers looking for emergency or temporary shelter, including situations involving safety concerns or housing instability., • Provide information on longer-term housing programs, affordability options, and rental support resources., • Offer general guidance related to tenant questions, rights, and navigating housing challenges., • Support callers seeking medical or mental health services, low-cost clinics, and general wellness programs., • Provide information on crisis support, counseling options, and public health resources., • Guide callers through community assistance programs for utility discounts, bill help, or energy-saving upgrades., • Explain available programs for households with medical or financial hardships needing additional support., • Document calls clearly and accurately while following established protocols. What We’re Looking For • Someone with a genuine interest in social services who wants to make a difference., • Strong communication and active listening skills., • Ability to stay calm, professional, and empathetic during difficult calls., • Prior customer service, call center, nonprofit, or case management experience is helpful but not required., • Comfortable learning a variety of community-based programs and resources., • Bilingual Spanish is a must have!!

Job DescriptionWe are looking for a detail-oriented Staff Accountant to join our team in San Diego, California. This role offers the opportunity to work on a variety of accounting tasks, including financial reporting, compliance, and operational support. The ideal candidate will bring strong analytical skills and a commitment to maintaining accuracy in financial records. Responsibilities: • Prepare and post journal entries while maintaining general ledger accounts to support accurate monthly close processes., • Reconcile bank accounts, credit card statements, and other balance sheet accounts to ensure financial accuracy., • Manage documentation related to accounts payable, purchasing, and treasury functions., • Assist in preparing monthly, quarterly, and annual financial statements, including budget vs. actual variance analysis., • Provide detailed documentation and schedules for both internal and external audits., • Ensure compliance with company accounting policies and assist with tax filings and regulatory reporting., • Maintain accurate records for 1099s and other compliance-related documentation., • Process vendor invoices and employee expense reimbursements efficiently and accurately., • Support payroll activities, including processing and reconciling payroll sub-ledgers to the general ledger., • Respond promptly to requests for financial information from management and auditors.• Bachelor’s degree in Accounting or Finance is required., • Minimum of 2 years of accounting experience, preferably in a mid-sized or technology-driven company., • Strong knowledge of corporate tax, sales tax, and general ledger principles., • Proficiency in QuickBooks, Excel, and other commonly used accounting software., • Excellent organizational and analytical skills, with the ability to communicate effectively., • Experience with inventory management or contract manufacturing is a plus., • Familiarity with expense management systems such as Concur Employee Expense., • Ability to work independently and collaboratively in a fast-paced environment.

Job DescriptionWe are looking for an experienced Accounts Payable Clerk to join our team in San Diego, California. This position requires someone who is detail-oriented and excels in managing vendor relationships, invoice processing, and maintaining accurate financial records. As this is a long-term contract opportunity, you will play a key role in ensuring the smooth operation of our accounts payable function within a non-profit organization. Responsibilities: • Process 60-80 invoices weekly, ensuring accurate coding, matching, and batching., • Prepare journal entries for month-end accruals and make necessary corrections to expenses., • Conduct weekly check runs, including printing and assisting with manual or automated check preparation., • Manage vendor files and maintain recurring vendor relationships with attention to detail., • Utilize NetSuite, Excel, and Ramp software to efficiently process transactions and credit card expenses., • Identify and resolve discrepancies by following standard operating procedures and conducting research., • Collaborate with internal teams and vendors to ensure timely communication and issue resolution., • Assist with reconciling vendor statements and ensure accuracy in financial documentation., • Support credit card expense processing in coordination with staff accountants and payroll.• Minimum of 1 year of experience in accounts payable or a related field., • Proficiency in NetSuite, Excel, and Ramp or similar financial software., • Strong attention to detail and problem-solving skills., • Ability to manage vendor relationships and maintain organized vendor files., • Experience with coding invoices, check runs, and general ledger entries., • Familiarity with accrual accounting and expense corrections., • Excellent communication skills for both internal and external interactions., • Critical thinking abilities to address delays and discrepancies effectively.

Job Description We are looking for a dedicated Bilingual Spanish Customer Experience Specialist to join our mission-driven team in San Diego, California. In this role, you will serve as a vital connection between our organization and the community, providing compassionate support and exceptional service. As a Contract to permanent position, this opportunity offers the chance to grow while making a meaningful impact. This role has the opportunity to go hybrid upon permanent hire! Responsibilities: • Respond to incoming calls and inquiries, providing accurate information and assistance tailored to client needs., • Document all client interactions and updates promptly in web-based systems to ensure accurate records., • Stay informed about available services, resources, and programs to provide reliable referrals and solutions., • Collaborate with internal teams to meet client needs efficiently and effectively., • Maintain a detail-oriented and empathetic approach in all communications to uphold high customer service standards., • Utilize CRM software and other tools to track and manage client interactions., • Address billing or benefit-related questions and provide timely resolutions., • Assist clients in navigating various systems, including Epic Software and Avaya CMS., • Support organizational goals by adhering to established protocols and contributing to process improvements., • Associate’s degree or higher preferred; equivalent experience and education beyond high school will be considered., • Minimum of 1 year experience in a call center or customer service environment., • Background in social sciences such as public health, social work, psychology, or criminology is advantageous., • Strong verbal and written communication skills with an emphasis on clarity and professionalism., • High proficiency in web-based systems, CRM platforms, and Microsoft Office Suite (Word, Excel, PowerPoint)., • Experience with tools like ADP, Epic Software, and Avaya CMS is preferred., • Bilingual in Spanish and English is highly desirable., • Ability to multitask effectively in a fast-paced environment while maintaining attention to detail.

Job Description We are looking for a dedicated Bilingual Spanish Customer Experience Specialist to join our mission-driven team in San Diego, California. In this role, you will serve as a vital connection between individuals and the services they need, ensuring every interaction is handled with care and professionalism. This is a Contract to permanent position, offering the opportunity to grow within a supportive and impactful organization. This role has the opportunity to go hybrid 3 days per week on the permanent basis! Responsibilities: • Respond promptly to incoming inquiries, providing accurate information, referrals, or assistance based on client needs., • Document all customer interactions thoroughly and efficiently using web-based systems., • Stay updated on available resources and services to deliver reliable guidance., • Collaborate with internal teams to address client concerns and ensure high-quality service delivery., • Maintain exceptional customer service standards in every communication., • Utilize various computer programs and platforms, including CRM systems, billing software, and chat tools, to support customer interactions., • Assist customers with benefit-related inquiries and billing processes., • Analyze and address customer issues effectively while adhering to company procedures., • Handle inbound calls professionally, ensuring a positive experience for all clients., • Leverage tools like Epic Software and Avaya CMS to manage and track client interactions. Requirements: • Minimum of 1–2 years of experience in a call center or customer service environment., • Background in public health, social work, psychology, sociology, criminology, or related fields is highly desirable., • Strong communication skills, both verbal and written, with the ability to engage effectively with diverse populations., • Proficiency in web-based systems and tools, including Word, Excel, PowerPoint, and chat platforms., • Familiarity with CRM systems, billing software, and customer support tools is required., • Bilingual proficiency in Spanish and English is strongly preferred., • Ability to adapt quickly to new systems and processes while maintaining accuracy and efficiency

Job Description We are looking for a dedicated Bilingual (Spanish and English) Customer Experience Specialist to join our non-profit team in San Diego, California. In this Contract to permanent position, you will play a vital role in delivering exceptional service and support to individuals seeking assistance, ensuring their needs are met with care and professionalism. If you are passionate about fostering positive experiences and thrive in a collaborative, mission-driven environment, this role offers an opportunity to make a meaningful impact every day. Responsibilities: • Respond to incoming inquiries by phone, email, or chat, offering accurate information, referrals, and assistance., • Record and update all client interactions in web-based systems promptly and accurately., • Stay informed about available services and resources to provide the most relevant support., • Work closely with internal teams to ensure that client needs are addressed effectively and efficiently., • Maintain a high level of professionalism and empathy in all communications with clients., • Utilize CRM platforms and other software tools to manage and track customer interactions., • Assist clients with billing inquiries and benefit-related questions, ensuring clarity and resolution., • Analyze and resolve customer issues, escalating complex cases to appropriate departments when necessary., • Uphold organizational standards and contribute to the overall success of the team through collaboration and reliability., • Bilingual proficiency in Spanish and English is required., • Associate’s degree or higher preferred; equivalent experience combined with continued education beyond high school will be considered., • Minimum of 1–2 years of experience in a call center or customer service environment., • Background or knowledge in public health, social work, psychology, sociology, criminology, or related social sciences is advantageous., • Exceptional verbal and written communication skills, with the ability to convey information clearly., • Proficiency in CRM systems, chat platforms, and Microsoft Office tools such as Word, Excel, and PowerPoint., • Familiarity with software such as Salesforce, ADP, Avaya CMS, Epic, and other relevant programs is desirable., • Strong problem-solving abilities and attention to detail, with a commitment to delivering quality service.

Job Description Overview We are seeking a motivated Client Services Coordinator to join our team in San Diego, California. This contract-to-permanent role offers the opportunity to support a fast-paced insurance operation while ensuring a smooth and efficient application process for agents and partners. The ideal candidate is customer-focused, highly organized, and comfortable managing multiple priorities. Responsibilities • Verify that all required information and documentation is complete prior to submitting new insurance applications, • Coordinate follow-ups with agents, carriers, and third-party vendors to obtain outstanding requirements, • Process and manage insurance cases within Salesforce, ensuring accurate and timely data entry, • Serve as a primary point of contact for agents by responding to inquiries and resolving application-related issues, • Handle high volumes of inbound and outbound calls with professionalism and attention to detail, • Review submitted applications and proactively follow up to ensure cases progress efficiently, • Collaborate with team members to support shared goals and assist with daily operational needs Qualifications • At least 1 year of experience in customer service or a related administrative role, • Proven ability to manage inbound and outbound calls while delivering excellent customer support, • Strong data entry skills with a high level of accuracy and attention to detail, • Effective written communication skills, including professional email correspondence, • Experience with order entry, case processing, or similar workflows, • Familiarity with Salesforce or comparable CRM systems preferred, • Strong organizational skills with the ability to manage office and administrative tasks efficiently

Job Description We are looking for a detail-oriented Executive Assistant to support up to 7 high-level executives alongside another Executive Assistant in San Diego, California. This is a Contract position (roughly 2 months) where you will play a pivotal role in managing schedules, coordinating travel, and ensuring smooth day-to-day operations. The ideal candidate is highly organized, proactive, and skilled at handling multiple priorities in a fast-paced environment. Responsibilities: • Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled., • Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation., • Book and organize travel itineraries to meet business needs and preferences., • Prepare for executive meetings by gathering relevant materials and ensuring logistics are in place., • Act as the primary point of contact for scheduling and communication between executives and stakeholders., • Handle administrative tasks such as expense reporting and document organization., • Prioritize and manage competing demands with efficiency and professionalism., • Ensure all plans and arrangements align with organizational objectives and deadlines., • Streamline processes to enhance productivity and reduce scheduling conflicts., • Foster clear and timely communication across teams and departments., • Proven experience as an Executive Assistant or in a similar administrative role., • Proficiency in calendar management and scheduling software., • Strong organizational skills with the ability to multitask effectively., • Experience coordinating travel arrangements, including booking flights and accommodations., • Exceptional written and verbal communication abilities., • Ability to work independently and handle confidential information with discretion., • Familiarity with preparing materials and logistics for executive meetings., • A proactive mindset and the ability to anticipate needs before they arise.

Job DescriptionWe are looking for a skilled Paralegal Assistant to join our team in San Diego, California. This position is focused on providing critical support to our Mergers & Acquisitions and Corporate Law team, ensuring all transactional processes and legal workflows are handled efficiently and accurately. This is a Contract position that offers a dynamic opportunity to contribute to complex corporate transactions while collaborating with a detail-oriented legal team. Responsibilities: • Monitor and manage closing deliverables, ensuring all transaction-related tasks are completed promptly and accurately., • Compile and maintain regulatory filings and licensing documentation, verifying compliance with relevant standards., • Prepare and file corporate paperwork with state and federal entities, maintaining precision and adherence to deadlines., • Draft and review signature blocks, coordinate document execution, and oversee the proper handling of originals and copies., • Assist in legal due diligence by gathering and organizing essential documents and data to support evaluation processes., • Maintain secure and organized data rooms, managing access and ensuring all files are current for deal teams and clients., • Support attorneys in drafting, editing, and finalizing transactional documents and related correspondence., • Collaborate with clients and external parties to secure signatures and required information for filings., • Track post-closing obligations and assist in maintaining corporate compliance as directed., • Minimum of 3 years of experience as a Paralegal Assistant or in a similar role., • Proficiency with Clio case management software and familiarity with corporate transactions., • Strong knowledge of transactional law and experience handling mergers and acquisitions., • Excellent organizational skills with the ability to manage complex workflows and prioritize tasks., • Exceptional attention to detail and accuracy in document preparation and filing., • Effective communication skills to coordinate with clients, attorneys, and external parties., • Ability to work in a fast-paced environment and meet tight deadlines., • Experience with managing data rooms and regulatory filings is highly desirable.

Job DescriptionWe are looking for a detail-oriented Senior Accountant to join our team in San Diego, California. This role is essential in ensuring accurate financial reporting and compliance through the preparation of journal entries, account reconciliations, and supporting schedules. The position also involves collaboration with internal and external partners, including auditors, while contributing to the success of clinical trials, R& D projects, and revenue accounting processes. Responsibilities: • Prepare and review journal entries, account reconciliations, and schedules to support clinical trial and R& D accounting needs., • Manage accrual workbooks for both clinical and non-clinical projects, ensuring data accuracy and completeness., • Maintain and review fixed asset ledgers to ensure proper capitalization and depreciation., • Oversee prepaid asset ledgers, verifying accurate capitalization and amortization., • Collaborate with external auditors and service providers to address requests and ensure compliance., • Assist in the preparation and reconciliation of accounts related to collaboration agreements., • Establish strong working relationships with cross-functional teams to support financial operations., • Ensure timely and accurate completion of month-end close processes., • Participate in ad hoc projects, such as software implementations and process improvements., • Uphold corporate standards for safety and compliance within the facility.• Bachelor’s degree in accounting, finance, or a related field is required; CPA certification is preferred., • Minimum of 3 years of relevant accounting experience; public accounting experience is advantageous., • Prior experience in the biotechnology or pharmaceutical industry is highly desirable., • Proficiency in financial accounting systems, with NetSuite experience considered a plus., • Strong command of Microsoft Excel, Word, and Outlook., • Knowledge of US GAAP and SOX regulations is preferred., • Ability to work independently and manage multiple projects with minimal supervision., • Excellent communication skills, both written and verbal, with strong attention to detail.

Job Description Do you enjoy driving projects forward, keeping systems on track, and making sure everyone is set up for success? Do you bring 2+ years of experience supporting top-producing real estate agents, an active CA real estate license, and thrive in fast-paced, dynamic environments? Join Robert Colello, a top-producing agent who built a thriving book of business almost entirely through referrals, a testament to his dedication and proven results. In this role, you'll provide concierge-level service to clients, support the team with warmth and professionalism, and take pride in keeping operations running smoothly. If you're energized by meaningful work, enjoy problem-solving on the fly, and like seeing the tangible impact of your efforts, this is the role for you. Be part of a team that gives back-over the past 12 years, nearly 3,000 kids have received Christmas gifts through their annual toy drive! The Opportunity You'll be the right hand and gatekeeper to Robert Colello, keeping operations seamless and helping the business thrive. In this role, you'll manage complex schedules and communications, draft contracts, oversee listings and transactions, coordinate pre-listing activities, and deliver concierge-level service that delights clients. You'll also take ownership of projects from start to finish-delegating, training, and managing others when needed-while always keeping Robert focused on the highest-value activities. With your proactive communication style, you ask clarifying questions, set expectations, and follow through with precision. You're the one who ensures systems run smoothly, projects stay on track, and clients and colleagues feel supported, even when unexpected surprises arise. Your Future Employer Robert has built a thriving business by putting people first-delivering results with integrity, expertise, and a client-focused approach. Through decades of experience and proven methods, he has grown a highly successful business built on referrals. His team, which also includes two dedicated showing specialists, combines deep market knowledge with a seamless sales platform to provide top-tier service. If you're looking for a role where you're valued, trusted, and supported-while being surrounded by professionals who share strong principles-you'll feel right at home. Beyond the business, the team gives back to the community: every year, they host an annual toy drive that has blessed nearly 3,000 local children over the past 12 years, reflecting their commitment to making a meaningful impact beyond real estate. What You'll Do Administrative Leadership: Manage calendars, emails, tasks, and client care with clarity and accountability. Keep SOPs updated and refine systems for efficiency. Listing Management: Act as project manager from contract to market-oversee vendors, staging, photography, MLS uploads, marketing coordination, and showing schedules. Transaction Support: Partner with the transaction coordinator to ensure a smooth escrow, manage repair requests, and keep clients updated. Database Management: Own the CRM and ensure consistent follow-up on referrals and leads.

Job Description Our team is seeking a detail-oriented Legal Secretary to support two attorneys. This role is vital in ensuring the efficient operation of our legal office and delivering high-quality assistance for casework and administrative tasks. Key Responsibilities: • Support two attorneys by maintaining and submitting timesheets accurately and on time (due every Friday, within 2–3 days)., • Prepare and process a variety of legal documents, including summons, subpoenas, complaints, appeals, motions, and pretrial agreements., • Handle federal and California state court filings—both manual and electronic., • Format legal briefs, including creating tables of contents and tables of authorities., • Draft and file pleadings; draft and serve discovery documents as requested., • Manage the delivery (mail, fax, courier) of legal correspondence to clients, witnesses, and court officials., • Answer and place telephone calls; schedule and coordinate appointments., • Support office administration, including photocopying correspondence, documents, and other printed materials., • Organize and maintain physical and electronic documents, and case files., • Assist attorneys in collecting case-related information and performing preliminary research., • Attend legal meetings, hearings, depositions, or client interviews; take detailed notes., • Review legal publications and conduct database searches to identify relevant laws and court decisions for pending cases., • Submit articles, case law, or search results to attorneys for review and possible use., • Complete forms and applications—such as accident reports, trial and courtroom requests, and client documentation., • Perform other office or case-related duties as assigned. Requirements: • Prior experience as a Legal Secretary (supporting litigation preferred)., • Expertise in federal and California court procedures and filings., • Proficiency with legal document formatting and drafting., • Strong organizational, communication, and multitasking skills., • Ability to work independently, maintain confidential information, and meet deadlines.

Job Description We are looking for an experienced and personable Receptionist to join our team in San Diego, California. This is a long-term contract position in the investment management industry, offering an opportunity to excel in a dynamic and fast-paced environment. The ideal candidate will have strong customer service skills, a detail-oriented demeanor, and the ability to handle a high volume of calls with efficiency. Responsibilities: • Manage incoming calls, averaging 100 daily, and ensure prompt and courteous responses to inquiries., • Welcome visitors and clients with a detail-oriented approach, creating a positive and friendly first impression., • Handle administrative tasks, including scheduling, data entry, and correspondence, to support the office's daily operations., • Collaborate with colleagues to maintain a seamless workflow and ensure customer satisfaction., • Assist with training and onboarding processes for new team members as needed., • Maintain an organized and tidy reception area, ensuring it reflects the company's high standards., • Address client concerns and resolve issues efficiently to uphold excellent customer service., • Communicate effectively with team members and supervisors to ensure smooth operations., • Provide support during busy periods or special projects as required., • Proven experience in a receptionist or similar role, preferably in a high-volume environment., • Exceptional customer service skills and the ability to build rapport with clients., • Strong organizational and multitasking abilities to handle a fast-paced workload., • Excellent verbal and written communication skills., • A detail-oriented and approachable demeanor., • Proficiency in basic computer applications and office software., • Ability to work independently and as part of a team., • High level of attention to detail and accuracy.

Job Description Overview: A well-established CPA firm in the UTC area is seeking a professional and detail-oriented Administrative Assistant to support daily office operations throughout tax season. This role is a contract position with the potential to become long term for the right fit. The ideal candidate will bring strong administrative experience, excellent communication skills, and the ability to multitask in a fast-paced environment. This position is through mis April/ tax season but if it's a good fit there is opportunity to become contract to hire if desired. Key Responsibilities: • Welcome and greet clients and guests as they arrive, ensuring a positive and professional first impression., • Manage incoming phone calls, direct inquiries appropriately, and provide high-level customer service., • Assist clients with document uploads and ensure all required materials are accurately submitted into our system., • Schedule appointments, coordinate meetings, and maintain calendars for staff as needed., • Navigate and update information within our CRM system with a high level of accuracy., • Perform general administrative duties including filing, scanning, data entry, and maintaining organized office systems., • Support the team with various clerical tasks and project-based needs within a CPA environment., • Ensure office spaces remain tidy, organized, and client-ready. Qualifications: • 3–4 years of administrative or office support experience required, preferably in a professional services setting (CPA, finance, legal, or similar)., • Strong phone etiquette and experience handling multi-line phones., • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams)., • Experience working within a CRM system; ability to learn new systems quickly., • Excellent communication, customer service, and interpersonal skills., • Highly organized with strong attention to detail and the ability to manage multiple priorities., • Professional demeanor, reliability, and a strong work ethic.

Job Description We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the healthcare industry. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality. Responsibilities: • Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated., • Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation., • Handle purchase orders and obtain necessary approvals, contributing to light accounting processes., • Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking., • Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events., • Support special events by managing reservations and preparing invoices for interior designers., • Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations., • Represent the corporate office with professionalism, interacting effectively with diverse personalities., • Work independently to manage multiple ongoing projects while maintaining confidentiality., • Facilitate conference calls and meetings, ensuring effective communication and preparation. Requirements: • Strong organizational skills with the ability to handle multiple tasks and projects simultaneously., • Proficiency in calendar management, meeting coordination, and travel arrangements., • Familiarity with basic accounting processes, including purchase orders and vendor reconciliation., • Excellent communication skills with a tactful and detail-oriented approach., • Ability to work independently and maintain confidentiality in all aspects of the role., • Experience planning and supporting special events, including reservations and logistics., • Adaptability to interact with various personalities and leadership styles effectively.