Real Estate Assistant
hace 19 días
San Diego
Job Description Do you enjoy driving projects forward, keeping systems on track, and making sure everyone is set up for success? Do you bring 2+ years of experience supporting top-producing real estate agents, an active CA real estate license, and thrive in fast-paced, dynamic environments? Join Robert Colello, a top-producing agent who built a thriving book of business almost entirely through referrals, a testament to his dedication and proven results. In this role, you'll provide concierge-level service to clients, support the team with warmth and professionalism, and take pride in keeping operations running smoothly. If you're energized by meaningful work, enjoy problem-solving on the fly, and like seeing the tangible impact of your efforts, this is the role for you. Be part of a team that gives back-over the past 12 years, nearly 3,000 kids have received Christmas gifts through their annual toy drive! The Opportunity You'll be the right hand and gatekeeper to Robert Colello, keeping operations seamless and helping the business thrive. In this role, you'll manage complex schedules and communications, draft contracts, oversee listings and transactions, coordinate pre-listing activities, and deliver concierge-level service that delights clients. You'll also take ownership of projects from start to finish-delegating, training, and managing others when needed-while always keeping Robert focused on the highest-value activities. With your proactive communication style, you ask clarifying questions, set expectations, and follow through with precision. You're the one who ensures systems run smoothly, projects stay on track, and clients and colleagues feel supported, even when unexpected surprises arise. Your Future Employer Robert has built a thriving business by putting people first-delivering results with integrity, expertise, and a client-focused approach. Through decades of experience and proven methods, he has grown a highly successful business built on referrals. His team, which also includes two dedicated showing specialists, combines deep market knowledge with a seamless sales platform to provide top-tier service. If you're looking for a role where you're valued, trusted, and supported-while being surrounded by professionals who share strong principles-you'll feel right at home. Beyond the business, the team gives back to the community: every year, they host an annual toy drive that has blessed nearly 3,000 local children over the past 12 years, reflecting their commitment to making a meaningful impact beyond real estate. What You'll Do Administrative Leadership: Manage calendars, emails, tasks, and client care with clarity and accountability. Keep SOPs updated and refine systems for efficiency. Listing Management: Act as project manager from contract to market-oversee vendors, staging, photography, MLS uploads, marketing coordination, and showing schedules. Transaction Support: Partner with the transaction coordinator to ensure a smooth escrow, manage repair requests, and keep clients updated. Database Management: Own the CRM and ensure consistent follow-up on referrals and leads.