Licensing Coordinator - Global Entertainment IP (Activewear Apparel)
28 days ago
New York
Job Description About Us Reflex is a leading activewear company behind brands such as 90 Degree by Reflex and Yogalicious, sold across major retailers nationwide. We are expanding into licensed entertainment IP apparel with some of the world’s largest licensors and are building a dedicated team to support this new strategic initiative. We are now hiring the Licensing Coordinator, one of the most critical early roles for standing up our submission and approvals pipeline. About the Role The Licensing Coordinator is the operational hub for all creative approvals across multiple entertainment franchises. You will manage the full workflow of submissions, feedback cycles, asset management, versioning, and calendars on behalf of the design team, ensuring our creative output meets the standards and processes required by a top-tier global licensor. If you have experience coordinating approvals for character-based consumer products, apparel, or accessories, and are comfortable navigating structured digital approval platforms, this role will feel familiar. What You’ll Do • Manage the end-to-end approvals process across concept, line art, color approvals, application notes, and pre-production sample submissions, • Coordinate all submissions through digital licensor approval systems (including metadata entry, file uploads, naming conventions, and status management), • Maintain and organize character art libraries, style guides, content restrictions, rights lists, and asset usage rules, • Prepare submission bundles including thumbnails, callouts, annotations, and application details, • Track all deadlines, feedback rounds, and revision cycles across multiple franchises and internal teams, • Ensure all artwork complies with brand, character, tone, safety, and content guidelines prior to submission, • Serve as the communication bridge between design, production, sales, and the licensor’s creative approval teams, • Build and maintain trackers, templates, workflow documentation, and process improvements as we scale, • Maintain meticulous version control, file structure, and audit-ready history for each SKU Who You Are • Highly organized with exceptional attention to detail, • Calm, structured, and proactive in a fast-moving environment, • Excellent communicator—capable of summarizing requirements clearly and diplomatically, • Comfortable coordinating a large volume of creative submissions with multiple revision rounds, • Familiar with digital licensor approval platforms (e.g., multi-stage review portals common in global entertainment licensing), • Experienced working with character-driven IP, style guide interpretation, placement restrictions, and compliance, • Knowledge of consumer products or apparel workflows is a plus, • Proficient in Google Workspace; Adobe Acrobat and basic Adobe Creative Suite familiarity is helpful, • Experience coordinating approvals for a major global entertainment licensor is strongly preferred. Why Join Us • Join the core team launching a new licensed entertainment IP division, • Work on product tied to some of the world’s most recognizable characters and franchises, • Collaborate closely with an experienced Creative Director and strong internal production, sales, and operations teams, • Shape processes, build systems, and take ownership of an essential function, • Opportunity for long-term growth as the licensing business expandsCompany DescriptionReflex Performance Resources Inc. is a global sourcing company that specializes in the manufacturing and sale of Activewear Apparel. Our ultimate mission is to create lifestyle brands that combine the elements of style, comfort, fit, and performance. We pride ourselves on producing high quality garments that are affordable and accessible.Reflex Performance Resources Inc. is a global sourcing company that specializes in the manufacturing and sale of Activewear Apparel. Our ultimate mission is to create lifestyle brands that combine the elements of style, comfort, fit, and performance. We pride ourselves on producing high quality garments that are affordable and accessible.