Firm Administrator
10 days ago
River Edge
Job Description Giro & Associates LLC is a veteran owned law firm seeking a Firm Administrator to oversee day-to-day operations, allowing attorneys to focus on client service and legal work. This non-attorney leadership role involves managing staff, finances, systems, and resources while working closely with partners. Office: 1060 Main St., Suite #303, River Edge, NJ 07661. Work schedule: 9:30 a.m. to 6:00 p.m. EST, Monday through Friday, with on-site presence during core hours except approved remote days.Position Overview The Firm Administrator handles overall business operations, including HR, finance, office management, and technology in a small-firm setting. The role demands versatility, initiative, and hands-on execution alongside strategic planning. Key Responsibilities * Operations and Office Management * Manage daily office functions, workflows, calendaring, and administrative processes. * Handle supplies, equipment, and vendors (IT, phone, copier, software). * Refine procedures for file management, matter intake, conflict checks, and document organization. * Finance, Billing, and Reporting * Coordinate budgets, cash flow, trust accounting, payables, and receivables with partners and bookkeeper. * Oversee timekeeping, billing, and collections for timely invoices. * Generate operational and financial reports highlighting trends and efficiencies. * Human Resources and Staffing * Recruit, onboard, and train non-attorney staff; align with partners on needs. * Manage personnel files, benefits coordination, time-off, and performance reviews. * Foster a professional, client-focused culture. * Technology and Process Improvement * Coordinate practice management, billing, and document systems with vendors. * Document and optimize workflows (intake, billing, deadlines). * Evaluate tools for efficiency, communication, and security. * Compliance and Risk Management * Support confidentiality, records retention, and trust accounting compliance. * Manage insurance renewals and firm licenses. * Ensure policies are documented and followed. Qualifications * Experience: 5+ years in law firm or professional services, with 2+ years in operations/administration; small firm experience preferred. * Skills: Leadership, financial basics, office software proficiency (Microsoft 365, practice management); organizational and communication strengths. * Education: MBA, Bachelor’s in business, management, or related preferred; experience may substitute. Reporting and Compensation Reports to partners; supervises non-attorney staff. Full-time, exempt. Competitive pay and benefits based on experience. Powered by JazzHR uCfSJOGTdO