Executive Assistant
4 days ago
Houston
Job Description Company: Religious Non-Profit Clinic Position: Executive Assistant Position Type: Temp-to-Hire (around 6-9 months before conversion) Location: Downtown Houston Parking: a surface lot ($14/month) Dress Code: Business Casual Position Summary: The Executive Assistantprovides high-level administrative, operational, and project support to theClinic’s Executive Leadership Team. This role ensures the smooth, efficientfunctioning of executive operations through exceptional organization, communication,confidentiality, and follow-through. The Executive Assistant serves as atrusted partner to leadership and a professional representative of the Clinicto staff, Board members, donors, patients, and community stakeholders. DUTIES ANDRESPONSIBILITIES: • Coordinate and attending board of director and committee meetings, • Prepare executives for meetings with agendas, reports, and materials and general correspondence., • Draft and edit professional correspondence and presentations., • Handle sensitive communications with discretion and professionalism., • Coordinate leadership meetings and special events., • Track executive action items and deadlines., • Support audits, compliance, and accreditation processes., • Ability to manage multiple priorities in a fast-paced environment., • Act as administrative liaison to Board of Directors as directed by CEO, • Provide administrative support to Executive Leadership, • Provide telephone support, take messages, and follow up accordingly., • Assist with meeting scheduling and set-up as needed. Ensure visitors to Clinic are welcomed appropriately, • Support the Board of Directors by maintaining all Board records; updating Board roster; setting up Board and Committee meetings; taking meeting minutes, tracking Board volunteer hours, • Support with received donations, make appropriate copies and distribute accordingly, with Development department when available, • Support Clinic’s fundraising events by assisting with functions such as reservations, correspondence, and other related duties, • Supports Chief HR Officer with administrative procedures, interview scheduling, events and recruiting, • Other duties as assigned QUALIFICATIONS, EDUCATIONAND EXPERIENCE: • Bachelor’s or Associate’s degree preferred, • Minimum of 3 years experience of administrative experience, • Demonstrates excellent organizational skills, multi-tasking and effective use of time, • Proven ability to handle and complete multiple tasks or projects with multiple competing deadlines, • Proficient in Microsoft Office, • Proven ability to deal professionally, courteously and efficiently with public and all levels of the organization to include public speaking, • Ability to operate computers and must be proficient in Microsoft Office, practice management system software applications and electronic medical record, • Must also possess facilitation skills, community organization skills, governance skills, and resource development experience #ZRCompany DescriptionAbout Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results. As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!