FAHION SALES OPERATIONS ASSISTANT - Designer RTW
hace 2 días
New York
SALES OPERATIONS ASSISTANT- Designer Fashion Studio \n \n Who We Are \n KZ_K Studio is a NYC-based modernist luxury ready-to-wear brand founded in 2009 by Polish fashion designer Karolina Zmarlak and design entrepreneur Jesse Keyes. \n \n We are rooted in minimalist, multi-functional womenswear for forward-thinking cosmopolitan women who embrace sleek silhouettes and technologically advanced materials. Every piece is built to endure — refined and integratable across seasons, designed for a lifetime of use and versatility. \n \n Our team works out of KZ_K Studio’s Great Jones Street studio, an architecturally designed multi-functional space (paralleling the design vision of the collections) with a showroom, library bar, team cocina, design atelier, and rooftop terraza, where we host showings, private stylings, and community-led get togethers. \n \n Our Pillars: \n\n • Design Discipline — KZ_K Studio designs are grounded in modernist aesthetics, inventing design details that enable multi-functionality. Utilizing technically advanced fabrics we can also explore the creative tenets of architectural modernism. Both disciplines result in a refined, stylized minimalism.\n, • Architecture Studio Mentality — We prioritize ongoing, deep dialogue with clients to understand their needs and inspire communicative creativity through in-person conversations and experiences. We adhere to a philosophy of dialectic communication to come to a common understanding of product purpose and aesthetics.\n, • Slow Fashion — We design all pieces for a lifetime of use, through trusted manufacturing partners in NYC’s Garment District, decades long relationships with Japanese textile and European leather mills, and, ultimately, we engender loyal client relationships. It's a closed loop of trust, creativity, execution and product meaning.\n, • Rearview Innovation — We embrace an atelier culture, committed to meticulous craftsmanship and lasting, product-based functionality. Technologically based communications are not to be used simply because they are new and may “reach” clients. The substance and understanding of any reach is what matters. Discerning clients look for genuine relationships, not artificially generated ones.\n\n \n Your Role \n We are seeking a motivated and detail-oriented Sales Operations Assistant to join our Great Jones Street Studio team, based in NoHo, New York. This position presents a unique opportunity to contribute to the day-to-day operations of a fast-growing designer fashion ready-to-wear studio.. \n The successful candidate will play a key role in supporting a wide range of functions, including inventory management, product maintenance, wholesale coordination, and general office admin support. This position involves regular collaboration with internal teams, retail locations, third-party vendors, and clients to ensure inventory accuracy, timely order processing, and consistent, high-quality product presentation across all sales channels. This position starts as part-time, with the potential to transition into a full-time role for the right candidate. \n \n You’ll Drive Results through your Responsibilities: \n\n • Support Daily Operations: Assist with day-to-day tasks to ensure smooth and efficient office functioning: Prep Studio for appointments (collection setup, treats/champagne, candles, flowers), and integrate Studio supplies (orders from Uline) and teammate drinks and food (orders from Amazon) into kitchen and library bar.\n, • Product Care and Maintenance: Maintain product quality through quality control, bagging, storing.\n, • Inventory Management: Inventory tracking and movement between two studios in Manhattan (NoHo and the Garment District), stock updates and labeling, and system maintenance, utilizing inventory management and sales software, INFLOW. Need experience in using inventory management software.\n, • Wholesale Operations Assistance: Support wholesale processes, including order fulfillment, retailer communication, and invoicing via excel sheets, updated daily. The candidate is expected to touch base after movement with the wholesale manager.\n\n Inventory Management \n\n • Check-in all incoming production items using inventory software (INFLOW, an inventory management and invoicing software).\n, • Check arriving returns from vendor (RTV’s) or clients for damage or missing pieces. Quality control skills a must, with designer quality product experience needed. Transfer all returns back to stock via INFLOW scanner.\n, • Organize stock racks by season and in a manner that is conducive to efficient pick, pulling, packing and restocking for individual, private clients and bulk retail shipments, in the Noho Studio and in NYC’s Garment District.\n, • Run routine stock counts to verify physical inventory matches INFLOW data.\n, • Pull and Pack for Trunk Shows: pack pieces in suitcases, add all pieces to transfer location in INFLOW.\n, • KZ_K Sample Collection organization.\n, • Manage rack spaces efficiently in NoHo Studio and Archive Studio in NYC’s Garment District, accounting for and inventory management of approximately 5K pieces.\n\n Shipping & Order Fulfillment \n\n • Print order slips for private clients and generate/print shipping labels.\n, • Pack clothing securely and beautifully and in a space-efficient way in boxes, maintaining KZ_K Studio’s high standards of display.\n, • Create Shipping notifications, and fulfill in INFLOW.\n, • Create invoices via INFLOW to print and include in shipments.\n, • Weigh and measure boxes for correct postage costs.\n, • Plan for daily UPS pickup at the NoHo Studio and Archive Studio in NYC’s Garment District, or drop off finished packages at local carrier hubs (USPS, UPS, FedEx).\n\n Returns & Workspace Maintenance \n\n • Open and inspect returned items from private clients and retailers.\n, • Sort returned stock for restock, repair, or recycling to another retail location or private client Try-On package.\n, • Process returns and adjust inventory counts directly inside Inflow.\n, • Coordinate with the sales team regarding returned items.\n, • Maintain clean, organized, and safe racks and box storage at the NoHo studio space and the Archive Studio in NYC’s Garment District.\n\n Qualifications & Skills \n\n • Experience: 1+ years of experience in retail, warehouse, or e-commerce fulfillment preferred (fashion industry experiences a must).\n, • Software: Experience with Inflow or similar inventory systems. Familiarity with shipping software (ShipStation, Pirate Ship) and e-commerce platforms (Shopify) is highly valued.\n, • Detail-Oriented: Exceptional organizational skills with a sharp eye for quality control and packaging aesthetics.\n, • Physical Stamina: Ability to stand for long periods, pack often, and lift boxes up to [10/30] lbs.\n, • Reliability: Strong time-management skills and the ability to work independently in a fast-paced environment, and creative dynamic environment.\n, • Communication: Reporting back to the sales team with organized and results-based updates at the end of each day.\n, • Support: Exceptional product flows and premium service to clients and store teams.\n\n \n Other Qualifications \n\n • Bachelor’s degree in relevant area (logistics, fashion operations) or significant relevant experience (fashion and logistics)\n, • Strong organizational and communication skills\n, • Experience using G-Suite and product management software, and Excel\n, • Interest and experience in fashion, wholesale, or designer quality product\n, • Eager to learn and thrive in a fast-paced, team-oriented environment, that cares deeply about the product, client and the team\n\n Requirement \n\n • Must be at least 18 years old\n, • Must be legally authorized to work in the United States without current or future employer-sponsored visa sponsorship.\n, • This is an on-site position, and candidates must be able to reliably commute to our NY 10012 office\n\n Application Action Item and Job Specifics: \n\n • If you are interested, please submit with a brief note telling us a little about yourself and sharing your personal and professional goals.\n, • Work Location: on-site, in person in NoHo Studio and Archive Studio NYC’s Garment District\n \n • Reporting Structure: report directly to wholesale manager, within a personable tight team (NoHo Studio)\n\n \n SALARY: $55K-$66K \n HEALTHCARE CONTRIBUTION \n 15 DAYS PTO/YEAR \n 15 DAYS/YEAR STUDIO CLOSURE \n TEAM DAY-TO-DAY PERSONABLE DYNAMIC \n CREATIVE IN PERSON LEARNING