Personal Assistant (PA)
1 month ago
Hounslow
· We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.
Responsibilities
Act as the point of contact between the manager and internal/external clients
Handling and responding to all correspondence including phone calls, emails and letters
Scheduling appointments and organising diary entries
Setting reminders for meetings, appointments and other important tasks
Making travel and hotel arrangements
Planning conferences, workshops, seminars and other events
Produce reports, presentations and briefs
Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
Liaising with other members of staff and external parties such as clients and press
Preparing expense reports and maintaining a filing system Handle requests and queries appropriately Requirements and skills
Proven work experience as a Personal Assistant · Ability to communicate clearly and concisely with clients of all levels both internally and externally
· Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint)
· Experience in creating and maintaining office management systems and procedures
· Highly organised with excellent time management skills
Knowledge of office management systems and procedures
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
PA diploma or certification would be considered an advantage
