Personal Assistant to Director - Policy Directorate - Bristol
1 day ago
Bristol
About the job Job summary Discover a career in your hands at HMRC. Whether you're seeking purpose, growth, or a workplace that gives you a true sense of belonging, hear from some of our employees as they share their story about what it's really like to work at HMRC. Visit our YouTube channel to watch the full series and come and discover your potential. Individuals Policy Directorate (IPD) brings together all the policy and technical aspects of taxes and benefits that have an impact on individual customers. We are responsible for the overall integrity of these taxes and benefits, working in partnership with HM Treasury to advise Ministers, maintaining existing policies to ensure that they are applied consistently and as intended across HMRC, designing and delivering new policy, and also have responsibility for the NICs regime and several processes, including pensions, charities, and savings. Around 400 people work in IPD and the Director has a wide range of responsibilities, including oversight of measures in development for fiscal events (e.g. on Income Tax, National Insurance, Child Benefit, Pensions, Saving and Employment status), maintenance of our relationship with HM Treasury, as well as ensuring successful delivery of some of HMRC's large scale change programmes (including changes to the administration of Pensions and ISAs). To find out more about who are, what we do and our professions please visit the Customer Strategy & Tax Design Careers website. Job description In this role, you will support the Director of IPD as part of their busy private office. Carefully managing their time, through flexible diary organising and administrative support is fundamental to ensuring they can be an effective leader and decision maker. Key to this is building an understanding of the Director's role and priorities to be able to understand the importance of meetings the Director is invited to. In doing so, you'll be at the heart of important policy and strategy work. You'll gain insight into the way key decisions are made, and the policy and design issues affecting HMRC and, more broadly, government departments across Whitehall. The IPD private office is a small and friendly team that works flexibly and supports one another to deliver objectives. The work is high profile, fast paced, and carries a significant degree of ambiguity and complexity. You will need to be someone who can thrive on that way of working. In exchange, you will be trusted and empowered to help shape your own role so as best to provide the support needed. The Private Office is critical to the smooth running of the Director's teams. You will need to be able to plan, coordinate and prioritise the time of the Director, supporting her and ensuring the resources available to her are used effectively as she leads her teams through their challenging work. You will have first class organisational skills, plus the ability to build working relationships across a range of colleagues, including senior officials in both HMRC and HM Treasury and their private offices. Person specification Key Responsibilities • Diary management for the Director - including organising meetings with senior colleagues in other business areas, HM Treasury and external stakeholders; identifying appropriate deputies and supports; effective and proactive forward planning; ensuring that the Director's time is used effectively, and priorities met., • Inbox management for the Director - supporting the Director's Private Secretaries in triaging and flagging incoming mail; ensuring papers are filed and available for meetings., • Some routine HR tasks on behalf of the Director; travel arrangements and expenses for the Director., • Day-to-day business support for IPD, record keeping and budget management., • Strong organisational skills., • Possess sound judgement and ability to build an understanding of the Director's priorities., • A proactive individual with a strong ability to plan, coordinate and prioritise your own and Director's time., • Ability to work flexibly at pace in an ambiguous and changing environment, responding quickly and appropriately to instructions given verbally or in writing. • Waterview Park, Washington - moving to Pilgrims Quarter, Newcastle, • Delivering at Pace, • Pension - We make contributions to our colleagues' Alpha pension equal to at least 28.97% of their salary., • Family friendly policies., • Personal support., • A name-blind CV including your job history and previous experiences. Your CV should focus on experience that is recent and relevant to the Person Specification part of the advert., • UK nationals, • nationals of the Republic of Ireland, • nationals of Commonwealth countries who have the right to work in the UK, • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window), • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS), • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020