HR and Payroll Coordinator
hace 8 días
City of London
Purpose of the role The HR and Payroll Coordinator will assist with the administration of day-to-day operations of the HR function. This is a generalist role reporting to the Senior HR Manager/CPO and helps ensure the effective delivery of HR services in line with the Company’s policies, procedures, and legal requirements. Responsibilities Administration • Manage the entire onboarding process for new starters and consultants in the UK, France, Italy, and USA from issuing employments contracts, starter documentation, conducting right-to-work and reference checks., • Support visa applications and manage communications with immigration solicitors., • Maintain up-to-date HR systems, organisation charts, and employee records., • Update trackers and master file on regular basis and prepare ad-hoc reports as needed., • Manage administrative updates in HR and payroll systems, ensuring accuracy; communicate administrative updates to our payroll partners in France, Italy, and the USA, • Provide necessary documents and references for current and former employees., • Share HR invoices with Finance, ensuring payments are made on time, • Diary/calendar management for the CPO., • Liaise with travel agency to book travel arrangements. Recruitment • Work with line managers to prepare tailored job descriptions for junior level roles, aligning them with company objectives and culture., • Post roles on relevant platforms to attract qualified candidates, work with recruitment companies when necessary and manage the application process., • Conduct first round interviews independently and with line managers; provide feedback on candidates to line managers., • Maintain positive university partnerships and relationships with recruitment agencies. Payroll • Document and accurately input payroll changes for the UK, France, Italy and USA, ensuring all changes are made before each region’s payroll cut-off date., • Meticulously review payroll reports for the UK and France with the Senior HR Manager and CPO; submit payroll information for the UK, France, and Italy to Finance in advance of payment deadlines., • Serve as a point of contact for employee payroll inquiries and provide clear, comprehensive guidance., • Assist in tracking pension enrolment and refunds, additional payments including commission for retail teams and deductions, ensuring completeness and accuracy. HR Policies, Processes, and Compliance • Support the development of HR policies and procedures, ensuring they align with organisational goals and comply with legal standards., • Provide guidance to employees on HR processes and ensure policies are readily accessible on the intranet., • Monitor legislative changes and emerging trends in HR best practices, proactively updating policies and processes to address evolving compliance requirements and industry standards., • Work with Office Manager to implement Health & Safety measures. Employee Lifecycle Support and Relations • Coordinate seamless onboarding processes for new hires, ensuring all new starter information is shared; facilitate orientation sessions., • Conduct one-month check-ins with new starters., • Manage the probation process, monitoring periods, gathering feedback, guiding managers through the review procedure, and preparing outcome letters., • Manage sick leave processes, including recording and tracking absences, and conducting return-to-work procedures., • Support HR team with performance review process., • Facilitate offboarding processes; conduct exit interviews and track exit form data to enhance retention strategies., • Serve as the main point of contact for employee inquiries providing guidance on HR policies and procedures., • Manage the maternity process, providing support to employees and ensuring awareness of statutory rights., • Support in addressing employee relations issues promptly and effectively, where necessary. Compensation and Benefits • Administer employee compensation and benefits packages, including private medical insurance and pension plan, liaising with providers for additions and removals., • Administer benefits packages for France employees, ensuring travel proofs are received and restaurant tickets are updated on a monthly basis, • Support the annual salary review and bonus distribution process, preparing documents and updating HR systems., • Address employee inquiries regarding compensation and benefits promptly and accurately., • Stay updated on industry trends and legal requirements related to compensation and benefits to ensure the company remains competitive and compliant. Measures of Success • Maintain accuracy and efficiency in employee record management and data entry., • Ensure compliance with data protection regulations and legal requirements., • Successfully fill junior roles within established timelines., • Build proficient professional relationships across departments and communicate confidently with employees at all levels of the business. Qualifications, Skills, Experience Required • Bachelor’s degree in human resources, Business or another related field., • 2+ years of experience in an HR and payroll focused role, preferably in a luxury fashion company., • Strong organisational and time management skills with the ability to prioritise tasks effectively., • Excellent interpersonal and communication skills, both written and verbal., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems., • Attention to detail and a high level of accuracy in data entry and record-keeping., • Ability to handle sensitive and confidential information with discretion., • Pro-active approach with sense of initiative., • Knowledge and interest in luxury fashion.
Chef y Cocinero
Camareros
Personal de Bar
Venta Minorista
Ayudante de Cocina
Barista
Comida Rápida
Almacén
Arte, Medios de Comunicación, Diseño
Atención Sanitaria
Azafato y Azafata
Ciencia
Construcción y Obras
Contabilidad y Finanzas
Cuidado de animales
Cuidado de niños
Deportes y Bienestar
Educación
Entretenimiento
Estética y Belleza
Eventos y Promociones
Gerencia
Industria y Producción
Ingenieria
Limpieza
Moda
Oficina y Administración
Redacción y Edición
Seguridad
Servicio al Cliente
Servicios Jurídicos
Tecnología de la información
Trabajos en línea
Transporte y Reparto
Ventas y Marketing
Otros
