Facilities administrator jobs in LeedsCreate job alerts

Senior Payroll Administrator – Leeds – National Facilities Management Organisation\n\n CBW Staffing Solutions are currently recruiting on the behalf of a leading, national facilities\nmanagement organisation who are looking to appoint an experienced Senior Payroll\nAdministrator to join their growing HR function based in Leeds, West Yorkshire.\n\n You will work closely with the HR Manager and alongside another Payroll professional, you’ll\nplay a key role in ensuring payroll is delivered accurately, compliantly, and on time every\nmonth. This role forms part of a hybrid working arrangement, with 3 days on site and 2\ndays at home.\n\n Package\n\nCompetitive salary up to £34,000 per annum (depending on experience)\nCore hours are Monday - Friday (40 hours per week)\n25 days annual leave plus bank holidays\nCompany sick pay & life assurance scheme\nGenerous workplace pension scheme\nTraining, development & progression opportunitiesResponsibilities\n\nProcessing end-to-end monthly payroll\nManaging starters, leavers, salary changes, and back pay calculations\nAdministering statutory payments including SSP and other absence-related pay\nSupporting pension administration and payroll reconciliations\nProcessing timesheet data and validating hours worked\nAssisting with TUPE-related payroll activity\nHandling payroll queries from employees and managers\nLiaising with payroll system providers to resolve technical issues\nSupporting audits and producing payroll reports when required\nWorking closely with HR and Finance teams to ensure payroll accuracy and\ncomplianceRequirements\n\nRelevant CIPP qualifications or BA Hons degree (if applicable)\nPrevious end-to-end payroll processing experience within a fast-paced environment\nExperience dealing with hourly and salaried payrolls, with an understanding of\nstatutory payments, pensions and absence management\nIntermediate Excel skills including VLOOKUPs and Pivot Tables\nStrong communication skills and confidence handling payroll queries\nGood attention to detail and accuracyInterested? Apply with a full & up to date CV or contact Amy O’Shea at CBW Staffing\nSolutions

PPM & CMMS Administrator\n\nLocation: Remote, some travel into Leeds/Doncaster\nSalary: £14.40 per hour\nJob Type: Full-Time, Contract\n\nWinner Recruitment are currently supporting a leading organisation within the facilities and maintenance sector in the search for a PPM & CMMS Administrator to join their established support team.\n\nThis is an excellent opportunity for an experienced administrator with strong systems knowledge and a keen eye for detail. The successful candidate will play a crucial role in maintaining accurate maintenance data, supporting backlog reduction, and ensuring planned preventative maintenance records remain reliable and up to date.\n\nThe Role\n\nAs a PPM & CMMS Administrator, you will provide administrative support to maintenance and asset teams by processing planned maintenance and asset-related changes within the CAFM system.\n\nYour duties will include:\n\nProcessing approved updates to planned preventative maintenance (PPM) records\n\nUpdating schedules, dates, and asset links within the CAFM/CMMS system\n\nCarrying out routine data entry and maintaining system accuracy\n\nSupporting backlog reduction activities and bulk updates\n\nEnsuring consistency in data structures and naming conventions\n\nIdentifying and escalating data discrepancies for review\n\nAssisting with asset-linked maintenance updates and project handovers\n\nTracking task completion and maintaining clear administrative records\n\nCandidate Requirements\n\nWe are keen to speak with candidates who have:\n\nPrevious administrative experience within facilities, maintenance, property, or engineering environments\n\nHands-on experience using a CAFM or CMMS system\n\nExperience managing structured data and system records\n\nStrong organisational skills and the ability to manage high-volume workloads\n\nExcellent attention to detail and a methodical, process-driven approach\n\nA basic understanding of planned preventative maintenance concepts\n\nDesirable experience includes:\n\nWorking with PPM and asset data\n\nAwareness of maintenance standards such as SFG20\n\nSupporting backlog remediation or data quality projects\n\nWhy Apply?\n\nThis is a fantastic opportunity to join a forward-thinking organisation where your skills in systems administration and data quality will directly support operational success.\n\nYou’ll be joining a supportive environment with clear processes, structured responsibilities, and the opportunity to make a measurable impact.\n\nTo apply, or for a confidential discussion about this opportunity, please contact Winner Recruitment today

The Facilities Administrator will play a crucial role in ensuring the smooth operation of facilities management within the organisation. This position requires a detail oriented individual with strong organisational skills and the ability to manage multiple tasks effectively.\n\nClient Details\n\nThe employer is a well established organisation within the business services industry, known for its professional approach and commitment to operational excellence. They are a fast growing company based in Leeds, offering a structured environment to support their employees.\n\nDescription\n\nCoordinate and oversee maintenance and repair work for office facilities.\nManage vendor relationships and ensure compliance with service agreements.\nMonitor and replenish office supplies to maintain operational efficiency.\nOrganise and maintain documentation related to facilities management.\nAssist with health and safety compliance, including risk assessments and audits.\nSupport the planning and execution of office relocation's or refurbishments.\nRespond promptly to facility-related issues and ensure timely resolutions.\nCollaborate with other departments to streamline processes and improve efficiency.Profile\n\nA successful Facilities Administrator should have:\n\nPrevious experience in facilities management or administrative support.\nStrong organisational and multitasking abilities.\nProficiency in using office software and systems.\nKnowledge of health and safety regulations is advantageous.\nExcellent communication and interpersonal skills.\nA proactive approach to problem solving and decision making.Job Offer\n\nSalary is £(phone number removed) Hr contract (£24,785 -FTE)\nPermanent position based in Leeds.\nOpportunities for professional growth and development.\nSupportive and structured work environment.\nComprehensive benefits package (details to be confirmed).If you are ready to bring your skills to a rewarding role in the business services industry, apply now to become a Facilities Administrator in Leeds

Company Profile \n\nCBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. \n\nJob Title: Contract support \n \nCBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in Leeds.\n \nThe main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints.\n \n RESPONSIBILITIES \n \nProviding support to the client and answer calls and emails in a professional and timely manner\n \nDetermine the nature, priority of faults based on information provided by the client\n \nLiaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders\n \nManaging the supply chain and drive them to attend within required SLA's\n \nDriving the engineering team to attend to all callouts within required SLA's\n \nTo obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this\n \nRaise and assign work orders to relevant resources\n \nActively identify and implement innovation across the contract to enhance performance and continue to meet client expectations\n \nPromote and maintain CBRE culture throughout teams\n \nMonitoring calls received from the customer through to call completion and updating records\n \nAllocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's.\n \nEnsure QHSE documentation is maintained and readily available using company systems\n \nManage system as a key user on site including PPM records, reactives and reporting\n \nMaintain people records such as new starters, leavers, general staff changes, contact details, etc\n \nEffective communication with all levels of internal teams and external customers\n \nFamiliar with daily operations and the specific scope of the contract\n \nUndertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager\n \nPERSON SPECIFICATION\n \nEducation\n \nGood basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. \n \nEducation to A-Level/HNC standard would be beneficial\n\nTraining \n \nVery proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc.\n \nExperience of using Dynamics, Concept, Maximo.\n\nExperience \n \nExperience of a similar customer facing role in a medium-sized business. \n \nWell-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. \n\nAptitudes\n \nExcellent command of the English language demonstrated through good verbal and written communication. \n \nMust be detail conscious, accurate and methodical in approach. \n \nStrong organizational and communication skills \n \nAble to work systematically and use own initiative. \n \nAble to work on more than one task at any given time. \n \nMust demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.\n \nCharacter \n \nMust demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office.\n \nReliable, able to complete work within required time frame and manage own deadline requirements. \n \nCalm manner able to work under pressure and against rapidly changing demands and priorities. \n \nAble to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required.\n\nIgnore\n \nFacilities administrator / CS Admin / Facilities maintenance coordinator

The Facilities Administrator will play a crucial role in ensuring the smooth operation of facilities management within the organisation.This position requires a detail oriented individual with strong organisational skills and the ability to manage multiple tasks effectively.The employer is a well es

The Careers Administrator provides adaptable, efficient administrative support to a team of Careers and Entrepreneurial Specialists. You'll work closely with key stakeholders across The Library and in schools, operating effectively in a busy, fast‑paced environment. Key Responsibilities • To provide administrative support to Library and Careers teams, supporting the frontline professional service, • Respond to student and stakeholder enquiries via various channels, • Setting up bookable and embedded teaching sessions in our Advantage system and retrieving registers from SteP., • Collection, storage and analysis of data from university systems, The Library, Careers & Skills A place to learn and share ideas, a virtual hub for research and discovery, a team of friendly faces delivering excellent customer service, and a community of experts playing an important role in teaching, learning, research, employability, and enterprise at Salford. We are innovative, open, collaborative, and people centred. Across our teams, we manage study spaces and technology, provide access to print and online resources for learning and research, and develop students’ learning and employability through the delivery of an open, inclusive and future facing support provision. Our ways of working We recognise the importance of a healthy balance between work and home life. While we need our staff to be available to deliver an excellent service, and some evening and weekend working may be required, we are open to agile ways of working that provide colleagues with flexibility, such as flexible hours and/or a mix of at home and on campus working, dependent on the needs of the service. What's in it for you? • Competitive salary - and excellent pension scheme, • An impressive 32 days leave - plus bank holidays, additional time off at Christmas and the opportunity to buy even more!, • Professional development - we offer a comprehensive package of training and development opportunities to help you achieve your full potential, • Our community - there's a real sense of belonging here at Salford. We value diversity, in backgrounds and in experiences. Our difference makes us stronger, and together we share a passion for improving students' lives, • The Perks! - MySalford, our online employee portal offers a wide range of lifestyle benefits and discounts, • Wellbeing support - all our people are important to us and we have services and facilities dedicated to your mental and physical health, ranging from an Employee Assistance Programme and counselling, to sports and fitness facilities including discounted gym memberships This job is being offered as a job share working either: 1. Monday to Friday - 1pm til 5pm OR 2. Monday and Tuesday - 9am til 5pm and Wednesday - 1pm til 5pm. Please note this opportunity may close early depending on applicant volume.

Senior Payroll Administrator Leeds National Facilities Management Organisation Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required. CBW Staffing Solutions are currently recruiting on the behalf of a leading, national facilities management organisation who are looking to appoint an experienced Senior Payroll Administrator to join their growing HR function based in Leeds, West Yorkshire. You will xrnqpay work closely with the HR Manager and alongside another Please click on the apply button to read the full job description

Senior Payroll Administrator – Leeds – National Facilities Management Organisation. You will work closely with the HR Manager and alongside another Payroll professional, you will play a key role in ensuring payroll is delivered accurately, compliantly, and on time every month. CBW Staffing Solut

As an Administrator in Regional Facilities Management, you will provide essential operational and clerical support to ensure the seamless delivery of maintenance services across the regions stores and RDCs. What you'll do Processing faults, repairs, maintenance and other FM services for all properti

Jones Lang LaSalle Incorporated is looking for a Facilities Administrator to ensure smooth daily operations on-site at Rolls-Royce in Derby.

We are looking for Security Officers to work various events across London central areas on an adhoc basis.Event specific and to be advised.Security Officers will be required to ensure the security of our client’s premises/event while adhering to the site safety rules and regulations.The Security O

Pinnacle Group is seeking a Helpdesk Administrator in Swindon, United Kingdom.

A great opportunity has arisen at Listers Head Office, Alok House, for a part-time Administrator to join our Property Team in Solihull.

Ideally from a facilities management background with experience dealing with suppliers and purchase orders. We are seeking a Technical Administrator to support the effective management of technical compliance across multiple sites and associated assets.

Listers Group in Solihull is seeking a part-time Administrator to join their Property Team.

Allen Associates is seeking a Temporary Facilities Administrator in the UK.

A leading facilities management company in Brighton is seeking an organized and proactive Administrator to support an efficient helpdesk service.

A law firm in Greater London is seeking a part-time Office Administrator to provide vital administrative support.

A great opportunity has arisen at Listers Head Office, Alok House, for a part-time Administrator to join our Property Team in Solihull.

A great opportunity has arisen at Listers Head Office, Alok House, for a part-time Administrator to join our Property Team in Solihull.

Pinnacle Group Limited is looking for a Helpdesk Administrator in Kent as the first point of contact for all helpdesk enquiries.

A leading facilities services company in the United Kingdom is seeking a Facilities Helpdesk Administrator to provide comprehensive administrative support to the Assets & Capital Commissioning Team. This role involves acting as the primary contact for facilities enquiries, managing requests, and ens

Raising quotes and purchase orders, liaising with contractor teams, internal and external customers.Contract specific reporting, analysing data and working with Account Managers to ensure contractual expectations are met.Obtaining required permits and TPO sign off to enable the team to carry out tre

As a Facilities Helpdesk Administrator, you’ll act as the first point of contact for facilities enquiries, providing comprehensive administrative support to the Assets & Capital Commissioning Team and ensuring an efficient, modern, and effective helpdesk service. Facilities Helpdesk Administrator.

Westminster School is seeking an experienced Department Administrator for a full-time, permanent position in Greater London. This role involves supporting the Estates and Operations team to ensure efficient management of school facilities.

Are you organised and eager to make a hands‑on impact in facilities management? This Temporary Facilities Administrator role offers you the chance to support a growing team in maintaining smooth site operations. Facilities Administrator Responsibilities. Facilities Administrator Rewards.

Saltus Partners LLP is seeking a full-time Office Administrator in Greater London to ensure the smooth operation of the office.

We are seeking a Facilities Management Helpdesk / Scheduler / FM Administrator to support the delivery of reactive and planned maintenance services across a UK wide portfolio. Previous Facilities Management experience is desirable but not essential, as full training will be provided for candidates w

A global digital solutions company in Greater London is looking for an Office Administrator to help manage daily operations and ensure a smooth running office environment.

Benefits from working with the company.Up to 20 days of paid holiday per year + 8 Bank Holidays.Permanent contract of employment.Company Benefits include retail discounts on food, shopping, clothes, and holidays.Opportunity to work with great teams for an industry leader!.Monday to Friday, 30 min lu

Facilities Administrator page is loaded## Facilities Administratorremote type: On-sitelocations: Derby, GBRtime type: Full timeposted on: Opublikowano dzisiajjob requisition id: REQ504891JLL empowers you to shape a brighter way. Facilities AdministratorLocation: Raynesway, Derby (o

A leading facilities management company is seeking a Technical Administrator to manage technical compliance across multiple sites. Ideal candidates will have strong administrative skills and experience in facilities management, along with proficiency in Microsoft 365.

Lifeways Group in the East Midlands is seeking a motivated individual for a hybrid role focusing on property and maintenance queries.You will support the service desk, coordinate contractors, and keep safety records updated.The ideal candidate will possess strong organisational skills, be a confiden

Facilities Management Administrator. As a Facilities Management Administrator, you will sit at the centre of the contract, supporting compliance, coordination, and performance across a busy FM environment. Previous experience in facilities management or property/building contract administration.

We are looking for an experienced, people‑focused administrator to join our HR & Facilities team where no two days will be the same.

My client is a leading Facilities Company based in Weymouth. They are looking for an experienced Administrator to join the team.

PRS is looking for a Junior Administrator to support the Facilities Management team in Greater London.

We have an opportunity for a highly skilled customer focused Administrator to join our busy Estates Team.

North Limited is looking for a Facilities Management Administrator in Dartford, United Kingdom. The ideal candidate has experience in facilities management, strong organisational skills, and the ability to prioritise in a contract-driven environment.

SBFM is one of the UK’s leading and fastest growing soft FM service providers, offering the full range of professional cleaning services nationwide.Due to our continued growth, we have an exciting opportunity for part-time cleaner to join our business on a permanent basis, working with our Hygiene

Please note that salary will be pro-rated for part-time and term-time hours.We have an excellent opportunity for a number of cleaning positions available across East Dunbartonshire within our Education and Corporate estate.There are a variety of full time and part time positions, including morning a

You will provide a cleaning service within Renfrewshire House.The main duties of these posts will include general cleaning duties and any other duties which come under the remit of the posts.The successful applicant should have previous cleaning experience in a similar environment and have a friendl

Unity is advertising this opportunity on behalf of our client.All applications will be directed to our client.Are you an experienced cleaner looking for flexible work that fits around your life?.Whether you’re looking to fill gaps between other jobs or build a full-time income on your terms, this

We would love to welcome a Cleaner to join our friendly team in working for Argyll and Bute, one of Scotland’s most stunning areas.Let us tell you about why this could be a great move for you.Argyll and Bute is one of Scotland’s most stunning areas.As its award-winning council, we play a vital p

Unity is advertising this opportunity on behalf of our client.All applications will be directed to our client.Are you an experienced cleaner looking for flexible work that fits around your life?.Whether you’re looking to fill gaps between other jobs or build a full-time income on your terms, this

As a Cleaner for Tenpin, you will be responsible for ensuring our Customers have an.When it comes to keeping your site spick and span, we will need you to bring your 'A' game.We love to entertain! It's in our DNA!.We have lots more to offer from Houdini's Escape Rooms, to Karaoke rooms, 4D Laser Are