Medical Education Administrator
hace 2 días
Derby
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.Job overviewAn exciting opportunity has arisen for a Medical Education Administrator to work within the Medical Education Team to help deliver a high-quality local education service to resident doctors in training, who are based in Derby and Chesterfield. We are a small, motivated and supportive team covering the whole of the county. We work closely with the Director of Medical Education and Deputy Directors of Medical Education to provide education support to all resident doctors within the Trust.Main duties of the jobWe are looking for a motivated individual who can demonstrate organisational skills, initiative and who is able to prioritise workload to ensure timescales/targets are achieved.You will have excellent communication and interpersonal skills and will be able to liaise with staff at a variety of levels throughout the Trust.You must be able to work on your own initiative and with minimal supervision.You must have experience of effective and efficient coordination, recording and reporting of meetings.This post would be ideal for a person who is interested in education, training and development.Working for our organisationBenefits include:• Commitment to flexible working where this is possible• 27 days annual annual leave/year plus bank holidays, increasing to 29 days after 5 years and 33 days after 10 years• Yearly appraisal and commitment to ongoing training• Generous NHS pension scheme• Good maternity, paternity and adoption benefits• Health service discounts and online benefits• Incremental pay progression• Free confidential employee assistance programme 24/7• Access to our LGBT+ network, BAME Network and Christian Network• Health and wellbeing opportunities• Structured learning and development opportunitiesDetailed job description and main responsibilities- Keep accurate attendance records, analyse the data and prepare attendance reports on a four-monthly basis.- Provide comprehensive administrative support to all within the ME infrastructure i.e. Associate Tutors, Educational Supervisors, ensuring provision of work is to a high standard of accuracy and presentation.- To coordinate and provide regular communication with all Clinical and Educational Supervisors within the Trust regarding regular trainee reviews, feedback, attendance, induction, etc.- To manage the new starter induction programme for resident doctors which includes responsibility for liaising directly with various internal departments within the Trust including Learning and Development, for all required mandatory training, Mental Health Act Office, Safeguarding leads, IT Department and HR. • Working with the Deputy Directors of Medical Education on resident doctor training / event projects where required. Responsibility of organisation & acting as a point of contact for bookings, liaising with course facilitators & providing support during the day (EPIFFANY, Mock CASC Exams, ECG / Physical Simulation, Annual Poster Competition / Trainee Awards).· Administration of and updates to the GMC Recognition of Trainers database for Derbyshire Healthcare on behalf of the Medical Education Manager.· Administration of resident doctor feedback processes and collating of same when required.· To provide administration and liaison regarding regular NHS East Midlands Quality Visits.- Ensure resident doctor files are maintained and archived appropriately.- Regular minute-taking as required by Deputy Directors of Medical Education, Deputy DME Reviews, Trust Medical Training Committee, Resident Doctors’ Forum, any internal performance meetings or other with regard to resident doctors.- To process / record annual, study leave and resolve any queries relating to these.- To be involved in evaluating and improving existing information storage systems.- To undertake small scale research/audit projects into service improvement with a view to practical application.- To compile and maintain the weekly Academic Programme, including liaison with presenters from a wide range of backgrounds internal to and external of the Trust on behalf of the Deputy DMEs.- Maintaining Academic Meeting attendance database & issuing evidence of attendance when requested for CPD / Portfolio.· Compile and disseminate Mandatory Training records to resident doctors’ supervisors.· Maintenance of the Resident Doctors’ Handbook / Resident Doctors App / Resident Doctors placement drive, updating and requesting new information where appropriate- To facilitate IT and e-learning access for all new resident doctors prior to induction, providing e-leaning guided support at and following induction.- To exchange sensitive as well as complex verbal and written information in regard to issues pertinent to resident doctors in training. These are within tight timescales set by NHS England to meet resident doctor Codes of Practice in respect of their revised 2016 contract., • To support Medical Education Manager in arranging several CPD events throughout the year for Consultants, SAS doctors.- To take part in project management meetings within the department.- Postholder may be asked to work flexibly to meet the demands of the service.Person specificationQualificationsEssential criteria- GCSE English & Maths- RSA Level II Typewriting/Word Processing or equivalent- Nationally recognised qualification in Business Administration or IT, eg NVQ L3 or equivalentExperienceEssential criteria- Experience and knowledge of using a variety of software programmes, including Microsoft Word, Excel, PowerPointDesirable criteria- Experience in administrationSkillsEssential criteria- Excellent organisational and communication skillsAdditional Information ----------------------------------------Flexible WorkingAs a flexible working friendly organisation, we want to be sure that you can work in a way that is best for our service and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern.Disability Confident EmployerThe Trust is a Disability Confident Employer. If you require any reasonable adjustments to support you in the recruitment process please let us know.If you require any support in completing the application form please do not hesitate to contact the Recruitment Team, 01332 564856, option 1, option 1 or email [email protected] and we will be happy to provide assistance.DBS ChecksThe cost of undertaking a DBS (Disclosure and Barring Service) disclosure will be met by the individual. The Trust will meet the initial costs of the disclosure which will be deducted from your first month’s salary. This job may close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.