Junior Office Administrator (Movie Production)
2 months ago
London
Overview:
We are looking for a motivated Junior Office Administrator with a background in movie production to join our team. This hybrid role offers a unique opportunity to support both administrative functions and production operations. The ideal candidate will have a passion for the film industry, strong organisational skills, and a proactive attitude towards problem-solving.
Key Responsibilities:
● Administrative Support: Provide general administrative support including managing calendars, scheduling meetings, arranging travel, preparing reports, and handling correspondence.
● Production Assistance: Assist with logistics and coordination for film productions, including liaising with crew, organising equipment, and maintaining production schedules.
● Office Management: Manage office supplies, ensure office is well maintained, and ensure efficient day-to-day operations.
● Document Management: Maintain and organise files, contracts, and production documents both physically and digitally.
● Document Design and Editing: Edit and enhance presentations, flyers and documents, ensuring they are visually appealing, professional, and align with the company's branding guidelines using Adobe Illustrator.
● Communication: Serve as a point of contact for internal and external stakeholders, ensuring prompt and professional communication.
● Financial Administration: Assist with basic bookkeeping tasks, such as invoicing and expense tracking.
● Human Resources Support: Assist with recruitment processes, maintain employee records and assist with onboarding new hires.
Qualifications and Skills:
● Previous experience in an administrative role, preferably within the entertainment or media industry.
● Familiarity with office software (e.g., MS Office Suite, Google Workspace), Adobe Illustrator and production management tools.
● Strong verbal and written communication skills, with a professional demeanour.
● Excellent organisational and time management skills, with the ability to multitask and prioritise.
● Ability to work independently and as part of a team, with a positive attitude and willingness to learn.
● Proactive and resourceful in resolving challenges that arise in a fast-paced environment.
Work Environment: This role offers a hybrid work environment with a blend of in-office and remote work, but will start off fully remote. Flexibility in scheduling may be required to accommodate production timelines and deadlines.
How to Apply: Interested candidates are invited to submit their CV outlining their suitability for the role. Applications will be reviewed on a rolling basis until the position is filled.