Business Support Officer
3 days ago
Doncaster
Paragon Scotland Limited, specialises in providing a full suite of management services tailored to meet the unique needs of the businesses we work with. Due to Company growth, we have an exciting opportunity for a Business Support Officer to join the team! The role plays a vital part in our business operations, supporting the Managing Director of our largest business area, providing highly accurate administrative support, personal assistant and project coordination activities. Responsibilities: Provide diary and administrative support to the Managing Director • Manage and prioritise the Managing Directors diary to ensure efficient use of time, • Coordinate internal and external meetings, prepare agendas and supporting documents, • Assist with inbox management, • Anticipate scheduling needs and provide briefings in advance, • Arrange travel as required Coordination and action administrative support to project activities • Organise and attend meetings, preparing agendas, minutes and PowerPoint presentations, • Monitor and follow up on actions to support timely project delivery, • Maintain up to date systems and documents such as trackers and logs, • Track progress against project timelines and escalate issues when necessary Compile, analyse and present data • Collate performance and operational data from multiple sources, • Analyse trends and issues to produce summary reports and dashboards, • Review documents, spreadsheets or reports for inconsistencies or anomalies, • Follow up with colleagues to clarify missing data or explain variances, • Present data, documentation and PowerPoints for Board level meetings Communicate with stakeholders to support service delivery • Act as a liaison point for internal departments and external contacts, • Ensure communications and updates are shared promptly and accurately, • Build effective working relationships across teams to support collaboration, • Support stakeholder engagement activities including briefings and updates Support continuous service improvement and business planning • Suggest and implement improvements to business processes and reporting methods, • Support the Managing Director and Leadership team with adhoc tasks Office based: Doncaster Hours: 9am - 5.30pm Monday to Friday Salary: up to £30,000 depending on experience