Corporate Receptionist
hace 23 horas
City Of London
About Us We are a global recruitment and executive search consultancy based in the City of London. We have five specialist consultancies: Brewer Morris, Carter Murray, Frazer Jones, Taylor Root and SR Staffing. With our network of international offices, our teams cover core functions including tax, treasury, senior finance, legal, risk, compliance, marketing, sales and human resources. The Role We are seeking a Corporate Receptionist/Administrator who is organised, proactive, and confident working independently. As the first point of contact for visitors and colleagues, you will bring a warm, professional presence and a strong commitment to delivering excellent customer service. This standalone role requires someone who can manage a varied workload, prioritise effectively, and maintain‑ a high standard of accuracy and attention to detail. Clear communication, reliability, and the ability to remain calm and efficient under time pressure are key to succeeding in this position. Key Responsibilities Front of House Management • Provide a warm, professional welcome to all visitors and maintain a tidy, well-‑presented reception area., • Manage the full visitor process, including greeting, appointment confirmation, issuing passes, notifying hosts, and coordinating hospitality and internal lunches when required., • Handle all enquiries at reception and via phone, ensuring clear communication and directing queries appropriately., • Answer, screen, and transfer calls, taking accurate messages and ensuring timely follow up., • Oversee meeting room bookings, preparing rooms as required and supporting staff with shared space scheduling., • Organising daily complimentary breakfasts for staff and coordinating weekly internal office drinks., • Supporting the marketing team in delivering internal events for clients and candidates. Office Operations & Facilities Support • Oversee daily office operations, including supplies, equipment, kitchen stock, and general workspace upkeep., • Liaise with building management, vendors, cleaners, and maintenance providers., • Log, track, and resolve maintenance issues., • Manage locker allocations and desk bookings, supporting staff as needed., • Handle mail, deliveries, courier requests, and general office enquiries., • Support HR, IT, Training and Marketing team with UK employee onboarding and offboarding process., • Assist with any staff engagement activities, events, and internal communications. Administrative Support • Support the UK fee earner teams with CV formatting and other administrative duties., • Provide general admin support including filing, scanning, document preparation, and data entry., • Prepare internal communications and assist senior leadership with admin tasks when required., • Maintain and update office policies, procedures, and shared resources., • Organising couriers for legal documents and IT/office equipment. Budget, Procurement & Systems • Monitor office related‑ budgets and track expenses., • Source and negotiate with suppliers to ensure cost effective‑ purchasing. Health & Safety Management • Develop, review, and maintain health & safety policies and compliance documentation., • Coordinate training such as fire safety and first aid training., • Carry out regular office and equipment safety inspections., • Maintain accurate logs, safety documentation, and compliance records, including the office incident book. About You Skills • Excellent verbal and written communication., • Strong customer service‑ orientation with a polished, professional manner., • Highly organised with strong multitasking and time management‑ abilities., • Attention to detail in message taking‑, recordkeeping, and document handling., • Confident using email, office software, calendars, phone systems, and shared IT resources., • Proactive problem-solving with the ability to stay calm under pressure. High level of discretion and confidentiality. Experience • Experience in a receptionist, front of house, or administrative role., • Strong understanding of office operations and customer service., • Additional administrative, customer service, or H&S training is an advantage. Working Hours • Working hours – Monday-Friday 8:30am to 5:30pm (40 hrs, with 1hr lunch break), • Office based role (with flexibility on Fridays where applicable)., • May require occasional early starts, late finishes, or support during events/deadlines.