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Looking for an Accounts Receivable Bookkeeper to manage the company's incoming payments to ensure a timely collection and streamline cashflow. Accounts Receivable Bookkeepers need to be accurate, detail-oriented, and have strong customer service skills. Responsibilities include: - Collecting payments - entering payments into system accurately, processing refunds and handling adjustments. - Resolving payment disputes and tenant inquiries as well as addressing tenant concerns when called. - Running reports on profit and losses and submitting monthly reports to management. - Monthly bank account reconciliations for our buildings due on a strict deadline. - Overall knowledge of Accounts Receivable and basic support to the financial team. - Preferably knowledgeable in Google Sheets as well as RIS property management system.

Job Title: Part-time bookkeeper and Accountant Reporting to: Thomas Perez, CEO Job Description: We seek a skilled and experienced Part-Time Bookkeeper and Accountant to join our dynamic, fast-paced, small startup team. You will play a critical role in managing and overseeing all aspects of our financial operations. This is not just a traditional accounting role; you will own the accounting function, taking full responsibility for ensuring the accuracy and integrity of our financial records. We are looking for someone who can work independently, without the need for constant oversight or coaching, and who can confidently manage the entire accounting process from start to finish. Key Responsibilities: Ownership of Accounting Functions: Take full ownership of the accounting function, ensuring that all financial transactions are accurately recorded, and financial statements are prepared in a timely manner. This role requires a proactive approach to managing the accounting process, including identifying and resolving any discrepancies or issues independently. General Ledger Management: Maintain and manage the general ledger, ensuring that all entries are accurate, complete, and in compliance with company policies and accounting standards. You will be responsible for monthly reconciliations, adjusting entries, and ensuring that the ledger reflects the true financial position of the company. Month-End and Year-End Closing: Lead the month-end and year-end closing processes, including preparing and reviewing financial statements, managing accruals, and ensuring that all deadlines are met. You will coordinate with external auditors and tax professionals as needed to ensure compliance and accuracy. Financial Reporting and Analysis: Prepare and present financial reports to senior management, providing insights and analysis that inform business decisions. This includes preparing profit and loss statements, balance sheets, cash flow statements, and other financial reports as required. You will also be responsible for monitoring key performance indicators (KPIs) and identifying areas for improvement. Budgeting and Forecasting: Collaborate with management to develop and maintain budgets and financial forecasts. You will analyze financial results against the budget, providing recommendations for cost-saving measures and identifying potential risks. Accruals and Expense Management: Manage accruals and ensure that all expenses are recorded accurately and in the correct accounting period. You will oversee the reconciliation of expense accounts, credit card statements, and vendor payments, ensuring that all transactions are properly documented and accounted for. Accounts Receivable (A/R) and Accounts Payable (A/P): Manage all aspects of A/R and A/P, including applying payments, processing invoices, and supporting the collection of outstanding debts. You will ensure that payments are processed timely and accurately, and that all receivables are collected efficiently. This includes maintaining relationships with vendors and customers to manage cash flow effectively. Operational support: Work closely with the operations team to ensure that financial processes align with and support the company’s operational infrastructure. You will provide financial insights that help optimize operational efficiency and ensure that all financial controls are in place. NetSuite Expertise: Utilize NetSuite as the primary accounting software, managing all aspects of financial data within the system. You will be responsible for customizing and optimizing NetSuite to meet the company’s specific needs, ensuring that all financial processes are streamlined and efficient. Purchasing and Inventory Management: Manage the flow of placing purchase orders with our HQ, including overseeing product forecasts and ensuring accurate and timely transactions of production. You will be responsible for checking in shipments to the warehouse, managing annual and periodic inventory counts, and maintaining optimal inventory levels. This includes ensuring that inventory records are accurate and reflect current stock levels. Compliance and Internal Controls: Implement and uphold proper accounting methods, policies, and principles to ensure compliance with financial regulations and company standards. You will be responsible for maintaining internal controls and safeguards over financial transactions and reporting. Qualifications: Experience: A minimum of 5 years of experience in accounting, with a proven track record of managing general ledger activities, month-end closings, and accruals. Previous experience in a role that required significant independence and responsibility is essential. Operational Knowledge: Strong understanding of how operational processes impact financial outcomes, with the ability to work closely with the operations team to integrate financial and operational strategies. NetSuite Proficiency: Extensive experience using NetSuite for accounting and financial management is required. You should be comfortable customizing and troubleshooting within the platform to meet the company’s needs. Education: A Bachelor’s degree in Accounting, Finance, or a related field is required. Advanced certifications such as CPA or CMA are a plus. Independent Worker: We need someone who is self-motivated, can work independently, and does not require constant supervision. This role requires a high level of autonomy, and the ideal candidate should be confident in managing their workload and making decisions without the need for ongoing coaching. Attention to Detail: A meticulous approach to financial management, with a strong commitment to accuracy and thoroughness. You must have a keen eye for detail and the ability to spot and correct errors quickly. Communication Skills: Excellent written and verbal communication skills, with the ability to clearly present financial information to non-financial stakeholders. You should be able to explain complex financial concepts in a way that is easy to understand. Problem-Solving Skills: Strong analytical and problem-solving skills, with the ability to identify issues, evaluate options, and implement effective solutions independently. Working Hours: Standard hours are flexible, with the ability to work remotely. We anticipate an average of 10-20 hours per week.

Join Our Team at Secure Cash, LLC! We are an established armored trucking company seeking a motivated and detail-oriented dual-role Bookkeeper and Office Assistant to support our financial and administrative operations. If you have a passion for numbers and enjoy working in a fast-paced environment, we want to hear from you! Key Responsibilities: Bookkeeping Duties: Maintain accurate financial records, including accounts payable and receivable. Prepare and process invoices, payments, and expense reports. Reconcile bank statements and ensure accurate cash flow management. Assist with payroll processing and ensure compliance with relevant regulations. Prepare monthly financial statements and reports for management review. Assist with budgeting and forecasting activities. Ensure all financial transactions are recorded in compliance with company policies and applicable regulations. Manage vendor and customer accounts and maintain positive relationships. Office Assistant Duties: Answer phones and greet visitors in a professional manner. Provide administrative support to management and staff, including scheduling meetings and maintaining calendars. Organize and maintain office filing systems, both electronic and paper-based. Assist with the preparation of reports, presentations, and correspondence. Order office supplies and manage inventory levels. Support the onboarding process for new employees, including preparation of paperwork and orientation. Help maintain a clean and organized office environment. Perform other duties as assigned by management. Qualifications: High school diploma or equivalent; associate degree in accounting or related field preferred. Proven experience in bookkeeping or accounting, preferably in a similar industry. Proficient in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and accuracy. Excellent organizational and multitasking skills. Ability to communicate effectively, both verbally and in writing. Strong problem-solving skills and the ability to work independently. Knowledge of compliance regulations in the armored transportation industry is a plus. Working Conditions: · Office environment within an armored trucking company. · May require occasional overtime or flexibility in hours. What We Offer: Competitive salary [$64,350 to $70,000] Comprehensive benefits package A supportive and dynamic work environment Opportunities for professional growth and development Secure Cash, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Title: Operations Manager Location: GiGi’s Playhouse NYC 106 W 117th Street New York, NY 10026 Hours: Full-Time; Tuesday-Saturday from 10am-6pm during all program semesters with the exception of summer, when you will work Monday-Friday from 9am-5pm; ability to work some nights as required. Salary: $65,000-$$70,000 annually; Benefits include health, dental and vision insurance as well as a retirement plan. GiGi’s Playhouse NYC is the only organization in New York City solely dedicated to the development of individuals with Down syndrome of all ages, from birth through adulthood and at every phase of life. We provide therapeutic, educational, social, and creative arts programs and events year-round, at no cost to participants or their families. We empower our diverse participants to be included in the greater community, to be their whole selves as they truly belong, and to make the world a better place. GiGi’s Playhouse NYC offers a supportive and nurturing environment that enables individuals, parents, expecting parents, and families to connect. With our migration to a more virtual world, GiGi’s Playhouse NYC is at the forefront of innovating and delivering online programs for our growing community, all while being completely funded by our generous donors. Our vision is to see a world where individuals with Down syndrome have a voice, and are accepted and embraced in their families, schools, and communities, to help improve the world and make it a better place to live, work and prosper. Job Summary: The Operations Manager is an organized, conscientious individual who manages all aspects of the Playhouse including bookkeeping and administrative tasks, database management, facilities management, managing and recruiting volunteers, communications, assisting with events and fundraisers, interfacing with families and our community, and supporting all fundraising efforts. Major Responsibilities Include: - Handle incoming revenue and issue acknowledgement letters including entry into Salesforce. This includes monthly reporting of all donations and ensures a tight process and timely response to donors for acknowledgement letters. - Supports Treasurer by providing receipts/ invoices, petty cash, inventory, and refunds along with proving a monthly donation report. - Database management of Salesforce, including ongoing database entry to update the mailing list, new families, volunteer and board hours, donor gifts, and proposal information. Ensure the data is entered accurately, and in a timely manner as close to real time as possible. - Run Salesforce reports as requested – understanding how the data is to be used so delivery format is useful. - Aid in community fundraising and events led by Board of Directors while coordinating with the National Organization to create registration and donation platforms. Work closely with volunteers and Playhouse Communications/ Marketing teams to support promotion of events to ensure events are publicized in all social media channels. - Aid BOD and Outreach Committee in the cultivation of community partnerships (i.e. local banks and restaurants). - Manage and oversee volunteer recruitment including (but not limited to) on-boarding, orientations, scheduling, training, retention, background checks and recognition of volunteers within the playhouse. Maintain volunteer data and information. Seek support for surrounding university for internship opportunities within the playhouse. - Maintain current and past photo archive. Ensure every playhouse event is photographed, and crowd sourced for images from each event. - Comply with the procedures and policies of the National Office including participating in calls and providing reports as requested. Disseminate information to the Board as required through the board secretary. - Attend Monthly Operations call with National Office. - Prepare monthly Impact Report to share at Board meeting and with the National Office. - Provide additional administrative support to the Board of Directors and volunteers as needed. - Respond timely and comprehensively to all email requests including the general mailbox from internal or external individuals. - Ensure New York City Playhouse Drive on the INC portal electronic filing structure is current and organized for ease of access and retrieval. - Supervise Programs Manager and Educator of Adult Programs. - Ensure the safety of our participants at all times. - Work with the Programs Manager and Educator of Adult Programs to ensure all programs meet the standard of excellence as defined by INC, are engaging and meet the needs of participants. Aid in surveys to assess the success of our program offerings and help with enhancements and improvements as needed. - Work with Programs Manager to source, schedule and organize quarterly lectures. - Work with Marketing and Communications committees to create, maintain and distribute marketing and communication materials, including monthly newsletters, promotional flyers, and others via a comprehensive marketing calendar. Ensure accuracy, proofing and timely distribution. - Create online content and update the website and social media accounts on a frequent and timely basis as per the guidelines from the Communications committee. - Administrative support such as answering the phones, responding to Playhouse emails, greeting visitors, maintaining the appearance of the Playhouse, ordering supplies, managing inventory (including computers, printers, appliances and repairs) and office organization including cleaning of bathrooms each day and cleaning materials used after programs. - Source and post blog content at least twice a month. Qualifications: - At least 5 years’ experience in social services, non-profit organization, and/or a related field. - Master’s degree preferred - Spanish-speaker preferred - Strong written and oral communication skills - Creative thinker and problem-solving skills - Proficient in Microsoft Office, database platforms, and social media - Exceptionally organized, with the ability to successfully multi-task with great attention to detail and meeting deadlines - Resourceful, creative, open-minded, and flexible - Ability to work collaboratively and professionally with key stakeholders - Strong Customer service skills and ability to build relationships with internal and external stakeholders - Disposition to interact directly with individuals with Down syndrome and their families, and a desire and willingness to learn about become a member the Down syndrome community All employees are expected to be committed to the mission and values of GiGi’s Playhouse NYC, communicate authentic sensitivity to and an understanding of the Down syndrome community, have a positive attitude, and possess a willingness and ability to thrive within a unique environment.

Bookkeeping, must know QuickBooks, A/R - A/P bank rec, insurance,taxes ,

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience