Administrative support jobs in Buffalo, New York - Page 4Create job alerts

Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers.Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program.To learn more about SNG, visi

Assists with various office administrative functions, including ordering office supplies, answering telephone inquiries, photocopying, and monitoring incoming/outgoing facsimiles. Maxim Healthcare is hiring for an Office Coordinator (Field Support Specialist) to support our local office by executing

STGi is currently seeking a Medical Support Assistant to provide services at our Community Based Outpatient Clinic. JOB SUMMARY: The general duty of the Medical Support Assistant is to provide clerical and administrative support for the Community Based Outpatient Clinic (CBOC). Knowledge of Microsof

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of our office.The ideal candidate will have excellent communication skills, a professional

Part-Time Administrative Assistant For Student Support Services (SSS).This position reports directly to the Program Director, Student Support Services (SSS)/TRIO Grant.This position will maintain accounting for the divisional office, personnel files, day to day operation of the office, general websi

The Logistics Assistant supports the planning, coordination, and execution of chaplain-led events under the U. The Logistics Assistant works closely with Event Managers and Administrative Support staff to ensure all.

Job Description Buffalo Toronto Public Media is your local source for television and radio - BTPM PBS, BTPM KIDS, BTPM Create, BTPM NPR, BTPM Classical, and BTPM The Bridge! We reach Western New York and Southern Ontario and can be streamed from your favorite device. Engaging our communities through exploration and entertainment-everywhere. We're looking for our next Bridge Radio Intern! What you'll be doing: The Bridge intern* will assist the program director of The Bridge with research, planning, development, and implementation of music programming, digital strategy, and content for use on social media and the web. The intern will gain experience in station branding and management while learning music curation, basic editing and recording, social media and web content creation. Opportunities to collaborate with other departments will be available. Hours are flexible and work may be hybrid - a blend of remote and in-office work. In summary, this individual will: • Assist in regional band curation, local outreach and promotional projects, • Create content for use on station social media platforms and webpage, • Assist in the planning and execution of community events, concerts and outreach efforts, • Collaborate with the production partner on imaging, sound editing, and recording, • Assist with music research, • Provide administrative support to the Program Director when needed What you'll need: • Enrolled as an undergraduate or graduate student in media, communications, journalism or related field - *must be qualifying for college/university course credit, documentation required, • Familiarity and general interest in audio production and its digital distribution, music curation, or brand management, • Basic computer skills including Microsoft Office or similar programs, • Creative, approachable, team-focused, professional demeanor Why BTPM? Because we're awesome! You won't find a better group of talented, energetic people dedicated to quality content and reaching the various communities of our region. We are proud of our culture and you will gain the best experience when interning with us! No coffee-fetchers or copy-masters need apply...we want you to have a meaningful experience and bring a fresh perspective to the organization! *This is an unpaid internship for course credit from an accredited college/university program. Internship documentation or agreement from the school is required. Buffalo Toronto Public Media is an Equal Opportunity Employer committed to a culture of belonging and inclusion.

Location: Cheektowaga, NY Duration: 2 Months Visa: GC or USC The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.A typical administrative assistant acts as information

Job Description Buffalo Toronto Public Media is your local source for television and radio - BTPM PBS, BTPM KIDS, BTPM Create, BTPM NPR, BTPM Classical, and BTPM The Bridge! We reach Western New York and Southern Ontario and can be streamed from your favorite device. Engaging our communities through exploration and entertainment-everywhere. We're looking for our next Fundraising Production Intern! What you'll be doing: The Fundraising Production intern will assist the Associate Fundraising Producer and Executive Fundraising Producer with many aspects of live fundraising designed to meet revenue and membership engagement goals. The intern will gain experience in various areas of the development, pre-production, production and post-production of live fundraising across our family of stations. Hours are flexible and work may be hybrid - a blend of remote and in-office work. In summary, this individual will: • Work with the Fundraising Producer to create seasonal strategies on-air scripts, web/app graphics, and content for fundraising efforts on TV and radio, • Assist with the coordination of fundraising needs with members of other departments, • Work on live production equipment - teleprompter, studio cameras, headsets, graphics interface, etc., • Work on live remote fundraising efforts in the WNY/Southern Ontario communities across all BTPM stations, • Assist with the set-up and take down of various aspects of the pledge production set/studios, • Develop leadership and producer styles and skills, • Provide administrative support to the Pledge department when needed What you'll need: • Enrolled as an undergraduate or graduate student in or related field - *must be qualifying for college/university course credit, documentation required, • Familiarity and general interest in fundraising, live television & radio production, or marketing preferred, • Basic computer skills including Microsoft Office or similar programs, • Creative, approachable, team-focused, professional demeanor Why BTPM? Because we're awesome! You won't find a better group of talented, energetic people dedicated to quality content and reaching the various communities of our region. We are proud of our culture, and you will gain the best experience when interning with us! No coffee-fetchers or copy-masters need apply...we want you to have a meaningful experience and bring a fresh perspective to the organization! *This is an unpaid internship for course credit from an accredited college/university program. Internship documentation or agreement from the school is required. Buffalo Toronto Public Media is an Equal Opportunity Employer committed to excellence through belonging and inclusion.

Essential Duties and Responsibilities** + Service daily client inquiries over the phone and in-person, including scheduling meetings and greeting clients + Work both independently and within a dynamic team environment to provide administrative support to the financial advisors and branch office +

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance wit

Job Description Robert Half is partnering with a dynamic ecommerce company in downtown Buffalo, NY on their search for an Accounting & Operations Specialist. This is a Direct Hire in-office role with a starting salary of $60,000 - $65,000. This newly created position directly reports to and supports the VP of Finance & Operations. In this role you will focus on the daily financial, administrative, and HR operations of the organization. If you like an industry and position where every day can be different, our great client is going through a period of tremendous growth! Responsibilities include but not limited to: • Process accounts payable, vendor invoices, and payments while maintaining accurate financial records in QuickBooks, • Support month-end close by reconciling bank, credit card, PayPal, and Stripe accounts, • Maintain purchasing and inventory controls, ensuring accuracy across ERP, Shopify, and internal tracking systems, • Assist with payroll processing, time tracking, and journal entries using Paychex and QuickBooks, • Provide HR administrative support including job postings, applicant screening, onboarding, and employee record maintenance, • Ensure compliance with internal policies and labor regulations, maintaining confidentiality of sensitive data, • Coordinate office operations, purchasing, and vendor communications to ensure efficient day-to-day workflows, • Collaborate with leadership to improve processes and support accurate financial reporting, • Associate degree in Accounting, Finance, Business Administration, or related field preferred; equivalent experience considered, • 2–4 years of experience in bookkeeping, finance, or administrative support roles, • Proficient in QuickBooks, Excel, and Microsoft Office Suite; comfortable using technology and digital tools, • Exceptional organizational skills with strong attention to detail, accuracy, and time management, • Effective communicator with the ability to handle confidential information professionally

Job DescriptionSalary: $18-$22 Hourly DOE We are hiring a Receptionist / Client Relations Assistant to join our growing team. What we do. Richmond Vona, LLC is a personal injury law firm located in Buffalo, NY, thats changing the game for both client and employee experience. Were setting a new standard in how personal injury law is practiced and delivered. Our mission is to provide a superior level of service to our clients through personal connection and continuous communication, while also creating ahigh-potential, rewarding workplace for our dedicated team. Weve been recognized as one ofInc. 5000s Best Workplaces in Americaand named one of theFastest-Growing Private Companiesranking as the 4th fastest-growing law firm in the country. Locally, weve also been honored as a Buffalo Business First Best Places to Work. These awards reflect our commitment to building something different for both our clients and our people. Who we are looking for. Were seeking a warm, organized, and professional Receptionist / Client Relations Assistant to serve as the first point of contact for clients, visitors, and callers creating a welcoming, well-coordinated experience that reflects our firms high standard of care and professionalism in our Buffalo office. Reporting to the Client Success Manager, this person is highly dependable, enjoys helping others, and takes pride in maintaining an organized and efficient front office. This role requires strong communication skills, impeccable attention to detail, and absolute discretion, as it routinely involves handling sensitive client information and supporting essential administrative functions that keep the firm running smoothly. We have an excellent team in place and are committed to ensuring that our next hire aligns with our firms core values of Winning, Always Ready, Professionalism, Precision, High-Level Communication, Accountability, and Service. Qualified candidates should have: • High school diploma; associates or bachelors degree preferred., • 1-3 years of customer service, front desk, or receptionist experience., • Excellent communication and interpersonal skills., • Proficiency with Microsoft Office Suite and comfort learning new software (experience with case/project management software is a plus)., • Professional demeanor, strong organizational skills, and a proactive, client-focused mindset. Responsibilities include, but are not limited to: • Client & Call Management, • Answer, screen, and direct incoming calls in a professional, empathetic, and efficient manner, ensuring every caller feels heard and supported., • Accurately record messages and route inquiries to the appropriate team members with urgency and clarity., • Document or update basic client information as needed to ensure accurate handoff and follow-through., • Front Desk & Visitor Experience, • Greet clients, visitors, and vendors with warmth, professionalism, and genuine care, reinforcing the firms reputation for exceptional service., • Ensure the reception and waiting areas remain organized, welcoming, and representative of Richmond Vonas brand and values., • Administrative & Operational Support, • Manage conference room scheduling, ensuring client meetings and internal conferences are well coordinated and prepared in advance., • Handle all incoming and outgoing mail, deliveries, and courier services in a timely and organized manner., • Firm Engagement & Special Initiatives, • Assist with firm events, community outreach programs, and special projects that strengthen Richmond Vonas presence and client relationships., • Collaborate with the Client Success Manager on initiatives designed to enhance the overall client experience., • Professional Standards & Values, • Uphold strict confidentiality and discretion when handling sensitive client and case information., • Demonstrate a commitment to our core values: Winning, Always Ready, Professionalism, Precision, High-Level Communication, Accountability, and Service., • Perform additional duties and assist with special projects as assigned by the Client Success Manager., • Confidentiality Expectations, • This role routinely handles sensitive and confidential client and firm information. A high level of professionalism, discretion, and confidentiality is required at all times to safeguard client trust and uphold the integrity of Richmond Vona, LLC. What we offer you thats different. • Work hours: Generally MF, 95., • Location: Beautiful newly renovated office space located downtown (parking available onsite, at no charge)., • Compensation: Hourly rate ranges from $18$22, based on experience and qualifications. We offer room for growth and regular performance reviews. Bonuses tied to firm profitability., • Work culture:We are highlygrowth and team oriented, which means that although we believe in working hard together, we also prioritize celebrating that effort and progress. Weve built a beautiful, fun, and comfortable workspace for our staff to enjoy each day, and we have regular in-office and offsite team building events and happy hours to ensure we are keeping it all in perspective., • Career opportunities: We are growing rapidly and joining us at this stage offers the opportunity to grow alongside the firm. As we expand, new roles and opportunities frequently arise. If youre eager to learn and take on new challenges, we will support and encourage your development., • Generous benefits: Includes 100% coverage of a single plan for medical and dental insurance, life insurance, AD&D, as well as short-term and long-term supplemental disability. We also offer vision insurance, accident insurance, a 401(k) with firm contribution, weekly and monthly team awards and recognition, free onsite parking, and abundant paid time off. Our benefits package is regularly re-evaluated and continues to grow as part of our mission to provide an exceptional experience for both clients and team members., • Supportive onboarding and training: We provide a structured training program designed to help new hires settle in, feel confident, and gain independence in their role. You wont be left to figure things out alone our process is built to ensure you understand whats expected and feel comfortable asking questions as you learn. This is a unique, high-potential opportunity with a firm that values a positive, rewarding workplace culture. To be considered, please apply directly on our website at youll be prompted to upload your resume and cover letter as PDF documents. Applications submitted through LinkedIn, Indeed, or other platforms will not be reviewed.

Job Description Job Title: Administrative Assistant Organization: My Place Home for the Homeless, Inc. Location: Buffalo, NY About Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation. Our mission is to empower individuals to regain stability and self-sufficiency through compassionate care and community-based solutions. Job Overview:We are looking for a reliable and organized Administrative Assistant to support our daily administrative operations. The ideal candidate would execute clerical duties, communication tasks, and support of staff and visitors while maintaining confidentiality and attention to detail. Key Responsibilities: • Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials., • Reviews, edits, and signs materials, as authorized., • Ensures confidentiality and controls access to sensitive information, such as staff personnel files., • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures., • Manage incoming and outgoing mail and deliveries., • Serves as an internal resource to administrators or staff on departmental and company procedures., • Performs administrative duties associated with scheduling and coordinating meetings and planning events., • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials., • Oversees office operations and maintain organized files of all documents, policies, and other paperwork., • Schedules, assigns and prioritizes workload by setting appropriate deadlines.*Duties of the role are subject to change. Skills & Qualifications: • At least 1 year experience in an administrative capacity, • Strong verbal and written communication, • Must be proficient in Microsoft Office, Google Suite, Outlook, • May be required to run errands for the business, • Strong customer service skills with professionalism, • Proactive and solution-oriented, • Team-oriented and able to work independentlyThis position is open for Part-time or Full-Time day shift employment with a minimum of 20 hours per week. My Place Home for the Homeless, Inc. is an equal opportunity employer. We encourage candidates from all backgrounds, including individuals who have experienced homelessness, to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law. Salary is subject to level of education and or experience. We offer employer sponsored health insurance (employee only) and paid holidays.

Job Description Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world. The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities. Purpose of Role Daemen University seeks applications for one (1) full-time, non-tenure-track teaching position in its Social Work and Sociology Department. The successful candidate will teach field education seminars and assist with field-related activities for MSW Program students completing coursework as part of all program option. This is a twelve-month appointment. About This Opportunity Joining our Social Work and Sociology team, the Field Education Clinical Assistant Professor will be responsible for the following: PRACTICUM RESPONSIBILITIES: • Assume administrative responsibilities for practicum experience for MSW students (MSW Generalist Practice; MSW Specialized Practice) including ensuring compliance with Council on Social Work Education (CSWE) Field Education accreditation standards;, • Assist in identification of field placement sites by establishing relationships with community stakeholders and ensuring appropriate opportunities for student practice experience;, • Assist in identification of well-qualified field educators and/or task supervisors for field placement agencies;, • Ensure that information about field placements opportunities is current and complete within electronic placement system;, • Maintain relationships with agency field educators, task supervisors, and other appropriate agency personnel to strengthen partnerships and aid in the design of best practice learning experiences for students;, • Help MSW Distance Education students prepare for field education by supporting field education interview process; development of professional resumes; engagement of field-related development activities including interviewing skills; and assessment of field education readiness;, • Assist in selection of potential field placements based on student/agency needs and interests; and, • Communicate with agency personnel/students to ensure goodness of fit and secure placement confirmation. TEACHING RESPONSIBILTIES: • Teach field education seminar for MSW Distance Education students (MSW Generalist Practice; MSW Specialized Practice);, • Hold regularly scheduled office hours to support student professional and academic needs;, • Conduct field placement visits at mid-year, year-end, and as needed;, • Monitor student performance in field placement on an on-going basis - observing student development of CSWE-identified competencies through field education seminar; learning contracts, site visits; one-on-one engagements; and field education assessments;, • Troubleshoot problem situations within the field education setting for students, field educators, task supervisors, and agencies;, • Provide immediate notification to Program Administrators regarding any field placement related issues; and, • Review quality of field educators, task supervisors, and field placement agencies to determine their appropriateness of on-going student engagement. SERVICE RESPONSIBILITIES: • Perform committee work within Social Work & Sociology Department and Daemen University including re-affirmation of accreditation activities;, • Assist in marketing, communications, and student recruitment activities for Social Work & Sociology Department and Daemen University;, • Attend meetings called by Daemen University President, Provost, Dean, Department Chair, and Program Directors; and, • Perform other duties as requested and/or required in accordance with the Daemen University Faculty Handbook. Required Qualifications EDUCATION AND EXPERIENCE: • Master of Social Work (MSW) degree from a CSWE-accredited college or university, • Licensed Master Social Worker (LMSW) or Licensed Clinical Social Worker (LCSW; preferred), • Minimum: Two-years post-MSW experience, • Minimum: Three years-experience in field education as instructor and/or task supervisor, • Minimum: Five years-experience with supervisory and/or administrative roles or functions OTHER QUALIFICATIONS: • Demonstrated ability to work with students, faculty, staff, and agency administration, • Demonstrated effectiveness in teaching, • Demonstrated commitment to working with diverse populations, • Strong verbal and written communication and time management/organizational skills, • Comfort with use of technology especially as it relates to student and field education communications (e.g., website, use of social media platforms), • Experience with field placement management software Qualified applicants should send a cover letter describing their interest and qualifications for the position; a current curriculum vitae or resume; names and contact information for three (3) references; and graduate transcripts to . Incomplete applications or applications submitted via other methods will not be considered. Please contact Social Work and Sociology Chair, Dr. Diane Bessel, at , for more information. Review of applications will continue until the position is filled. Daemen University is an AA/EOE and strongly encourages applications from women, people of color, individuals with disabilities, veterans, and candidates who will contribute to and support the cultural fluency and diversity of our campus. Remote work is possible - the University is registered as an employer in a limited number of states. Registration to conduct payroll in a new state is not guaranteed. A list of approved states is available through Daemen's Office of Employee Engagement. All remote work must be pre-approved by Daemen's Offices of Academic Affairs and Employee Engagement. The Daemen University Department of Social Work & Sociology resides in the College of Health, Human Sciences, and Business. The Social Work & Sociology Department offers an undergraduate as well a master's degree in social work via multiple program options. Total Compensation Daemen University offers a robust total compensation package that includes: • Health insurance with an option of two plans: an HSA plan with the deductible funded by employer HSA contributions, or a copay plan., • Dental insurance through the Guardian network., • Vision insurance through the Guardian network, and an option between the VSP or Davis plans., • An 8% employer contribution to the retirement savings account when employees contribute just 5%., • Fully paid long term disability insurance, guaranteed-issue life insurance for new hires up to a volume of $150,000., • Tuition waiver for full-time employees and their qualified dependents. Entrance in Tuition Exchange scholarship opportunities to pursue education at other institutions., • Generous time off for administrative and staff employees. Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine. Job Posted by ApplicantPro

Job DescriptionAmerican Beacon PartnersHybrid Wholesaler - Northeast RegionSales American Beacon Partners, formerly known as Resolute Investment Managers, is a diversified asset management platform with affiliated and independent partnerships with more than 30 investment managers. Drawing on approximately 40 years of investment expertise, innovation and adaptability, American Beacon Partners delivers enduring value through traditional and alternative solutions designed to meet investors' evolving needs. Driven by future value creation, American Beacon Partners' unique platform delivers strategic benefits through a full suite of distribution, operational and administrative services that may be leveraged by its affiliates. We offer three customizable partnership models tailored for the U.S. wealth and retirement markets. For affiliated partners, we make strategic investments in boutique asset managers to enhance distribution and administrative support functions. For strategic distribution partners, we help investment managers leverage our distribution expertise to achieve greater scale. For sub-advisors to American Beacon Advisors, we assist institutional-caliber asset managers who are seeking to expand their strategies to retail markets through existing funds or new fund launches. With roots as an unaffiliated sub-advised mutual fund sponsor, the majority of our partnerships are with asset managers who invest and operate with full autonomy and independence. American Beacon Partners' affiliates include American Beacon Advisors, Inc.; National Investment Services of America, LLC; RSW Investments Holdings LLC; Shapiro Capital Management LLC; SSI Investment Management LLC; and Resolute Investment Distributors, Inc. In December 2024, the company was named one of the "Best Places to Work in Money Management" by Pensions & Investments for the sixth consecutive year. For more information, please visit Ideal candidate must be located in Upstate or Western NY Job Description: A hybrid wholesaler is a financial sales professional who combines the duties of both internal and external wholesalers. They cultivate relationships and drive sales for financial products like SMAs, mutual funds, private funds, and exchange-traded funds (ETFs) by using a mix of phone and virtual interactions with financial advisors, in addition to in-person meetings. Key Responsibilities • Territory Management: Strategically manage an assigned territory to maximize sales and promote financial products to a specific segment of financial advisors and broker-dealers, • Sales and Business Development: Identify and qualify new prospects, generate new business, and work to expand sales with existing clients, • Relationship Management: Build and maintain strong, productive relationships with financial advisors and institutional clients through regular phone calls, virtual meetings, and limited in-person travel, • Product Consultation: Serve as a subject matter expert by educating advisors on financial products and developing customized solutions for their clients, • Cross Collaboration: Partner with other wholesalers, including internal sales desk teams and external wholesalers, to create a seamless "one team" experience for advisors and execute sales strategies, • Presentations and Meetings: Deliver compelling presentations, host virtual meetings, and attend industry conferences to increase product awareness and drive sales, • Administrative Duties: Utilize a Customer Relationship Management (CRM) system and other sales technology to track activities, manage a pipeline, and develop a data-driven territory business plan Requirements • Education: A bachelor's degree, with a focus on business, finance, or a related field, • Experience: 5+ years of experience as an internal wholesaler or in a financial services sale's role, • Licensing: Relevant FINRA licenses, such as Series 7 and Series 63 or 66, are preferred, • Communication: Excellent verbal, written, and presentation skills are essential for effectively communicating with clients and internal teams, • Relationship Building: A proven track record of building and maintaining strong relationships with financial professionals is a key requirement, • Adaptability: The role requires strong time management and the ability to balance remote outreach with periodic in-person travel, • Technical Aptitude: Proficiency with CRM systems and other financial technology is necessary to effectively manage the territory Travel expectation is 50% of the time in defined territory #LI-Remote Job Posted by ApplicantPro

Job Description Position Title: Seasonal Recruitment Coordinator Reports To: EVP of Membership Department: Membership Status: Seasonal September-October Part-Time Location: Western New York (Hybrid – Regional Travel Required) Buffalo ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence, and character, who make the world a better place. If you would like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: The Seasonal Recruitment Coordinator supports Girl Scouts of Western New York’s fall recruitment efforts by engaging families, schools, and community partners to promote Girl Scouting opportunities in the Greater Rochester area. This dynamic, people-centered role is perfect for someone passionate about youth empowerment, community engagement, and making Girl Scouts accessible to all. ESSENTIAL FUNCTIONS: • Recruitment Events & Outreach:, • Coordinate and attend school-based and community recruitment events., • Deliver engaging presentations and facilitate activities that promote Girl Scout membership., • Represent GSWNY at tabling events, open houses, and festivals., • Relationship Building:, • Build and strengthen partnerships with local schools, parent organizations, and community leaders., • Support new families with the registration process and connect them to local troops or opportunities., • Administrative & Follow-Up:, • Track leads and event participation using GSWNY’s CRM system., • Follow up with families to guide them through the membership journey., • Assist with assembling and distributing recruitment materials. Qualifications: • Strong communication and interpersonal skills; enjoys engaging with children and adults., • Comfortable presenting to small or large groups., • Self-starter with excellent organizational skills and time management., • Familiarity with the Rochester community is a plus., • Must have access to reliable transportation., • Availability to work flexible hours, including some evenings and weekends., • Must be able to lift and carry up to 25 pounds (e.g., recruitment materials, display items)., • Hourly rate: $16-18/hour (based on experience), • Mileage reimbursement for approved travel, • Opportunity to make a meaningful impact in the lives of girls across our region, • Training and support provided by GSWNY staff GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. EQUAL OPPORTUNITY EMPLOYMENT: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative, and supportive environment for all. All employment decisions are based on qualifications, merit, performance, and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law. GSWNY EQUITY COMMITMENT STATEMENT: Since our founding over 100 years ago, Girl Scouts of Western New York has been, and will continue to be, an organization rooted in gender equity and advocacy to make the world a better place. GSWNY is committed to diversity, equity, inclusion, racial justice and belonging, and strives to create and nurture inclusive experiences where all people throughout our community are confident they belong.

Job Description If you think your morning coffee shouldn’t be the most exciting thing happening in the office, come join the Basil Family Dealerships! We are looking for a motivated and experienced Automotive Title Clerk/Office Assistant to join the Basil family, a company that truly cares for and appreciates their team! We are looking for a successful candidate who is self-motivated, can multi-task, and be a team player. If you are looking for a great opportunity to further your career in the automotive industry while earning the pay you deserve and receiving awesome benefits, apply today! Position: Automotive Title Clerk/Biller Location: Basil Ford- 1540 Walden Ave. Cheektowaga, NY 14225 Compensation: Between $19.00- $23.00 per hour (based on knowledge & experience) Schedule: Full Time Monday-Friday day shift Job Duties and Qualifications: • Stock vehicles into CDK/VERFI when purchased, • Break down deals, • Submit all paperwork to the DMV, • Process pay-off checks for trade ins and mail to appropriate financial institution, • Daily cash deposit, • Ensure all credit card/cash/checks are receipted, • Accurate reporting of daily transactions and business activity, • Ensuring compliance throughout the dealership (adhering to all NYS and Federal guidelines), • Accounts payable and receivable, • Reconcile all accounts to GL balance monthly, • Month end, Year-end accounting entries, • Provide administrative support to the controllerPrevious Dealerships Experience Required Valid Driver’s License required for all positions Basil Benefits: • Paid Time Off (PTO), • Paid Holidays, • 401k with Employer Match, • 3 Health insurance plans to choose from, • Dental, • Vision, • Life Insurance, • Disability Insurance, • Employee Social EventsCLICK HERE for more Basil Dealership career opportunities in WNY! The Basil Family Dealerships are a proud EOE. Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our dealerships stronger. If you share our values and our enthusiasm for the automotive industry, we encourage you to explore a career at Basil. Powered by JazzHR 2fOsLRwmgR

Job DescriptionThe insurance sales position serves as the growth engine for Howard Hanna Insurance Services. This role is responsible for achieving sales targets and effectively managing client relationships. Through proactive communication with potential and existing clients you will grow the agency’s book of business, ensuring client needs are met with the highest standards of service. This will include calling on lost business, unsold quotes and monoline business for account rounding. This role is the face of our agency for existing customers as well as to agency prospects. Salary Range: $45,000.00 - $75,000.00 per year Benefits: • Annual Base Salary + Commission + Bonus Opportunities, • Flexible paid time off and vacation time, • Health Insurance, • 401K, • Paid Holidays, • Dental Insurance, • Vision Insurance, • Hands on Training, • 1st year compensation range between $45,000 to $75,000, • highly competitive uncapped commission, and bonus opportunities, • Potential to make estimated $125,000 by year 3 based on productivity!, • Address difficult issues professionally and quickly, • Listen to learn and strengthen the agency, • Outlast the suck of adopting change Follow-Through • Maintains openness to feedback and criticism, soliciting input actively and responding calmly to enhance personal and team performance., • Please note candidates will be emailed an assessment upon applying. To be considered, candidates must complete the assessment and we will follow up upon reviewing * Responsibilities: Sales and Client Management: • Sales agents are expected to meet a minimum monthly target of $60,000 in new business premium., • Regularly contact the lost business list, unsold quotes nearing renewal, and monoline accounts for reviews and rounding opportunities by using Smart Cycle in Agency Zoom., • Market all accounts effectively and present tailored proposals., • Align business placement with the agency's strategic goals., • Engage actively with customers, listening attentively and asking questions to understand their needs and forge strong relationships., • Identify training needs and develop a personal improvement plan with managerial assistance., • Commit to regularly enhancing technical and sales skills., • Aim to improve agency retention, targeting a goal of 93%., • Respond to new inbound inquiries within 5 minutes., • Conduct diligent follow-ups (5-6 calls) on new web business and after presenting pricing., • Complete and notate all required outbound calls tasks assigned in Agency Zoom daily, ensuring consistent client engagement., • Update the agency management system and carrier websites daily with information on prospects, new business, and service calls., • Prequalify insurance prospects for insurability and risk quality by completing the underwriting checklist.., • Share and participate in agency social media activities., • Contribute to agency branding efforts, including participating in photoshoots when invited., • Utilize the management system as instructed, recording all client interactions and updates., • Respond promptly (the same business day) to queries from account managers., • Uphold a positive mental attitude and foster positive relationships with clients and agency staff., • Achieve and exceed monthly sales goals., • Successfully engage with lost and unsold leads, converting them into active business by using smart cycle in Agency Zoom., • Build and maintain robust client relationships. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees. Powered by JazzHR CbsSvMOmmk

Job Description Position Overview As the initial “face and voice” of UPDDA, the Front Desk Reception Team is responsible for providing a positive and welcoming impression of UPDDA when patients and their families interact with the practice. The Front Desk Reception Float functions as an administrative support for the healthcare providers of the practice by fulfilling all of the administrative tasks of the position among various sites. Multitasking with a friendly and positive attitude is required for all Front Desk Reception Team members at UPDDA. Essential Job Functions • Greets all who enter UPDDA with a smile, addresses their needs and assists or directs them to the appropriate party, • Ensures reception area, waiting room, rooms, and instrumentation are kept neat and tidy throughout the day, • Making appointments and helping with administrative tasks, • Notifies Lead of any issues with the facilities and follows appropriate steps when necessary to remediate situation, • Answers multi-line inbound phone system and assists callers courteously and in a timely manner, • Checks office voicemail, returns calls when needed and relays message to the appropriate party when necessary, • Completes the UPDDA Pre-Visit Check Process, • Processes all missed/cancelled appointments in the Dentrix system, • Monitors the fax machine correspondence throughout the day-distributes and completes when necessary, • Completes the Dental Appliance Process, • Scans documents and x-rays into Docuware and Dentrix, • Follows all the steps of the UPDDA Registration Process, • Communicates and collects money owed from patients respectfully, • Posts over-the-counter payments in the Dentrix system, • Completes the UPDDA Appointment Completion Process, • Ensures that all office paperwork is in-stock, • Double-checks that all appointments are confirmed within the expected timeframe, • Ensures all available appointment slots are filled and utilizes Dentrix reports if needed, • Maintains patient records; updates benefit coverage and demographic information when appointments are made, • Understands and follows HIPAA regulations, • Understands the hours expected to work may be in the evening or on Saturdays, • Understands the scheduled shift will vary between office locations, • Attends all required in-services, seminars and staff meetings, • Other duties as required or requested to meet patient needs and emergencies, • High school diploma/GED, • Customer Service experience (>2 year), • Desire to work with children is required, • Dental or medical office experience (>1 year), • Customer focused, • Commitment to providing excellent customer service in support of pediatric-centered quality dental care, • Flexible in attitude and function – must be willing to travel between and work in any of UPD’s offices; must exhibit a positive and can-do approach to their work, • Demonstrated ability to effectively engage with pediatric patients and those with developmental disability and medically compromising conditions, • Exceptional communication skills including verbal, written and listening, • Ability to work under pressure and to handle patient concerns/complaints, • Attention to detail, ability to complete work with minimal error and within assigned timeframes, • Knowledge of modern office practices (email, fax, scan internet, etc), procedures and basic dental terminology, • Competitive Wages, • Flexible Schedule, • Generous PTO, • Medical, Dental, Vision available for FT employees Frequently: • Use hands to handle, control, or feel objects, tools, or controls., • Repeat the same motions., • Sit for long periods of time., • Able to communicate verballyCompany DescriptionAt UPD Dental Associates, we are a leading oral health care provider with an Uncompromising Promise to Deliver the very best care to children, adolescents and adults throughout Western New York. You can rest assured knowing that our treatments will include the most advanced, educational and compassionate dental care possible...because your family deserves the best. Established in 1989, we’ve been providing kids oral health care services for over 30 years and are one of the largest pediatric dental practices in the country. Since our founding, we’ve expanded to multiple locations throughout the Buffalo region specializing in virtually every aspect of infant to adult oral health care, from simple check-ups to complex oral surgeries. We are the Western New York dental health care experts!At UPD Dental Associates, we are a leading oral health care provider with an Uncompromising Promise to Deliver the very best care to children, adolescents and adults throughout Western New York. You can rest assured knowing that our treatments will include the most advanced, educational and compassionate dental care possible...because your family deserves the best.\r\n\r\nEstablished in 1989, we’ve been providing kids oral health care services for over 30 years and are one of the largest pediatric dental practices in the country. Since our founding, we’ve expanded to multiple locations throughout the Buffalo region specializing in virtually every aspect of infant to adult oral health care, from simple check-ups to complex oral surgeries. We are the Western New York dental health care experts!

Job DescriptionDescription: The Transportation Manager oversees all transportation needs for the commissary. The TM is responsible for routing, re-routing and planning all logistics for food to be safely transported from the commissary to all clients in a timely manner. The TM also ensures cold meal and congregate pack-out accuracy, loading and delivery accuracy and strives for quality, excellent customer service, no re-deliveries, good SOP adherence, and a dedication to hiring, training and managing a high-quality team. RESPONSIBILITIES: • Work in partnership with the culinary and administrative teams, and internal and external partners to ensure all steps from order verification to meal pack-out to meal delivery and return of fleet and equipment are safe and timely, • Partner with culinary team to ensure driver corps assists with any necessary daily production or packout, • Work with administrative and culinary teams with meal labels to ensure meal counts are accurate for quality control, meals are packed out in proper order and hot meals ovens and cold meal coolers are cleaned daily, • Oversee driver corps’ bags and route sheet sorting and distribution, and ensure that delivery receipts are signed off at sites and returned by all drivers to TM each day, • Serve as oversight and management for drivers and ensure that staff time is managed to ensure adequate staffing is in place to manage deliveries, • Manage all HR issues for drivers in partnership with HR, Commissary Manager II and Chief Commissary Officer including solid onboarding, training, daily support and remediation when necessary, • Assist with product pickups for last minute procurement needs, • Ensure all fleet needs are coordinated with facilities team and that all labor assigned to drivers is complete, • Oversee all logistics including scheduling drivers, routing deliveries, ensuring all routes are released on a timely basis, that all drivers are trained in safety and emergency procedures, that deliveries are made in a timely manner, that drivers treat all they come in contact with on the road, at sites and in the public with courtesy, excellent customer service and respect, • Ensure the drivers are trained in and follow all fleet procedures to ensure a full tank and fluid top-offs each night and a.m. and p.m. multipoint pre- and post-trip inspections are conducted daily prior to leaving and upon returning to the commissary, • Periodically audit the geo-records for efficiency and utilize those records to ensure drivers are where they should be, • Coordinate with facilities team to ensure fleet PM is managed; ensure drivers maintain fleet in pristine condition inside and out and ensure all fleet are cleaned exterior weekly and interiors are thoroughly tidied daily and deep cleaned weekly to ensure the utmost food safety, • Ensure drains are disinfected, manage a daily fleet internal and external audit and lockup fleet, • Review vehicle dash camera footage daily and issue disciplinary action timely in coordination with Human Resources for any violations of policies and procedures, • Ensure that all drivers read, understand and correctly answer the monthly Penske driver safety quiz, • Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals., • Assist with all sanitation/QA efforts throughout the facility; maintain/clean/organize coolers and freezers, • Other duties as assignedRequirements:, • Minimum five years’ experience in driver management and logistics, • Ability to manage periods of high stress, emergency situations, including managing time-sensitive matters, • Excellent interpersonal, written, oral communication skills; ability to effectively lead and manage team members, • Ability to use and learn routing software and other basic software as needed to complete position responsibilities, • Knowledge of and experience in training and practicing proper driver safety standards, • Must have solid math, reading, writing and analytical abilities and follow oral and written instructions, • Ability and willingness to work with populations of varying educational levels and backgrounds effectively, • Must be able to tolerate sudden and extreme changes in temperatures, • Must be able to withstand and work in extended exposure to cold temperatures (greater than two hours per day), • Must be able to climb on a ladder the distance of 5 feet to reach stored items and carry them to the floor, • Must be able to stand for at least 8 hours a day; lift 50 pounds and have dexterity

Job Description We are looking for a detail-oriented and personable Receptionist to join our team in Buffalo, New York. This Contract-to-Permanent position offers an excellent opportunity for individuals with strong organizational and customer service skills to contribute to a dynamic work environment. The ideal candidate will be the first point of contact for visitors and callers, ensuring a positive experience while managing administrative responsibilities efficiently. Responsibilities: • Greet visitors warmly and assist them with inquiries or direct them to the appropriate personnel., • Manage multi-line phone systems, answering inbound calls promptly and courteously., • Coordinate daily administrative tasks, including scheduling and document management., • Maintain a clean and organized reception area to uphold a detail-oriented image., • Provide exceptional customer service by addressing concerns and offering solutions., • Utilize Microsoft Office tools to create reports, manage emails, and maintain records., • Support internal teams by distributing messages and coordinating appointments., • Assist with light clerical duties, such as filing and data entry., • Collaborate with team members to ensure smooth office operations, • Proven experience in receptionist or administrative roles, showcasing excellent interpersonal skills., • Proficiency in managing multi-line phone systems or switchboard operations., • Strong knowledge of Microsoft Office, including Word, Excel, and Outlook., • Ability to deliver outstanding customer service in all interactions., • Attention to detail and organizational skills to manage multiple tasks effectively., • A demeanor that creates a positive first impression., • Computer literacy and ability to quickly learn new software tools., • Capability to work independently and as part of a team in a fast-paced environment.

Job Description Family Law Firm - Paralegal in Williamsville, NY (On Site) Help Redefine Family Law We're seeking an experienced family law paralegal or legal assistant who enjoys working systematically and documenting the process of how meaningful legal work is done. The Abeel Firm PLLC is a growth-minded family law firm helping clients with the challenges of divorce. We’re looking for a Paralegal who thrives on improving systems, using technology, and delivering exceptional client service with efficiency and care. This isn’t a role where you just follow established workflows—you’ll help create them. You’ll be able to innovate how legal services are delivered by leveraging modern technology to enhance the client experience. Why You’ll Love Working Here: • Make a Difference– Your work directly impacts families by helping them through complex legal matters with care and precision., • Growth Potential: We plan to grow, which means greater opportunities for our team members who are interested., • Shape the Future: Play a pivotal role in developing and refining our growing firm's policies and procedures., • Collaborative Culture: Join a team that values open communication, continuous learning, and mutual support., • Supportive Benefits Package: Including health insurance (with most of the premium covered) and a 401(k) plan with employer match, plus optional dental and vision coverage. Ready to Apply? If you’re ready to leverage your family law expertise in a setting where your contributions will make a real difference, we invite you to join us. (Please note this position is located in the Williamsville, NY area. If you do not reside locally or do not have prior family law experience, please do not apply.) Compensation: $23 - $30 hourly Responsibilities: Legal & Case Management: • Conduct factual investigations to gather and organize information relevant to family law cases, including divorce, custody, support, and protective orders., • Interview clients, witnesses, and third parties to collect statements, histories, and other critical background information., • Organize case files and manage client documents., • Enter financial data into Family Law Software and draft net worth statements., • Draft legal documents and correspondence., • Prepare and submit uncontested divorce packets and handle e-filing through EDDS and NYSECF. Administrative & Client Support: • Manage attorney schedules, court dates, and client meetings., • Track and maintain case progress records., • Request adjournments from the Court and opposing counsel., • Facilitate document signings and notarizations. Innovation & Systems Development • Identify opportunities to enhance efficiency through technology solutions., • Collaborate to implement new tools and processes that improve client service and internal operations. We’re looking for an experienced family law professional with a drive to improve how the work gets done. You’ve managed case files, drafted documents, and navigated court deadlines—but you’ve also found yourself thinking, “There’s a better way.” You’re ready for a role where your ideas and initiative will directly shape how we deliver efficient, high-quality legal services. Ideal Qualifications: • Minimum 2 years of hands-on experience in family law with the ability to manage cases independently from intake to resolution., • Exceptional organizational skills and attention to detail—you think in checklists, timelines, and repeatable processes., • Strong ability to work independently while collaborating with a close-knit, forward-thinking team., • A compassionate, client-centered approach and the emotional intelligence to support clients through challenging transitions., • Comfortable with technology (or eager to learn): Family Law Software, Adobe Acrobat, and other cloud-based tools.About Company At The Abeel Firm, PLLC, we guide clients through complex family law matters with clarity, compassion, and strategic advocacy. The Clients—often professionals or business owners—trust us to be steady, responsive, and solutions-focused during significant life transitions. We’re growing, and this is a chance to help shape the future of modern family law. If you value creating structure, refining workflows, and building something that lasts, you’ll fit right in. We’re collaborative, tech-forward, and committed to work that truly makes a difference. Benefits That Support Your Well-Being Our benefits include: • Health Insurance – Comprehensive coverage with most of the premium paid by us, so you can focus on your health, not the bill., • Dental & Vision Insurance – Optional coverage available at employee cost, so you can choose what’s right for you., • 401(k) Retirement Plan – Employer match included, so your future grows while you do.

Job DescriptionDescription: Just for Kids, awarded Employer of the Year by Buffalo State and the University at Buffalo, is looking for enthusiastic, creative, and motivated staff who have a passion for working with today’s youth and whose everyday priorities align with Just for Kids core values: to provide an engaging, enriching, and safe out of school experience. Company Information Just for Kids is a community-centered non-profit organization that offers before and after school and summer programming in the Amherst, Cheektowaga Central, Cheektowaga Sloan, Cleveland Hill (Cheektowaga), Grand Island, Sweet Home, and Williamsville Central School Districts. We also offer programming at The Park School of Buffalo, Saints Peter and Paul School in Hamburg, St. Benedict School in Amherst, St. Mary's School in Swormville, and Nardin Academy in Buffalo. Position Summary Program Techers support the efforts of the Program Manager to create and implement appropriate and engaging activities in a safe, supervised, and structured environment. Coordinate with the Program Manager to determine responsibility for administrative tasks. Support the point person for site needs during Program Manager's absence. The Program Teacher will also work directly with groups of students. • Plan and implement age-appropriate activities based on site needs; approved by Program Manager beforehand., • Maintain general housekeeping of all program areas including program spaces and storage areas., • Provide direct competent supervision of children and staff at all times, while maintaining ratios., • Communicate activity plans, group needs, and incidents/injuries to Program Manager., • Daily communication with participating families, staff and school personnel. After school programs follow the District/School calendar, Monday through Friday, from dismissal through the close of program (5:30pm or 6:00pm). Morning programs run from 7:00am/7:15am through the start of school. Five day availability preferred, but not required. Benefits • Competitive hourly rate, • Performance, Attendance, and Referral Bonuses, • Paid Sick Time, • Stellar Dental Discount Plan, • Tuition Discount through Just for Kids School-Age Discount Program, • WNY Child Care Action Team – Empire Award for Child Care Excellence (2025), • Buffalo Business First – Best Places to Work Finalist – (2015, 2019, 2023), • Network for Youth Success – Quality Leadership Award (2022), • Child Care Provider of the Year, Child Care Resource Network (2015), • Employer of the Year – Buffalo State (2012) + University at Buffalo (2015), • UB Nonprofit Internship Site of the Year (2015)Requirements:, • Before employees are eligible to start working, they must be cleared through NYS OCFS. This includes the completion of several background checks, medical clearance, and fingerprinting., • Must be at least 18 years of age or older., • Two or more years of experience working with children.

Job DescriptionJob ProfileJob Title: Project Based Paralegal (REMOTE)Location: Buffalo, NYHire Type: TemporaryPay Range: $25-30/hrWork Model: RemoteRecruiter Contact: Karissa Lubberts, , 716-256-1254Nature & ScopePositional Overview:Imagine Staffing is recruiting for a highly independent and resourceful Project Based Paralegal to assist our client. In this role you’ll take a deep dive into the preparation and review of legal documents and contracts. You will also be organizing and maintaining legal documents in the online contract management system. If you enjoy project-based roles in an independent setting, this is the role for you! Role & Responsibility:Tasks That Will Lead To Your Success: • Review contracts and legal documents to identify gaps or missing information., • Accurately enter retrieved contract details into contracts management systems., • Organize and maintain legal documents in the contract management system., • Navigate and reconcile contract information across multiple legacy databases and data sources., • Provide support for transactional and corporate items, including vendor relations, insurance renewals, and entity filings., • Prepare and review legal documents such as vendor agreements, contracts, etc., • Maintain high attention to detail and ensure data accuracy, • Work independently to meet deadlines in a fast-paced environment, • Maintain proactive and efficient communication with internal team members, • Perform miscellaneous legal administrative tasks as needed. Skills & ExperienceQualifications That Will Help You Thrive:• Legal background with experience in Contracts Management Systems; Experience with Pramata preferred, LexisNexis acceptable.• Strong problem-solving skills and resourcefulness. • High level of attention to detail. • Ability to work independently and efficiently under tight deadlines.• Located in EST preferred to align with team’s core hours.• Prior experience with SaaS contracts is a plus.

Job DescriptionParalegal II ROLE We need an experienced Paralegal II at the Social Security Administration (SSA) Office of the General Counsel (OGC), Law and Policy (LP). LP provides legal services to all SSA components and defends the agency’s interests in litigation, particularly through its Program Litigation Divisions (PLD), which manage over 15,000 federal cases annually in collaboration with the Department of Justice. In this role, you will provide paralegal support services to PLD attorneys, including reviewing and routing legal documents, responding to inquiries, organizing and preparing case materials, and maintaining case management systems. You will also support litigation tasks by analyzing case-related information, drafting responses, and coordinating with federal courts, U.S. Attorneys’ Offices, and other agencies. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package. Apply today! RESPONSIBILITIES • Review incoming mail and electronic information from litigants, representatives, attorneys, courts, and other government filing systems, including complaints, briefs, court orders, and transcripts, • Route items for filing or necessary action and track case-related information in litigation docketing systems to ensure timely completion of actions, • Respond to inquiries of a routine nature from outside entities, including U.S. Attorneys’ Offices, DOJ entities, other Federal agencies, or SSA components, • Assist in the review, organization, and preparation of legal documents such as Answers, Motions for Extensions, and other pleadings, including reviewing and correcting deficiencies in case files, • File legal documents in court and ensure compliance with court filing systems such as PACER, • Identify factual and legal allegations in federal complaints, determine appropriate responses, and draft affirmative defenses or answers, • Analyze, evaluate, and present case-related information orally and in writing, using appropriate legal reasoning and organization, • Communicate effectively with attorneys, court staff, Federal agencies, SSA components, plaintiffs’ attorneys, and litigants, • Coordinate and attend in-person or virtual meetings with assigned PLD staff, • Comprehensive knowledge of legal support and research principles, sources, and procedures, as well as electronic case management and other systems, • Demonstrate the ability to analyze, evaluate, interpret, explain, and present, orally and in writing, relevant procedures, findings, and conclusions using appropriate language, legal reasoning, and organization of facts, rule, law, and ideas, • Knowledge of docketing/case management principles, including electronic management systems, • Knowledge of the basic legal principles, statutes, regulations, and federal rules that apply to litigation at the federal district court and circuit court levels, and to administrative bodies, as well as knowledge of federal jurisdictional requirements, • Knowledge of the application of statutes, regulations, policy, and rules pertaining to Program Litigation practice area to provide attorney support, • Knowledge of terminology and the ability to correctly identify the nature and purpose of documents, • Ability to identify the factual and legal allegations in federal court complaints, determine the appropriate response for each allegation, and draft affirmative defenses or answers to be filed with the federal district court, • Ability to communicate effectively, orally and in writing, to elicit case-related information from, and convey case-related information to, attorneys or other offices and components, including U.S. Attorneys Offices, other Federal agencies, SSA components, plaintiff's attorneys, plaintiffs, or litigants. Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time. Powered by JazzHR J2hvyZtuWc

Job Description Robert Half Permanent Placement is partnering with a Manufacturing & Distribution company in Tonawanda, NY on their search for an Office and Dispatch Manager to join their team. Starting salary is $55,000 - $65,000 based on experience and includes a comprehensive total benefits package. Our great partner is going through a tremendous growth period and has been around since the 1950s! The ideal candidate will bring both proven leadership skills and developed office management experience. Please note: this is a variable shift position. First 90 days will be in office 8-4 M-F. After 90 days, you will be in-office 3 weekdays of your choosing. The other two days will be remote on the weekends, working approximately 5 hours each day, most likely 7AM - 12PM. This may go to one weekend day in the future as the hope is to hire two people! Responsibilities include but not limited to: • Operational Oversight: Manage day-to-day office activities including scheduling, documentation, reporting, and coordination to support production and distribution goals, • Team Leadership: Supervise, train, and mentor office staff to promote accountability, performance, and teamwork, • Customer Service: Serve as a point of contact for escalated issues ensuring prompt and professional resolution for both internal and external stakeholders, • Compliance & Safety: Ensure office operations align with company policies, industry standards, and compliance requirements, • Continuous Improvement: Identify and implement process improvements to streamline administrative workflows, improve communication, and enhance efficiency, • Cross-Functional Collaboration: Partner with operations, warehouse, logistics, and sales teams to support scheduling, order fulfillment, and overall business objectives, • Reporting & Documentation: Maintain accurate records, generate reports, and support audits or compliance reviews when required, • Proven experience in office management with a preference for manufacturing, distribution, or logistics, • Strong organizational, leadership, and communication skills, • Ability to manage multiple priorities in a fast-paced environment, • Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with ERP is a big plus!, • Knowledge of compliance and safety practices in a manufacturing/distribution setting preferred

Job Description Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you’re ready to put into action? Then you’ve come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” –Sarah K, Administrative Assistant What will your day look like? At Horizon, you’ll enjoy a supportive, team-based work environment. Have a question? There’s always someone there to help! We offer a seamless onboarding experience that’ll ensure your success in your new role. As an Administrative Assistant at Horizon, you will… • Welcome all visitors of the clinic to create an exceptional patient experience with every interaction., • Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older., • Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed., • Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise. At Horizon, we don’t just offer a workplace—we offer a community where you can thrive while making a meaningful impact in the lives of others. Recognized as a Best Place to Work in NYS for 17 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. Join us and experience the satisfaction of doing work that matters alongside people who share your passion! What we offer that you’ll love… • Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued., • Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more., • Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth., • Team Building, Connection, and Relationships: At Horizon, we’re more than co-workers, we’re a community. We support each other, celebrate our achievements and milestones together, and have fun together!, • Retirement: We know you want to retire comfortably and we’re here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you’re set for the future., • Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you’ll have been able to pay off an extra $600!, • Paid time off and paid holidays! Horizon employees and their families (includes spouses and children up to age 30) are eligible for a 10% discount on their tuition through a partnership with Capella University. What makes you a great candidate? We can’t wait to learn more about you! Here are a few specifics of what you’ll need for the job: • High school diploma with 2 years of experience within the customer service or behavioral health field required. This position is located at 3020 Bailey Ave, Buffalo NY. Hours This is a full-time position. You’ll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients’ needs as well as yours. Our outpatient clinics offer expanded hours Monday – Thursday so we’ll ask you to be available at least 2 evenings per week, but don’t worry about jeopardizing your work-life balance… we can help you create a schedule that works for you, as many locations close early on Fridays! Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.90 - $19.00. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: • Sitting for extended periods, alternating between standing and sitting, • Mobility required with repetitive wrist, hand, and finger movements Horizon commits to being an anti-racist, diverse, equitable, and inclusive organization. Through self-reflection and our commitments to education, growth and development, increased workplace diversity throughout all levels of our organization and the cultivation of meaningful relationships, we pledge to advance equity, racial justice, and equal opportunity for all. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

Job Description COMMUNITY ACCESS SERVICES At Evergreen and Community Access Services, we value collaborative, down-to-earth individuals and encourage self-expression. We recognize that our diverse workforce allows us to provide culturally competent care to everyone in our community. The Administrative Assistant provides for all clerical support and administrative organization for Community Access Services (CAS). In addition to administrative duties, the Administrative Assistant will be responsible for direct service provision for clients receiving Pantry Services, including verification of eligibility, referral to adequate services, and maintenance of related data, charts and reporting. As part of the essential functions of this position, the Administrative Assistant: • Provides customer service to clients and visitors, answers telephone calls, and processes mail, • Enters program data into databases to facilitate accurate and timely reporting to the agency’s funders, • Manages our food pantry- including conducting eligibility assessments, maintaining inventory lists, and maintaining required program documentation and protocols, • Develops and implements improvements in general office systems and procedures, ensuring consistency and efficiency in the office, • Assists staff with logistical aspects of preparation for programs, meetings, and special events, • Collaborates with the Executive Director and program staff to keep the agency’s website and online and print promotional materials up-to-date, • Utilizing established Association processes, orders and maintains inventory of all office supplies, program incentives, and promotional items Qualified Candidate will have a high school diploma or GED (Associate's Degree preferred); candidate must be able to communicate clearly and professionally and demonstrate ability to work independently and exercise effective multitasking and time-management skills; candidate must demonstrate familiarity with computers and MS Office software (Outlook, Word); candidate will have effective organizational skills and attention to detail; ability to maintain Protected Health Information (PHI) in a confidential manner required; awareness of and sensitivity to the issues and health disparities faced by underserved populations is essential Job Type: Full-time Required education and experience: High School Diploma or GED required, Associate Degree preferred; some administrative experience preferred What Evergreen Health Offers You: • Multiple comprehensive medical health insurance plans for you to choose from, • Dental and Vision coverage at no cost to you, • Paid Time Off package that equals 4 weeks of time in your first year, • 403b with a generous company match, • Paid parking or monthly metro pass, • Professional development opportunities, • Paid lunch breaks

Job Description Administrative Assistant (Training Center) SHIFT: Full-Time, Days Location: Compass East JOB DESCRIPTION: Performs clerical support in accordance with established procedures as directed by the NAT program coordinator RESPONSIBILITIES: • Prepare NATP participant folders, paperwork and bookwork for each class and ensure adequate copies for class, • Perpare and Maintain Attendance sheets, classroom, entry log, parking passes, training files, grades, textbook log and clinical instructor welcome sheets for each class, • Welcome students and all who enter the training center, • Monitor time clock and ensure trainees are punching in and out, • Ensure Testing Lab is prepared for testing days, • Act as a volunteer for testing candidates when needed, • Maintains resident rights by following HIPAA privacy, security and confidentiality standards, • Access Certification exam results, document, and maintain in training folder, • Check Nurse Aide Registry for certifications and file them and send to hiring facility when appropriate, • Review applications for certification exam, maintain checks for certification exam testing, prepare Fed Ex package for pick up, • Responsible for ordering supplies, • Incoming and Outgoing mail, • Assist NAT students with questions pertaining to schedule, payroll, transportation and program, • Oversee care, maintenance, and repair of administrative equipment and validating that maintenance log is up-to-date, • Answering calls, • Photocopying and material and distribution, • Assist with creating and printing of various certifications, • Laminate as needed, • Minimum 18 years of age, • Experience in long-term care facility preferred, • Experience of at least 1 year in a clerical setting, required, • Proficiency in the Microsoft Office suite, such as Excel and Word, required., • Ability to handle a fast-paced environment, • Filing paperwork, answering and transferring calls, • Able to lift up to 20 pounds, • Strong written and verbal communication skills; able to follow written and verbal instructions, • Able to perform tasks while upholding high standards of quality, cleanliness, and kindness BENEFITS: • Weekly Paychecks, • Health, Dental, Life Insurance, • Retirement 401k, • Generous Paid Time Off

Job Description At Power-Flo Technologies, we monitor, troubleshoot, and repair all types of industrial electrical equipment including electric motors and pumps. As the Regional Repair Shop Manager, you will play a critical role in driving business growth, ensuring repair quality, and delivering top-tier service to our customers. You will oversee both our Buffalo and Auburn repair facilities which provide field service and in-house repair or rebuilding of equipment and machinery. Salary Range: $75,000 – $125,000/year Benefits • Health Insurance (medical, dental, vision), • PTO Program and Paid Holidays, • 401K Your core responsibilities will include: Developing Sales Strategies and Leading Account Management • Manage the end-to-end workflow of the shop, including repair, packing, delivery, and pick-up, to ensure efficiency and on-time performance. NECESSARY QUALIFICATIONS • Experience in wholesale motor/electrical business., • Strong leadership skills., • Excellent organizational skills., • Inventory management experience., • Ability to strategize and plan., • Proficiency with Microsoft Office., • Excellent verbal and written communication skills., • Demonstrated capability to manage high quality, efficient and cost-effective operations a must., • Associates degree from two-year college or university, one to two years' related experience and/or training; or equivalent, • Ability to travel between Auburn and Buffalo locations (overnights not required) PHYSICAL REQUIREMENTS • Ability to sit for prolonged periods of time., • Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time., • This position may require standing, stooping, bending, kneeling, crouching and/or reaching., • You may be exposed to dust, loud noises, and hot and cold conditions., • Good hand-eye coordination and fine motor skills may be required for hand tools, power tools, and other machinery. We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa currently. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.

Job Description Evergreen Health At Evergreen and our affiliates, we value collaborative, down-to-earth individuals and encourage self-expression. We recognize that our diverse workforce allows us to provide culturally competent care to everyone in our community. The Harm Reduction Program Assistant is responsible for providing direct care and assisting with daily operations of Harm Reduction Center (HRC) programs. The Harm Reduction Program Assistant provides a warm and welcoming environment, greets participants, completes data entry, tracking and reporting, and provides organizational support to staff within the SSP and Hub programs. As part of the essential functions of the job, the Harm Reduction Program Assistant: • Provides data entry for Harm Reduction programs (Syringe Services, Drug User Health Hub, and Drop-In) to facilitate accurate tracking and timely reporting of program data, • Assists and supports other CBH programs (Mental Health, Substance Use) with administrative duties as needed, • Responds to phone calls and other inquiries into the Harm Reduction Center, • Assists at SSP and Drop-In by providing basic services and referrals to patients, • Develops and implements improvements in general office systems and procedures, ensuring consistency and efficiency in the office, • Manages inventory, ordering, and organization of office and program supplies, • Coordinates calendars to schedule and arrange internal and external meetings, including booking conference rooms and equipment if necessary, • Works in collaboration with Director of Harm Reduction to create and maintain HRC staff schedules, • Coordinates schedule of case conferences, transcribes meeting minutes, and disseminates meeting content to HRC team Qualified candidate will have an Associate degree and/or two (2) years of qualifying experience working healthcare with persons with a chronic illness, and/or persons with a history of mental illness, homelessness, or substance use; candidate must be able to communicate clearly and professionally; candidate must be familiar with computers, database maintenance and MS Office software; candidate must display professionalism and support to all patients; awareness of and sensitivity to the issues and health disparities faced by underserved populations is essential Job type: Full-time Required education/experience: Associate degree and/or two (2) years verifiable experience working healthcare with persons with a chronic illness, and/or persons with a history of mental illness, homelessness, or substance use What Evergreen Health Offers You: • Multiple comprehensive medical health insurance plans for you to choose from, • Dental and Vision coverage at no cost to you, • Paid Time Off package that equals 4 weeks of time in your first year, • 403b with a generous company match, • Paid parking or monthly metro pass, • Professional development opportunities, • Paid lunch breaks

Job Description COMMUNITY ACCESS SERVICES The Program Assistant will provide clerical, organizational and data entry support to programs within Community Access Services, an affiliate of Evergreen Health. The Program Assistant will provide administrative support across the organization and support program goals by assisting with outreach, community events, and program activities. As part of the Essential Functions for this role, the Program Assistant: • Enters program data into databases to facilitate accurate and timely reporting, • Provides customer service to clients and visitors, answer telephone calls and processes mail., • Assists administrative staff with development and implementation of improvements in general office systems and procedures ensuring consistency and efficiency, • Assist with client services, outreach and community events as needed, • Assists staff with logistical aspects of preparation for programs, meetings and special events, • Maintains complete and accurate client and program files in compliance with agency confidentiality policies and grant requirements; enters all required data into electronic reporting system, • Participates in Quality Improvement activities Qualified Candidate will have a High School Diploma or equivalent, (Associate’s degree preferred) with a minimum of one (1) years of professional experience working in a support or related role. Non profit experience preferred. Candidate must be able to communicate clearly and professionally in writing and verbally, and demonstrate ability to work independently and exercise effective time-management skills. Ability to work on weekends and evenings as requested is essential. Candidate must demonstrate familiarity with computers and MS Office software (Outlook, Word), effective organizational skills and attention to detail. Ability to maintain Protected Health Information (PHI) in a confidential manner required; awareness of and sensitivity to the issues and health disparities faced by underserved populations is essential Job Type: Full-time Required education: High School Diploma or equivalent Required experience: Human Services; Administrative Support Schedule: Monday- Friday 8:30-4:30p, some evenings and weekends are required; must complete outreach on the east and west side of Buffalo What Community Access Services and Evergreen Health Offers You: • Multiple comprehensive medical health insurance plans for you to choose from, • Dental and Vision coverage at no cost to you, • Paid Time Off package that equals 4 weeks of time in your first year, • 403b with a generous company match, • Paid parking or monthly metro pass, • Professional development opportunities, • Paid lunch breaks

Job Description Salary: $75,000- $85,000/yr Other Forms of Compensation: Pay Grade: 13 Crothall Healthcare is a Compass One Company that provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over 1300 healthcare service teams in 46 states. Crothall has been recognized as one of Modern Healthcare’s Best Places to Work and Best Places to Work in Pennsylvania since 2013 and Becker's Top 150 Places to Work since 2016. A division of Compass Group USA, we have more than 26,000 team members. Our core services include: Environmental Services, Healthcare Technology Solutions, Patient Transportation, Laundry & Linen, Facilities Management, and Ambulatory EVS. Learn more at . Job Summary Working as an Assistant Director, you are responsible for assisting the Director of Environmental Services in directing and leading all aspects of the operational needs of the Housekeeping Department. You will coordinate the tasks of the Operations Managers. You will serve as a liaison between administration and hospital departments and deliver the highest possible level of service. Key Responsibilities: • Establishes and reviews standards and work procedures for all Housekeeping staff in accordance with established policies and practices of the facility, • Plans work schedules, hours, areas of work, and job duties to ensure adequate housekeeping services are rendered to all areas, • Interviews, selects, hires, evaluates, and recommends termination of facility housekeeping personnel according to facility standards., • Orients, trains, develops and supervises all staff, • Performs regular facility inspections and evaluations; ability to recommend action items; assists with relocations within the facility, • Conducts regular staff meetings and communicates with members of other departments to coordinate housekeeping activities, • Schedules major project work, assuring that adequate staff and supplies are available, • Conducts regular inventory of housekeeping supplies, • Assists Department Director with budgetsPreferred Qualifications:, • Bachelor’s degree or equivalent work history required, • Solid understanding of all housekeeping procedures preferred, • Demonstrated progressive growth in the field of health care housekeeping facility maintenance, • Good work ethic, intense drive, and initiative for quality and customer service, • Excellent written and verbal communication, listening and empathy, and decision-making (one-on-one and group) skills, • Ability to apply a participative approach to managing staff, to function appropriately under stress, to coordinate and prioritize tasks, and to develop budgets with a complete understanding of facility needs and requirements Crothall is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Crothall are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Flexible Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply. Applications are accepted on an ongoing basis. Crothall maintains a drug-free workplace. Req ID: 1468906 Crothall Healthcare ASHLEY VAVROCK [[req_classification]]

Job Description Want to join a team where you can learn and grow your career? If you think morning coffee shouldn't be the most exciting thing happening at the office, come join us! Basil Family Dealerships has an immediate opening for an Automotive Office Assistant. This position is the perfect opportunity to grow within the largest family-owned dealer group in WNY. Come join the largest family-owned dealer group in WNY as an Automotive Office Assistant, Apply Today! Position: Automotive Office Assistant Location: Basil Ford- 1540 Walden Ave. Cheektowaga, NY 14225 Schedule: Full Time – Monday - Friday Compensation: Between $18.00-20.00 per hour (based on knowledge, experience, store franchise and volume). Job Responsibilities: • Process and file vehicle sale paperwork accurately and efficiently., • Assist with title, registration and DMV documentation., • Post vehicle sales, payments, and receipts in the accounting system., • Support accounts payable and receivable functions., • Reconcile daily deposits, handle petty cash, and assist with end-of-month reports., • Maintain and organize invoices, and office files., • Communicate with sales, service, and parts departments to ensure accurate data entry and paperwork completion., • Greet and assist customers and vendors., • Order office supplies and support general administrative functions., • Perform additional duties as assigned or needed.Qualifications:, • Prior dealership office experience required (minimum 1-2 years), • Knowledge of dealership management systems, • Strong attention to detail and accuracy in data entry, • Excellent organizational and multitasking skills, • Professional written and verbal communication skills, • Proficient with Microsoft office, • Ability to handle confidential information responsibly, • High school diploma or equivalent required, • Paid Time Off (PTO), • Paid Holidays, • 401k with Employer Match, • 3 Health insurance plans to choose from, • Dental, • Vision, • Life Insurance, • Disability Insurance, • Employee Social EventsCLICK HERE for more Basil Dealership career opportunities in WNY! The Basil Family Dealerships are a proud EOE. Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our dealerships stronger. If you share our values and our enthusiasm for the automotive industry, we encourage you to explore a career at Basil. Powered by JazzHR j6sh2bLAnf

Job Description Office Manager - Social Media Assistant CertaPro Painters of WNY is a leader in the residential and commercial painting industry. We are a professional painting organization specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our client. Position Overview: Communicating with our customers related to job start dates, daily updates, and answering customer questions. Provide support to the following functions: Marketing, Sales, Production, Administrative, Human Resource and Business Development. Our company's "Brand Ambassador." Creating content for all company social media outlets. Visiting residential job sites for photos and marketing purposes. Responsibilities: Communicating with customers daily. Providing update on job start dates, color collection, receiving payments, and all other administrative tasks. Ensure all marketing tactics are executed as per the Company’s Annual Marketing Plan. Create content and run all company social media outlets. Qualifications/Certifications: High school diploma / College degree a plus Experienced with social media and digital marketing Organized and detailed oriented High Energy with Strong Customer Service Skills Knowledge of Microsoft office packages Excellent verbal and written communication skills Excellent organizational and time management skills

Job Description Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world. The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities. Purpose of Role The Records and Data Support Assistant / Alternative Program Specialist works within a team to carry out duties for the Registrar's Office. This includes creating and managing the student's academic record. This position assists our campus community with processes that support registration, grading, transcription and graduation. The Records and Data Support Assistant / Alternative Program Specialist also provides entry-level support in the collection, organization, and maintenance of institutional data to support decision-making, reporting, and compliance functions across the university. They provide direct support services to students, the campus community, alumni, and the public. The Records and Data Support Assistant / Alternative Program Specialist will assist and support process improvement, testing and documentation of in-house procedures, particularly in areas of direct support such as transcripts, grading, registration, enrollment verification and other related Registrar processes. About This Opportunity Joining our Registrar Team, the Records and Data Support Assistant / Alternative Program Specialist will be responsible for the following: • Assist and support process improvement, testing and documentation of in-house procedures, particularly in areas of direct support such as transcripts, grading, registration, and other related Registrar processes., • Assist with the collection, entry, validation, and maintenance of institutional data from various departments., • Perform routine data integrity checks to ensure accuracy and consistency across databases., • Assist with the preparation of state, federal, and accreditor-mandated data reports (e.g., IPEDS, Middle States, NYSED)., • Assist students and faculty with the Registration process in all phases including; schedule creation, advanced registration, drop/add, cancellations, petitions for enrollment and other registration needs for alternative programs., • Support alternative programs with grade collection process, which includes managing incomplete grades, grade changes, grade verification, missing grades and other academic grading needs., • Create, maintain and purge student academic files. This will require interaction with both a Student Information System as well as an E-filling system. This includes filing of appropriate documents and forms in files., • National Student Clearing House liaison including enrollment, degree verification reporting as well as error resolution., • Process and update information from Committees of Academic Standards for both Graduate and Undergraduate students; this includes Suspensions, Dismissals and changes in status., • Process and assist with intake of Admission files for new students., • Process and assist inactivating students as well as leaves and withdrawal requests., • Coordinate transcript request processing, tracking and other transcript support., • Data entry transfer credits for prospective incoming and current students., • Coordinate and support enrollment and degree verification processes. This includes loan verification or deferment needs., • Processing of professional licensure applications/certifications for Daemen alumni., • Perform grading support for students and faculty., • Coordinate enrollment data processing such as our attendance procedure and follow up. This includes the use of a student system to missed class information., • Processing of approved academic bankruptcies; authorized late withdrawals; posting of CLLE credit., • Assist faculty with inquiries regarding their course enrollments, class rosters, grading packages, etc., • Assist with processing of non-course degree requirement completion on student record., • Assist with student Prolonged Absences requests., • Process and coordinate student, faculty/instructor and/or other campus community forms., • Assist with office communications to the campus community as needed., • Support when needed, preparation and maintenance of the planned and current course files and academic schedule for each term. Support when needed individual room course assignments., • Support when needed, receptionist duties in the Registrar and Registration offices., • Must abide by Family Educational Rights and Privacy Act (FERPA) regulations and be able to exercise a high level of confidentiality in regard to student records., • Additional specific duties/projects as assigned by the Registrar and the Associate Registrar. Required Qualifications Required Knowledge, Skills and Abilities: • Experience in a customer-related field with the demonstrated ability to react to customers quickly, accurately, and congenially., • Experience or training that demonstrates strong organizational skills., • Must possess strong computer skills, including the ability to operate a student information systems or similar types of Enterprise Resource Planning software (ERP), as well as other common office software such as Word and Excel., • Attention to detail and the ability to follow through independently are essential. Effective critical thinking abilities are vital., • Strong oral and written communication skills for concise, friendly, tactful and effective communication. Minimum Qualifications: • Associate's degree in related field. 1-2 years of experience in higher education or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered., • Knowledge, experience with student information systems (SIS). Ellucian Colleague preferred or others such as Ellucian Banner, Oracle/PeopleSoft..., • Experience working in higher education, particularly with academic records., • Knowledge and experience in system functional testing and/or creating functional process documentation Total Compensation Daemen University offers a robust total compensation package that includes: • Health insurance with an option of two plans: an HSA plan with the deductible funded by employer HSA contributions, or a copay plan., • Dental insurance through the Guardian network., • Vision insurance through the Guardian network, and an option between the VSP or Davis plans., • An 8% employer contribution to the retirement savings account when employees contribute just 5%., • Fully paid long term disability insurance, guaranteed-issue life insurance for new hires up to a volume of $150,000., • Tuition waiver for full-time employees and their qualified dependents. Entrance in Tuition Exchange scholarship opportunities to pursue education at other institutions., • Generous time off for administrative and staff employees. Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine. Job Posted by ApplicantPro