Administrative support jobs in White Plains, NY - Page 5Create job alerts

Job Description Salary: $25/hr - $27/hr Other Forms of Compensation: Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us. Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role. Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career. Job Summary As a Part-Time / On-Call Network Team Associate with the Rapport Network Team, you will serve as a key ambassador of the Rapport brand, providing high-level guest services and front-of-house support across multiple client sites throughout New York City. This mobile role requires flexibility, adaptability, and a professional demeanor as you travel to various locations to deliver seamless, on-site coverage based on operational needs. You will often be the first point of contact for clients, guests, recruits, and employees—creating a warm and welcoming environment while ensuring a secure and professional experience. Responsibilities may include reception services, guest escorting, switchboard operation, and administrative support. This role requires a high level of discretion, attention to detail, and the ability to maintain service excellence in fast-paced and varied environments. Please note: Hours are not guaranteed and are based on assignment availability. Travel within New York City is required. Essential Duties and Responsibilities: -Greet and acknowledge all guests with warmth and professionalism. -Anticipate and address guest needs, providing timely and attentive service. -Handle all guest service inquiries, including senior receptionist requests, with efficiency and care. -Monitor and process visitor registrations using centralized email inboxes and scheduling platforms. -Escort high-touch clients and VIP guests to their meeting destinations, ensuring a polished experience. -Promote a collaborative work environment through regular communication and coordination with on-site teams and departments. -Maintain a clean, organized, and professional front desk and reception area at all times. -Ensure a smooth arrival and departure experience for all guests, leaving a lasting positive impression. -Act as the first point of contact in the lobby for daily activity and emergency situations, remaining alert and responsive. -Take ownership of any service challenges in the lobby, resolving them directly or escalating appropriately. -Support various administrative tasks and perform additional duties as assigned. Qualifications: -Prior experience in client service, reception, or hospitality-related roles. -Strong communication skills and a passion for delivering exceptional guest experiences. -Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). -Ability to stand and walk for extended periods of time. -Must be comfortable working independently and adapting to new environments. -Some college or professional training in hospitality or related fields is preferred. Apply to Rapport today! Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Rapport maintains a drug-free workplace. Associates in Rapport are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave Req ID: 1447539 Rapport a specialized division of FLIK Hospitality Group

Job Description Salary: $23 - $24 / hour What makes FLIK click What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions. We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish. Job Summary The Guest Service Ambassador (GSA) is responsible for establishing a warm, welcoming, and professional atmosphere for all clients, executives and staff members at all times. Located at the Front Desk, the GSA will be the first point of contact for visitors to the area, making them feel comfortable, directing them to their appointments and meetings and assisting them during their visit. Work Schedule will include evenings and weekends as necessary Key Responsibilities: • Provide high-level internal and external customer support, • Greet employees and visitors, welcome visitors with a smile and maintaining eye contact through the entire interaction., • Assist in making space reservations using an online tool and escorting guests throughout the office, • Speak knowledgeably about the office, building, surrounding areas, transportation, local restaurants and other points of interest, • Coordinate luggage drop-off and pick-up, • Manage the access badge process for employees and visitors according to client standards, • Ensure the cleanliness of all office space to include open work areas, conference rooms, lobby, and kitchen, • Provide general travel support (arranging for transportation, providing directions, etc.), • Coordinate and arrange basic office equipment repairs and maintenance, • Carry out instructions for security, fire, health and safety guidelines, • Provide first-line support for basic office technology, • General administrative support, • Interface with vendors to provide seamless customer support, • Communicate effectively with peers, displaying accuracy and attention to detail both in verbal and written communications., • Maintain a strong awareness of business activity and communicate all updates with your team members., • Communicate and interact effectively with all other departments., • Conduct opening and closing walkthroughs when business requires Preferred Qualifications: • A genuine sense of hospitality, with a commitment to delivering the Platinum Service(R) Standard in all aspects of the GSA job., • The ability to work under pressure, prioritizing tasks and juggling many jobs simultaneously, while constantly interacting with visitors in a public environment., • Excellent listening and oral communication skills., • Basic computer skills and knowledge of office technology / equipment., • Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details., • A consistently professional approach, with a mindset to take ownership and responsibility within and outside one's job domain., • Two to three years' experience in a client service / reception position within a hospitality or corporate environment. Apply to Flik today! Flik is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Flik maintains a drug-free workplace. Associates at Flik Hospitality are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave Req ID: 1438882 Flik Hospitality Group JEANNE M LANE [[req_classification]]

Job Description We’re always looking for talented professionals to join our team! If you're interested in becoming part of a dynamic and growing organization, we invite you to submit your resume for consideration across various departments. Our management team continually seeks exceptional candidates for both current and future opportunities. At our firm, you'll find a collaborative and engaging work environment with ample opportunities for professional growth. Whether your expertise lies in legal, administrative support, finance, IT, marketing, or other professional fields, we encourage you to apply and explore the possibilities with us! EEO Statement: We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to diversity and inclusion in our workforce.

Job Description Position: Medical Assistant Company: Medi-Weightloss of (Clinic name) About Us: Join our thriving team at Medi-Weightloss of (Clinic location) where we're dedicated to transforming lives by helping individuals achieve their health and weight loss goals. Our personalized medical weight loss programs, combined with a supportive and caring environment, make us a leader in the industry. We are seeking a talented and experienced Medical Assistant with front office expertise to enhance our team. Why Join Us: • Dynamic Team Culture: Be part of a talented and collaborative team committed to excellence in patient care., • Career Growth Opportunities: Thrive in an environment that values your skills and offers opportunities for professional development., • Competitive Compensation: Enjoy a competitive salary and benefits package. Primary Responsibilities: The ideal candidate will play a pivotal role with primary responsibilities that include patient vitals, EKG, phlebotomy, and front office duties. We value team players with clinical skills and experience in insurance and VOB. Exercise knowledge a plus. Administrative Duties: • Utilize a multi-line phone system to answer and appropriately route all incoming calls., • Conduct follow-up calls to discuss patient progress and address concerns., • Refer non-routine, sensitive, or complex requests to the appropriate staff member., • Ensure exceptional patient service by maintaining a friendly environment, greeting patients, and upholding outstanding standards., • Assist with monitoring daily inventory levels of clinical and office supplies., • Perform daily scanning and uploading of documents in patient files., • Train additional staff on daily procedures when requested by the office manager and/or physician., • Participate in clinic marketing efforts and provide ongoing support to promote clinic profitability and success. Clinical Duties (varied based on credentials): • Obtain patient vitals, EKG, and perform phlebotomy., • Administer IM injections., • Prepare laboratory order forms and obtain patient laboratory results., • Assist physicians or mid-level practitioners with patient referrals to other healthcare professionals., • Document patient progress notes in the patient chart and/or EMR., • Conduct follow-up calls to patients to discuss progress and address concerns., • Perform other clinical duties as required. Requirements: To excel in this role, you should have: • Medical Assistant certification., • Front office experience, including insurance and VOB knowledge., • Clinical experience in EKG and phlebotomy., • Prior experience and training in exercise (a plus)., • Strong communication and interpersonal skills. Salary: [Competitive, Commensurate with Experience]

Job Description Now Hiring: Health Specialist - Almost Home Afterschool Program Location: Shames JCC on the Hudson, Tarrytown, NY Schedule: Monday-Friday, 2:30-5:30 PM Program Dates: August 25, 2025 - June 26, 2026 Follows Tarrytown and Irvington School Calendars Do you have a warm, calm presence and a passion for working with children? Almost Home, our vibrant afterschool program for K-5th grade students, is seeking a compassionate and responsible Health Specialist to join our team. Position Overview: The Health Specialist acts as our program's on-site wellness lead-similar to a camp nurse-providing basic care and assessment for children who are feeling unwell or need minor first aid (band-aids, ice packs, etc.). This role also includes light administrative support and professional communication with parents. Key Responsibilities: • Respond to daily health-related needs of children in the program, • Provide basic first aid and monitor children feeling unwell, • Supervise any child waiting for early pick-up due to illness or injury, • Communicate professionally with families about health concerns, • Document all health visits in the medical log accurately and confidentially, • Someone nurturing, patient, and great with kids, • Strong communication skills with both children and adults, • Minimum of current CPR/First Aid and RTE (Responding to Emergencies) certification (Training can be provided for the right candidate), • Ability to follow health and safety protocols and maintain confidentiality, • Must be available for occasional early program days based on school calendar, • Program does not operate during school vacations or holidays, • This is a part-time position perfect for educators, caregivers, or anyone with youth experience and an interest in health/wellness

Job Description Schweiger Dermatology Group is one of the leading dermatology practices in the country with over 400 healthcare providers and over 170 offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger Dermatology Group provides medical, cosmetic, and surgical dermatology services with over 1.5 million patient visits annually. Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members. Schweiger Dermatology Group has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger Dermatology Group has also received Great Place to Work certification. To learn more, click here. Schweiger Dermatology Group's Ultimate Employee Experience: • Multiple office locations, find an opportunity near your home, • Positive work environment with the tools to need to do your job and grow, • Full time employees (30+ hours per week) are eligible for:, • Medical (TeleHeath included), HSA/FSA, Dental, Vision on 1st of the month after hire date, • 401K after 30 days of employment, • Your birthday is an additional personal holiday, • Company Sponsored Short Term Disability, • Pre-tax savings available for public transit commuters, • Part-time employees (less than 30 hours) are eligible for:, • Dental and Vision on 1st of the month after date of hire, • 401K after 30 days of employment Schedule: Full time, 30+ hours. Availability Monday through Friday with rotating Saturdays within operating hours of 7am - 7:30pm. Open Flexibility to help cover in a team environment is needed. Medical Assistant • Promote a professional and welcoming atmosphere to enhance quality of service and care offered to patients and for respective provider(s), • Assist physician in medical, cosmetic and laser procedures, • Assist provider in recording prescribed treatments, medications, biopsies, cultures, photos, prescriptions, prior authorization and procedures within established guidelines, • Understand provider to patient flow and anticipate provider's next steps to the best of their ability, • Prep rooms before and after patients, including checking all equipment at the beginning of each shift to ensure all is in proper working order, • Provide pre-care and post-care treatment instructions as needed, • Daily scan all retail and cosmetic products and medical supplies and alert Head MA and/or GM of any low level supplies, • Perform inventory responsibilities and stocking of supplies and equipment as requested, • Attend all in-house training and continued education opportunities Qualifications • Healthcare experience required., • Experience using EMR software and patient scheduling systems preferred., • Must be computer savvy and familiar with Microsoft Word, Excel, and Outlook., • Strong communication, interpersonal, and organizational skills., • Excellent patient relation and customer services skills., • Must be professional, reliable, and dedicated employee., • Must have strong critical thinking, problem resolution skills and be a great multitasker., • Prefer prior experience working in a dermatology/medical/cosmetic environment., • Medical Assistant Certified strongly encouraged. Hourly Pay Range$16—$24 USD Schweiger Dermatology Group, is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law. Schweiger Dermatology Group does not require vaccination for COVID-19 in order to be considered for employment; however, some state guidelines may require that we keep record of your vaccination status on file.

Job DescriptionCardiology Medical Assistant Location: Westchester County, NY Schedule: Full Time; Travel Salary: $50,000- $65,000 About Infinite Medical P.C. Infinite Medical P.C. is a nationwide network of advanced practice providers and specialty clinicians committed to delivering high-quality, proactive care directly to residents in skilled nursing and long-term care facilities. Our partnership with MedElite Healthcare Management Group empowers us to focus on what matters most: providing compassionate, personalized care that meets the unique needs of each resident. Together, we champion continuous innovation and collaboration in our shared mission to redefine senior care across the country. Job Summary We are seeking a dedicated and skilled Medical Assistant to join our team in the tri-state NYC area. In this traveling role, you will provide vital clinical support across various skilled nursing and long-term care facilities. You will play a key role in delivering high-quality, compassionate care, ensuring smooth operations, and enhancing the well-being of our residents. Responsibilities • Assist with patient intake, including taking medical histories, measuring vital signs, and recording patient information, • Prepare and maintain examination and treatment areas, ensuring a clean and organized environment, • Assist physicians and nurses with medical procedures, including administering medications, drawing blood, and preparing specimens for laboratory testing, • Perform routine clinical tasks such as ECGs, wound care, and specimen collection in accordance with established protocols, • Operate and maintain a REDS (Remote Dielectric Sensing System) machine for diagnostic purposes, including setting up, calibrating, and troubleshooting the equipment, • Provide patient education and support, explaining procedures and treatment plans to residents and their families, • Maintain accurate and confidential patient records in compliance with healthcare regulations, • Coordinate with healthcare providers and administrative staff to ensure efficient patient care and facility operations, • Travel to various facilities within the tri-state NYC area using personal or company-provided transportation, • Associate's Degree or certification in Medical Assisting, required, • Certification in one of the following: AAMA (American Association of Medical Assistants), PCT (Patient Care Technician), RMA (Registered Medical Assistant), or CMA (Certified Medical Assistant), • Valid Driver's License and reliable transportation, required, • Proven experience as a Medical Assistant, with a strong understanding of clinical procedures and patient care, • Experience operating a REDS machine or similar diagnostic equipment is preferred, • Excellent communication and interpersonal skills, • Ability to work independently and manage time effectively while traveling, • High attention to detail and a commitment to providing compassionate, high-quality care, • Flexibility to accommodate varying schedules and travel requirementsBenefits, • Competitive salary: $50,000- $65,000, • Health, • Dental, • Vision, • 401K, • Company-Sponsored Life Insurance, • Paid Time Off, • Malpractice InsuranceWhy Work With Us?, • Make a meaningful impact on the lives of seniors, • Work in a collaborative, mission-driven environment The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position. Ready to Make a Difference? Apply today and help us deliver compassionate, personalized care where it matters most.

Job Description Advance your career with Brightway Insurance, The Ramirez Agency. We offer access to more markets than other agencies, allowing our agents to provide customized insurance solutions tailored to each client’s unique needs—at a price they can afford. We are expanding and looking for motivated insurance professionals or individuals with a proven track record of success who are eager to build a rewarding career. At Brightway, we invest in your success with industry-leading sales training, lead generation support, and mentorship from top-performing agents. As a Brightway Insurance Sales Representative, you’ll focus on developing client relationships within your community and offering a full suite of insurance products, including Auto, Home, Commercial, and Life Insurance. Our streamlined operations allow you to maximize your sales efforts without being weighed down by administrative tasks. Key Responsibilities: • Sell Auto, Home, Life, and Commercial Insurance using consultative sales techniques., • Identify and engage potential customers through established lead-generation methods., • Advise clients on tailored insurance solutions that meet their unique needs., • Develop and maintain strong business relationships., • Participate in incentive programs and sales contests to drive performance., • Experience in a fast-paced sales environment preferred., • High school diploma required., • Strong communication and interpersonal skills., • Persuasive negotiation abilities., • Excellent organizational and time-management skills to thrive in a dynamic, semi-autonomous environment.

Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance We look forward to incorporating your energy and marketing perspective into our team as we build success together. RESPONSIBILITIES: • Establish customer relationships and follow up with customers, as needed., • Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions and billing clarification., • Use a customer-focused, needs-based review process to educate customers about insurance options., • Use exemplary communication to efficiently meet the needs of customers while promoting the development of our business.QUALIFICATIONS:, • Dedicated to customer service, • Able to obtain a Life/Health License, • Able to achieve mutually agreed upon marketing goals, • Interested in marketing products and services based on customer needsBENEFITS:, • Salary plus commission/bonus, • Paid time off (vacation and personal/sick days), • Health benefits, • Profit sharing, • Growth potential/Opportunity for advancement within my office

Job Description We are seeking a dependable and professional Temporary Office Assistant to support front desk operations during the busy back-to-school period. This role involves answering phones, greeting and assisting visitors, and responding to general inquiries. The ideal candidate will be organized, approachable, and able to communicate effectively with students, staff, and guests. Key Responsibilities: · Answer and direct incoming phone calls · Greet and assist walk-in visitors · Respond to general inquiries via phone and in-person · Maintain a clean and organized front desk area · Track and log visitor information as needed · Provide basic information about office services and procedures · Support administrative tasks as assigned · Ensure confidentiality and professionalism in all interactions September 2nd -September 12th · Full-Time: Monday–Friday, 9:00 AM–5:00 PM

Job DescriptionSalary: up to $27/HR The Premier Collection believes that its people are its most important asset. Founded on 4 business principles; Integrity, Fair and Competitive Pricing, Excellence in Service and respect for the individual, we work as a team utilizing individual talents and skills to reach the common goal of providing our customers with an exceptional experience. The Premier Collection stives to provide our employees with the same exceptional experience. • Work/Life Balance - 5 day work week and up to 3 earned weeks of vacation, • Competitive hourly pay based on experience, • Ongoing training and career development, • Professional Seminars, • Employee discounts on New and Used cars, • Promotion from within the company, • Saturday Lunch, • Health insurance with 50% employee contribution, • Family friendly atmosphere, • Complete paperwork needed to deliver new and preowned vehicles, • CDK Experience desirable, • Proficiency in VERFI, • Completing and processing motor vehicle documents, • Processing finance and lease contracts, • Inventory control through CDK data import, • Maintaining police book for inventory and compliance, • Preparing wholesale and dealer trade paperwork and MSO preparation, • Providing additional administrative support as needed The ideal candidate is familiar with the daily operations of an automotive dealership and employ time management and multitasking skills. This position requires the ideal candidate to be able to exhibit great attention to detail and be organized and reliable.

Job DescriptionAdministrative Assistant - Information Systems - Temporary AssignmentLocation: Valhalla, NY (Full-time onsite) Duration: Through October 2024 Employment Type: W2 Contract via Staffing Agency Compensation: $22/hour Position OverviewWe are seeking a tech-savvy Administrative Assistant to provide comprehensive administrative support to the Information Systems Department of a large healthcare facility. This role involves supporting IT operations, coordinating technology projects, and ensuring efficient departmental workflows while maintaining confidentiality and professionalism in a dynamic healthcare technology environment. Key Responsibilities • IT Administrative Support: Provide administrative assistance to IT managers, system administrators, and technical staff including scheduling, correspondence, and project coordination, • Documentation Management: Prepare, format, and maintain IT documentation, system manuals, project files, and technical procedures while ensuring accuracy and version control, • Help Desk Coordination: Assist with help desk operations by logging tickets, tracking service requests, and coordinating follow-up communications with end users, • Vendor Management: Support coordination with technology vendors, contractors, and service providers including scheduling meetings and maintaining vendor contact information, • Calendar & Meeting Management: Schedule appointments, coordinate meetings, and manage calendars for IT department leadership and project teams, • Asset Tracking: Assist with IT asset management including equipment inventory, software licensing tracking, and maintenance schedules, • Project Support: Provide administrative support for IT projects including meeting preparation, status tracking, and communication coordination, • Database Management: Update and maintain departmental databases, contact lists, and tracking systems for IT operations, • Report Preparation: Compile information and assist in preparing reports, presentations, and administrative summaries for IT leadership, • Communication Coordination: Serve as liaison between IT department and other hospital departments while facilitating clear communication on technology initiativesRequired Qualifications, • High school diploma or equivalent required (Associate's or Bachelor's degree preferred), • 1-3 years of administrative experience, preferably in IT or healthcare environments, • Technology-focused administrative experience strongly preferred, • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Basic understanding of IT terminology and computer systems, • Excellent written and verbal communication skills with ability to translate technical information, • Strong organizational skills with exceptional attention to detail, • Ability to handle confidential and sensitive information with discretion, • Experience with ticketing systems or help desk software preferred, • Ability to work independently and manage multiple priorities effectively, • Strong interpersonal skills for working with technical and non-technical stakeholders, • Experience with database management and data entry

Job DescriptionJOB TITLE: Program AssistantDEPARTMENT: Coachman Family CenterFLSA: Non-Exempt REPORTS TO: Program Director LOCATION: White Plains, NY SALARY: $38000.00 - $40000.00/annual SUMMARY: Responsible for maintaining professional communications to DSS, administrative staff, casework staff, facilities staff, security staff and residents. DUTIES & RESPONSIBILITIES: • Ensures accessibility to admin and case work staff by continuous knowledge of their whereabouts, • Ensures that all forwarded phone calls are answered during the hours 9-5, • Ensures that reception is staffed at all times Monday through Friday 9 am to 5 pm, • Ensures that the Westhab and DSS client databases are kept current on a daily basis, • Greets all residents reporting to administration and directs them appropriately, • Monitors resident use of computers, phones and access to administration area, • Maintains accurate records, prepares reports and facilitates the flow of necessary paperwork throughout the facility., • Ensures all correspondence is handled appropriately, • Assists with ordering office supplies and maintaining office inventory, • Provides administrative support to facilities staff as directed, • Coordinates donation deliveries, maintains donation “wish list” of needed items, • Other duties as assigned EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS: Associates degree with 2+ years in an administrative program support role in a shelter preferred. Requires strong verbal, written and computer skills. Must have good customer service skills and the ability to multi task while remaining focused. Fluency in Spanish is highly desirable. AGENCY PROFILE: Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

Job Description Job Title: Senior HR Office Administrator Location: New Rochelle, NY Job Type: Full time Work schedule: Normal business hours Monday-Friday Pay Rate: $28 per hour Job Description: We are seeking a highly organized and experienced Senior Office Administrator to manage and streamline day-to-day operations at our office. This position requires strong technical proficiency—particularly with Microsoft 365—and a proven background in office management, finance administration, HR support, and internal coordination. The ideal candidate is proactive, detail-oriented, and an excellent communicator with a solid understanding of both administrative workflows and IT systems. Key Responsibilities • Oversee and coordinate daily office operations to ensure organizational efficiency and effectiveness., • Maintain and implement office policies and procedures; document and log all key functions., • Manage procurement, office supplies, equipment, and inventory., • Administer accounts payable (AP) and accounts receivable (AR) for Base One programs., • Perform HR functions including onboarding, offboarding, performance tracking, and benefits administration., • Manage payroll tasks: collect and review timesheets, process payroll through Paychex, and perform reconciliation., • Handle contract management including tracking of purchase orders (POs), RFPs, bids, and vendor agreements., • Act as the primary liaison for internal and external communications., • Support Senior Directors with administrative tasks and calendar coordination., • Supervise and train administrative staff as needed., • Associate’s degree in Business Administration, Human Resources, Information Technology, or related field., • Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, Teams, and OneDrive., • Hands-on experience with QuickBooks for AP/AR., • Familiarity with IT desktop support systems and general troubleshooting., • Strong multitasking, time management, and organizational abilities., • Excellent verbal and written communication skills., • Ability to work independently and collaboratively in a fast-paced environment., • High attention to detail with strong problem-solving skills.