Project Planner
14 hours ago
Brooklyn
Job Title: Public Safety Planner Labor Category: Specialist 1 Location: 2 MTC Brooklyn NY Job Type: Contract Work schedule: Monday- Friday 9 AM to 5 PM Duration: 12 Months Pay Rate: $50 per hour Job Description /Justification The Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution. This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination. The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes. SCOPE OF SERVICES Scheduling • Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes, • Coordinate resource allocation across multiple concurrent projects and initiatives, • Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities, • Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments, • Facilitate scheduling meetings and coordinate timeline dependencies between project teams, • Determine and define project approach, resource requirements, and team roles/responsibilities, • Develop project charter, scope statements, and project deliverables, • Create and manage project and communication plans, • Develop estimates and assumptions for schedule, effort, and cost using established models · Build, maintain, and organize the project schedule, • Provide direct support to project managers in planning, executing, and monitoring project activities, • Track project deliverables, milestones, and performance metrics against established baselines, • Coordinate cross-functional team activities and facilitate communication between project stakeholders, • Assist in project risk identification, documentation, and mitigation planning, • Conduct data analysis to support project decision-making and performance optimization, • Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools, • Perform trend analysis on project schedules, • Create analytical reports and visualizations to communicate project insights, • Identify patterns and opportunities for process improvement across projects, • Assist with establishing and maintaining comprehensive document management systems for project files, • Ensure document version control, access permissions, and retention compliance · Coordinate document review cycles, approval processes, auditing, etc., • Maintain project repositories, templates, and standardized documentation, • Support regulatory compliance through proper documentation and record-keeping, • Manage document distribution and stakeholder communication, • Support PMO functions including change requests, scheduling, and reporting · Ensure project artifacts are stored correctly throughout the project life cycle. MANDATORY SKILLS/EXPERIENCE Note: Candidates who do not have the mandatory skills will not be considered • A baccalaureate degree from an accredited college, • Minimum 4 years of experience working on medium to large scale projects, • At least 4 years of experience in Project Management services, • Advanced training and experience working in Microsoft Project, • Strong analytical and problem-solving skills with attention to detail, • Excellent written and verbal communication abilities, • Proven ability to manage multiple priorities and deadlines simultaneously, • Understanding of project management principles and best practices, • Experience with process improvement and organizational development, • Document management system experience on SharePoint, • Focal point of contact for project management, financial, administrative, and technical issues, • Proficient in MS Word, MS PowerPoint, MS Project, MS Visio, • Project Management experience including project planning, scheduling with significant project dependencies. DESIRABLE SKILLS/EXPERIENCE: • PMP Certification., • Project Management experience managing third party service providers., • Background in data analytics, business intelligence, or process improvement., • SharePoint development, • Experience working with Smartsheet