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  • CitiStaffing
    Senior Executive Assistant
    Senior Executive Assistant
    4 days ago
    $120000–$150000 yearly
    Full-time
    Manhattan, New York

    The Senior Executive Assistant provides high-level administrative support to executives, ensuring efficient operation of the office and seamless coordination of executive activities. This role involves handling confidential information, managing complex calendars, preparing reports, coordinating meetings, and serving as a key liaison between executives and internal/external stakeholders. Key Responsibilities: Provide comprehensive administrative support to senior executives, including calendar management, travel coordination, and correspondence. Manage and prioritize multiple tasks and projects with strong attention to detail and deadlines. Prepare, review, and edit reports, presentations, and communications for accuracy and professionalism. Schedule and coordinate meetings, conferences, and events, including logistics and materials preparation. Maintain discretion and confidentiality when handling sensitive company and personnel information. Act as a liaison between executives, staff, clients, and external partners to ensure smooth communication. Track and manage executive expenses, reimbursements, and budgets. Conduct research, compile data, and create documents or presentations as requested. Support special projects and initiatives as assigned by executive leadership. Anticipate the needs of the executive and proactively manage priorities to maximize efficiency.

    Easy apply
  • Neotecra
    Assistant Project Manager
    Assistant Project Manager
    6 days ago
    $46–$49 hourly
    Full-time
    Manhattan, New York

    We are seeking an Assistant Project Manager to support a large-scale Device Replacement/Upgrade Project focused on replacing or upgrading all iPhones and iPads that are over five (5) years old or incompatible with the upcoming iOS 18 update. The Assistant PM will coordinate across multiple departments to assess current device inventories, develop a detailed replacement plan, and ensure all new devices comply with IT and security standards. The role also involves managing logistics, overseeing deployment schedules, and ensuring the project is delivered on time, within budget, and within scope. Key Responsibilities • Support the planning, coordination, and execution of the Device Replacement/Upgrade Project., • Collaborate with IT, procurement, and user departments to assess existing devices and replacement needs., • Develop and maintain detailed project plans, schedules, and progress reports., • Oversee logistics for device deployment, configuration, and user transition., • Ensure all new devices meet organizational IT and cybersecurity compliance standards., • Manage project communications, coordinate issue resolution, and track deliverables., • Perform hardware/software evaluations and recommend appropriate strategies., • Adhere to established System Development Methodology (SDM) practices., • Utilize project management tools such as Microsoft Project or Primavera for scheduling and tracking., • Support development and documentation of technical standards and procedures. Qualifications • Bachelor’s degree in Information Technology, Computer Science, or a related field., • 4–6 years of experience in systems/business analysis, application implementation, or related technology projects., • Minimum 2 years of experience as a Project Manager or Assistant Project Manager on enterprise-level technology projects., • Experience managing technology refresh, device replacement, or IT infrastructure upgrade projects., • Strong understanding of technical systems and deployment logistics., • Excellent planning, scheduling, implementation, and evaluation skills., • Strong verbal and written communication skills with both technical teams and business users., • Familiarity with software engineering tools and techniques, including Microsoft Project or Primavera. Preferred Skills • Experience with mobile device management (MDM) systems., • Knowledge of IT security compliance and asset lifecycle management., • Proven ability to manage multiple stakeholders and competing priorities.

    No experience
    Easy apply
  • Amun Capital
    Purchasing Assistant
    Purchasing Assistant
    16 days ago
    $2000–$3000 monthly
    Part-time
    Manhattan, New York

    As a purchasing agent responsible for sourcing, negotiating, and buying goods and services that the company needs to operate efficiently. You would ensure that materials are obtained at the best possible price, quality, and delivery schedule while maintaining supplier relationships and supporting the organization’s budget and operational goals.

    Immediate start!
    No experience
    Easy apply
  • Neotecra
    HR & Business Operations Assistant
    HR & Business Operations Assistant
    26 days ago
    Full-time
    Manhattan, New York

    We are seeking a proactive and organized HR & Business Operations Assistant to support both human resources and day-to-day business functions. This role provides administrative and operational support across recruitment, employee relations, payroll coordination, office management, and process improvement. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Human Resources Support Assist with recruitment activities, including posting job ads, screening applicants, and scheduling interviews. Maintain accurate employee records, files, and HR databases. Support onboarding and offboarding processes for employees. Assist in benefits administration and payroll coordination. Provide first-level support for employee inquiries and HR policies. Business Operations Support Oversee general office administration, supplies management, and vendor coordination. Support business documentation, reporting, and record-keeping. Assist in budget tracking, expense reporting, and invoice processing. Coordinate meetings, events, and internal communications. Contribute to process improvements to enhance efficiency in daily operations.

    Easy apply
  • Walter & Samuels, Inc.
    Assistant Controller/ Senior Accountant
    Assistant Controller/ Senior Accountant
    1 month ago
    $90000–$95000 yearly
    Full-time
    Manhattan, New York

    1. Supervise Accounting Department Staff of six individuals ( including A/P, A/R, Lease administration, Payroll and Filing Personnel., 2. Reporting to banks, including compliance reports, financial statements and internal reports., 3. Prepare all information required by outside accountants for year-end reporting., 4. Review financial statements prepared by outside accountants, 7. Approve accounts payable, 8. Calculate monthly management fees paid to W&S, 9. Initiate and/or approve bank wires, 10. Maintain corporate accounting books

    Easy apply