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Latham Medical Group is looking for an enthusiastic LPN to join their amazing team! This position is eligible for up to a $3,500 recruitment and retention bonus!! Join the esteemed providers and team at Latham Medical Group, a family medicine practice within Community Care Physicians! Latham Medical Group fosters career growth, encouraging employees to further develop their healthcare career; giving a good foundation and fundamental skills with a learning atmosphere! Schedule: Monday- Friday NO NIGHTS or WEEKENDS Flexible schedule, with work life balance! Predictable hours, paid holidays and vacation time! Centrally located, multi‑specialty environment: Latham Medical Group is located in CCP’s Wellness Way health park in Latham, NY, opened in 2024, offering a modern, thoughtfully designed environment—just minutes from Albany and surrounding Capital Region communities. Responsibilities: • Administer and record vaccines., • Document verbal conversations with patients when appropriate., • Document information into patient record in an accurate, legible and timely manner., • Maintain timely patient flow., • Prepare patient for visit as appropriate, based on office/provider requirements., • Obtain specimens (i.e., urine, blood, etc.) from patients as directed by the provider., • Accurate and timely order entry into the lab system., • Perform clinical office procedures as directed by the provider (i.e. PFT, EKG, nebulizer, medication administration and immunizations), • Process patient prescriptions., • Discuss test results with patients per provider's instructions. If you are interested in this opportunity and have the desired qualifications, please Apply Now! Compensation: $26.00 - $33.00 per hour CCP salary ranges are designed to be competitive with room for professional and financial growth. Individual compensation is based on several factors unique to each candidate, such as work experience, qualifications, and skills. Some roles may also be eligible for overtime pay. CCP's compensation packages go far beyond just salary. The company offers a comprehensive total rewards package that includes medical, dental, vision and life insurances, paid holidays, paid time off, retirement plan, and much more in a business casual environment! We welcome candidates who will bring diverse intellectual, gender and ethnic perspectives to Community Care Physicians. Community Care Physicians is an Equal Opportunity Employer. • Valid NYS LPN license., • Previous LPN experience in a medical practice or prior experience as a Medical Assistant or Patient Care Tech., • Strong computer skills with experience using EMR., • Knowledge of basic nursing principles and protocols., • Knowledge of policies and procedures related to infection control, environmental safety, and patient confidentiality., • Maintain strictest confidentiality and discretion., • Knowledge of medical chart reporting/records., • Skill in appropriate assessment and assistance techniques.

WALL STREET OPPORTUNITIES - IMMEDIATE Financial Services/Brokerage/Investment Banking Job description Numerous job opportunities located in the New York City area including Westchester County and Stamford, CT including, but not limited to: • Back Office Operations, • Middle Office, • Regulatory, • Client Service Specialist- Series 7, • Fixed Income Operations, • Trade Support, • Administration, • Accounting, • Tax Operations - All levels, • Research Assistant, • Assistant Analyst, • Project Managers, • Business Analyst, • Data Analyst, • Entry Level/Recent College Grad, • Compliance/KYC-AML/Onboarding, • Analyst Financial Services Requirements Ideal positions for eager, motivated self-starters who are capable of multi-tasking. Jobs require excellent verbal and written communication skills as well as computer proficiency. A college degree and experience are preferred but not required. Salaries vary with positions.

About Us DOWC is a fast-growing third-party service provider in the automotive industry. We partner with thousands of dealerships nationwide, including exclusively for Nissan. We offer finance & insurance solutions to our partners and help service over a million contract holders across the country. Voted NJBIZ Best Place's to Work 4 years in a row! We’re looking for a Sr. Director of Accounting Operations to lead and elevate our Accounts Receivable / Order-to-Cash and Treasury functions. This is a highly visible leadership role for an accounting professional who thrives on improving processes, developing people, and bringing structure and efficiency to high-volume financial operations. You’ll oversee a team of approximately 15 accounting & treasury professionals and play a key role in ensuring the organization maintains strong cash flow, disciplined working capital management, accurate receivables, and effective treasury operations. What You’ll Do: Lead Accounting Operations • Lead, mentor, and develop a team of approximately 15 professionals across AR, Order-to-Cash, and Treasury., • Establish clear goals, performance expectations, KPIs, and accountability across the team., • Serve as a hands-on leader who can step into complex issues while empowering managers and team members to own their areas., • Partner closely with senior leadership, Accounting, Finance, Operations, and other internal teams. Own Accounts Receivable/Order-to-Cash • Oversee the full Order-to-Cash lifecycle, including invoicing, cash application, collections, account reconciliation, and dispute resolution., • Drive improvements in DSO, aging, collections performance, cash application, and overall working capital., • Establish and monitor AR reporting, KPIs, dashboards, and performance metrics., • Identify bottlenecks and implement scalable processes that improve efficiency, accuracy, and customer experience., • Develop SOPs for O2C operations specific to industry standards and implement process improvements for best efficiency., • Ensure appropriate controls are in place around billing, collections, cash receipts, and account reconciliations. Lead Treasury Operations • Oversee daily treasury and cash management activities, including cash positioning, bank activity, transfers, and reconciliations., • Monitor liquidity and cash requirements and help optimize the organization's cash position., • Manage banking relationships and support banking administration, including account openings, closures, signatories, and related documentation., • Strengthen treasury processes, controls, and reporting., • Partner with leadership to improve cash forecasting and visibility. What We’re Looking For • Bachelor’s degree in Accounting, Finance, Business, or a related field, • 5+ years of experience as a controller, assistant controller, VP of accounting, director of accounting, or related role, • Must have experience overseeing treasury and accounts receivable teams, • Strong understanding of AR operations, cash application, collections, reconciliations, corporate treasury, and cash management, • Experience improving processes, implementing controls, and driving operational efficiencies, • Strong analytical and problem-solving skills with the ability to turn financial data into actionable insights, • Excellent communication skills and the ability to collaborate effectively across departments, • Strong ERP/accounting systems experience; experience with automation and process improvement initiatives is highly valued, • NetSuite experience is a plus Come join our growing team here in Parsippany! As NJ's Best Places to Work Honoree for four years in a row, we offer: • Competitive compensation, • PTO and Sick Time, • Medical, Dental, Vision, 401k matching, ancillary benefits, • Full-service cafeteria on-site serving breakfast & lunch from a private chef, • Corporate events, team activities, employee awards and recognition, 5-year employee loyalty vacation and more! DOWC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact us for assistance

The Union League is a private social Club providing its members and guests with a quiet sanctuary and relief from the hustle of the city. Our emphasis is on privacy, an exceptional club experience with an emphasis on personalized service. Our clubhouse contains over 19,000 square feet of event space ranging from small private dining rooms to grand ballrooms as well as 60 overnight guest rooms. Our culinary staff has prepared meals for Presidents, Prime Ministers and Royals from around the globe. Additionally, The Club offers members and guest a robust calendar of special events and programs. Position Overview The Controller acts as a strategic financial partner to club leadership, ensuring fiscal stability, accurate member billing, transparent reporting to the Board of Directors, and strict compliance with local, state, and federal regulations. Core Responsibilities • Financial Reporting & Analysis: Prepare monthly financial statements (balance sheets, income statements, cash flow statements), budget variances, and executive financial packets for the General Manager and Board., • Accounting Operations: Oversee daily general ledger maintenance, accounts payable (AP), accounts receivable (AR), member billing/dues processing, and cash flow management., • Budgeting & Forecasting: Partner with department heads and the General Manager to build annual operating and capital budgets., • Payroll & Human Resources: Process weekly payroll, manage employee benefit administration, and handle core HR recordkeeping and tax filings., • Audits & Tax Compliance: Coordinate internal and external financial audits and oversee local, state, and federal tax filings., • Committee & Board Support: Serve as a direct liaison or advisor to the Finance, Audit, Pension, and Capital Planning committees., • System & Asset Management: Maintain club management and accounting software (e.g., Jonas, ClubEssential) and assist with IT/asset tracking., • Staff Supervision: Hire, train, and supervise accounting personnel. Qualifications & Requirements • Education: Bachelor’s degree in Accounting, Finance, or Business Administration; CPA certification preferred., • Experience: 5+ years of progressive accounting experience, with at least 2–3 years in a Controller or Assistant Controller role—ideally within the private club, hospitality, or member-based industry., • Technical Skills: Proficiency in club-specific accounting software (such as Jonas Software, ClubEssential, or NorthStar), advanced Microsoft Excel, and general ERP systems., • Soft Skills: Strong verbal and written communication skills, high discretion with sensitive member/staff data, and a collaborative approach to club operations. Compensation and Benefits • Competitive salary commensurate with experience and qualifications., • Medical, Dental, Short Term, Long Term & Life Insurance for Full-Time Regular Employees, • Vacation, sick days, personal days and holidays as per Club policy, • 401k Plan plus company match, • Continuing education and HFTP and/or CACFE conferences, • Complimentary Staff Meals, • Annual clothing allowance, • Eligibility for the Pre-tax Transit plan, • Discretionary Year End Bonus based on tenure and performance

Position Summary The Assistant General Manager (AGM) at John F. Kennedy International Airport serves as the primary on-site leader for tenant engagement and operational performance, with support of the Operations Manager in the overall execution and success of ASUR Airport’s concessions program. Acting as the critical bridge between strategic leadership and frontline operations, the AGM ensures alignment across tenants, internal teams, and airport stakeholders. As the main point of contact for all on-site tenant teams, the AGM is responsible for fostering strong relationships, driving tenant performance, and ensuring consistent delivery of operational and brand standards across the terminal. Working closely with cross-functional partners—including Leasing, Marketing, Accounting, Development, and Tenant Coordination—the AGM translates strategy into execution and ensures accountability across all areas of the business. Operating within a highly matrixed airport environment, the AGM interfaces regularly with the Terminal Operator, Port Authority, airline partners, and government agencies. This role requires strong leadership, operational fluency, and the ability to proactively identify issues, resolve challenges, and drive results across a complex stakeholder landscape. Key Responsibilities 1. Tenant Leadership & Commercial Performance • Serve as the primary point of contact for all concessionaires, building strong, trust-based relationships with tenant ownership, management, and frontline teams., • Drive tenant performance by monitoring sales trends, operational standards, and customer experience metrics., • Partner with tenants to identify opportunities for sales growth, operational improvements, and enhanced guest experience., • Collaborate with Marketing to support activations, promotions, and programs that increase engagement and revenue., • Ensure alignment with lease requirements, brand standards, and operational expectations across the concessions program., • Lead individual business reviews, to provide structured feedback and performance insights to Leasing and senior leadership to inform strategy and future deal-making., • Support the Guest Experience team in the roll out of the company’s “Expect the Exceptional” program with new operators, and initiatives to help achieve or exceed goals for ASQ and internal KPIs., • Document and track complaint cases to ensure follow-up and continuous improvement. 1. Operational Leadership & Execution Oversight • Support the overall leadership of terminal operations, ensuring alignment with ASUR’s strategic and operational objectives., • Oversee and supervise the day-to-day operational activities led by the Operations Manager, ensuring consistency, accountability, and timely resolution of issues., • Monitor program-wide operational performance, identifying trends, risks, and opportunities across tenants and facilities., • Reinforce a culture of operational excellence, responsiveness, and accountability across all stakeholders. 1. Cross-Functional Coordination & Program Delivery • Serve as the central coordination point across Leasing, Marketing, Accounting, Development, and Tenant Coordination teams., • Track and drive execution of key initiatives, including tenant openings and operational programs., • Partner with Retail Delivery and Leasing teams to ensure timely, high-quality store openings and transitions., • Ensure alignment between construction, tenant readiness, and operational requirements., • Facilitate clear communication between corporate teams and on-site operations to ensure seamless execution., • Oversee the operational RFP process, ensuring alignment with organizational goals, compliance with procurement policies, and timely delivery of high-quality vendor responses. 1. Stakeholder Engagement & Contract Support • Maintain strong working relationships with key stakeholders, including the Terminal Operator, Port Authority, airline partners, and government agencies., • Have an active role in managing the Terminal Operator relationship, coordination, issue escalation, and performance tracking., • Help ensure compliance with contractual obligations, service level agreements, and operational standards., • Represent ASUR in stakeholder meetings, working groups, and operational forums., • Serve as a knowledgeable resource for navigating airport authority procedures, approvals, and public sector frameworks., • Act as a company authorized signatory, who oversees new applications and compliance of airport security badges in alignment with the rules and regulations of TSA. 1. Financial Management, Compliance & Risk Mitigation • Support development and management of annual OPEX and CAPEX budgets in coordination with the VP and Accounting team., • Monitor financial performance, track expenses, and identify cost control opportunities., • Assist with the collection of receivables as required by the Asset Accountant., • Ensure alignment between operational execution and financial goals., • Oversee compliance tracking across operational, regulatory, and contractual requirements, ensuring risks are identified and addressed proactively., • Support Local Accelerator Operators and drive DBE participation goals, including tracking, reporting, and coordination., • Identify operational risks, policy changes, or performance gaps and drive mitigation strategies. Qualifications & Experience • Bachelor’s degree in Business Administration, Hospitality, Aviation Management, Real Estate, or a related field required; advanced degree preferred., • Minimum 6–9 years of progressive experience in airport, retail, hospitality, or multi-unit operations environments., • Demonstrated experience managing tenant or client relationships and driving commercial performance., • Strong understanding of operational execution, financial performance, and compliance frameworks., • Experience working within complex, multi-stakeholder or public-private environments preferred., • Proficiency in Microsoft Office, financial tools, and project management systems. Key Competencies • Tenant & Client Leadership – Builds strong relationships and drives performance across diverse tenant groups., • Operational Acumen – Understands and connects frontline execution with strategic objectives., • Leadership & Influence – Drives alignment and accountability across cross-functional teams., • Commercial Mindset – Focuses on sales growth, tenant success, and overall program performance., • Stakeholder Management – Effectively navigates complex internal and external relationships., • Problem Solving – Proactively identifies and resolves operational and performance challenges., • Communication Skills – Clearly communicates priorities, expectations, and insights., • Agility – Thrives in a dynamic, fast-paced airport environment. Compensation · Exempt · $120,000 – $145,000 per year + Discretionary Annual Bonus Equal Opportunity Employer ASUR is an Equal Opportunity Employer under applicable laws. ASUR embraces diversity of backgrounds, perspectives, experience, and skills. We offer a collaborative, innovative, achievement focused culture with unique opportunities for growth in a global company, and we evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other legally protected characteristics.

About Energo Energo is a rapidly growing energy supplier that provides a broad range of energy products and services to customers in NY, NJ, and PA. Please visit our website for more information. Energo is an equal opportunity employer, and applicants considered will not be because of age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law. Job Summary At Energo, we drive success through passion, collaboration, and a goal-oriented mindset. We are seeking a positive, energetic, and detail-oriented Human Resources Assistant to join our team. Reporting directly to the Manager HR & AP, you will play a foundational role in supporting our HR administration, maintaining data integrity, and fostering a compliant, welcoming workplace across multiple business divisions. Responsibilities • Assist the end-to-end recruitment process, including candidate sourcing, testing, interviewing, hiring, and conducting onboarding sessions., • Assist in keeping job descriptions up-to-date, accurate and compliant with relevant federal, state, and local laws for all positions, • Assist with employment drug tests and results in personnel files, • Assist employees to enroll in 401k and other benefits when they become eligible, • Ensure all employment practices comply with federal, state, and local regulations, • Assist management on employee benefit programs, • Assist with employee requests and concerns, • Respond to external employment verifications requests, • Ad hoc assignments Qualifications • Minimum 2 years of experience in similar field, • Bachelor’s degree preferred, • Excellent time management and meticulous attention to detail for managing sensitive files and records, • Proficiency in Microsoft Office Suite (Excel, Word) and familiarity with Human Resources Information Systems (HRIS) or applicant tracking software, • High level of integrity and ability to maintain strict confidentiality regarding employee data, • Clear written and verbal communication skills, • Ability to work independently and collaboratively Compensation $23 - $26 per hour What Energo Offers • Competitive salary commensurate with experience, • Opportunity to grow within a well-established, expanding, family-owned company, • Exposure across multiple business lines, including HVAC, plumbing, fire suppression, fuel oil, energy services, and solar, • Collaborative, hands-on work environment

Position Title: LMD Assistant Project Manager or Project Manager Job Location: Teaneck, NJ Organization: InstallX Inc. (an affiliated Company of LX Pantos America Inc.) Position Overview The Project Manager (PM) or Assistant Project Manager (APM) will play a critical role in the successful implementation and management of B2B/B2C Last Mile Delivery (LMD) operations and customer experience initiatives. This position reports directly to the Head of Last Mile Delivery and works cross-functionally with Supply Chain Solutions, Warehouse Operations, Transportation, Customer Service, Call Center Operations, and external partners. The ideal candidate will oversee project implementation, operational readiness, customer service performance, and continuous process improvement initiatives. This role requires strong project management skills, logistics expertise, customer-centric thinking, and the ability to manage multiple stakeholders in a fast-paced environment. The position will support all aspects of the order-to-delivery lifecycle, including order management, warehousing, transportation, installation and white-glove delivery services, returns management, and customer communication Key Responsibilities Project Management • Lead and manage multiple logistics and Last Mile Delivery projects simultaneously., • Develop project scope, objectives, timelines, milestones, and implementation plans., • Coordinate cross-functional teams to ensure successful project execution and launch., • Monitor project performance, risks, issues, and mitigation activities., • Communicate project status, updates, and critical milestones to stakeholders and leadership., • Conduct regular project reviews and operational meetings to ensure alignment and accountability., • Develop scalable operational processes and standard operating procedures (SOPs). Last Mile Delivery Operations • Support and manage B2B/B2C Last Mile Delivery programs., • Collaborate with transportation providers and delivery partners to optimize service performance., • Monitor delivery KPIs, service levels, operational costs, and customer satisfaction metrics., • Identify opportunities to improve efficiency, cost-effectiveness, and service quality., • Support installation, white-glove delivery, and reverse logistics operations., • Ensure compliance with customer requirements, company policies, and operational standards. Customer Service & Customer Experience Management • Coordinate with customers to confirm delivery schedules and appointment availability., • Proactively communicate schedule updates, delays, exceptions, and delivery alerts to customers., • Conduct site readiness checks to ensure delivery and installation requirements are met prior to execution., • Work closely with customers, delivery teams, and service providers to resolve scheduling and operational issues., • Monitor customer inquiries and escalations to ensure timely resolution and a positive customer experience., • Support customer communication throughout the order-to-delivery lifecycle, including pre-delivery, delivery, installation, and post-delivery activities., • Track customer satisfaction metrics and identify opportunities to improve the overall customer experience. Qualifications Education • Bachelor's Degree required., • Degree in Supply Chain Management, Logistics, Business Administration, Operations Management, or related field preferred. Experience • 5+ years of experience in Project Management, Last Mile Delivery, Logistics, Supply Chain, Distribution, Customer Service, or Call Center Operations., • Experience managing B2B/B2C delivery operations preferred., • Experience with Home Appliance Delivery, Installation Services, Furniture Delivery, or White Glove Service strongly preferred., • Experience managing cross-functional projects and external service providers., • Experience with customer experience (CX) programs and service operations preferred. Benefits: Medical, Dental, Vision, Life, STD, LTD, AD&D, 401K, and generous PTOs/ paid holidays Job Type: Full-time Hours: Monday to Friday, 8:30 AM to 5:30 PM This position is not eligible for employer-sponsored work authorization now or in the future. Applicants must be legally authorized to work in the United States without employer sponsorship. Equal Opportunity & Inclusive Workplace LX Pantos America, Inc. is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We value diverse backgrounds, experiences, and perspectives, and we strive to create an environment where all employees feel respected and empowered. We consider all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.

Atrium is seeking on behalf of our client an Administrative Assistant - Beauty based in Secaucus, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Administrative Assistant - Beauty Location: Secaucus, NJ Employment Type: Full-time Compensation: $50k Position Overview The Administrative Assistant will support the Product Development team in managing multiple beauty product launches from concept through delivery. This role ensures accurate tracking of timelines, components, and approvals while maintaining organized documentation and communication with vendors and internal teams. The position requires strong attention to detail and proactive follow-up to keep projects on schedule. Must be legally authorized to work in the United States. Responsibilities • Track multiple product launches from development through production and delivery, ensuring deadlines are met., • Maintain detailed status updates for each launch and related sub-items, including formulas, samples, components, artwork, testing, approvals, production, and shipping., • Monitor ETAs and follow up consistently with vendors, labs, and internal teams on outstanding items., • Flag delays, missing information, or potential timeline issues before they impact launch dates., • Enter and maintain purchase orders and work orders, ensuring accuracy in information, quantities, and timing., • Coordinate and track components being sent to labs and manufacturers, ensuring timely shipment for open work orders., • Confirm component receipt with labs and ensure work orders proceed as scheduled., • Maintain organized launch trackers and keep statuses, ETAs, and deadlines current., • Track inventory levels for existing products and identify items approaching reorder needs., • Assist with monitoring open purchase orders, production timing, and expected deliveries., • Follow up on samples, components, approvals, pricing, and other outstanding development needs., • Keep product files, specifications, samples, and project information organized. Required Experience/Skills • Strong organizational and follow-up skills with the ability to manage multiple priorities., • Excellent attention to detail and accuracy in tracking information., • Ability to manage multiple projects, deadlines, and individual components simultaneously., • Proactive and comfortable following up repeatedly when information or deliverables are outstanding., • Strong written and verbal communication skills for effective collaboration., • Proficiency with Excel or other project/inventory tracking systems., • Ability to prioritize tasks and recognize when issues need escalation. Preferred Experience/Skills • Interest in beauty, cosmetics, or product development., • Prior internship or 1–2 years of relevant experience in administrative or project coordination roles., • Experience working with vendors and managing timelines., • Knowledge of purchase order and inventory management processes. Education Requirements • High school diploma or equivalent required., • Associate degree or coursework in business administration, supply chain, or related field preferred., • Training or certification in project coordination or inventory management is a plus., • Proficiency in Microsoft Office Suite, especially Excel., • Continued learning in beauty industry trends and compliance standards encouraged. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

Personal Assistant Division: Private Household / Personal Support Location: Upper East Side, New York, NY 10021 Salary: $100,000 - $120,000 Position Type: Full-Time | Hybrid, Remote & On-Site Schedule: Monday – Friday, with flexibility outside standard hours as needed Benefits: Health Benefits, PTO, Sick Days, and additional benefits Position Overview A private individual on Manhattan’s Upper East Side is seeking an experienced and highly organized Personal Assistant to provide comprehensive personal and administrative support. This position offers a combination of remote and in-person work, with flexibility based on the principal’s schedule and needs. The ideal candidate is an exceptional writer and communicator with meticulous attention to detail, patience, and a genuine interest in literature and the arts. The PA should be polished, discreet, intellectually curious, and comfortable supporting a principal whose needs may extend beyond traditional business hours. Responsibilities • Manage personal calendar, appointments, correspondence, and day-to-day scheduling, • Draft, edit, and proofread personal correspondence and written materials, • Maintain organized personal records, documents, files, and household information, • Coordinate appointments, reservations, travel, and personal arrangements, • Conduct research and assist with special projects as requested, • Manage personal errands, purchases, returns, gifts, and deliveries, • Coordinate with household staff, vendors, service providers, and outside contacts, • Assist with household and lifestyle administration, • Maintain detailed follow-up on outstanding tasks and requests, • Assist with pet-related scheduling and needs for the principal’s medium-sized dog, • Provide remote support as well as in-person assistance at the residence, • Remain accessible and flexible when occasional needs arise outside traditional working hours, • Maintain complete confidentiality and discretion at all times Requirements • 3 - 5 years of experience as a Personal Assistant, Executive Assistant, or similar high-level support professional, • Exceptional written and verbal communication skills, • Excellent writing, editing, and proofreading abilities, • Strong attention to detail and exceptional organizational skills, • Patient, thoughtful, resourceful, and highly dependable, • Interest or background in literature, writing, publishing, arts, or a related field is a strong plus, • French language skills are a plus, but not required, • Comfortable with a hybrid working arrangement and providing hands-on support when needed, • Comfortable working around and assisting with a medium-sized dog, • Ability to anticipate needs and operate with minimal direction, • Flexible and comfortable with the nature of supporting a private principal, • Professional, poised, and highly discreet, • Excellent references, • Valid U.S. work authorization

Atrium is seeking on behalf of our client an Executive Assistant to Chief Information Officer based in Paramus, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Executive Assistant to Chief Information Officer Location: Paramus, NJ Employment Type: Full-time Compensation: $100-120k Position Overview The Executive Assistant to the Chief Information Officer provides high-level administrative and operational support to ensure the efficient functioning of the Technology organization. This role manages complex scheduling, communications, and coordination across multiple departments and external partners. The position requires strong organizational skills, discretion, and the ability to anticipate needs and proactively manage priorities. Must be legally authorized to work in the United States. Responsibilities • Provide high-level administrative and operational support to the CIO, including calendar management, meeting coordination, travel, communications, and special projects., • Coordinate cross-functional meetings, initiatives, and deliverables involving Technology, Finance, Legal, Procurement, Human Resources, Operations, and external vendors., • Oversee technology contract and vendor administration, including renewals, documentation, onboarding, and ongoing vendor coordination., • Support vendor due diligence and compliance activities, maintaining accurate records and coordinating required reviews and documentation., • Coordinate technology purchasing, invoicing, budget tracking, and vendor payment activities in partnership with Finance and Accounts Payable., • Support technology projects, leadership meetings, audits, and other department-wide initiatives by maintaining schedules, documentation, status reporting, and follow-up., • Coordinate enterprise AI and technology enablement programs, including training, workshops, communications, and stakeholder engagement., • Serve as a central point of coordination for the Technology organization, ensuring information, approvals, and action items move efficiently across teams. Required Experience/Skills • Five or more years of administrative or executive support experience, preferably in a corporate, technology, or similarly complex environment., • Experience supporting senior executives or other members of organizational leadership., • Experience with contract administration, vendor management, procurement, or related business processes., • Understanding of vendor compliance and due diligence practices., • Advanced proficiency with Microsoft Office and workplace collaboration tools., • Excellent written and verbal communication skills, with the ability to interact professionally with executives, colleagues, vendors, and external partners., • Strong organizational skills and the ability to prioritize and manage multiple deadlines simultaneously., • Excellent attention to detail and strong analytical and problem-solving abilities., • Demonstrated ability to anticipate needs, take initiative, and independently drive follow-up., • Ability and willingness to quickly learn new technologies, software applications, and business processes, including emerging AI tools., • Ability to work independently while collaborating effectively with teams across the organization., • Adaptable, receptive to feedback, and comfortable taking direction when needed., • High level of discretion, sound judgment, professionalism, and follow-through. Preferred Experience/Skills • Prior experience supporting technology or IT leadership teams., • Familiarity with vendor security and compliance documentation, such as security assessment reports, insurance certificates, and questionnaires., • Experience coordinating technology projects or enterprise initiatives., • Strong understanding of organizational workflows and cross-departmental collaboration., • Experience managing confidential information and sensitive communications. Education Requirements • Bachelor’s degree preferred; equivalent experience considered., • Coursework or certification in business administration, project management, or information technology is a plus., • Ongoing professional development in administrative or technology-related fields encouraged., • Strong commitment to continuous learning and process improvement. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

Controller Location: Fort Lee, NJ Job Type: Full-Time Position Summary A growing, high-volume organization is seeking an experienced Controller to lead its accounting and finance operations. Reporting to the CEO, the Controller will oversee financial reporting, accounting operations, cash management, budgeting, internal controls, compliance, and team leadership. This is a hands-on leadership role suited to a finance professional who can manage day-to-day accounting execution while also providing strategic financial insight to senior leadership. The ideal candidate will bring strong technical accounting skills, business judgment, process discipline, and experience operating in a fast-paced, transaction-heavy environment. Key Responsibilities Financial Reporting & Accounting • Lead monthly, quarterly, and annual financial close processes, targeting a monthly close within 7–10 business days., • Ensure accurate GAAP and tax-basis financial statements, reconciliations, schedules, and supporting documentation., • Prepare monthly management reporting comparing actual results to budget, forecast, and prior year., • Analyze revenue, COGS, gross margin, freight, rebates, commissions, credits, returns, and other key financial drivers., • Identify financial trends, variances, risks, and opportunities and provide actionable recommendations to executive leadership., • Maintain strong accounting policies, procedures, approval controls, and segregation of duties. Budgeting & Business Analysis • Lead annual budgeting and periodic forecasting/reforecasting in partnership with operating leaders., • Provide financial analysis to support pricing, customer and vendor programs, contracts, new products, capital expenditures, hiring, and other investments., • Support ownership, lenders, advisors, audits, transactions, and due-diligence requests as needed., • Serve as a trusted financial advisor to the CEO and senior leadership. Cash Flow & Working Capital • Own a rolling 13-week cash-flow forecast and provide ongoing visibility into liquidity., • Oversee bank reconciliations, treasury activities, payment controls, banking administration, and borrowing-base/covenant reporting., • Improve working capital across accounts receivable, accounts payable, inventory, customer deposits, and vendor terms., • Monitor and escalate significant liquidity, credit, collection, inventory, or financial risks. Accounts Receivable & Credit • Establish and enforce credit and collections policies, including customer onboarding, credit limits, exceptions, and escalation procedures., • Monitor aging, DSO, past-due exposure, disputes, deductions, bad-debt reserves, and customer concentration., • Oversee controls for cash application, credit memos, refunds, write-offs, and customer account changes., • Partner with sales and executive leadership to resolve significant credit and collection issues. Accounts Payable & Vendor Accounting • Ensure timely and accurate AP processing, invoice approvals, three-way matching, vendor-master controls, and duplicate-payment prevention., • Optimize payment terms and vendor-related cash-flow opportunities., • Oversee accounting for vendor rebates, allowances, billbacks, freight programs, accruals, returns, and other supplier economics., • Ensure amounts due from vendors are properly recorded, reconciled, and collected. Inventory & Cost Accounting • Oversee inventory valuation, product costing, and landed-cost accounting, including freight, duties, tariffs, and brokerage., • Manage cycle counts, physical inventories, warehouse/3PL reconciliations, shrinkage, obsolescence, reserves, and write-offs., • Reconcile inventory records, the general ledger, warehouse/3PL balances, and inventory in transit., • Investigate inventory variances and protect gross-margin accuracy across stocked, imported, drop-ship, private-label, special-order, and branded products. Payroll, Tax & Compliance • Oversee payroll, commissions, incentive compensation, and related accruals with appropriate controls and confidentiality., • Reconcile payroll to the general ledger and coordinate payroll tax filings and W-2/1099 reporting., • Coordinate financial administration and reconciliation of employee benefit programs with external providers., • Oversee multi-state sales and use tax compliance, exemption documentation, income/franchise tax support, property tax, and other required filings., • Coordinate audits, tax engagements, insurance audits, lender reporting, and other external financial requirements., • Maintain effective internal controls, documentation, record retention, and audit readiness. Systems & Process Improvement • Serve as the finance owner of the ERP environment and partner with IT to maintain accurate accounting configuration, workflows, permissions, and reporting., • Ensure data integrity across ERP, e-commerce, EDI, tax, banking, payroll, warehouse/3PL, and other integrated systems., • Monitor high-volume transactions and EDI activity and resolve interface or transaction issues., • Standardize and document accounting processes, automate appropriate activities, reduce manual errors, and improve reporting and close efficiency. Team Leadership • Lead, coach, and develop the accounting and finance team., • Establish clear responsibilities, deadlines, performance expectations, and accountability., • Build cross-training, documented procedures, and succession capabilities., • Partner effectively with Sales, Purchasing, Operations, E-commerce, IT, and Human Resources while maintaining financial discipline and independent judgment. Qualifications • Bachelor's degree in Accounting, Finance, or related field required., • 10+ years of progressive accounting and finance experience, including Controller, Assistant Controller, or comparable senior-level leadership experience., • Strong knowledge of the full accounting cycle, financial close, financial statements, budgeting, forecasting, cash management, internal controls, audit, and tax coordination., • Experience with inventory accounting, cost accounting, landed costs, freight, rebates, gross-margin analysis, and working capital., • Distribution, wholesale, e-commerce, multi-location, or other high-volume transactional experience strongly preferred., • NetSuite experience strongly preferred; strong ERP and financial reporting capabilities required., • Advanced Excel skills., • Strong analytical, organizational, communication, and problem-solving abilities., • High integrity, attention to detail, sound judgment, and ability to work with confidential financial information., • Comfortable operating as a hands-on leader in a lean, fast-paced environment., • CPA and/or MBA preferred. Benefits Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, pleasenavigate to _ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,and local laws and/or security clearance requirements.

International Shoppes has been delivering exceptional service and premium retail experiences to travelers since 1951. We proudly operate across some of the nation's busiest airports, including John F. Kennedy International Airport (JFK) Terminal 1, 4 & 5, Washington Dulles International Airport (IAD), Bradley International Airport (BDL), George Bush Intercontinental Airport (IAH), Daniel K. Inouye International Airport (HNL), and Kahului Airport (OGG). We are committed to providing an outstanding shopping experience while representing many of the world's most recognized luxury, beauty, and lifestyle brands. About the Role: The HR Administrative Assistant plays a crucial role in supporting the human resources department by managing a variety of administrative tasks that ensure smooth and efficient HR operations. This position is responsible for maintaining employee records, partnering with the recruitment team, and assisting with onboarding and training activities. The role requires close collaboration with HR team members to facilitate communication between employees and management, ensuring compliance with company policies and legal requirements. The HR Administrative Assistant also handles confidential information with discretion and contributes to creating a positive work environment. Ultimately, this position supports the overall HR function by providing reliable administrative assistance that enables the department to focus on strategic initiatives. Responsibilities: • Contact applicants provided by the recruitment team to schedule airport badging appointments, with the Port Authority of NY & NJ., • Keep applicants informed of next steps in badging process, (i.e. fingerprinting appointments, SIDA classes, new hire orientation classes)., • Submit all new airport ID applications, and process badge returns to Airport Administration Office in a timely manner., • Responsible for keeping track of all airport ID’s and expiration dates. Including obtaining copies of ID’s and scanning them into employees’ airport file in scanning system., • Maintain records of all airport ID renewal information., • Verify Customs Applications submitted by employees and submitting them to CHASE Office., • Conduct audits of airport ID badge information, employee federal I-9 forms, and employee parking logs., • Maintain and update employee records and HR databases (such as ADP) with accuracy and confidentiality., • Coordinate onboarding activities for new hires, including preparing orientation materials and facilitating introductions., • Respond to employee inquiries regarding HR policies and procedures in a timely and professional manner., • Organize and maintain physical and electronic filing systems for HR documents in DocRecord., • Assist in additional human resources duties as needed. Education & Experience: • Minimum one (1) year HR administrative experience, • Ability to work in fast-paced environment, • Excellent Interpersonal Skills (examples are: active listening, verbal communication, assertiveness), • Strong organizational skills with the ability to manage multiple tasks and deadlines effectively., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HR information systems (HRIS)., • Excellent verbal and written communication skills. Preferred Qualifications: • Bachelor’s degree in Human Resources, Business Administration, or a related field., • Experience with applicant tracking systems (ATS) and payroll software., • Knowledge of federal and state employment laws and regulations., • Certification such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management - Certified Professional)., • Demonstrated ability to handle sensitive and confidential information with discretion. Requirements: • Must be detailed oriented, • Ability to manage confidential information, • Must present professional behavior and appearance while interacting with candidates and outside business partners, • Proficient in MS Office, • Team oriented / Team Player, • Must pass airport security background check with Port Authority of NY & NJ, • Travel between terminals and Airport Administration Building required Perks & Benefits: • Full - Time 40 hours/week, • Benefits: Medical, Dental, Vision, 401K, • Merchandise Discounts, • Vacation / Personal / Sick time, • Traveling opportunities, • Great work environment Skills: The HR Administrative Assistant utilizes strong organizational and multitasking skills daily to manage employee records and coordinate onboarding processes efficiently. Communication skills are essential for interacting professionally with candidates, employees, and management, ensuring clear and respectful information exchange. Proficiency in HRIS and Microsoft Office tools enables the assistant to maintain accurate data and generate reports that support HR decision-making. Knowledge of employment laws and confidentiality practices ensures compliance and protects employee privacy. Additionally, problem-solving and interpersonal skills help the assistant address employee inquiries and contribute positively to the workplace culture. To ensure that we continue to hire competent, ethical and trustworthy individuals, all candidates will be required to complete a thorough Port Authority Security background check prior to receiving any final offer of employment from International Shoppes. We are an Equal Employment Opportunity Employer

SourcePro Search is conducting a search for an experienced Administrative Support Manager with a bachelor’s degree and at least five years of supervisory or management experience in a mid-to-large law firm. The ideal candidate is highly organized, a strong communicator, and comfortable solving problems, working with others, and coaching and mentoring a team. The ideal candidate will oversee a team of legal executive assistants (LEAs), ensuring the efficient delivery of administrative services under tight deadlines and shifting priorities. This role fosters teamwork and collaboration among attorneys, management, and LEAs to identify areas for improvement. The Administrative Support Manager works closely with the Senior Manager to propose, prioritize, and implement departmental projects and initiatives. What You'll Do: • Department Operations. Manages departmental operations in coordination with the management team, including oversight and administration of policies, procedures, and department projects., • Office Presence and Effectiveness. Maintains a highly visible presence in the office to monitor workloads, address day-to-day challenges, remove obstacles, and improve overall effectiveness and efficiency of the support function., • Talent Management. Recruits, retains, and develops LEAs to ensure best-in-class support for lawyers and other professionals. Identifies and resolves employee relations issues in consultation with the Senior Manager of Administrative Support and HR, as appropriate., • Team Meetings. Conducts weekly management huddle meetings and regular one-on-one meetings with support team members., • Performance Management. Manages staff performance, including conducting performance reviews, coaching and mentoring on career development, and making compensation recommendations based on performance., • Daily Operations. Supervises daily operations by prioritizing workloads and workflow, reviewing and assessing LEA assignments to support the Proactive Assistant model, maintaining work schedules, organizing absence coverage, and monitoring overtime requests., • Communication and Coordination. Communicates effectively with attorneys, paralegals, case assistants, staff professionals, and LEAs to ensure administrative support meets expectations and is completed in a timely manner., • Lawyer Onboarding and Transitions. Partners with the Senior Manager and other Administrative Support Managers to support new lawyer onboarding and departing lawyer transitions, including overseeing the transfer of client files. Assists in fostering strong time entry practices and guides lawyers and business support on secretarial utilization., • Productivity and Morale. Identifies issues affecting productivity or morale and collaborates with the management team and relevant departments to develop solutions., • Process Improvement. Identifies and analyzes improvement opportunities related to people, processes, and technology. Develops recommendations and, when appropriate, leads organizational change efforts, in-house focus groups, pilots, and other project-related initiatives., • Strategic Initiatives. Collaborates with the Senior Manager on organizational initiatives, programs, and events that support the Proactive Assistant model. Researches industry best practices and recommends process improvements to ensure top-quality LEA and supervisory support. What You'll Bring: The ideal candidate is a seasoned professional who communicates and collaborates effectively at all levels of the organization, thinks strategically, stays current with industry trends, and drives continuous improvement. • Bachelor's degree required., • Minimum of five (5) years of supervisory or management experience in a mid-to-large law firm or professional services organization., • Strong organizational, communication (written and oral), interpersonal, and problem-solving skills, with the ability to coach and mentor others., • Proficiency in the Microsoft Office suite and strong overall computer skills., • Embraces the responsibility and challenge of supervising administrative staff., • Upholds the firm's core values of collegiality, teamwork, and mutual respect., • Resolves differences through active listening and a collaborative approach., • Maintains strict confidentiality regarding the firm's internal and personnel affairs., • Conducts themselves professionally and works effectively in a diverse environment., • Works independently with limited guidance and exercises sound judgment, including knowing when to delegate or escalate., • Takes ownership of work and accepts responsibility for decisions and actions., • Anticipates problems, focuses on solutions, and incorporates differing viewpoints., • Demonstrates excellent attention to detail with strong follow-up and follow-through.

Solar Eclipse New York is looking for a highly organized, detail-oriented Junior Wholesale & Operations Assistant to join our growing team in New York City. This is an entry-level role ideal for someone at the beginning of their career who is excited to learn the wholesale side of a fashion and lifestyle brand. You’ll help support our wholesale accounts from order placement through delivery, while working closely with our Operations team to make sure orders, samples, product information, and retailer requirements stay organized and on track. This role requires someone who is proactive, responsive, extremely detail-oriented, and comfortable communicating with customers while managing lots of moving pieces behind the scenes. What You’ll Do • Support and manage day-to-day communication with wholesale accounts, • Respond to retailer questions regarding products, orders, availability, shipping, and delivery timing, • Help process and track wholesale orders from confirmation through fulfillment, • Maintain accurate customer, order, SKU, pricing, and product information, • Follow up with accounts on open orders, shipping windows, paperwork, and outstanding information, • Coordinate internally with Operations and our warehouse to ensure wholesale orders ship correctly and on time, • Assist with retailer-specific requirements including barcodes, ticketing, routing guides, packaging, and shipping documentation, • Prepare line sheets, order forms, product images, inventory information, and other materials for wholesale customers, • Help organize and send samples to buyers and retail partners, • Support new account setup and onboarding, • Maintain wholesale account notes, contact information, order history, and follow-ups, • Assist with trade shows, markets, buyer appointments, and wholesale outreach, • Help monitor inventory availability for wholesale customers and communicate potential issues early, • Support invoicing, payment follow-up, and account administration as needed, • Assist the broader Operations team with additional projects during busy periods Who You Are • 0–2 years of professional experience; recent graduates are welcome to apply, • Highly organized with exceptional attention to detail, • Confident and professional when communicating with customers, • Strong written communication skills, • Comfortable managing multiple accounts, orders, deadlines, and follow-ups at once, • Proactive and good at identifying what needs to happen next, • Comfortable working in spreadsheets and learning new systems, • Able to stay calm and organized in a fast-moving small-business environment, • Friendly, helpful, and service-oriented while still being able to follow company policies, • Interested in wholesale, sales, fashion, accessories, home, retail, or consumer products Bonus, But Not Required • Previous internship or experience in wholesale, sales support, customer service, fashion, accessories, beauty, or home, • Experience with Shopify, Faire, NuORDER, QuickBooks, Excel, or Google Sheets, • Familiarity with purchase orders, wholesale pricing, inventory, shipping, or retailer compliance About Solar Eclipse Solar Eclipse is a New York City-based accessories and home brand focused on bringing beauty and function to everyday objects. Our collections are designed in NYC by our all-female team and sold through leading retailers and independent stores around the world. As part of a small and growing team, you’ll gain hands-on exposure to wholesale account management, operations, product, logistics, and the day-to-day workings of an international consumer brand.

Would you like to work for a nationally recognized company with over 50 years tenure? Are you someone with experience in property management that loves organization and streamlining processes? This company headquartered in NYC is seeking a property/operations manager to support a Class A commercial office portfolio. Company offers excellent benefits and room to grow! Duties Include: • Act as a strategic resource to property teams across the portfolio, assisting with complex operational challenges, resolving escalated issues, and providing timely guidance to ensure continuity and efficiency., • Lead the operational integration of newly acquired or assigned properties by coordinating system implementation, managing vendor transitions, and ensuring adherence to portfolio-wide processes and standards., • Identify successful initiatives and operational efficiencies at individual assets, then promote and implement those best practices across the portfolio to drive consistency and performance., • Provide interim leadership support when needed by filling operational gaps at the General Manager or Assistant General Manager level, ensuring uninterrupted property operations and adequate team coverage across the portfolio., • Develop and deliver portfolio performance reporting by compiling operational metrics, executive summaries, dashboards, and key insights to support informed decision-making by senior leadership., • Monitor and analyze key performance indicators (KPIs) to evaluate the effectiveness, adoption, and overall impact of operational programs and initiatives across the portfolio., • Partner with cross-functional teams to execute strategic initiatives, coordinate operational rollouts, support compliance audits, and drive continuous process enhancements that improve efficiency and consistency throughout the portfolio., • Partner with senior leadership to support vendor sourcing, contract administration, and procurement activities, including managing bid processes, evaluating service providers, and helping ensure quality service delivery across the portfolio., • Evaluate operational processes, systems, and technology platforms to identify improvement opportunities, streamline workflows, and implement solutions that enhance efficiency, consistency, and overall operational effectiveness., • Develop, refine, and oversee the implementation of portfolio-wide operating standards, procedures, and best practices to promote operational excellence, drive consistency, and deliver a best-in-class experience throughout the commercial real estate portfolio., • Partner with Finance and Asset Management teams to support annual business planning activities, including forecasting, budget development, and long-range operational planning across the portfolio., • Review property financial performance on an ongoing basis by analyzing operating statements, variance reports, reforecasts, and capital expenditure activity to identify trends, risks, and improvement opportunities., • Drive cost-containment initiatives through the evaluation of vendor relationships, service contracts, and operational practices, identifying opportunities to improve efficiency while maintaining service quality., • Oversee vendor and contractor accountability by monitoring compliance with service level agreements, contract requirements, and performance expectations, while collaborating with property teams and procurement to address deficiencies and implement corrective action plans. Qualifications: 5+ years in commercial property management Experience with Class A office/retail Experience supporting multiple properties Proficiency in Microsoft Office

Job Title: Executive Administrative Assistant Location: New York, NY; Newark, NJ; or Houston, TX Duration: 12 months (possible conversion) Pay Range: $35/hr - $38/hr (W2) About TSR TSR is a trusted staffing and workforce solutions partner with more than 50 years of experience delivery highly qualified talent to support clients' most critical business and technology initiatives. Through a disciplined approach to sourcing, candidate vetting, and delivery, TSR helps organizations scale teams quickly while maintaining quality and reliability. TSR operates with a global delivery model, leveraging specialized teams to support enterprise clients across North America and beyond. In June 2024, TSR was acquired by Justin Christian, founder and CEO of BCforward, a global provider of professional services and workforce solutions. This partnership expands TSR's ability to deliver broader capabilities, global delivery resources, and enhanced opportunities for both clients and consultants. Job Description: We are seeking a Executive Administrative Assistant to join our dynamic team. The ideal candidate will have strong experience in executive calendar management, travel coordination, meeting preparation, and expense administration and a proven ability to anticipate executive needs, manage competing priorities, and drive follow-through on action items. Responsibilities: • Manage complex calendars for two senior leaders, including scheduling, prioritization, coordination, and conflict resolution., • Arrange domestic and international travel, including air, lodging, ground transport, itineraries, and required documentation., • Prepare, submit, and track expense reports in compliance with company policy., • Coordinate meeting logistics, invitations, agendas, materials, rooms or virtual links, and attendee communications., • Provide light business and meeting-preparation support, including background research, stakeholder input, briefing materials, presentations, and notes., • Develop understanding of executive priorities and key initiatives to anticipate needs and ensure timely completion of action items., • Maintain trackers, organize materials, and provide administrative coordination for selected initiatives., • Handle sensitive information with discretion, professionalism, and sound judgment., • Support additional administrative and operational activities as needed. Required Skills & Qualifications: • 2-4 years supporting senior leaders in administrative or executive assistant roles., • Bachelor’s degree preferred, or equivalent experience., • Proficiency with calendar, travel, presentation, and expense-management tools., • Strong written and verbal communication, with ability to synthesize information into clear materials and actions., • Demonstrated ability to manage competing priorities, work independently, and maintain attention to detail., • Organizational, analytical, and problem-solving skills with awareness of broader business objectives., • Experience with expense billing, data collection, and presentation preparation. Preferred Skills: • Experience supporting multiple executives simultaneously., • Familiarity with virtual meeting platforms and collaboration tools. Why TSR? • At TSR, we believe in advancing lives and careers. When you join our team, you gain access to:, • Competitive compensation and benefits., • Opportunities for growth with global clients., • A supportive, inclusive culture that values innovation and people., • Exposure to cutting-edge technologies and projects. About Our Commitment TSR is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status. Interested? Apply Now! If this sounds like the right opportunity for you, please apply with your most recent resume. Add a brief sales pitch at the top that explains why you are qualified for this role.

Grow your career as a Senior Executive Assistant with an innovative global bank in New York, NY. Contract role with strong possibility of extension. Will require working hybrid onsite 3 days/week mandatory. Join one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services worldwide. You will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you. Contract Duration: 12 months Required Skills & Experience • Bachelor's/University degree or equivalent experience, • Previous office administration experience preferably within a large and complex financial services or similar organization, • Self-motivated and detail oriented, • Consistently demonstrates clear and concise written and verbal communication skills, • Proficient in Microsoft Office What You Will Be Doing • Directly supports a C15 level manager and generally supports an entire department, • Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms, • Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team, • Coordinates travel arrangements; prepare and distribute schedules/agendas for travel, • Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports, • Handles incoming calls; responds to inquiries, • Orders supplies and process invoices through Procure to Pay system, • Process and follow-up on Virtual Requests, • May prepare and review materials and correspondence for meetings, • Maintains and update files/records, produces reports and various correspondence, • Handles sensitive materials; maintain appropriate levels of confidentiality, • Performs other duties and functions as assigned, • Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Katten is a full-service law firm with approximately 650attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals. Executive Assistant Under the general direction of the Director of Office Administration – New York, assigned attorney, other legal personnel, and according to established firm policies and procedures, the Executive Assistant is responsible for providing specialized administrative support and assistance to the assigned Attorney pertaining to all aspects of Restructuring. This assignment requires a New York City savvy, client- focused individual that is comfortable with a fast-paced Attorney while maintaining professionalism and strict confidentiality as to the daily work, client and contact information and firm matters. This Executive Assistant plays a pivotal role in providing comprehensive administrative and personal support to the Global Chair of the firm’s Restructuring department including, but not limited to, managing schedules, coordinating client meetings, dining and travel reservations for the Attorney as well as clients, when necessary, handling the coordination of personal errands when needed, arranging deliveries of packages, gifts and facilitating e-mail and text communications in a clear, concise, and professional manner. The Executive Assistant ensures seamless operations by collaborating with other members of the support team, enabling the Global Chair to focus on strategic and client-focused initiatives. This position requires an onsite presence in the New York office five days per week. Standard working hours are 11:00 a.m. to 7:00 p.m., with required weekly overtime and occasional weekend hours based on business needs. Consistent and predictable attendance is an essential function of the position. Essential Duties and Responsibilities include, but are not limited to, the following. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Create, organize, and maintain various lists, charts, and databases of business, client, and possible personal information, with a keen eye for detail and accuracy., • Manage schedules, budgets, and perform data analysis utilizing Microsoft Excel and other relevant technology., • Assist with the management and expansion of professional networks, maintaining contacts, and leveraging relationships for business or personal tasks including gifting, servations, and an array of delivery of packages in coordination with personal assistant., • Support Attorney and other legal staff during client events that includes coordinating on-site assistance and post-event follow-up., • Utilize creativity and thoughtfulness in selecting and arranging client gifts, ensuring they are appropriate, timely, and of high quality in coordination with personal assistant., • Work with team members to assist in management of relationships with vendors in areas of sourcing and negotiation while maintaining quality standards., • Schedule appointments and meetings, arrange for conference rooms and communicate information to all respective parties. Utilize advanced calendaring skills to manage complex schedules, appointments, and commitments with precision., • Manage extremely busy schedule (including travel arrangements) and address changes on a timely basis, if needed. Coordinate lodging accommodations, air and ground transportation, and itinerary creation and management., • Assist with updating and maintaining highly confidential committee binders, requiring the utmost discretion and attention to detail., • Organize and process expenses through the firm’s reimbursement system., • Coordinate and process charitable contributions per Attorney requests and firm protocol., • Exercise a high level of discretion and maintain strict confidentiality when handling all sensitive professional and personal information and matters., • Answer, screen, and process incoming phone calls and email messages. Note and transmit phone messages. Set up conference calls/meetings (both audio and virtual/video). Provide information to callers when appropriate., • Prepare to-do lists and follow up with Attorney regarding pending items to ensure completion., • Greet clients and visitors in a manner that promotes the professional image and best interests of the firm. Maintain excellent public relations with clients., • Personal billing responsibilities for Attorney and possible client matters., • Maintain knowledge of firm operating procedures, departments, and support areas., • Perform other administrative duties as requested or assigned. Supervisory Responsibilities • This job has no supervisory responsibilities; however, this position will work closely with the Global Chair’s other Executive Assistants. Knowledge, Skills and Abilities • College degree or equivalent and 5 or more years of personal, executive, or C-level experience; or equivalent combination of education and experience. Two year written commitment for the position is requested., • Strong communication skills, with the ability to liaise effectively with attorneys, colleagues, clients, service providers, and other professionals., • Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast- paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changes in workflow with a positive attitude and sense of urgency., • Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts., • Proactive with excellent troubleshooting, problem resolution, and follow-through skills to oversee and complete assignments/tasks., • Analytical and technical skills requiring an aptitude for detail, precision, and logic to perform essential administrative/clerical functions and utilize Firm software., • Excellent organizational skills including record keeping, filing, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally., • Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting to organize and interpret source data, perform administrative functions, prepare relevant documentation, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance., • Computer proficient with experience and working knowledge of MS Word required. Working knowledge of Outlook, Excel, Records Management Software (i.e., IRM), Adobe Acrobat, and PowerPoint preferred., • Dependable, smart, personable initiative-taker and team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities., • Ability to operate standard office equipment, including computer, telephone, laser printer, photocopier, scanner, calculator, etc., • Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data on forms and documents, and preparing expense reports and/or billing., • Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 20 pounds., • Local travel to and from client locations, etc. is required., • Work occasionally requires more than 35 hours per week to perform the essential duties of the position as stated above. The annualized salary range for this position $90,000 to $130,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies. Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Assistant Office Manager Mid-size, NYC business law firm looking for a hands-on Assistant Office Manager who can perform administration. This is a growth opportunity for the right person. Candidate will report directly to the Director of Administration, while also working with the managing partners to provide reporting as needed. Candidate should have strong communication skills, at least 2-3 years of office administration or management experience in a law firm, and be able to take initiative and follow direction. Ideal candidate will be calm under pressure. Must be detail oriented, confident and respectful in working with peers, associates, and partners. Hybrid work environment in mid-town near GC. Expected in-office 3 days a week. Responsibilities will include, but not limited to: • Be responsible for monthly billing which would include posting client expenses in Timeslips and QuickBooks, and preparing client bills that are submitted using LEDES1998, • Handle accounts payable, accounts receivable and collections, which would include bank deposits, general banking functions, and client trust funds, • Communicate clearly with vendors regarding invoices and be knowledgeable regarding account status, • Process expense reimbursements, • Support the onboarding, training and development of new employees, • Assist with coordination of human resources and benefits administration, • File and document management using FileVine Ideal candidates will possess: • Ability to handle confidential information with a high level of discretion, • Excellent written and oral communication skills, accurate data-entry skills required, • Must be highly organized, detail oriented, able to work independently, able to handle multiple projects at once and have a strong work ethic., • Expertise in QuickBooks, Microsoft Outlook, Word and Excel is required., • Experience with legal billing software is desired., • Experience in Benefits or HR a plus, • 5-8 years of professional services firm experience, • Well-developed and professional interpersonal skills with a positive attitude.

Jefferies Wealth Fixed Income Execution Desk Middle Office/Trading Assistant/Business Analyst Jefferies Financial Group Inc. (‘‘Jefferies,’’ ‘‘we,’’ ‘‘us’’ or ‘‘our’’) is a U.S.-headquartered global full service, integrated investment banking and securities firm. Our largest subsidiary, Jefferies LLC, a U.S. broker-dealer, was founded in the U.S. in 1962 and our first international operating subsidiary, Jefferies International Limited, a U.K. broker-dealer, was established in the U.K. in 1986. Our strategy focuses on continuing to build out our investment banking effort, enhancing our capital markets businesses, and further developing our Leucadia Asset Management alternative asset management platform. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia. Jefferies Fixed Income Execution Desk facilitates client orders on a riskless basis functioning across all fixed income products, seeking best execution to fill client orders. The desk is responsible for the full life cycle of transactions from trade to settlement. Job Description: Candidate will focus on fixed income operational functions, learning all aspects and roles on the Fixed Income Execution Desk. Candidate will be responsible for complete trade life cycle from booking to settlement including regulatory requirements such as TRACE/MSRB reporting, best execution, and prevailing market price. The role includes assisting the team with communicating market color/context and opportunities. Primary areas of Responsibilities: • Support Financial Advisor teams from pre to post transaction, • Confirming and matching all fixed income transactions versus street counterparties, • Regulatory checks at start and end of each trading day, • Monitory of TRACE and MSRB web sights, • Business analysis, • Facilitating client fixed income orders Qualifications: • Bachelor’s degree in business administration, Finance, Economics, or related field preferred, • Advanced skills in Microsoft Excel, Word, and PowerPoint, • Strong quantitative, analytical, and critical thinking skills, • Excellent time management and the ability to prioritize workflow, • 2-4 years of related in financial services experience, • Effective communication skills, • Experience with Pershing Netx360, Bloomberg, • Series 7, 63 and 66, • Spanish and or Portuguese helpful About Us Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments. At Jefferies, we are committed to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is committed to creating and sustaining a workforce that welcomes individuals from all backgrounds to apply. Our employment decisions are made without regard to race, creed, color, national origin, ancestry, religion, pregnancy, age, medical condition, physical or mental disability, marital status, domestic partner status, sex, sexual orientation, gender, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodation to individuals with disabilities, as required by applicable law. The salary offered will take into consideration an individual’s experience level and qualifications. In addition to salary, Jefferies Financial Group is proud to offer a comprehensive benefits package to eligible, full-time employees or part-time employees, who are scheduled to work at least 30 hours or more per week, including an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (e.g., vacation), unplanned time off (e.g., sick leave), and paid holidays, and for full-time employees, paid parental leave.

Overview The founder and CEO of a growing New York CPG brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. This is a rare hybrid role for someone equally at ease managing a fast-moving executive calendar in the office and bringing calm, order, and anticipation to a busy family household. The family already has a full time nanny. The principal spends most of her time at the company’s office in Brooklyn, sporadicly at the family’s home in the FiDi, and travels internationally as needed You will be her single, trusted point of contact, keeping both worlds running seamlessly and coordinating the family’s household team so that life at work and at home stays organized and simple. This calls for someone proactive and anticipatory, who takes ownership, protects the principal’s time and privacy, and operates with absolute discretion. In the office (executive support) – Own a complex calendar across multiple time zones, prioritizing and protecting the principal’s time – Triage email and communications, draft correspondence, and make sure nothing falls through the cracks – Prepare for meetings: agendas, materials, briefings, and timely follow-ups – Coordinate domestic and international travel end to end, including itineraries, logistics, and visas – Manage expenses, invoices, and reporting, and liaise with finance as needed – Coordinate board, investor, and leadership meetings and their logistics – Track projects, deadlines, and action items, and keep the principal ahead of them – Be a warm, professional point of contact with the leadership team and external partners At home (personal support) – Manage the family and personal calendar, syncing schedules across both parents and two school-age children – Book and coordinate personal appointments, family travel, and vacations – Handle household administration: bills, subscriptions, expense tracking, and record-keeping – Support school logistics, forms, activity sign-ups, and the children’s calendars – Help plan family events, dinners, hosting, and special occasions Household coordination – Act as the single point of contact for the family’s household team (nanny and housekeeper), so the family coordinates through one person rather than many – Help manage staff schedules, coverage, time off, and back-up care, and arrange occasional sitters – Liaise with the household payroll provider and keep records clean and compliant – Build and maintain simple household systems and a running household manual, so everything runs smoothly, including when the family travels About you -Strong mac user..no pc’s used here – 5plus years supporting a senior executive, founder, or private principal, ideally with a blend of corporate and private family experience – Exceptionally organized, proactive, and anticipatory, with a gift for staying two steps ahead – Absolute discretion and sound judgment with sensitive business, legal, and personal matters – Excellent written and verbal communication – Equally comfortable in a fast-paced startup office and a private family home – Tech-fluent (calendar, email, expense, and project tools; Google Workspace and Slack a plus) – Calm, resourceful, and unflappable under pressure, with genuine warmth and a family-first mindset – Flexible with hours around travel and time zones, and available for occasional travel if needed – Strong, verifiable references; legally authorized to work in the United States 2 weeks pto, 401k with a match, health insurance 4 days work in the office and 1 day flex…maybe working out of the principals home Please send your resume and salary requirement if this sounds like the right fit.

Senior Accountant ($10B Private Credit Fund) • Compensation: $160,000 - 200,000 TC (Base + Bonus), • Manhattan Based, • Will oversee/review Fund Admin work. Handle in-house Management Company accounting., • Act as the Right Hand to the CFO. They are building out the Accounting/Finance Team. You will have the opportunity to grow into Assistant Controller -> Controller., • Open to candidates with PE or Credit accounting backgrounds. Fund Accounting experience can be at a Fund or Admin. Also open to candidates out of Public, but must have audited PE or Credit Funds. Position Overview We are seeking a highly motivated, detail-oriented Senior Accountant to join our lean, growing finance team. Reporting directly to the Chief Financial Officer, this role offers broad exposure across both private credit investment vehicles and management company accounting functions. The ideal candidate brings a strong foundation in partnership and alternative investment accounting, combined with a desire to take ownership across financial reporting, cash management, budgeting, and operational enhancements in a fast-paced environment. Key Responsibilities Private Credit Fund Accounting & Operations • Coordinate day-to-day operations with third-party fund administrators, external auditors, and tax advisors., • Maintain loan interest accrual schedules and reconcile books against loan administration records., • Assist with the preparation and review of monthly and quarterly investor reports., • Support the quarterly portfolio valuation process and track record maintenance., • Help execute capital calls, distributions, and fund performance calculations. Management Company Accounting • Assist in the month-end closing process, financial statement preparation, and management reporting., • Support budgeting, expense allocation, and variance analysis for revenue and operating expenses., • Maintain the 13-to-16 week rolling cash forecast and assist with daily liquidity management., • Assist with firmwide compliance administration in coordination with third-party compliance partners. Process Improvement & Cross-Functional Projects • Identify opportunities to streamline accounting workflows, strengthen internal controls, and integrate AI tools into daily finance operations., • Partner cross-functionally with investment, compliance, investor relations, and operations teams., • Participate in system implementations, strategic finance initiatives, and ad hoc analysis for senior leadership. Qualifications Education: Bachelor’s degree in Accounting or Finance. Certification: CPA (or CPA track) preferred. Experience: 3–6 years of accounting experience, ideally within public accounting (financial services practice) or directly at an alternative asset manager (private credit, private equity, or hedge fund). Technical Skills: Solid foundation in US GAAP, partnership accounting, and investment fund structures. Familiarity with management company accounting concepts. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that _. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client. Privacy Notice Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies. • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees _., • Virginia residents may access our state specific policies _., • Residents of all other states may access our policies _., • Canadian residents may access our policies in English and in French ., • Residents of countries governed by GDPR and UK GDPR may access our policies _. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (_). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: · the individual's skill sets, experience and training; · licensure and certification requirements; · office location and other geographic considerations; and · other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

About Us At Theory, we design clothes for people who move through the world with purpose. Founded in New York in 1997, Theory was built on the belief that exceptional fit, fabric, and style can change the way we dress and live. Today, our effortless, timeless, and versatile designs are brought to life through exceptional materials and striking fits, inspiring everyday confidence so our customers can make their mark. Rooted in the energy and refinement of New York City, Theory creates a modern wardrobe that balances function, sophistication, and ease. From our atelier in the Meatpacking District, we prioritize thoughtful design, innovation, and craftsmanship—partnering with world-renowned mills to develop signature materials and products that support real life. As part of Fast Retailing, Theory continues to grow with a global mindset and a shared commitment to creativity, collaboration, community, and conscious design. Together, we harness the power of clothes to change the world, creating products and experiences that help people feel confident, connected, and ready for what comes next. The Role The Associate Recruiter, Retail is responsible for supporting full life-cycle recruitment across Theory’s U.S. retail stores, partnering closely with store leadership, field leaders, HR Business Partners, and the Talent Acquisition team to identify, attract, select, assess and hire top retail talent. This role helps ensure a consistent, efficient, and candidate-centered hiring process that reflects Theory’s brand, culture, and service expectations. The Associate Recruiter also supports recruitment operations, hiring events, onboarding administration, and other talent acquisition needs, as business priorities require. The role will be based in our NYC headquarters with up to 50% expected travel to stores, virtual responsibilities; as well as regular travel to the NYC office. Responsibilities • Manage full life-cycle recruitment for retail store roles across Theory’s U.S. business, including sales, support, Key Holder, Assistant Store Manager, Store Manager, and other store positions., • Partner with Store Managers, Area Managers, VP of Retail, HR Business Partners, and Talent Acquisition leadership to understand staffing needs, urgency, market dynamics, and approved hiring plans., • Source, screen, assess, and recommend qualified candidates while ensuring the interview process is timely, structured, and aligned to the appropriate interview sequence by role level., • Coordinate interview scheduling and candidate communication, partnering with hiring managers to maintain strong response times and an elevated candidate experience., • Post internal and external job openings, maintain accurate requisition information, and ensure postings meet company standards, wage transparency requirements, and EEO compliance., • Own, track, and maintain talent acquisition KPIs, including open requisitions, time-to-fill, candidate pipeline health, interview activity, offer acceptance, and hiring status updates, using data to improve recruiting efficiency, and support business decision-making., • Provide weekly candidate updates, screening recaps, and hiring status summaries to hiring managers and business partners to support clear decision-making and recruiting accountability., • Guide store leadership through the recruitment process, including interview expectations, feedback timelines, candidate evaluation, and next steps., • Champion diversity, inclusion, and culture throughout the hiring process by supporting inclusive job descriptions, consistent interview practices, and a respectful candidate experience., • Support offer process administration, including compensation review partnership, offer letter drafting, background check initiation, and Workday onboarding steps as needed., • Maintain accurate and organized recruitment records, applicant files, and hiring documentation in accordance with company standards and compliance requirements., • Partner closely with the Talent Acquisition team to track recruiting metrics, identify process opportunities, and contribute to overall retail recruitment strategy., • Conduct regular competitor and market analysis to identify recruiting best practices, strengthen sourcing strategies, and continuously improve the retail hiring process., • Support recruitment events, career fairs, graduate program recruitment (Theory Management Candidate), market visits, and in-field sourcing activities to build brand awareness and strengthen the retail talent pipeline., • Partner with retail leadership and L&D, as needed, to support recruiting efforts connected to talent pipeline programs, including management development and university partnership initiatives., • Assist the Talent Acquisition and HR teams with recruitment-related presentation materials, hiring event preparation, internal training support, and ad hoc talent projects. Skills & Qualifications • 3+ years of recruitment or talent acquisition experience, preferably supporting multi-unit retail, luxury fashion, hospitality, or another high-touch customer experience environment., • Retail recruitment experience required; field recruitment, or high-volume store hiring experience preferred., • Bachelor’s degree in Human Resources, Business, Communications, Fashion Merchandising, or a related field preferred., • Strong understanding of full life cycle recruiting, including sourcing, screening, interview coordination, candidate evaluation, offer support, and onboarding administration., • Ability to build trusted partnerships with Store Managers, field leaders, HR Business Partners, and cross-functional teams while balancing business needs and candidate experience., • Excellent communication and follow-up skills, with the ability to represent the Theory brand professionally with candidates and internal partners., • Highly organized and detail-oriented, with strong follow-through and the ability to manage multiple requisitions, deadlines, and competing priorities in a fast-paced environment., • Experience using applicant tracking systems and HR platforms; Workday experience preferred., • Working knowledge of recruiting compliance, EEO guidelines, hiring documentation, and wage transparency requirements preferred., • Comfortable using recruiting metrics, candidate pipelines, and hiring updates to support business decisions and identify process opportunities., • Self-motivated, solution-oriented, and able to work independently while contributing to a collaborative Talent Acquisition and HR team environment., • Proficient in Microsoft Office, and Excel; ability to prepare clear recruitment updates, trackers, and presentation materials., • Flexible and adaptable to changing business priorities, seasonal hiring needs, and evolving recruitment processes., • Ability to travel for recruitment events, career fairs, market visits, or in-field recruitment needs as required. Salary: $88,000-92,000 per year* *The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position. As an Equal Opportunity Employer, Theory LLC does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state, or local law. Ensure your Theory job offer is legitimate and don’t fall victim to fraud. Theory never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for an interview and ensure your communication is coming from a Theory or sister company email address. For added security, where possible, apply through our direct job posting.

Atrium is seeking on behalf of our client an Administrative Assistant based in Caldwell, New Jersey. A background check may be run only after a conditional offer is made, where permitted by law. Position: Administrative Assistant Location: Caldwell, New Jersey Employment Type: Full-time Compensation: $55,000-$65,000 Position Overview Clearcom Wireless Services, LLC, a growing telecommunications contracting company specializing in the installation, expansion, and maintenance of wireless communications infrastructure, is seeking an organized, detail-oriented Administrative Assistant to join our Fairfield, NJ office. This position provides essential administrative support across the organization and serves as a key point of contact for customers, vendors, and employees. The Administrative Assistant collaborates closely with Finance, Operations, and Field teams to ensure smooth day-to-day processes. Must be legally authorized to work in the United States. Responsibilities • Serve as the primary point of contact for the office, answering and directing incoming calls and assisting customers, vendors, and visitors professionally., • Handle phone and email communication with customers and vendors, providing information and routing inquiries appropriately., • Provide daily administrative support to Finance and Operations departments to maintain workflow efficiency., • Coordinate Certificate of Insurance (COI) requests, including requesting, tracking, and distributing certificates as needed., • Order office and operational supplies, maintaining appropriate inventory levels., • Accurately enter receipts, expenses, and related data into the company’s internal management system., • Assist with onboarding new customers and vendors by gathering and maintaining required documentation., • Support employee health and dental benefit administration, including renewals, additions, and cancellations., • Maintain organized files, records, and administrative documentation for easy retrieval., • Assist with general office administration and other tasks or projects as needed. Required Experience/Skills • 1+ years of administrative, office, receptionist, or related experience preferred., • Highly organized with excellent attention to detail and follow-through., • Strong verbal and written communication skills with a professional and personable telephone manner., • Comfortable interacting with customers, vendors, employees, and internal teams., • Ability to manage multiple priorities and stay organized in a fast-paced environment., • Proficiency with Microsoft Word, Excel, and Adobe; ability to learn new software and processes., • Ability to work independently while collaborating closely with Finance and Operations teams. Preferred Experience/Skills • Experience in construction, telecommunications, or other field-service industries is a plus but not required., • Familiarity with administrative processes related to insurance certificates and benefits administration., • Strong problem-solving skills and adaptability to changing priorities., • Previous experience supporting multiple departments simultaneously., • Knowledge of basic accounting or expense entry processes. Education Requirements • High school diploma or equivalent required., • Associate degree in Business Administration or related field preferred., • Additional coursework or certification in office administration is a plus., • Demonstrated proficiency in computer applications and office software., • Commitment to ongoing learning and professional development. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

Company: LX Pantos America, Inc. Job Title: Cost Analyst Position Level: Assistant (Entry-Level) OVERALL SUMMARY OF THE POSITION The Cost Analyst position functions as a business support person to the upper management team including planning and finance management team. The position assists in effectively managing and controlling the local business and is responsible for warehouse level costs and control including general accounting, cost accounting, bill of material audits, inventory reconciliations, and cost analysis. The position supports month-end close and special projects as requested and works closely with our partner, i.e. LGEUS logistic team to understand issues and how they impact the financial results as well as educate/inform department(s) on cost divers and variances. Primary Responsibilities Labor Data Management • Maintain an accurate database of headcount, labor hours, compensation, overtime usage, and other labor related cost elements across all departments., • Develop and continuously update a centralized labor database containing key information for both current employees and planned future staffing. Budgeting and Forecasting Support • Support the preparation of annual and monthly labor cost budgets, including headcount planning and labor expense forecasts., • Conduct variance analysis by comparing budgeted labor costs with actual results, highlighting deviations and underlying causes. Data Entry and Documentation Control • Enter labor‑related data—including work hours, schedule changes, and compensation adjustments—into internal systems with accuracy and timeliness., • Collaborate with HR and Operations teams to ensure data integrity and proper document retention. Labor Cost & Productivity Analysis • Assess workforce deployment, staffing levels, labor efficiency, and production volume to identify opportunities for labor cost optimization., • Evaluate the financial impact of changes in staffing models, schedules, or labor policies. Invoice Review and Compliance Support • Review and process labor‑related invoices such as outsourced labor, temporary staffing, or contractor services., • Ensure compliance with internal labor policies, overtime rules, and financial controls. Administrative and Cross‑Functional Support • Handle ad‑hoc labor cost analyses and special reporting requests., • Provide general analytical and administrative support as assigned by supervisors. Qualifications & Requirements Education • Bachelor’s degree in Finance, Accounting, Business Administration, Economics, Industrial Engineering, or a related field., • Professional certifications (CMA, CPA, or similar) are a plus but not required. Experience • 1–2 years of experience in cost analysis, financial analysis, labor planning, workforce analytics, or related roles., • Experience working in manufacturing, operations, supply chain, or HR analytics environment is preferred. Technical Skills • Korean Proficiency Preferred (Speaking, Writing, Reading), • Strong proficiency in Excel (advanced formulas, pivot tables, data modeling)., • Familiarity with ERP systems (SAP, Oracle, Workday, or similar)., • Experience working with labor management systems or workforce analytics tools is a plus., • Ability to interpret large datasets and translate findings into actionable insights. Analytical & Professional Skills • Strong analytical thinking with high attention to detail and accuracy., • Ability to identify cost trends, variances, and operational inefficiencies., • Excellent communication skills with the ability to present complex data clearly., • Strong organizational and time‑management abilities. Interpersonal Skills • Collaborative mindset with the ability to work cross‑functionally (HR, Finance, Operations)., • Ability to maintain confidentiality of sensitive labor and compensation data., • Proactive, self‑motivated, and adaptable in a fast‑paced environment Compensation: $ 60,000 ~ $ 65,000 / year Job Type: Full-Time, Regular Job Location: Englewood Cliffs, NJ 07632 Business Hours: Mon-Fri 08:00 AM to 5:00 PM

POSITION PURPOSE The Assistant Front Office Manager supports the daily operation of the Front Office and plays a key role in delivering the highly personalized, discreet, and attentive service expected at Casa Cipriani. Working closely with the Front Office Manager and Director of Front Office, this position provides hands-on leadership throughout the guest journey, from pre-arrival preparation and arrival through the guest's stay and departure. The Assistant Front Office Manager supervises Front Office operations during assigned shifts, supports and coaches the team, coordinates VIP and special arrivals, resolves guest concerns, and ensures that Front Office standards, procedures, and service expectations are consistently executed. The ideal candidate is a polished and intuitive hospitality professional who leads from the floor, anticipates guest needs, demonstrates sound judgment, and understands the importance of discretion, attention to detail, and personalized service within a luxury hotel and private members club environment. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Support the Front Office Manager and Director of Front Office in the daily operation of the Front Office and execution of departmental service standards., • Supervise Front Desk Agents and other assigned Front Office employees during scheduled shifts, ensuring professional, attentive, and efficient service at all times., • Serve as the Front Office leader on duty when assigned, providing direction and operational support to the team and escalating significant matters to senior Front Office leadership as appropriate., • Maintain a visible and approachable presence in guest-facing areas, engaging with guests and proactively identifying opportunities to enhance their experience., • Oversee the execution of guest arrivals and departures during assigned shifts, ensuring check-in and check-out experiences are efficient, accurate, personalized, and consistent with Company standards., • Review daily arrivals, departures, VIPs, repeat guests, special occasions, preferences, special requests, room assignments, and relevant guest history in preparation for each shift., • Assist with VIP and high-profile guest preparation and service, ensuring preferences, special arrangements, privacy requirements, and relevant information are accurately documented and communicated to appropriate departments., • Maintain accurate and detailed guest profiles, including preferences, stay history, special requests, and other relevant information to support personalized service and future guest recognition., • Coordinate closely with Guest Services, Concierge, Butler, Bell/Door, Valet, Reservations, Housekeeping, and other departments to ensure seamless execution of arrivals, departures, transportation, luggage handling, amenities, and guest requests., • Monitor room status and readiness in partnership with Housekeeping and Engineering, proactively addressing maintenance, presentation, and other conditions while communicating priorities involving early arrivals, VIP rooms, room moves, special accommodations, and other time-sensitive guest needs., • Assist with room assignments, upgrades, room moves, early arrivals, late departures, and other room-related requests in accordance with availability, guest preferences, and established procedures., • Monitor Front Office systems, traces, alerts, guest requests, shift logs, and outstanding follow-up items to ensure requests are completed accurately and within appropriate service timelines., • Review guest accounts and folios for accuracy and assist with billing inquiries, payment processing, credit card authorization, posting errors, adjustments, and other Front Office financial procedures within established authority levels., • Ensure Front Office cash-handling and payment procedures are followed accurately and report discrepancies to management promptly., • Respond to guest inquiries, requests, and concerns with professionalism, empathy, discretion, and urgency., • Take ownership of first-level guest recovery and resolve concerns within established guidelines, escalating sensitive, recurring, high-value, or significant service issues to the Front Office Manager or senior management as appropriate., • Follow up with guests following a service issue to confirm resolution and communicate relevant information to the next shift and appropriate departments., • Document guest incidents, complaints, service recovery, preferences, and operational issues accurately to ensure continuity of service., • Conduct thorough shift handovers and ensure outstanding guest requests, VIP information, operational concerns, room issues, and follow-up items are clearly communicated between shifts., • Participate in and, when assigned, lead pre-shift briefings to communicate occupancy, VIP arrivals, special events, guest preferences, service issues, operational priorities, and relevant property information., • Monitor the Front Desk environment throughout the shift to ensure it remains organized, professional, appropriately staffed, and consistent with Company presentation standards., • Provide real-time coaching, guidance, and support to Front Office employees regarding guest interaction, telephone etiquette, system procedures, problem resolution, grooming, and service standards., • Assist with onboarding and training new Front Office employees and reinforce departmental procedures and luxury service expectations., • Observe employee performance during assigned shifts and provide constructive feedback to employees and Front Office leadership., • Monitor employee attendance, punctuality, uniform, grooming, professional conduct, and adherence to departmental standards during assigned shifts and report concerns appropriately., • Continuously monitor the guest experience throughout assigned shifts, identifying and correcting service gaps in real time to ensure Front Office interactions consistently reflect Casa Cipriani's luxury service standards., • Promote a positive, professional, respectful, and collaborative work environment and lead by example in demonstrating Company Core Values and service expectations., • Ensure employees have current knowledge of hotel and club facilities, amenities, dining outlets, events, services, policies, local attractions, transportation options, and other information necessary to assist guests effectively., • Support room upgrade and upselling initiatives by identifying appropriate opportunities and coaching Front Office employees on guest-focused selling techniques., • Ensure compliance with Company policies, Front Office procedures, guest privacy requirements, cash-handling procedures, key-control standards, safety protocols, and emergency procedures., • Maintain the highest level of discretion and confidentiality regarding guest information, particularly involving VIPs, members, celebrities, high-profile individuals, and sensitive guest matters., • Be knowledgeable of emergency, fire, life-safety, evacuation, and security procedures and respond appropriately when assigned or when circumstances require., • Coordinate with Security and senior management regarding guest incidents, safety concerns, lost property, disturbances, or other matters requiring additional support., • Identify recurring guest concerns, operational challenges, and opportunities to improve service and communicate observations and recommendations to Front Office leadership., • Assist with departmental projects, training initiatives, service-improvement programs, and other operational priorities as assigned., • Assume additional Front Office responsibilities in the absence of the Front Office Manager as directed by senior leadership. Knowledge, Experience and Skills: • Bachelor's degree in Hospitality Management, Business Administration, or a related field preferred. Equivalent relevant hospitality experience may be considered., • Minimum of 3 years of progressive Front Office, Rooms, or Guest Services experience within an upscale or luxury hospitality environment. Previous supervisory, lead, or management experience strongly preferred., • Experience within a luxury hotel, private members club, Forbes-rated property, or similarly high-touch hospitality environment is preferred., • Experience utilizing a OPERA (PMS) and familiarity with reservation, guest profile, and payment-processing systems required., • Demonstrated ability to supervise and support a guest-facing team in a fast-paced hospitality environment., • Exceptional guest-relations skills and a genuine desire to create personalized and memorable experiences., • Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously., • Flexible availability based on operational needs, including evenings, weekends, holidays, and occasional overnight shifts. PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION: • Ability to stand for extended periods and work in a fast-paced environment., • Endurance to withstand long hours of standing, walking, and repetitive motions., • Lift and carry objects, weighing up to 50 pounds., • Flexibility to bend, stoop, reach, and perform physical tasks., • Adherence to proper lifting techniques and ergonomics to prevent strain or injury while performing job duties. INTENT AND FUNCTION OF JOB DESCRIPTIONS All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Cipriani is an equal opportunity employer.

A global food distribution company in the North Bergen, NJ area is looking for a Spanish / English Bilingual Corporate Compliance Coordinator. This is a full-time, direct hire position. Spanish / English Bilingual Corporate Compliance Coordinator Responsibilities Include: • Ensure company’s corporate and regulatory compliance are in accordance with federal, state, and local jurisdictions, • Regularly renews required licenses, permits, registrations for the company, • Including but not limited to alcohol beverage, distributor / wholesaler, business, food distribution and corporate registrations, • Keep up to date with regulatory requirement and changes across federal, state, and local jurisdictions, • Research on compliances to ensure required filings and reporting are done to maintain compliance with food, health, alcohol, and other applicable regulations, • Keep track on the corporate compliance calendar and tracking matrix, • Manage documentation and coordinate compliance requirements for new states and markets to ensure completion of all regulatory obligations in a timely manner, • Other duties as needed Spanish / English Bilingual Corporate Compliance Coordinator Requirements Include: • 2-4 years of experience in corporate compliance, regulatory compliance, licensing/permits, regulatory affairs, legal administration, paralegal/legal assistant work, or a similarly regulated business environment is a must, • Fluency in English and Spanish is required, any knowledge in Asian language would be a plus, • Bachelor's degree in Business Administration, Compliance, Legal Studies, Regulatory Affairs, Finance, Human Resources, Public Administration, or a related field is a highly preferred, • Strong leadership skills in team environment and skills to bring positive atmosphere to the team, • Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment, • Excellent communication (Speaking, Writing, Reading, Listening) and presentation skills, • Ability to multi-task and perform duties time efficiently, • Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated, • Proficient in Microsoft Office suite, especially Excel, • While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds, lift in excess of 25 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. We prioritize direct applicants; third-party resumes may not be reviewed.

Legitimate TG Therapeutics job offers will only come from individuals whose email addresses end in @tgtxinc.com. TG Therapeutics only uses LinkedIn and our TG corporate website for job postings. TG Therapeutics does not use Flock or any other social media platforms other than LinkedIn. Organizational Overview: TG Therapeutics is a fully-integrated, commercial-stage, biopharmaceutical company focused on the acquisition, development, and commercialization of novel treatments for B-cell diseases. In addition to a research pipeline including several investigational medicines, TG has received approval from the United States Food and Drug Administration (FDA) for BRIUMVI (ublituximab-xiiy) in the US and European Commission. Position: We are seeking an Accounting Manager with a focus on tax accounting and compliance oversight. This role will serve as the internal point person coordinating with external tax advisors while maintaining ownership of supporting schedules, data integrity, and internal controls. In addition to income tax oversight, this individual will support state and local tax matters, VAT recovery, and management of tax notices. This role reports to the Assistant Controller and plays a key role in ensuring strong tax governance and compliance in a public company environment. Key Responsibilities: Income Tax Provision Oversight (ASC 740) • Own key tax provision support schedules, including trial balance tie-outs, permanent and temporary differences, deferred tax roll forwards, stock compensation, NOLs, credits, and other tax attributes., • Manage the quarterly and annual ASC 740 provision process in coordination with the Company's external tax provision provider, including preparation and review of supporting data, evaluation of significant assumptions and tax positions, review of provision calculations, and resolution of identified issues., • Review provision calculations, journal entries, and disclosures prepared, • Maintain valuation allowance support and deferred tax analysis, • Prepare and review tax-related footnote disclosures for Forms 10-Q and 10-K, • Maintain and enhance SOX controls over income taxes, • Prepare and review tax-related journal entries as part of the quarterly financial close., • Manage equity compensation tax accounting, including ISO/NSO/RSU treatment and ASC 740-20 windfall/shortfall adjustments. Tax Compliance Coordination • Serve as primary internal contact for federal, state, and international filings., • Review workpapers supporting tax returns., • Monitor filing deadlines and ensure timely delivery of data., • Monitor changing tax regulations and reporting requirements., • Track NOLs, credits, and other tax attributes., • Coordinate excise tax return preparation and review with external advisors., • Support Puerto Rico and other jurisdiction-specific tax return filings., • Coordinate Section 174 R&D capitalization analysis and R&D tax credit studies with external advisors., • Coordinate federal and state estimated tax payments, extension requests, and cash tax tracking., • Support effective tax rate (ETR) forecasting and cash tax projections for FP&A and earnings planning. Process Improvement & Controls • Own and improve tax processes, procedures, and documentation., • Maintain and enhance SOX controls within a public company control environment., • Drive automation and process improvements across provision and compliance workflows., • Partner cross-functionally to improve tax data accuracy and reporting., • Coordinate tax-related internal and external audit requests., • Support tax projects and advisory engagements as business needs evolve State, International & Audit Support • Monitor nexus and state registration requirements; oversee state income/franchise and sales/use tax compliance; support SALT planning initiatives and credit opportunities., • Oversee VAT recovery with third-party providers; track VAT receivables and coordinate with AP and international teams., • Support transfer pricing documentation, intercompany policy review, and coordination with external advisors., • Monitor and respond to federal and state tax notices; coordinate with external advisors on audits and inquiries; maintain documentation of resolutions and tracking logs. Qualifications: • 5+ years of tax accounting experience. (ASC 740 Required), • Must have Big 4 Accounting experience – at least 2 years and preference to be at the Senior Associate Level (Public-company tax provision or financial reporting experience required), • Experience operating in a public company SOX control environment, including design, execution and enhancement of internal controls., • Biotech/Pharmaceutical industry experience preferred., • Strong project management and coordination skills., • Ability to effectively manage external advisors., • Strong analytical and organizational skills. Education: • Bachelor’s degree in Accounting; CPA preferred. Applicants must be currently authorized to work in the United States on a full-time basis. The company does not sponsor employment visas for this position. TG Therapeutics is an equal employment opportunity employer, and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, ancestry, genetic information, military or veteran status, pregnancy or pregnancy-related condition or any other protected characteristic.

Coordinator for Academic Affairs Program New York Law School (NYLS), located in the heart of Tribeca, seeks an extremely motivated Coordinator for Academic Affairs Programs to support the work of the Academic Affairs department across core academic operations, faculty processes, and institutional reporting, while also managing the day-to-day administration of the Graduate Tax LL.M. program. The role includes maintaining academic program and curriculum information, supporting accreditation and assessment activities, and coordinating faculty-related processes. The Coordinator also administers graduate tax program operations such as student tracking, admissions and recruitment support, course coordination, and program communications. The Coordinator manages all work with a high degree of accuracy and serves as a key point of coordination across Academic Affairs, program leadership, and administrative offices in a fast-paced academic environment. Responsibilities: Academic Program Information and Curriculum Management • Assist in the stewardship of academic program information, ensuring accuracy and currency across all platforms, including the Academic Catalog, faculty handbook, and the course catalog., • Maintain and update academic program web content and faculty portal pages, including collecting edits, managing versions, and working with the Senior Associate Dean and other department leaders on approvals., • Manage new course proposals through the faculty and administration approval process, including tracking submissions, coordinating with the Curriculum Committee, and working with the Registrar and Marketing teams to update catalog entries to reflect approved courses and descriptions., • Track and maintain records of experiential learning course designations and other curricular compliance requirements., • Collect, organize, and maintain course syllabi and learning outcomes across all programs on an ongoing basis., • Track changes in faculty rules adopted at faculty meetings and assist in drafting related updates to the Faculty Handbook., • Own and maintain the academic operations calendar, which documents the academic cycle of key activities and communications for each department; coordinate across offices on recurring processes and flag gaps as needed. Faculty Data and Record Management • Prepare and maintain new-hire information, including orientation, for full-time and adjunct faculty, in coordination with relevant office., • Manage faculty approval process for work-study students, including obtaining approval of Senior Associate Dean, tracking records in shared worksheet, maintaining approval files, communicating with faculty about approvals and additional requests, and other duties related to managing the work-study program for Academic Affairs., • Support Academic Affairs Special Assistant, HR, and Registrar in maintaining comprehensive and accurate records on full-time and adjunct faculty. Accreditation, Reporting, and Assessment • Support the Office of Institutional Research, the Vice President for Strategic Operations, and the Senior Associate Dean in gathering and preparing data and reports related to faculty and academic programs for AALS, ABA, Middle States Council on Higher Education, and other bodies., • Collect and maintain assessment-related materials including course syllabi, learning goals, and assessment reports., • Collect and maintain annual reports from faculty, faculty committees, and centers and programs, • Maintain a tracker of accreditation standards as they are proposed and adopted by the accreditation bodies., • Maintain the Academic Affairs document repository, ensuring accreditation-related materials, policy documents, and program records are organized, current, and accessible to relevant staff., • Support other accreditation and compliance work as assigned by the Senior Associate Dean. Faculty Governance and Committee Support • Coordinate the faculty teaching awards process, including maintaining the nomination form, collecting and collating nominations, managing the review timeline, and supporting the Coordinating Committee and Associate Dean through selection and announcement., • Support the annual process for assigning faculty to the standing and ad hoc faculty committees., • Support the work of the Curriculum Committee and other faculty committees as needed through records management and other related duties. Graduate Tax Program Administration (~15-20% of role) • Manage the day-to-day administration of the Graduate Tax LL.M. Program, working closely with the Program Director., • Track course enrollment and assist with course scheduling and student registration, including supporting scholarship disbursement and tuition payment in conjunction with the Office of Student Financial Services., • Support students at all phases of their graduate studies, specifically by tracking waivers of required courses, advanced standing, degree completion, and graduation eligibility., • Coordinate program expenditure billing records for budget tracking., • Support admissions and recruitment process for three admissions cycles (Fall, Spring, Summer), including coordination of monthly information sessions and managing the Graduate Admissions email., • Support the editing process of marketing materials, including the review and update of webpages, ads, and other promotional materials (informational pamphlets, flyers, etc.)., • Coordinate event planning logistics for Graduate Tax Program events, including marketing, catering, and event staffing. Other Duties: • Complete special projects relating to changes in academic policy, procedure, or program development as assigned., • Serve as a resource to the Dean’s office and the Academic Affairs team on matters related to academic programs and information., • Other duties as requested by the Senior Associate Dean for Academic Affairs. Requirements • Bachelor’s degree required; J.D. preferred. Advanced degree or other coursework in education or a related field a plus., • Minimum of three years of experience in an academic, higher education, or professional environment. Law school experience is strongly preferred., • Demonstrated ability to manage complex information and data with precision and consistency; proficiency in Excel; comfort working across multiple platforms and database systems, including document management tools., • Proven experience managing programs, events, or processes with multiple moving parts and stakeholders; ability to manage timelines and follow through independently., • Proficiency in or eagerness to learn academic and administrative systems (e.g., Banner, Argos, or similar); ability to adapt quickly to new platforms and software., • Experience with continuing legal education (CLE) administration, or familiarity with CLE compliance requirements, preferred., • Strong written and verbal communication skills; ability to interact professionally with faculty, administrators, and staff at all levels, as well as students. Exhibits a strong client service mindset., • Excellent organizational and time management skills with the ability to manage multiple projects and deadlines independently., • Sound judgment, discretion, and professionalism in handling sensitive or confidential information., • Appreciation for the culture and rhythms of an academic environment, including the ability to work effectively with faculty. Compensation: This position offers an annual salary range of $75,000 to $90,000. Compensation includes a competitive benefits package. To Apply: Please send a résumé and cover letter, including salary requirements, to Kitty Montanez, Associate Director of Human Resources, at jobs@nyls.edu. About New York Law School Founded in 1891, New York Law School (NYLS) is an independent law school located in Tribeca, the heart of New York City’s legal, government, financial, and emerging tech centers. Known as “New York’s law school,” NYLS embraces the city as its classroom by complementing a rigorous legal education with an innovative and diverse set of “uniquely New York” experiential learning opportunities. Since opening its doors, NYLS has produced graduates who have gone on to hold high elected and appointed office in the city, lead large and small firms, and gain broad recognition as captains of business and industry. Its renowned faculty of prolific scholars has built the School’s strength in key areas of the law, including business and financial services, intellectual property and privacy, and government and public interest law. NYLS has more than 20,000 graduates and currently enrolls around 1,100 students in its full-time and part-time J.D. programs. The School also offers an advanced-degree program in Tax Law. New York Law School is an Equal Opportunity Employer All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national or ethnic origin, age, disability, or veteran status, or any other characteristic protected by law.

A growing financial services organization in Manhattan is hiring an Administrative Assistant to join their team. Seeking a candidate with strong communication skills. Must have 10+ years of administrative experience out of a similar financial services environment. Onsite Monday - Friday Hours: 9am - 6pm (with flexibility to start earlier as needed) Salary: 100k - 120k base Responsibilities • The Executive Assistant will provide high-level support to senior leadership, ensuring seamless operations and effective communication in a dynamic environment., • Managing schedules, meetings, and correspondence with professionalism and discretion., • Coordinate complex calendars, organize meetings, and prepare materials for presentations and discussions., • Arrange domestic and international travel, ensuring detailed itineraries and real-time issue resolution., • Maintain confidential digital filing systems, ensuring accessibility and organization of sensitive documents., • Collaborate with internal stakeholders and external clients to facilitate effective communication and task execution., • Assist in planning and executing firm events, offsites, and meetings, ensuring seamless coordination., • Act as a proactive partner to leadership, anticipating needs and resolving issues independently., • Contribute to a growing organization with opportunities for professional development and impactful contributions., • Prepare and proofread materials, agendas, and presentations for internal and external use., • Draft and manage correspondence, maintaining professionalism and confidentiality., • Collaborate with administrative teams to ensure consistent support and coverage., • Perform additional duties as assigned, contributing to organizational efficiency and success. Requirements • Bachelor’s degree required, preferably in a related field such as Business Administration., • 10+ years of executive administrative experience supporting senior leadership in financial services., • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel., • Exceptional organizational skills and attention to detail, capable of managing multiple priorities., • Strong interpersonal and communication skills, comfortable interacting with senior executives and clients., • Ability to work independently, exercising sound judgment and discretion with confidential information., • Experience in managing travel arrangements and expense reporting effectively.

Family Office with Hedge Fund / Global Investment arm seeks Executive Assistant to support the investment team and manage the office. The office is luxurious, well-mannered, upscale, efficient, and extremely well-organized. They need someone who understands the existing culture and who will keep it running seamlessly. In addition to office management, the Executive Assistant will be a direct report to the CIO and work in conjunction with the family Personal Assistant. There will also be an AI component, meaning the use of AI in ongoing tasks, which will be taught. You don’t have to come in knowing AI in depth but you need to be open to using it and integrating AI into your workflow. Requirements · BA/BS from US college or equivalent · Minimum 3 years’ Executive Assistant or Office Manager experience · MS Office including Excel, PowerPoint · Strong tech skills · Familiarity with AI platforms · Polished, professional presentation · Strong writing and verbal communications · High degree of organizational capabilities and ability to organize workspaces · Demonstrated ability to work independently with minimal oversight · Flexibility to assume new responsibilities as the office’s needs evolve Responsibilities · Greet guests who come to the office · Manage calendars for four members of executive team · Support board and foundation logistics for two principals, including meetings, questionnaires, and RSVPs · Route documents and signatures for compliance packets, engagement letters, and vendor contracts · Reconcile expenses monthly with the outside finance team and handle payment follow-ups · Run the office: facilities, IT and phone vendors, insurance certificates, software administration, supplies · Serve as a point of contact for outside vendors, building management, and service providers · Cover simpler household requests for Personal Assistant when needed · Ad hoc projects and special requests · Maintain confidentiality across all principal, client, and business matters M-F 9am-5pm 100K-$120K/year + bonus, health insurance, 401k

Assistant Operations Manager New York, NY | Full-time | Monday–Friday | On-site | Permanent Be Someone the Team Can Count On You notice when a colleague needs direction, a workload needs adjusting, or a small issue could become a bigger problem. You’re ready to use that judgment in a role with more responsibility. As our Assistant Operations Manager in New York, you’ll work alongside management to organize daily activity, support colleagues, and keep business priorities moving. Your Role in the Working Day • Help assign daily tasks and confirm team priorities., • Coordinate schedules, internal requests, and follow-up actions., • Check workflow progress and highlight capacity concerns., • Support new starters with onboarding and routine procedures., • Provide practical guidance to colleagues within agreed responsibilities., • Maintain operational records, trackers, and management updates., • Monitor supplies, equipment, and resource availability., • Help resolve everyday issues and escalate complex matters., • Communicate process changes and support their implementation., • Suggest improvements that reduce delays or unnecessary work. A Step Up From Experience You Already Have Experience in operations, administration, shift leadership, team coordination, or management support is helpful. New York retail, hospitality, and service experience can translate well if you’ve trained colleagues, organized workloads, or handled competing requests. We’re looking for: • Clear communication and a respectful approach to guiding others., • Reliability, organization, and consistent follow-through., • Practical problem-solving under changing priorities., • Confidence using spreadsheets, calendars, and workplace systems., • Sound judgment about when management approval is needed. A particular degree or previous management title isn’t required. Learn Alongside Management Training will cover company procedures, systems, and reporting expectations. You’ll build skills in workload planning, team support, and operational improvement, with additional responsibility as you demonstrate readiness. Submit your current resume through LinkedIn. This position requires full-time availability and a reliable commute to our New York workplace. Equal Opportunity Employer.

Administrative Assistant III New York, NY (Hybrid) 3-Month Contract JPC - 20769 Solugenix is assisting a client, a prestigious and large investment management company, in their search for an Administrative Assistant III. This is a 3-month contract opportunity based out of New York, NY (Hybrid). Responsibilities: To provide full administrative support including, but not limited to: • Extensive and complex calendar management using good judgment and initiative to prioritize effectively; respond promptly to polling requests; communicate changes and updates to managers and colleagues appropriately., • Coordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required., • Meet, greet, and escort visitors, meeting attendees, and candidates., • Draft, collect and distribute supporting documentation as necessary. Provide support and service to guests and visiting company personnel., • Manage complex travel arrangements to meet schedule, budget guidelines, and manager preferences., • These may include multiple destination trips and high-risk locations., • Proactively manage visa and passport requirements; arrange Global Entry and TSA Preclear if suitable; research and arrange security measures when needed; provide detailed itineraries and assist managers with check-in and booking of in-flight options before departure., • Maintain and update departmental and/or compliance-related reporting requirements., • Complete monthly multi-currency business expenses: reconcile personal out-of-pocket and corporate card charges using the Concur online expense tool., • Produce general correspondence, reports, and presentations. Develop appropriate formats and check for grammar, punctuation, and spelling., • Track, gather, maintain, and compile market or internal information and generate reports. Present findings using graphs, charts, diagrams, and tables for inclusion in reports, brochures, and/or presentations., • May conduct basic analysis and auditing., • May organize and manage small department/team meetings and events., • Provide team support and back-up coverage for peer assistants., • Keeps abreast of internal administrative policies, practices and guidelines and proactively identifies opportunities to improve work processes/flow to better leverage own and department’s workload., • Participate in project teams or focus groups when required., • Assist managers with personal requests as supported by specific unit guidelines., • Performs additional responsibilities as assigned. Teamwork/Service Orientation: • Demonstrates the ability to work productively and collaborate well with others., • Demonstrates commitment to the client’s core values. Core Administration/Ownership: • Demonstrates consistent accuracy and attention to detail., • Takes responsibility for completing tasks in a timely fashion and with good judgment., • Demonstrates an understanding of the investment business and manager roles., • Proficient with enterprise and Investment Group processes and systems. Communication: • Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders., • Able to respond productively to feedback from all sources., • Distinguishes effectively between urgent and non-urgent requirements and adapts communication accordingly., • Proactively seeks to understand the broader context for administrative requests to improve decision-making. Drives Change: • Proactively identifies potential issues/conflicts and provides effective solutions., • Adapts to new tools and processes quickly and with a positive attitude., • Proactively asks insightful questions to better understand systems, processes, the business, etc. Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $41.38/hour to $41.38/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience. Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. About the Client Our client is an American financial services company. It ranks among the world's oldest and largest investment management organizations. They have offices globally. About Solugenix Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance—providing clients with reliability and a strong competitive edge. Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business—it means having a dedicated ally focused on your success in today's fast-evolving digital world.

Our Client Our client is a prestigious global investment firm seeking an exceptional Executive Assistant / Personal Assistant to support a senior investment executive and partner closely with a Chief of Staff and broader executive support team. This is a highly visible opportunity for an experienced EA/PA who thrives in a fast-paced, high-performance environment and enjoys operating at the intersection of sophisticated executive support and high-touch personal assistance. The role offers direct exposure to senior leadership, international collaboration, and the opportunity to become a trusted partner across both business and personal matters. The ideal candidate is proactive, resourceful, highly organized, and comfortable managing complex priorities with professionalism, discretion, and exceptional attention to detail. The Role The Executive Assistant / Personal Assistant will provide seamless support to a globally active executive with significant business and personal responsibilities. This position requires exceptional judgment, responsiveness, flexibility, and the ability to anticipate needs in a constantly evolving environment. Working closely with internal stakeholders, external partners, household staff, and an established support infrastructure, this individual will play a critical role in ensuring day-to-day operations run efficiently while supporting both professional and personal priorities. Responsibilities • Manage a highly complex and constantly evolving calendar for a senior executive operating across multiple time zones, • Coordinate global travel arrangements, including commercial and private aviation, and prepare detailed itineraries, • Manage inbox communications, prioritize requests, and ensure timely follow-up on action items, • Coordinate meetings and ensure all materials, logistics, and stakeholders are aligned in advance, • Partner closely with the Chief of Staff, executive support teams, and key internal and external stakeholders, • Support special projects, operational initiatives, and process improvement efforts, • Handle last-minute scheduling changes, travel disruptions, and urgent requests with discretion and efficiency, • Plan personal and family travel, vacations, and special events, • Manage dining reservations, entertainment, hospitality, and lifestyle-related requests, • Oversee gifting, purchasing, and other personal administration activities, • Coordinate with household staff, vendors, contractors, drivers, security personnel, and service providers, • Manage passports, visas, renewals, and other personal documentation, • Support family-related matters, including staffing, education, and ad hoc projects, • Oversee residential operations, property-related projects, deliveries, and installations, • Serve as a trusted partner across both business and personal matters while maintaining absolute confidentiality Qualifications • Bachelor's degree required, • Significant Executive Assistant and/or Personal Assistant experience supporting a Founder, CEO, CIO, Principal, or other senior executive, • Proven experience managing complex international travel and logistics, • Exceptional calendar management and inbox management skills, • Strong written and verbal communication abilities, • Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment, • Ability to anticipate needs, exercise strong judgment, and solve problems proactively, • Experience supporting both corporate and personal responsibilities simultaneously, • Professional, polished, and confident interacting with senior stakeholders and external partners, • High level of discretion, confidentiality, and emotional intelligence, • Flexible, adaptable, and comfortable working in a demanding environment, • Willingness to provide occasional after-hours or weekend support when required, • Interest in technology, AI tools, and operational efficiencies is a plus Compensation, Benefits & Schedule • starting at $150,000 + base salary, • Comprehensive benefits package, • Five days onsite in New York City, • Collaborative, high-performance culture, • Direct exposure to senior leadership and strategic initiatives, • Significant learning, development, and long-term growth potential, • Occasional travel may be required based on business needs and special projects Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

ECOMMERCE COORDINATOR, AMERICAS As the eCommerce Coordinator, Americas, you will support the day‑to‑day execution of our direct‑to‑consumer online experience, playing a key role in bringing brand, commercial, and digital initiatives to life. This role partners closely with the eCommerce Assistant Manager and cross‑functional teams to ensure seamless site operations, engaging customer journeys, and strong execution of launches, promotions, and ongoing site activities across the Americas. FUNCTIONS: eCommerce Strategy, Operations & Performance • Support the development and rollout of ongoing eCommerce planning, including marketing activities, gifts with purchases (GWPs), new product launches, merchandising, and other essential activities supporting the brand's direct-to-consumer (D2C) site., • Manage site updates, coordinating the launch of new assets, copy, and offer codes. Perform rigorous quality assurance (QA) testing to ensure updates provide a seamless user experience., • Execute a digital promotion strategy that encompasses special offers and GWPs, ensuring alignment across functions, on-site animations, and comprehensive sales reporting & analytics., • Contribute to the conceptualization of site content and user journey, incorporating visual creativity and commercially driven copy to enhance site engagement and promote conversion. Coordinate comprehensive creative briefs and ensure timely asset delivery., • Analyze business trends, sales, and KPIs to offer recommendations for sales maximization. Engage in frequent reporting and participate in weekly meetings to discuss eCommerce trends and performance insights., • Collaborate with the eCommerce Assistant Manager, as well as Design and Tech teams, ensuring the successful implementation of the annual eCommerce project roadmap., • Continually monitor and enhance site user experience (UX), identifying and resolving issues, and leveraging site tools such as Magento, StoryBlok, Content Square, and Algolia for site enhancements., • Conduct frequent competitive benchmark activity related to site marketing, promotional copy/assets, offers, and other onsite services. eCommerce Logistics • Partner with the demand planning team to forecast products/offers accurately., • Support web inventory management (retail, GWP, samples) in collaboration with demand planning, warehouse, and IT departments, ensuring stock updates are communicated efficiently within the digital team., • Maintain close collaboration with customer service and demand planning teams to optimize operations and address any logistics concerns effectively. Omnichannel Strategy • Nurture the omnichannel experience to ensure a best-in-class, seamless online to offline experience between web and boutique., • Assist boutique teams in rolling out commercial activations in-store; sharing programming, developing creative deliverables for new launches/offers, and maintaining digital services: online booking, gift certificate, gift card, etc., • Assist with tech issues related to eCommerce commercial activities as needed., • Other duties as assigned. QUALIFICATIONS & SKILLS: Education/Experience • 1-3 years’ experience in eCommerce or digital marketing role, preferably in the beauty or retail industry., • Bachelor’s degree in business administration, Marketing, or related field., • A strong appetite for eCommerce, technology, and a curiosity for innovation. An understanding of eCommerce best practices., • Experience working with an eCommerce platform (Magento is a plus) and Content Management platform (Storyblok is a plus)., • Strong analytical skills with knowledge of PowerBI, Google Analytics and advanced use of Excel is a must. Other Skills • Extremely strong attention to quality and detail., • Self-motivated and natural project manager with amazing prioritization & multitasking skills., • Excellent oral and written communication skills., • Proactive, team-oriented attitude with the ability to work independently. Willingness to occasionally step-in and take on responsibilities outside of immediate scope. Work Hours & Location • Reports to the Assistant E-Commerce Manager, Americas., • Available to work Monday through Friday 9:00 am – 6:00 pm., • Hybrid work schedule office/remote defined by management., • Work location is in the corporate office located in New York City. Caudalie provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Caudalie complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfers, leaves of absence, compensation and training.

Katten is a fullservice law firm with approximately 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals. Professional Development Manager Under the direction of the Director of Professional Development and Well-Being, the Professional Development Manager (“PDM”) is responsible for managing a full range of professional development (“PD”) programs, processes, and initiatives attorneys at the firm. In addition to these core responsibilities, this position serves in a leading role on the firm’s non-partner lawyer evaluation process, working closely with the Director and other Professional Development Managers on the non-partner lawyer evaluation process. This position supports the Litigation Department and leads the firm's Mock Trial Advocacy Program, Mock Deposition Training Program, and Litigation Fundamentals Series. Additional departments and practice groups will be assigned. The PDM will engage Department Heads, Practice Group Leaders, Chiefs, Directors, and other firm management with developing lawyers to their highest potential. The PDM will also design and implement substantive and skills-based curricula, and support milestone events. The PDM collaborates with the Talent, Practice Management, Marketing & Business Development, and other administrative teams to develop effective programs that positively contribute to staff and attorney development, retention, and progression. The Professional Development Manager maintains professionalism and strict confidentiality in all client and firm matters. The Professional Development Manager can be located in our New York, Chicago, or Dallas offices. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex). This role will require working onsite a couple days a month or on an as needed basis due to PD-related events. Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Regular and predictable attendance is an essential function of the position. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Training and Development Initiatives: • Responsible for the selection, development, and execution of training and development initiatives for lawyers., • Partner with management to analyze performance gaps, identify needs, and present recommendations for training and development., • Plan, design, and implement training programs in alignment with the firm's Lawyer Success Factors and Associate Competency Frameworks and to meet the objectives of the Department / Practice Group. Department / Practice Group Support: • Partner with department heads, practice group leaders, and talent development partners to assess and support the professional development needs of lawyers within assigned practice groups., • Manage and deliver tailored mentoring programs, training initiatives, coaching opportunities, and other development resources to support the growth, retention, and success of attorneys., • Serve as a strategic advisor to practice group leadership, leveraging insights and best practices to foster an environment that prioritizes learning, engagement, and career progression. Milestone Events / Department Training Events: • The PDM will design and implement Firmwide Academies and other practice group/department specific training programs, including the firm’s Mock Trial Advocacy Program and Mock Deposition Training Program, that align with the firms strategic goals and support the growth and progression of lawyers and staff at key career stages. Performance Evaluations: Evaluation Process Management: • Serve in a managing role in the design, implementation, communication, and execution of the firm's non-partner lawyer evaluation processes., • Partner with the PD team on the redesign of the evaluation framework and on the selection, configuration, testing, and rollout of a new evaluation system., • Develop communications, guidance materials, and training to ensure reviewers and lawyers understand the process, tools, and expectations. Process Administration: • Manage the administration of the evaluation process, including scheduling, monitoring completion, quality control of written feedback, preparation of review messaging, and facilitation of the delivery of formal reviews., • Produce reporting for firm and practice group leadership and identify trends that inform curricula, coaching, and retention strategy., • Advise partners on specific and sensitive performance-related situations and coach lawyers on implementing the feedback they receive. Individual Development Plans and Performance Improvement Plans: • Support a structured IDP process for lawyers in assigned practice groups, working with individuals to translate evaluation feedback and competency expectations into concrete goals and measurable milestones, with follow-up throughout the year., • Collaborate with the Talent Management team on the development, documentation, and monitoring of PIPs, including identifying appropriate development resources and tracking progress against defined expectations. Career Coaching / Advising: • For attorneys, provide individually tailored guidance in development of both near and longer-term career goals, and then provide advice and feedback on strategic plans to achieve those goals., • Coach attorneys through the process of identifying a range of possible career options, taking into account attorney's professional and personal background, needs, goals, and preferences. PD Intelligence: • Keep abreast of trends in professional development for attorneys. Evaluate content and presenter effectiveness to ensure efficient delivery of content and that the topic is of interest to the firm., • Assist Talent team on other projects, as required. Supervisory Responsibilities • Directly supervises professional development staff (specialist/coordinator/assistant) and is responsible for their overall direction, coordination, and evaluation. Carries out supervisory responsibilities in accordance with firm’s policies and applicable laws. Responsibilities include interviewing and training; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; making recommendations for hiring, promotion, compensation, and termination. Knowledge, Skills, and Abilities • Bachelor’s degree is required; a JD is highly preferred. Five or more years of professional development experience at a law firm, law school, or other professional services firm is required. Two or more years of previous supervisory experience is required., • Working knowledge of CLE rules and requirements and best practices regarding CLE processes and procedures. Familiarity with California, Florida, Illinois, New York, North Carolina and Texas, CLE requirements preferred., • Comfort with emerging technologies, including artificial intelligence tools, and an interest in thoughtfully applying them to professional development programs, processes, and content in a manner consistent with firm policy., • Advanced knowledge of Windows-based systems, particularly the Microsoft Office 2010 suite. Familiarity with viDesktop/Aderant Eval and LMS, CE Manager, and SharePoint highly desirable. Familiarity with document management systems and other legal applications highly desirable., • Excellent interpersonal, oral, and written communication skills. Written work products are appropriate to the audience and written in a clear and concise manner that effectively gets the message across. Ability to communicate with courtesy, diplomacy, and discretion, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, firm management, clients, staff, and outside contacts, including speaking before groups of individuals., • Excellent organizational, planning and project management skills including accuracy, record keeping, data collection and system information. Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e- mail or verbally., • Highly motivated, strategic focus: ability to understand and support firm goals, services, culture and strategy to present self and the firm in a positive, professional manner. Commitment to staying informed of industry standards and best practices through professional development, to including professional reading, membership in industry groups and organizations, and participation in seminars and conferences., • Exhibits high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, high-stressed, detail-oriented work environment. Ability to work with frequent interruptions and adapt to changes in workflow., • Dependable team player with high energy, creativity and vision who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently within scope of the position’s responsibilities as a decision-maker and contributor on all levels., • Encourages an atmosphere in which everyone exchanges ideas, is open to new ideas and processes, and is respected for their contributions by being helpful, approachable, and team oriented., • Excellent analytical and technical skills requiring an aptitude for detail, precision, and logic. Proactive with excellent troubleshooting, problem resolution, and follow-through skills. Possess the ability to identify and propose resolutions to problems in a timely manner through use of resources, including asking questions, gathering facts, and reviewing records., • Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds., • Must be flexible to work overtime, travel on occasion, accept tasks outside of normal job duties, and be open to assume new responsibilities if the needs of the department changes. For the New York Office, the annualized salary range for this position is $155,000 to $175,000. For the Chicago office, the annualized salary range is $150,000 to $170,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies. Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Executive Assistant to CEO & Operations Coordinator About Brynson™ Brynson is a growing SaaS company building technology that helps enterprise operators manage complex compliance, data, and digital workflows at scale. Our platform sits across multiple systems, data sources, integrations, and operational teams. That means successful client management requires more than relationship ownership. It requires someone who can understand how the product works, reason through data, navigate technical issues, communicate clearly with clients, and move problems forward without relying on constant internal support. We work with sophisticated enterprise organizations where accuracy, responsiveness, and strong client leadership matter. About The Role We are hiring a highly organized, proactive Executive Assistant to work closely with our Founder & CEO and support the day-to-day operations of our New York office. At its core, this role exists to make sure the CEO's time, attention, commitments, and priorities are managed exceptionally well. You will help organize a constantly changing calendar, stay ahead of important follow-ups and deadlines, coordinate meetings and travel, manage incoming requests, and make sure important commitments do not get lost in the pace of the business. We need someone who sees operational friction and helps create order around it. You may organize a recurring process, build a tracker, improve how follow-ups are managed, coordinate an internal project, help run the office, prepare for an important meeting, send materials to a customer, coordinate a delivery, or handle an errand that simply needs to get done. The right person is equally comfortable managing a complex executive calendar and figuring out a better system for something that currently lives in someone's head. What You'll Own Executive & Calendar Management • Own and actively manage the CEO's calendar across internal meetings, customer conversations, external commitments, travel, events, and changing priorities., • Anticipate scheduling conflicts and help protect time for the work that matters most., • Coordinate meetings across internal teams, customers, partners, vendors, and other external stakeholders., • Help ensure the CEO is prepared for important meetings, deadlines, commitments, and follow-ups., • Keep the calendar accurate and organized as priorities change. Priorities, Follow-Through & Executive Organization • Help turn a high volume of conversations, ideas, requests, and commitments into clear next steps., • Maintain visibility into important follow-ups so critical items do not fall through the cracks., • Track deadlines, outstanding decisions, commitments, and items requiring, • the CEO's attention., • Prepare materials, context, agendas, and other information needed for important meetings., • Help distinguish what requires the CEO's involvement from what can be delegated, handled elsewhere, or resolved independently. Travel, Meetings & Logistics • Coordinate domestic and occasional international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes., • Coordinate logistics for leadership meetings, customer meetings, company events, dinners, and other executive commitments., • Handle reservations, meeting spaces, catering, materials, and other details required to make meetings run smoothly., • Support expense management and recurring executive administration. Office & Day-to-Day Operations • Help ensure the New York office operates smoothly and the team has what it needs., • Manage supplies, deliveries, shipping, vendors, meeting logistics, and other office needs., • Coordinate company gatherings and in-office activities when needed., • Handle local errands, purchasing, deliveries, and other time-sensitive logistical needs., • Step into miscellaneous operational tasks that need an owner and drive them through completion Processes & Special Projects • Identify recurring work that is disorganized, manual, or overly dependent on individual memory and help create a better system., • Build and maintain simple trackers, checklists, workflows, and documentation where they make work more efficient., • Coordinate executive or cross-functional projects that require strong organization and follow-through., • Help establish repeatable processes around recurring executive and office needs., • Take loosely defined assignments, determine what needs to happen, and move them forward. What We’re Looking For • 2+ years of relevant professional experience in executive support, operations, project coordination, office management, or another highly organized role., • Direct experience supporting a founder, CEO, or senior executive, • Exceptional organization and attention to detail., • Strong judgment about urgency, priorities, confidentiality, and when something requires escalation., • Strong follow-through. If you own something, people should not need to chase you for it., • Comfortable working with a leader whose schedule, priorities, and needs can change quickly., • Excellent written and verbal communication skills., • Comfortable interacting professionally with executives, customers, partners, vendors, and employees., • Resourceful and able to figure things out independently rather than requiring detailed instructions for every task., • Comfortable moving between executive support and very practical work, including scheduling, errands, shipping, office logistics, and administrative tasks., • Able to create structure around recurring work using simple processes, tools, trackers, and documentation., • High discretion when handling confidential company, customer, and personnel information., • Comfortable learning and working across tools such as Google Workspace, Slack, project management systems, CRM platforms, and other SaaS tools. You'll Thrive Here If • You naturally think several steps ahead and notice what other people are likely to forget., • You like creating order out of a lot of moving pieces., • You take ownership and enjoy being the person who makes sure something actually gets done., • You can switch from preparing for an important executive meeting to arranging a delivery or solving an office issue without viewing either as beneath you., • You enjoy supporting a fast-moving leader and learning enough about the business to understand what deserves their attention., • You notice inefficient processes and naturally think about how to improve them., • You prefer ownership and variety over a narrow, highly prescribed role. Benefits & Perks • Compensation: $95,000-$115,000, • Location: Hybrid role; must be commutable distance to New York, NY, • Benefits: Comprehensive medical, dental, and vision coverage., • Time Off: Flexible PTO policy that supports work-life balance. Brynson is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by federal, state, or New York City law.

It Starts Here: Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what’s possible. This is more than a strategic shift. It’s a chance for driven professionals to grow, learn, and make a real difference. If you are interested in exploring the possibilities We Want to Talk to You! The Difference You Make: The CIB, Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts administrative and office related project functions for multiple directors/managers and their teams. • Creates filing systems when needed and monitors efficiency, copies/collates complex materials., • Circulates presentation materials and other documents for meeting attendees as appropriate., • Takes and relays messages and appropriately escalates calls to the appropriate personnel., • Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments., • Drafts emails and other documentation as instructed for review by management., • Prepares purchase orders as required and obtains the appropriate approvals. What You Bring: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Bachelor's Degree or equivalent work experience: Business Administration or equivalent field. - Required., • 3+ Years Administrative support experience. - Required., • Excellent interpersonal, written and communication skills., • Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality., • Polished executive assistant with professional maturity and previous corporate environment experience., • Ability to effectively interact with senior level management both internally and with external clients., • Ability to manage top level managers supported with tact, diplomacy and assertiveness . • Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills., • Ability to multi-task, react and think quickly., • Self-starter with strong sense of ownership and involvement., • Ability to seek clarification or assistance when needed., • Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint)., • Demonstrated calendar management and scheduling., • Attention to detail and problem solving skills., • Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines., • Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget/guidelines., • Exceptional customer service skills., • High level of attention to detail and demonstrated problem solving skills. Approaching tasks from a positive perspective and with openness to change., • Ability to apply independent judgment when resolving routine enquiries., • Excellent interpersonal, written and communication skills. Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality., • Requires professional demeanor at all times and must be flexible in a fast changing environment., • Candidate will be supporting a trading floor Certifications: • No Certifications listed for this job. It Would Be Nice For You To Have: • Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education., • Experience in Microsoft Office products including Teams; Concur T&E; Workday; CCure; Adobe and PowerPoint a plus. What Else You Need To Know: The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location. Base Pay Range: Minimum: $61,875.00 USD Maximum: $105,000.00 USD We Value Your Impact: Your contribution matters and it’s recognized. You can expect a fair and competitive rewards package that reflects the impact you create and the value you deliver. We know rewards go beyond numbers. Offering more than just a paycheck our benefits are designed to support you, your family and your well-being, now and into the future.Santander Benefits - 2026 Santander OnGoing/NH eGuide (foleon.com) Risk Culture: We embrace a strong risk culture and all of our professionals at all levels are expected to take a proactive and responsible approach toward risk management. EEO Statement: At Santander, we value and respect differences in our workforce. We actively encourage everyone to apply. Santander is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status or any other characteristic protected by law. Working Conditions: Frequent minimal physical effort such as sitting, standing and walking is required for this role. Depending on location, occasional moving and lifting light equipment and/or furniture may be required. Employer Rights: This job description does not list all of the job duties of the job. You may be asked by your supervisors or managers to perform other duties. You may be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not a contract for employment and either you or the employer may terminate your employment at any time for any reason. What To Do Next: If this sounds like a role you are interested in, then please apply. We are committed to providing an inclusive and accessible application process for all candidates. If you require any assistance or accommodation due to a disability or any other reason, please contact us at TAOps@santander.us to discuss your needs.

Program Summary: The Materials Graduate Leadership Development Program (GLDP) is a structured, 18-24 months rotational program designed to develop future leaders within Peckham Industries' materials businesses. Participants rotate through core functional areas including quarry operations, plant administration, environmental compliance, quality control, safety, HMA operations, and sales. The program combines hands-on field experience, formal training, mentorship, and leadership development. Upon successful completion, graduates are expected to be prepared to assume a leadership role such as Assistant Plant Manager at one of Peckham's materials operations. Program Learnings: Safety always wins. Uphold and promote Peckham Industries' safety culture by adhering to all company, OSHA, and MSHA policies and proactively supporting a safe work environment across all assigned locations. Dedication. Participate in structured rotations across materials operations, including quarry operations, plant administration, quality control, environmental compliance, HMA operations, and sales, to develop a comprehensive understanding of the materials business. Results matter. Support quality control activities through material sampling, testing, and performance evaluation to ensure aggregates and hot mix asphalt meet internal standards and customer specifications. Assist with quarry and mining operations by supporting mine planning, crushing and screening activities, and regulatory compliance efforts related to blasting and permitting. Determined. Engage in hot mix asphalt plant operations by supporting production processes, maintenance activities, and performance monitoring to achieve efficient and reliable plant operations. Measurement . Analyze operational data, key performance indicators, inventory levels, and cost drivers to support informed decision-making and continuous improvement initiatives. Our word is our bond. Support environmental and regulatory initiatives by participating in permit reviews, environmental safety practices, and compliance-related activities across materials operations. Respect and engage. Collaborate with sales and customer-facing teams to understand pricing, transportation costs, customer needs, and service expectations while supporting customer visits as needed. * Mastery. Demonstrate leadership potential by working effectively with cross-functional teams, applying continuous learning, and completing required training and mentorship activities in preparation for a future leadership role. PIf77486bcf771-38003-41772382

Job Description Schedules x2: Tuesday - Thursday 10AM-6PM; Friday - Saturday 11AM-7PM Tuesday - Thursday 9AM-5PM; Friday - Saturday 11AM-7PM Must be licensed (LMHC, LCSW, LMSW, or LMHC-LP) AND have 3-5 yrs of supervisory experience Summary: Under the supervision of the Program Director, the Assistant Program Director will supervise case management services to ensure quality care for adults with histories of homelessness diagnosed with severe mental illness. In the Program Director's absence, the Assistant Program Director will supervise all program staff in conjunction with the Regional Director. Responsibilities • Ensure program complies with all Federal, State and Local laws and regulations as they apply to supportive housing programs as well as all HRA/DSS regulations/requirements, • Ensure housing and performance outcomes are met on a monthly/quarterly/annual basis, • Assist the Program Director with the administration of the program, overseeing all aspects of the program’s operations - service delivery, compliance to contracts, targets (case management, employment, medical and chart compliance, recreational activities, security, maintenance, food service if applicable, etc.), • Provide and ensure delivery of quality services to all residents through direct supervision of all program staff regarding case management, • Ensure that all documentation (including, but not limited to, progress notes, service plans, assessments, health forms, reports, etc.) is completed by direct service staff in a timely manner and within established deadlines as per agency and funding sources standards.; provide coaching on policies and procedures and clinical practice., • Development and implementation of individual client service plans in conjunction with clinical staff, counseling team and client, • Responsible for ensuring that contacts with clients reflect goals of service plans and assisting wellness coaches to develop intervention goals and activities which support the service plan, • Coordinate annual functional assessment review, psychosocial review, chart audits for each client and submitting report to Program Director., • Responsible for maintaining contact with other service agencies and insuring client placement for treatment and program activities (may include volunteer job placement), • Accountable for coordinating orientation and program entry for all new residents with the intake coordinator; participates in discharge planning, • Assist Program Director in serving as liaison to other community services; attend meetings and develop new linkages; provides emergency and relief coverage as necessary, • Prepares various reports for funders, Regional Director, and AVP of Behavioral Health Housing Services, including any issues, and suggestions for changes in policies or program adjustments, • Conduct and document supervisory meetings with direct reporting staff, promote staff development; and evaluate their work performance (i.e. identify training needs), • Ensure that all documentation pertaining to client and program activities is accurately completed, handled confidentially, kept in the proper location, and submitted promptly., • Ensure all incident reporting and follow up is done thoroughly and in a timely manner Requirements • Have an understanding, appreciation, and commitment to the philosophy and mission, with expertise in harm reduction and recovery-oriented services, • Master’s degree in social work or related field, • Three to five years human services experience, • 3-5 years of supervisory experience, • Familiarity with Federal, State and Local laws and regulations as they apply to supportive housing programs and HRA/DSS regulations/requirements for NY 15/15 Supportive Housing, • Bilingual in English and Spanish - preferred\nCompany Description How you project yourself in the world says a lot about you. So, what do we think is important for you to know about us? Soloh Partners is proud to be a wholly women-owned business. We are committed to diversity and inclusion. We are driven by our passion for service: service to our clients & their mission and service to our candidates and employees. We believe in making things personal. It isn’t just business for us. This is about shaping careers and building an engaged workforce. How you project yourself in the world says a lot about you. So, what do we think is important for you to know about us? Soloh Partners is proud to be a wholly women-owned business. We are committed to diversity and inclusion. We are driven by our passion for service: service to our clients & their mission and service to our candidates and employees. We believe in making things personal. It isn’t just business for us. This is about shaping careers and building an engaged workforce.

Executive Assistant to CEO & Operations Coordinator \n \n About Brynson™ \n Brynson is a growing SaaS company building technology that helps enterprise operators manage complex compliance, data, and digital workflows at scale. \n \n Our platform sits across multiple systems, data sources, integrations, and operational teams. That means successful client management requires more than relationship ownership. It requires someone who can understand how the product works, reason through data, navigate technical issues, communicate clearly with clients, and move problems forward without relying on constant internal support. We work with sophisticated enterprise organizations where accuracy, responsiveness, and strong client leadership matter. \n \n About The Role \n We are hiring a highly organized, proactive Executive Assistant to work closely with our Founder & CEO and support the day-to-day operations of our New York office. At its core, this role exists to make sure the CEO's time, attention, commitments, and priorities are managed exceptionally well. You will help organize a constantly changing calendar, stay ahead of important follow-ups and deadlines, coordinate meetings and travel, manage incoming requests, and make sure important \n commitments do not get lost in the pace of the business. \n \n We need someone who sees operational friction and helps create order around it. You may organize a recurring process, build a tracker, improve how follow-ups are managed, coordinate an internal project, help run the office, prepare for an important meeting, send materials to a customer, coordinate a delivery, or handle an errand that simply needs to get done. The right person is equally comfortable managing a complex executive calendar and figuring out a better system for something that currently lives in someone's head. \n \n What You'll Own \n \n Executive & Calendar Management \n\n • Own and actively manage the CEO's calendar across internal meetings, customer conversations, external commitments, travel, events, and changing priorities.\n, • Anticipate scheduling conflicts and help protect time for the work that matters most.\n, • Coordinate meetings across internal teams, customers, partners, vendors, and other external stakeholders.\n, • Help ensure the CEO is prepared for important meetings, deadlines, commitments, and follow-ups.\n, • Keep the calendar accurate and organized as priorities change.\n\n Priorities, Follow-Through & Executive Organization \n\n • Help turn a high volume of conversations, ideas, requests, and commitments into clear next steps.\n, • Maintain visibility into important follow-ups so critical items do not fall through the cracks.\n, • Track deadlines, outstanding decisions, commitments, and items requiring\n, • the CEO's attention.\n, • Prepare materials, context, agendas, and other information needed for important meetings.\n, • Help distinguish what requires the CEO's involvement from what can be delegated, handled elsewhere, or resolved independently.\n\n Travel, Meetings & Logistics \n\n • Coordinate domestic and occasional international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.\n, • Coordinate logistics for leadership meetings, customer meetings, company events, dinners, and other executive commitments.\n, • Handle reservations, meeting spaces, catering, materials, and other details required to make meetings run smoothly.\n, • Support expense management and recurring executive administration.\n\n Office & Day-to-Day Operations \n\n • Help ensure the New York office operates smoothly and the team has what it needs.\n, • Manage supplies, deliveries, shipping, vendors, meeting logistics, and other office needs.\n, • Coordinate company gatherings and in-office activities when needed.\n, • Handle local errands, purchasing, deliveries, and other time-sensitive logistical needs.\n, • Step into miscellaneous operational tasks that need an owner and drive them through completion\n\n Processes & Special Projects \n\n • Identify recurring work that is disorganized, manual, or overly dependent on individual memory and help create a better system.\n, • Build and maintain simple trackers, checklists, workflows, and documentation where they make work more efficient.\n, • Coordinate executive or cross-functional projects that require strong organization and follow-through.\n, • Help establish repeatable processes around recurring executive and office needs.\n, • Take loosely defined assignments, determine what needs to happen, and move them forward.\n\n \n What We’re Looking For \n\n • 2+ years of relevant professional experience in executive support, operations, project coordination, office management, or another highly organized role.\n, • Direct experience supporting a founder, CEO, or senior executive\n, • Exceptional organization and attention to detail.\n, • Strong judgment about urgency, priorities, confidentiality, and when something requires escalation.\n, • Strong follow-through. If you own something, people should not need to chase you for it.\n, • Comfortable working with a leader whose schedule, priorities, and needs can change quickly.\n, • Excellent written and verbal communication skills.\n, • Comfortable interacting professionally with executives, customers, partners, vendors, and employees.\n, • Resourceful and able to figure things out independently rather than requiring detailed instructions for every task.\n, • Comfortable moving between executive support and very practical work, including scheduling, errands, shipping, office logistics, and administrative tasks.\n, • Able to create structure around recurring work using simple processes, tools, trackers, and documentation.\n, • High discretion when handling confidential company, customer, and personnel information.\n, • Comfortable learning and working across tools such as Google Workspace, Slack, project management systems, CRM platforms, and other SaaS tools.\n\n \n You'll Thrive Here If \n\n • You naturally think several steps ahead and notice what other people are likely to forget.\n, • You like creating order out of a lot of moving pieces.\n, • You take ownership and enjoy being the person who makes sure something actually gets done.\n, • You can switch from preparing for an important executive meeting to arranging a delivery or solving an office issue without viewing either as beneath you.\n, • You enjoy supporting a fast-moving leader and learning enough about the business to understand what deserves their attention.\n, • You notice inefficient processes and naturally think about how to improve them.\n, • You prefer ownership and variety over a narrow, highly prescribed role.\n\n \n Benefits & Perks \n\n • Compensation: $95,000-$115,000\n, • Location: Hybrid role; must be commutable distance to New York, NY\n, • Benefits: Comprehensive medical, dental, and vision coverage.\n, • Time Off: Flexible PTO policy that supports work-life balance.\n\n \n Brynson is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by federal, state, or New York City law.

A global food distribution company in the North Bergen, NJ area is looking for a Spanish / English Bilingual Corporate Compliance Coordinator. This is a full-time, direct hire position. \n \n Spanish / English Bilingual Corporate Compliance Coordinator Responsibilities Include: \n\n • Ensure company’s corporate and regulatory compliance are in accordance with federal, state, and local jurisdictions\n, • Regularly renews required licenses, permits, registrations for the company\n, • Including but not limited to alcohol beverage, distributor / wholesaler, business, food distribution and corporate registrations\n, • Keep up to date with regulatory requirement and changes across federal, state, and local jurisdictions\n, • Research on compliances to ensure required filings and reporting are done to maintain compliance with food, health, alcohol, and other applicable regulations\n, • Keep track on the corporate compliance calendar and tracking matrix\n, • Manage documentation and coordinate compliance requirements for new states and markets to ensure completion of all regulatory obligations in a timely manner\n, • Other duties as needed\n\n \n Spanish / English Bilingual Corporate Compliance Coordinator Requirements Include: \n\n • 2-4 years of experience in corporate compliance, regulatory compliance, licensing/permits, regulatory affairs, legal administration, paralegal/legal assistant work, or a similarly regulated business environment is a must\n, • Fluency in English and Spanish is required, any knowledge in Asian language would be a plus\n, • Bachelor's degree in Business Administration, Compliance, Legal Studies, Regulatory Affairs, Finance, Human Resources, Public Administration, or a related field is a highly preferred\n, • Strong leadership skills in team environment and skills to bring positive atmosphere to the team\n, • Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment\n, • Excellent communication (Speaking, Writing, Reading, Listening) and presentation skills\n, • Ability to multi-task and perform duties time efficiently\n, • Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated\n, • Proficient in Microsoft Office suite, especially Excel\n, • While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds, lift in excess of 25 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision\n\n \n Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. \n \n We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. \n \n We prioritize direct applicants; third-party resumes may not be reviewed.

Atrium is seeking on behalf of our client a Litigation Legal Assistant based in Newark, NJ. \n A background check may be run only after a conditional offer is made, where permitted by law. \n Position: Litigation Legal Assistant \n Location: Newark, NJ \n Employment Type: Full-time \n Compensation: $80-110K \n Position Overview \n The Litigation Legal Assistant will provide comprehensive administrative and legal support to attorneys in a fast-paced litigation practice. This role ensures efficient case management, document preparation, and coordination of legal processes. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with attorneys, clients, and court personnel. Must be legally authorized to work in the United States. \n Responsibilities \n\n • Provide day-to-day administrative and legal support to attorneys, including managing calendars, correspondence, mail, and communications.\n, • Prepare, edit, format, and organize legal documents, pleadings, correspondence, and other case materials.\n, • Assist with electronic court filings in federal and state courts, including bankruptcy matters.\n, • Support attorneys with case management, document organization, legal research, and trial preparation.\n, • Prepare exhibits, trial binders, tables of contents/authorities, and other litigation materials.\n, • Maintain electronic and physical case files and assist with document management.\n, • Assist with attorney time entry, billing, expense reports, and other administrative processes.\n, • Coordinate travel, meetings, court appearances, and other scheduling needs.\n, • Communicate professionally with clients, courts, vendors, and other internal and external contacts.\n, • Provide backup support to other legal support staff as needed.\n\n Required Experience/Skills \n\n • 7+ years of law firm experience, preferably supporting litigation attorneys.\n, • Strong understanding of litigation procedures, legal terminology, and court filing processes.\n, • Excellent organizational skills and attention to detail with the ability to manage multiple priorities.\n, • Strong written and verbal communication skills and a professional demeanor.\n, • Ability to work independently and effectively in a high-volume, deadline-driven environment.\n, • Proficiency with Microsoft Office and legal technology/document management systems.\n\n Preferred Experience/Skills \n\n • Associate or Bachelor’s degree preferred.\n, • Experience supporting attorneys in complex litigation or bankruptcy matters.\n, • Familiarity with e-filing systems and case management software.\n, • Demonstrated ability to handle confidential information with discretion.\n, • Current Notary Public commission or willingness to obtain one within the first six months.\n\n Education Requirements \n\n • High School Diploma required.\n, • Associate or Bachelor’s degree in Legal Studies, Business Administration, or related field preferred.\n, • Continuing education or certification in legal support or paralegal studies a plus.\n, • Training in litigation support software or document management systems preferred.\n, • Ongoing professional development encouraged to maintain current legal knowledge.\n\n Benefits \n If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. \n Commitment to Diversity \n As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation. \n EOE/M/F/D/V/SO \n Applicant Communication Consent \n By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy. \n Job Wrapping ID : #LI-AJ3

Join an exceptional private household seeking an accomplished, polished PA/Property Manager to oversee the seamless operations of their NYC residence and additional properties. This fully staffed home includes a team of 4 nannies, a housekeeper, and a full-time chef, creating an opportunity for an experienced household professional to join a collaborative and highly organized environment. This is a high-touch role for a proactive individual who excels at anticipating needs, managing complex logistics, and ensuring every detail of the household is thoughtfully executed. Responsibilities will include high-level calendar management for the principals, household administration, vendor coordination, account management, staff scheduling, and overseeing the daily operations of the NYC residence. \n \n The ideal candidate will also assist with preparing additional residences for the family’s arrivals, including managing the Hamptons home and staff accommodations throughout New York and the Hamptons, while serving as the primary point of contact for household matters. The ideal candidate is confident, adaptable, and highly resourceful, with the ability to operate independently while maintaining the highest standards of discretion, organization, and service. They naturally anticipate needs before they arise, approach challenges with a solutions-oriented mindset, and remain composed while managing shifting priorities in a fast-paced environment. \n \n This family is seeking someone who thrives in a dynamic household setting - a true operational partner who can bring structure, efficiency, and thoughtful attention to detail to every aspect of home management. The successful candidate will be exceptionally organized, detail-oriented, and comfortable balancing strategic oversight with hands-on execution. As a key member of the household team, you will collaborate closely with Dad’s EA, the Family Office, nannies, chef, and housekeeper to ensure seamless communication and elevated standards across all areas of the home. Strong judgment, professionalism, confidentiality, and the ability to adapt to the family’s preferences are essential. \n \n This is a unique opportunity for an experienced household professional to join a sophisticated private environment and make a meaningful impact through exceptional organization, proactive support, and outstanding operational management. Please thoroughly review ALL requirements below before applying, as the family is highly selective in their hiring process. \n \n LOCATION: Upper East Side, NYC \n START DATE: ASAP \n SCHEDULE: Primarily Monday-Friday (40-60 hours/week); a blend of remote work, in-home support, and managing local household logistics throughout NYC/Hamptons. Travel required as-needed. Flexibility outside of traditional business hours (evenings/weekends) occasionally required based on family needs. \n COMPENSATION: $180K+ gross, PLUS 401K match & Health Insurance \n \n REQUIREMENTS: \n\n • MUST reside within 10-20 blocks of Upper East Side (non-negotiable)\n, • 7-10+ years of experience working within a fully staffed private household\n, • Previous experience as a Family Assistant, House Manager, or similar high-level household operations role\n, • Experience supporting principals in a private residence with multiple staff members and complex household needs\n, • Open and willing to travel to various family residences throughout the US and Bahamas\n, • Exceptional communication skills (verbal, written, and interpersonal)\n, • Highly organized with impeccable attention to detail\n, • Outstanding time management skills with the ability to manage competing priorities and deadlines\n, • Ability to prioritize effectively, delegate appropriately, and follow through with excellence\n, • Strong judgment, discretion, and problem-solving abilities\n, • Proven leadership skills with experience managing and collaborating with household staff\n, • Technologically proficient; comfortable with MAC or related software, Outlook, Excel Spreadsheets, and Gmail calendars\n, • Highly adaptable with the ability to seamlessly navigate changing schedules, priorities, and family needs\n, • Must demonstrate the highest level of confidentiality, professionalism, and discretion\n

Legal Secretary/Assistant \n Job Type: Full-Time \n Schedule: Monday to Friday (8:30am – 5:00pm) \n Compensation: Hourly rate is $18.00-$22.00 depending on experience \n Work Location: One location (900 South Avenue, Staten Island, NY 10314) \n \n About the Firm \n \n For more than 30 years, Muchnik Elder Law P.C., together with its predecessor firms, has specialized in Elder Law, Estate Planning, Medicaid Planning, Probate, Guardianship, and Trust & Estate Administration. We proudly serve families throughout New York and New Jersey with compassionate, personalized, and highly skilled legal representation. \n \n Our firm is dedicated to helping clients protect their assets, plan for long-term care, provide for future family generations, and navigate complex legal matters with dignity and clarity. We value professionalism, client- centered service, and a collaborative team environment. \n \n What We Are Looking For \n \n We are seeking a full-time legal secretary/assistant, 5 days per week (8:30am-5:00pm). Applicants for this position are required to have a minimum of two (2) years of experience working at a law firm. Hourly rate is $18.00-$22.00 depending on experience. The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, other members of the firm, the court and various state agencies when necessary. The candidate will be able to complete a series of administrative functions while enhancing office effectiveness. This position is in our Staten Island, NY Office with convenient, free parking. Candidates must reliably meet the on-site work schedule. \n \n Responsibilities \n \n\n • Provide comprehensive administrative and clerical support to attorneys and assist other legal staff with daily clerical duties.\n, • Type, word process, transcribe, edit, copy, and file basic legal documents and correspondence.\n, • Schedule and make all necessary arrangements for meetings, calls, conferences, and client consultations.\n, • Meet with clients to collect required information and assist with follow-up communications\n, • Prepare and maintain attorney and firm-wide calendar systems, including organizing and coordinating attorneys’ and paralegals’ calendars and workflows.\n, • Collect and organize data for estate planning matters, including current estate plans and asset information.\n, • Organize and maintain client documents—such as bank and financial statements, and birth, death, and marriage certificates—in both paper and electronic filing systems.\n, • Create, maintain, and standardize case files; open new matters; retire and close files in accordance with firm procedures.\n, • Initiate and respond to telephone calls, handle incoming and outgoing mail, and draft responses to correspondence.\n, • Mail retainer agreements and manage related follow-up with clients.\n, • Review and input billable time entries and client-related expenses with attention to accuracy and detail.\n, • Check for client conflicts and ensure proper file and matter setup in firm systems.\n, • Organize and maintain electronic and paper filing systems to ensure easy retrieval and confidentiality of records.\n, • Perform other duties and special projects as assigned to support the efficient operation of the legal practice.\n\n \n Qualifications \n \n\n • Familiarity with legal terminology and documentation\n, • A professional and courteous manner\n, • Ability to type quickly and accurately\n, • Satisfactory knowledge of day-to-day operations of a legal office\n, • Legal assistant/secretarial experience (2-5 years)\n, • Computer Literacy in Microsoft Office suite (Outlook, Word, etc.) and Word Perfect\n, • Able to reliably meet the on-site work schedule.\n\n \n Compensation Package Includes \n \n\n • Hourly rate is $18.00-$22.00, based on experience\n, • Retirement plan with employer contribution\n, • Tax-free reimbursement for employee individual health insurance premiums (e.g., nystateofhealthmarketplace plans)\n, • Generous Paid Time Off\n, • Convenient free parking, and reimbursement of business mileage and expense related to client matters\n, • Supportive, collegial team environment with opportunity for growth and advancement\n\n

Legal Practice Assistant/New York City \n \n New York City office of national law firm seeks motivated, hard-working Legal Practice Assistant. This is a non-litigation position that requires advanced document creation, formatting and expert proofreading skills. Looking for a self-starter who is able to generate flawless work while managing a busy desk with heavy client contact. \n \n This position is four days in the office (Midtown East). One Day Remote \n \n Responsibilities \n \n\n • Expert Document Creation and Editing: Draft, format, and edit high quality documents, including agreements and formal reports and letters to clients. Ensure correct spelling, grammar and layout consistency.\n, • Case Administration: Manage a busy desk, keep files organized, and handle multiple administrative tasks smoothly.\n, • Client Relations: Handle frequent client phone calls and emails in a professional manner.\n, • File Management: Maintain highly structured digital files (physical files when necessary). Quickly learn and use new office and document management software.\n, • Confidentiality: Protect all sensitive client and firm information.\n\n \n Requirements \n \n\n • Document Expertise: Exceptional document production skills: keen eye for detail, proofreading, formatting, and error-free output.\n, • Technical Skills: Demonstrated proficiency in Microsoft Word, PowerPoint, and Excel.\n, • Experience: At least 1 year of experience in a legal administrative position.\n, • Communication Skills: Strong written and verbal communication skills.\n, • Administrative Skills: Exceptional organizational habits, time management, and the ability to pivot and adapt to evolving technology.\n\n \n Benefits and Compensation \n \n\n • Competitive salary and benefits\n, • Great atmosphere, very pleasant and collegial work environment\n, • Business casual\n\n Salary Range: $48,000 - $77,000--Based on Experience \n Benefits information: \n Benefits include medical, dental, vision, retirement, and PTO \n \n Equal Employment Opportunity Statement: \n Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.” \n \n Physical Requirements: \n This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements. \n

About the Role: \n We're looking for a smart, highly organized, curious person who wants to learn how a business actually operates. This isn't a traditional Executive Assistant role built primarily around scheduling and travel. You'll work closely with the CEO, provide executive support, and gradually learn to own important operational processes across the company. \n \n We are hiring for ability and potential, not years of experience: \n You don't need to arrive knowing how to run payroll, administer benefits, manage an insurance renewal, or handle complex business processes. We expect to teach you. What we care about is whether you learn quickly, think systematically, follow through, and can eventually take ownership without needing someone to tell you every next step. The right person sees a messy recurring task and thinks, "There has to be a better way to organize this." You'll also be expected to use AI tools like ChatGPT, Claude, or similar tools to research, summarize, draft, analyze problems, document processes, and find better ways to work. \n \n What You'll Own Now \n You'll start with responsibilities that allow you to learn the CEO, the company, and how we operate: \n\n • Executive support: Manage scheduling, meetings, travel, follow-ups, documents, and day-to-day priorities for the CEO. \n, • Organization and follow-through: Track commitments, deadlines, renewals, and open items so nothing falls through the cracks. \n, • Build better systems: Turn messy or recurring work into checklists, trackers, templates, and documented workflows. \n, • AI-assisted work: Use AI to research questions, summarize information, draft communications, organize information, and improve how work gets done. \n, • Vendor coordination: Communicate with vendors, consultants, and other outside partners and follow up until issues are resolved. \n, • Research and projects: Take a goal or problem that may not come with detailed instructions, determine the next steps, and drive it toward completion. \n, • Documentation: Learn how things work and document them so the process is easier and more repeatable the next time. \n, • Trusted support: Occasionally assist the CEO with confidential personal or family administrative matters requiring discretion and good judgment. \n\n \n \n What You'll Grow Into \n As you learn the business and demonstrate that you can own processes independently, we'll progressively give you responsibility for more complex areas such as: \n\n • Payroll & HR administration: Timekeeping, payroll preparation, PTO tracking, onboarding/ offboarding, and employee administration. \n, • Finance administration: Accounts receivable, collections, payment reconciliation, vendor payments, and coordination with our outside accounting team. \n, • Benefits: Employee enrollments, terminations, renewals, documentation, and coordination with benefit providers. \n, • Insurance: Helping manage company insurance policies, renewals, applications, and broker relationships. \n, • Technology administration: Helping administer business software, user accounts, access, and internal systems.\n, • Business operations: Taking ownership of increasingly complex projects across HR, finance, facilities, vendors, and other areas of the company. We don't expect you to already know how to do these things. \n\n We expect you to be capable of learning them and eventually owning them. \n \n Who We're Looking For \n \n We're less interested in your exact background than in how you think and work. \n \n You: \n\n • Are extremely organized and naturally systematic. \n, • Learn new concepts quickly and genuinely enjoy figuring things out. \n, • Communicate clearly and professionally in writing and in person. \n, • Pay close attention to details without losing sight of the larger objective. \n, • Are comfortable working with numbers and spreadsheets such as Excel or Google Sheets. Are comfortable learning new software and technology. \n, • Have used AI tools such as ChatGPT, Claude, Gemini, or similar tools and are interested in becoming much better at using them. \n, • Can be handed a goal with incomplete instructions and determine sensible next steps. \n, • Will follow up repeatedly when necessary rather than letting something quietly fall through the cracks. \n, • Can manage multiple priorities and distinguish between what's urgent, what's important, and what can wait. \n, • Are comfortable asking questions when you don't understand something — but learn from the answer so you don't need to ask the same question repeatedly. \n, • Can be trusted with sensitive company, employee, financial, and personal information. \n, • Are willing to say, "I don't know, but I'll figure it out." \n\n \n What You Don't Need \n You do not need: \n\n • Years of Executive Assistant experience. \n, • Previous experience with payroll, insurance, benefits, or accounting. \n, • To already know the software and systems we use. \n, • Experience working at a large company. \n, • A traditional Executive Assistant background. \n\n \n What you will get from us \n\n • Pay: $55,000 - $60,000 per year\n, • 401(k)\n, • Dental insurance\n, • Health insurance\n, • Paid time off\n, • Chance to grow and gain experience\n\n

Diamond Chemical develops, manufactures, and distributes private label and branded cleaning, sanitation, and specialty chemical products. The company operates a growing multi site manufacturing and distribution platform and is advancing commercial growth, integrations, and operational improvement. \n Position Overview \n Reporting directly to the Chief Executive Officer, the Executive Assistant is the CEO's primary administrative partner and the central coordinator for the executive office. The role creates order in a fast moving calendar and information flow, ensures that senior meetings are fully prepared, and drives clear follow through on commitments. \n This is a high trust, high judgment role. It is not a calendar only position and it is not a Chief of Staff role. The successful candidate will anticipate needs, protect the CEO's time, resolve issues independently where appropriate, and ensure that no important detail, deadline, or commitment is lost. The role handles confidential matters with discretion and serves as a polished point of contact for senior leaders, Board members, investors, customers, suppliers, and external partners. \n Core Responsibilities \n Executive support and calendar management \n\n • Own the CEO calendar and schedule, proactively resolving conflicts and protecting time for the company's highest priorities.\n, • Assess and triage meeting requests. Confirm agendas, participants, intended decisions, and required pre reads; redirect or decline low value requests when appropriate.\n, • Coordinate complex domestic travel, including detailed itineraries, transportation, lodging, meeting logistics, and rapid changes.\n, • Maintain a forward looking weekly view of CEO priorities, travel, decision points, and meeting readiness.\n, • Prepare and submit expense reports and support time sensitive approval, invoice, and reimbursement workflows.\n\n Executive meetings and communications \n\n • Plan and coordinate leadership team meetings, operating reviews, Board meetings, investor interactions, and other executive forums. Build agendas, collect inputs, manage pre read timelines, and confirm logistics.\n, • Draft, edit, and format correspondence, meeting agendas, briefing notes, presentations, and follow up communications with exceptional accuracy and a clear executive tone.\n, • Capture decisions, action items, owners, and due dates when required. Publish follow up promptly and persist until commitments are closed or escalated.\n, • Manage selected inbound CEO communications and priority escalations at the CEO's direction.\n, • Maintain highly organized, secure electronic and physical records for the executive office.\n\n Cross functional and administrative coordination \n\n • Maintain a practical action tracker for leadership commitments, key projects, external relationships, and material deadlines. Identify gaps and escalate risk early.\n, • Serve as a reliable conduit between the CEO and the senior leadership team, ensuring requests are transmitted accurately and responses are timely.\n, • Coordinate executive visits, customer and supplier meetings, leadership offsites, and logistics for smaller company or executive office events, as needed.\n, • Support critical office and executive administration, including meeting rooms, executive visitors, vendors, and other business needs assigned to the executive office.\n, • Use sound judgment and discretion in sensitive personnel, legal, financial, acquisition, integration, and commercial matters.\n\n Qualifications \n\n • Seven or more years of progressively responsible executive assistant or senior administrative experience supporting a CEO, president, or C suite leader.\n, • Demonstrated success managing a demanding executive calendar, complex travel, senior meeting preparation, and confidential communications.\n, • Advanced proficiency with Microsoft 365, especially Outlook, Teams, PowerPoint, Word, and Excel.\n, • Excellent written and verbal communication skills. Able to produce concise, accurate, business ready materials with minimal supervision.\n, • Experience in a manufacturing, distribution, multi site, high growth, or private equity backed organization is strongly preferred.\n, • Ability to work full time on site in East Rutherford, New Jersey, with reasonable schedule flexibility when business needs require it.\n\n Working Style and Behaviors \n\n • Exercises excellent judgment, discretion, and calm professionalism under pressure. Anticipates needs and takes ownership through completion.\n, • Operates with urgency and precision without creating noise, drama, or unnecessary friction.\n, • Comfortably and diplomatically protects executive time, redirects requests, and follows up with senior stakeholders.\n, • Moves easily between detailed logistics and the broader business context behind a meeting, decision, or commitment.\n, • Builds trust quickly, maintains strict confidentiality, and represents the CEO and Diamond Chemical with maturity and good judgment.\n\n Measures of Success \n\n • The CEO calendar is strategically protected, meetings are purposeful, and required materials are ready in advance.\n, • Leadership, Board, and investor meetings are consistently organized, with pre reads and logistics completed on time.\n, • Decisions, action items, owners, and deadlines are visible and follow through improves across the executive office.\n, • Travel, expenses, executive visits, and business events run smoothly and accurately.\n\n