Executive Assistant
5 days ago
Pittsburgh
About the Role Do you have experience supporting executives as an admin or assistant? Are you ready to join a fast-paced, growing company where you can make a significant impact? Green Cabbage is seeking a highly organized, proactive, and resourceful Executive Assistant to support some members of our executive leadership team. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is a master of prioritization, thrives on solving problems before they arise, and can seamlessly manage competing demands while maintaining professionalism and confidentiality. Key Responsibilities: • Executive Support, • Serve as an extension of executive leadership, making decisions on their behalf when appropriate and ensuring continuity in fast-moving situations., • Bring structure to ambiguity by organizing loosely defined ideas into actionable plans, timelines, and deliverables., • Identify gaps, inefficiencies, or risks and take initiative to propose and implement solutions., • Quickly assess changing circumstances and adjust plans, schedules, or communications accordingly., • Handle last-minute changes, urgent requests, and shifting priorities with composure and adaptability., • Build strong relationships across all levels of the organization to drive alignment and collaboration., • Ensure key stakeholders are informed, prepared, and aligned ahead of critical meetings and decisions., • Approach challenges with a solutions-oriented mindset rather than escalation-first thinking., • Independently manage priorities and workload without needing constant direction., • Continuously seek opportunities to improve how executives and teams operate., • Represent executive leadership with credibility and discretion across all communications and interactions., • Manage complex calendars, scheduling, and prioritization for executive leadership., • Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up actions., • Screen and prioritize communications, ensuring timely responses and follow-through., • Prepare presentations, reports, correspondence, and other business documents., • Track action items and strategic initiatives to ensure deadlines and commitments are met., • Meeting & Event Coordination, • Organize leadership meetings, team gatherings, board meetings, and company events., • Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries (will be assisted by Amex GBT)., • Manage meeting logistics, catering, conference rooms, and virtual meeting platforms., • Office & Administrative Operations, • Support day-to-day office operations and administrative functions., • Manage office vendors, supplies, and facilities-related needs., • Assist with onboarding activities and employee engagement initiatives., • Project Management, • Support cross-functional projects and special initiatives on behalf of leadership., • Conduct research and gather information to support business decisions., • Help improve administrative processes and identify opportunities for greater efficiency., • Coordinate with internal teams and external partners to ensure projects remain on track., • Confidentiality & Professionalism, • Handle sensitive business and personnel information with the highest level of discretion., • Serve as a trusted representative of executive leadership in interactions with employees, customers, investors, and partners. Qualifications: • Required, • 3+ years of experience supporting senior executives or leadership teams., • Exceptional organizational and time management skills., • Strong written and verbal communication abilities., • Advanced proficiency with Microsoft Office., • Ability to manage multiple priorities and adapt to changing business needs., • Demonstrated professionalism, discretion, and sound judgment., • Preferred, • Experience supporting C-level executives in a high-growth or scale up environment., • Experience coordinating company events and executive travel., • Familiarity with project management tools and collaboration platforms., • Technology industry experience., • Success Traits, • Strong sense of ownership and accountability., • Highly adaptable with a sense of humor and the ability to stay grounded in a fast-paced environment., • Brings energy, personality, and authenticity to the workplace; someone who is professional yet approachable and enjoys building relationships., • Highly organized and detail oriented., • Proactive and solutions focused., • Able to work independently with minimal direction., • Comfortable operating in a dynamic, fast-changing environment., • Positive, collaborative, and service-oriented mindset.