106 Best client coordinator Jobs in Irvington, NJ (August 2025)

This Isn’t Just Another Job. And We’re Not Just Another Architecture Firm. Are you the kind of person who thrives on the job site, not behind a desk? Do you get a thrill out of coordinating teams, solving problems in real time, and ensuring complex projects run like a well-oiled machine? Can you juggle site visits, client meetings, contractor calls, RFIs, submittals, and still find time to answer that urgent email? If you nodded three times (or more), keep reading. We’re Solutions Architecture — and we’re not just growing, we’re scaling. With more than 20 years of client loyalty under our belt and a workload that will take us from now and into the future, we’re expanding our team to include dedicated Construction Administrators. We’ve been named one of the Best Places to Work in NJ for five years running — not because we say so, but because our people do. Needless to say, this isn’t a 9-to-5 gig. This is a boots-on-the-ground, high-energy, all-hands-on-deck role for someone who knows how to own a job site and be the central communication hub that makes everything flow. Your Mission: - Be the primary liaison between the contractor and the client — building trust, setting expectations, and keeping everyone aligned. - Attend weekly job meetings, walk the site, and report construction progress with clarity and confidence. - Coordinate directly with consultants and engineers to get answers fast and communicate with them effectively. - Respond to RFIs, review submittals, and track schedule milestones to keep projects on time and on budget. - Document like a pro — site reports, photos, logs, and correspondence that become the backbone of successful delivery; the firm embraces technology, with software and equipment that help us work smarter, not harder. - Represent Solutions Architecture with professionalism and poise — because our name is on every decision made in the field. - Provide early warnings, flag risks, and most importantly: bring solutions. Who You Are: - Experienced — Minimum 5 years of field experience in Construction Administration for architectural projects ranging from $500K to $25MM. - Organized to the bone — Able to manage multiple projects and priorities without breaking a sweat. - Unshakable — Chaos doesn’t rattle you; you stay cool, focused, and communicative under pressure. - A people person — You know how to build relationships with clients, contractors, and consultants alike. - Technically sharp — You understand how buildings go together and can speak the language of trades, consultants, and engineers fluently. - Available and adaptable — If you're looking for a cushy desk job or a clock-puncher’s lifestyle, this isn’t it. What We Offer: - A culture-first workplace built on teamwork, transparency, and trust. - A+ Clients we’ve worked with for decades (because they love us). - Projects that matter — mostly in K–12, higher education, and public work sectors. - Competitive salary based on experience. - Annual performance bonus. - Half-day, virtual Fridays, all year long (Yes, really: 8:30–2:00 on Fridays!) - Flex hours, collaborative leadership, and a place where your voice is heard. Bonus Points If You Have: - A background in architecture or engineering (recommended). - Experience with NJ public projects, especially in education. - Familiarity with construction software platforms and reporting tools. Apply Now — And Build Something That Lasts. Location: Verona, NJ Website: www.solutions-arch.com At Solutions Architecture, we don’t just deliver exceptional buildings — we deliver exceptional careers. Join the team where success isn’t a possibility — it’s the expectation.

$70000–$100000 yearly

Full-time

Millburn

Ying Cao Law LLC, a law firm based in Millburn, NJ has one full time opening for Litigation Associate. Law school graduate with JD Degree who have been admitted in NY/NJ Bar or whose NY/NJ Bar admission is pending are welcome to apply. You will have the opportunity to work under the supervision of experienced attorneys to train you on litigation and matrimonial matters. Qualified candidates will receive H-1B and Green Card sponsorship. Current valid work authorization is required. Job Duties: - Conducting legal research, analyzing case laws, drafting legal memoranda, Affidavit/Certification, RJI, CIS, networth statement and other court filings. - Prepare discovery demands and interrogatories, perform documents review and summary of facts; - Participate in settlement negotiations, draft Settlement Agreement; - Draft motions, opposition or reply and perform oral argument; - Keep track of upcoming court conferences, coordinate meetings and participate in conferences or discussions between attorneys and clients. Requirements: J.D. Degree Must be a creative, hard-working team player; Have strong sense of accountability and ownership; Be able to work well under pressure and flexible to work over-time when needed; Someone with full-time working experiences are preferred. Others: Legally authorized to work in the U.S. including but not limited to OPT.

No experience

Easy apply

BestMark National LLC

Millwork Shop Manager

13 days ago

$80000–$120000 yearly

Full-time

Irvington

Company Description Bestmark National is a premier design-build firm specializing in commercial, retail, and hospitality environments. Driven by passionate leadership, Bestmark National consistently delivers high-quality results tailored to each client’s specific needs. The company boasts a state-of-the-art facility and a highly experienced team, ensuring safe, well-executed, and timely delivery of projects across America. As projects grow in size and complexity, innovation remains at the core of Bestmark National’s work. Role Description This is a full-time, on-site role for a Millwork Shop Manager located in Irvington, NJ. The Millwork Shop Manager will be responsible for overseeing daily operations of the millwork shop, managing operations, and leading the team to meet production goals. The Manager will also coordinate with different departments to ensure projects are completed on time and within budget, while maintaining safety and quality standards. Essential Duties and Responsibilities: - Monitor, manage workflow, and supervise millwork staff. - Implement and maintain quality control measures to ensure all millwork products meet quality standards. - Monitor and coordinate delivery, assembly, installation, and/ or millwork activities. - Interact with all of the departments to ensure optimal production and on-time delivery schedule. - Monitor the cost of impacts of labor efforts and identify and manage the scope of the projects. - Manage the maintenance of the equipment to maximize its efficiency and minimize its downtime. - Update relevant stake holders or team members on the project progress. - Ensure all project activities are in compliance with governmental regulations and OSHA guidelines as directed by the company policy - Ensure compliance with all company safety policies including good housekeeping practices, safety rule compliance, and incident reporting and investigations. - Engage in continuous improvement activities. - Perform other duties and responsibilities as assigned by the supervisors. Qualifications: - 10+ years experience as a Millwork Project Manager - Bachelor's Degree or equivalent experience in the woodworking industry - Self-motivated, discipline, and career oriented - Strong business acumen in project planning and management - Able to lead and manage a team effectively - Excellent problem-solving and organizational skills - Excellent oral and written communication - Fluent in both English and Ukrainian Benefits: 401(k) Dental insurance Health insurance Paid time off Paid Holidays Vision insurance Tuition Assistance

Immediate start!

Easy apply

The Cannabis Philosophy

Administrative Assistant

The Cannabis Philosophy is a manufacturer of a full line of products. We are seeking a dedicated and organized Assistant to join our team. The ideal candidate will possess strong customer service skills, be proficient in office management tasks, and have an upbeat and positive personality. This role involves supporting daily operations, managing front desk responsibilities, and ensuring smooth communication within the office. The Administrative Assistant will play a key role in maintaining an efficient work environment and providing exceptional service to clients and staff. Responsibilities Utilize computer literacy to create documents, spreadsheets, and presentations as required. Assist in maintaining inventory of office supplies and ordering when necessary. Greet visitors and manage front desk operations with professionalism and courtesy. Handle incoming calls, emails, and correspondence with excellent phone etiquette. Maintain organized filing systems and assist with clerical duties as needed. Support office management tasks including scheduling appointments, managing calendars, and coordinating meetings. Provide support to staff when applicable, enhancing communication across diverse populations. Collaborate with team members to ensure efficient workflow and address any administrative needs. Requirements Proficient in computer applications including Quick Books, Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organizational skills with attention to detail. Cannabis business experience is a plus. Proven experience in an administrative or clerical role is preferred. Strong customer service skills with the ability to interact positively with clients and colleagues. Experience in office management practices is a plus. Strong phone etiquette and communication skills are essential for this position. Join The Cannabis Philosophy where your contributions will be valued, and your professional growth supported! Job Type: Full-time Pay: $20.00 per hour Expected hours: 30 – 40 per week Schedule: 8 hour shift Work Location: In person

Easy apply

Solutions Architecture, LLC

Key Responsibilities: · Assist in the development of architectural designs, prepare presentations and architectural drawings using CAD/BIM tools under supervision. · Prepare zoning and code research, compile data and assist in preparing project documentation. · Support the project team in 3D modeling, renderings, and visual presentations using software tools. · Participate in client meetings and design discussions with internal teams; assist in preparing meeting notes and visual materials. · Assist in preparing construction documents and coordinate with consultants for design integration. · Conduct site visits, collect site data and assist with surveys and documentation. Bachelor's Degree is required in Architecture.

Immediate start!

Easy apply

Hudson Milestones

Assistant Director of Residential Services

2 months ago

$60000–$65000 yearly

Full-time

Hackensack River Waterfront, Jersey City

Come join our dynamic team at Hudson Milestones, where passion and excellence unite! The Assistant Director position provides program support and staff development-related services within our Residential Department. Job Description: This position provides program support and staff development-related services in the Residential Services Department. Responsibilities include but are not limited to interviewing, providing initial orientation, monitoring of training and all staffing needs in the residential program, as well as administration and supervision. Staff training and counseling will be provided also. This position is responsible for the safe and efficient operation of residential programs, program quality, and licensing components. This title is a backup to the Senior Director of Residential Services and/or Director of Program’s position. This job title is an exempt position as specified in NJAC. Responsibilities: - Responsible for reading, understanding and complying with all appropriate governing documents in the administration of their programs, be it contracts, agency policies and procedures, State or Federal standards, specific program operations manuals, and circulars both internal and external. - Provides supervision, training, and evaluation to multiple group home staff and supervisors. - Accurately reports all Unusual Incident Reports (UIRs) to the Department Director and to the New Jersey Division of Developmental Disabilities at the approval of the Department Director and Chief Executive Officer. - Responsible for completing all UIRs and follow-up reports accordingly. - Develops and maintains accurate program budgets and expenditure records to ensure the responsible use of program funds in collaboration with the Director of Finance. - Ensures payroll processes are appropriately managed and observed in collaboration with the E-Time Coordinator, Director of Finance, and Department Director. - Ensures daily operation matters that pertain to insurance, repairs, maintenance, etc. are appropriately managed and reported in collaboration with the Director of Operations or designee. - Monitors program site operations to ensure appropriate design and implementation of program activities, complete/accurate files and recordkeeping systems, site safety, and medication supervision. Trains staff as needed to ensure compliance and quality of services. - Responsible for maintaining and following up on the department’s Continuous Quality Improvement system in collaboration with Director of Compliance and Department Director. - Must have the ability to independently monitor and update as necessary the Department’s Operations Manual in alliance with regulations, CCP Manual and other - grantor mandated changes, with the approval of the Department Director and Chief Executive Officer. - Conducts new client intake interviews and coordinates intake into services as per - eligibility and admission criteria, as approved by the Chief Executive Officer. - Develops and implements new residential and related services as required by program/client needs. - Reviews Individual Service Plans for Residential Services clients and reports discrepancies to the Support Coordinator through the Individualized Service Plan - (ISP) Worksheet for Residential Providers. - Ensures accuracy of files and recordkeeping systems for Individual Service Plans. - Develops positive and professional relationships with Support Coordination Agencies and other key external contacts. - Serves as a liaison between the agency and the New Jersey Division of Developmental - Disabilities, as well as other community providers, community organizations, and client family members. - Coordinates, attends, and/or schedules all required meetings relevant to the operation of the residential program as directed by the Department Director and the Chief Executive Officer. - Monitors and spot checks staff schedules to ensure appropriate program coverage and accordance with standards and policy. - Assists with coordinating the departmental staff training day, creates and delivers program specific trainings or trainings for agency training days, as determined by the Chief Executive Officer. - Interviews prospective employees and makes recommendations to the Department - Director and the Chief Executive Officer on new hires, terminations, promotions, disciplinary actions, and transfers. - Ensures all necessary mandated documents have been secured for all employees. - Assists in the development of the Quality Assurance tools to monitor compliance and ensure corrective action when necessary. - Works cooperatively and collaboratively with the Department of Finance and Operations to ensure that all fiscal related matters are properly executed. - Responsible for ensuring all staff trainings for the department are in compliance as it pertains to the department and the College of Direct Support (CDS). - Responsible for reviewing referrals and making recommendations accordingly to Department Director and Chief Executive Officer. - Accurately and professionally communicates with all Support Coordinators or interested parties wanting to receive services. - Works closely with and keeps the Department Director informed of departmental activities and client support needs or changes daily. If necessary, reports directly to the Chief Executive Officer. - Works cooperatively and collaboratively with other Departments in the best interest of the organization and those we serve. - Ensures that a safe and healthy environment is maintained for all clients at all times. - Works flexible hours and available for on-call as needed. Qualifications: Bachelor’s Degree in Social Work, Special Education, Psychology, or related field; or equivalent experience working with people with intellectual/developmental disabilities in a residential setting. Minimum of 5 years’ experience working with people with intellectual/developmental disabilities including individual support plan development, program monitoring, and behavioral plan development experience preferred in residential settings. A minimum of two years additional experience in a residential program. A minimum of 3 years supervisory/management experience in a residential program. Minimum 21 years of age as mandated by the Community Care Manual. Valid New Jersey Driver’s License Must have cleared I3 screen, Department of Human Services FBI Fingerprints, Central Registry and Child Abuse Registry. Skills: Strong written and oral skills. Adequate computer skills in Microsoft word, Outlook and Excel Able to deliver effective presentations and training programs Good planning and organizational skills Professional disposition Red Cross CPR/First Aid certification a plus Application Instructions: To apply, please submit your resume along with fully completing all fields of our job application form via www.hudsonmilestones.org. Be sure to complete all sections of the application. Applications will be reviewed on a rolling basis until the position is filled. Note: We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state, or local law, including but not limited to: race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status, or uniformed servicemember status. The salary range and benefits listed above follow New Jersey’s Pay Transparency Act. Actual compensation may vary based on experience, education, and qualifications.

Easy apply

Client coordinator jobs in Irvington, NJCreate job alerts

Popular jobs searches in Irvington, NJ

Popular client coordinator jobs locations