Client coordinator jobs in Lakewood, New JerseyCreate job alerts

Job Description Location Lakewood, NJ Benefits • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Full job description Central Admissions Coordinator Our office is located in Lakewood, NJ POSITION SUMMARY: The Central Admissions Coordinator is responsible for managing the admissions flow process for all assigned/incoming referrals including calls, verification of benefits, client documentation, payer considerations, coordination with clinical and scheduling teams and intake meetings. The Central Admissions Coordinator representants to our residents or the resident representative and must maintain a stellar level of professionalism, customer service and empathy in all client communications. DUTIES AND RESPONSIBILITIES: · All tasks of the admissions flow process to ensure maximum number of referrals moved to actual client phase. Responsibilities include: · Handling initial referral call volume. · Coordinate with clinical team on care needs · Arrange for single case agreements · Obtaining and reviewing insurance verification of benefits · Scheduling and overseeing timeline of evaluation/written order process · Identifying payer specific needs · Handle patient payment arrangements · Ensuring constant follow up with all assigned clients, both active and pipeline and following company guidelines for frequency of follow up and documenting communications. · Maintain positive relationships with all key referral sources including network care managers, relevant practitioners and professional organizations. • Markets program by providing informational brochures; Company pitch and information; answering questions. · Ensure all conversations and documentation is stored and tracked electronically. Maintain relevant trackers and files. Maintain Central Reach profiles accurately. · Constant communication with supervisor to report on status and coordinate patients care. Ensure utmost client satisfaction and coordinate with other teams to troubleshoot/problem solve as needed. · Work to achieve smoothest, fastest turnaround time for referral pipeline. · Coordinate with compliance team on insurance compliance areas and other relevant regulatory compliance. · Responsible for gathering and documenting task related summaries and statistics and reporting to appropriate management team. Management team to provide guidance on key ongoing and periodic reportable. EDUCATION/EXPERIENCE/SKILLS REQUIREMENTS: · High school Diploma · Prior healthcare admissions experience required. · Full-time position · Self-starter personality, ability to work in fast paced environment. · Strong organization, coordination, multi-tasking skills required. · Must possess excellent communication skills both written and oral · Maintain a positive, open, and objective attitude towards others. Team player · Demonstrated basic experience with Microsoft Office applications, including Word, Excel, and Outlook as well as point click care. Job Type: Full-time Benefits: • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • Monday to Friday Work Location: In person IND#123

Job DescriptionJob description Ambassador Adult Medical Daycare is a daycare service that promotes healthy aging, wellbeing, and independence. We are looking for a Marketer Qualifications are; Experience in the Healthcare industry Strong communication skills, outgoing and highly motivated Strong organizational skills Travel required (reliable transportation is needed) Responsibilities and duties; Generating leads and referral sources within the community will lead to an increase in our client base of members that require adult medical daycare services. Build positive and solid relationships and effectively communicate with referral sources and families. Generating referrals from key hospitals, physicians, and healthcare facilities in the area. Deliver excellent customer service that ensures ongoing sales in high levels of customer satisfaction. Benefits. AMAZING SALARY FOR THE RIGHT CANDIDATE Cellphone reimbursement Gas milage Reimbursement Availability of flexible schedule The opportunity of growth with performance Job Type: Full-time

Job DescriptionDescription: Job Overview: Responsible for the end-to-end ownership of large-scale preventive maintenance (PM) programs and site survey work orders across a defined client portfolio and region(s). This role serves as the single point of accountability for planning, dispatching, and closing out high-volume PM work — including power washing, deep fryer PMs, HVAC PMs, and other recurring or multi-site maintenance programs — as well as site surveys used to scope, validate, and support new or expanded service programs. Acting as the central coordinator between clients, vendors, and internal teams, this person ensures PM programs and surveys are executed on schedule, within budget, and in alignment with company KPIs and client SLAs. The role blends operational discipline, vendor management expertise, client relationship ownership, financial accountability, and reporting, applied specifically to the planning and execution of preventive maintenance and site survey work at scale. This position operates in a fast-paced, high-volume environment and requires strong coordination skills, vendor sourcing and negotiation ability, and clear communication with clients and internal team members across multiple platforms and portals. Directly Reports To: Service Manager and Account manager Requirements: Job Responsibilities: Preventive Maintenance Manager • Own and manage the full lifecycle of large-scale PM work orders — including power washing, deep fryer PMs, HVAC PMs, and similar recurring programs — from scheduling through completion and invoice readiness, • Build and maintain PM schedules across a multi-site client portfolio, ensuring recurring services are planned and dispatched ahead of due dates, • Review scopes of work (SOW) for accuracy, completeness, and alignment with client program requirements and equipment/asset specifications, • Ensure timely dispatch, status updates, and closure of PM work orders in accordance with SLA and contractual requirements, • Identify and escalate stalled, delayed, or at-risk PM work orders and drive resolution to completion, • Participate in the rotational on call schedule as required Site Survey Management • Coordinate and manage site survey work orders used to scope new locations, validate equipment/asset conditions, and support new program rollouts or renewals, • Ensure survey data (photos, measurements, equipment lists, condition notes) is collected completely and accurately by vendors or field resources, • Review completed surveys for quality and completeness before submission to clients or use in program/scope development Vendor Management & Sourcing • Coordinate with approved vendors to source, schedule, and complete large-scale PM and site survey work across multiple trades and locations, • Negotiate pricing on PM and survey work to ensure cost competitiveness while maintaining quality and compliance standards, • Evaluate vendor performance on PM programs and site surveys, providing feedback to Procurement and Vendor Relations teams Client & Portal Communication • Serve as a consistent point of contact for account managers on PM program status, survey progress, and schedule adherence, • Provide timely status updates, completion timelines, and documentation through client portals and internal systems, • Ensure all client portals and CMMS/FMS platforms are updated accurately and in real time for PM and survey work orders, • Address client escalations related to PM programs or surveys with urgency, ownership, and clear communications to the account manager, • Enter all daily documentation and updates into Client portal per client requirements Project Coordination • Manage multi-site and multi-day PM rollouts and site survey initiatives as coordinated programs rather than one-off tickets, • Coordinate between trades, vendors, and internal teams to ensure seamless execution of PM programs and surveys, • Validate completion quality through documentation, photos, and scope verification before closing work orders, • Support RFP and renewal processes by supplying PM program data, survey findings, and historical performance, • Any additional tasks set by the Service Manager or Director of Service as required Financial Oversight • Review and validate vendor quotes for PM and survey work for accuracy and scope alignment, • Ensure PM programs and surveys are executed within approved budgets, NTE thresholds, or properly escalated when exceeded, • Manage account-level cost controls and identify savings opportunities across recurring PM programs without compromising quality, • Support pricing structure and markup review for PM/survey scopes in partnership with Account Management and Finance Process & Performance Improvement • Adhere to internal SOPs and contribute to continuous improvement of PM scheduling and survey processes, • Support a KPI-driven culture by maintaining accurate data and reporting on PM program and survey performance, • Collaborate with leadership on workflow improvements and efficiency gains across PM programs, • Track PM cycle performance and identify improvement opportunities Escalation Management • Act as the point of escalation for high-priority PM program or site survey issues within the assigned portfolio, • Lead root cause analysis on missed PMs, failed inspections, or incomplete surveys, and implement corrective actions, • Maintain accountability for resolution timelines and clear communication with management Key Performance Indicators (KPI's): Operational Performance • PM Work Order Completion Time (vs. SLA / scheduled due date), • PM Compliance Rate (% of scheduled PMs completed on time), • Onsite Arrival Rate, • Aging / Overdue PM Work Orders, • Budget Adherence Report Required Meetings: • Annual State of the Company, • Quarterly Company Town Hall, • Weekly Account/Portfolio Review Meeting, • Daily Hub Meeting, • Client-Requested Program or Survey Review Meetings Candidate Qualifications: • 2–5+ years of experience in facilities maintenance, preventive maintenance program management, service coordination, or a related field, • Experience managing high-volume PM programs (e.g., power washing, kitchen equipment/deep fryer PMs, HVAC PMs) across multiple sites preferred, • Background in vendor management, dispatching, site surveys, or project coordination strongly preferred, • Working knowledge of building trades and PM-related equipment, including HVAC, kitchen equipment, and exterior/facility upkeep, • Familiarity with CMMS/FMS systems, ticketing platforms, and client portals (e.g., Service Channel, EcoTraks, Corrigo, or similar), • Ability to review scopes of work, survey data, and vendor estimates for accuracy, • Strong organizational and time management skills in a high-volume, multi-site environment, • Excellent written and verbal communication skills, • Negotiation and cost management capabilities, • Problem-solving mindset with the ability to make quick, informed decisions, • High attention to detail and process adherence, • Ability to manage multiple priorities simultaneously, • Proficient with Microsoft Office Suite and strong general technical/computer skills

Job Description Project Coordinator Why Digacore? At Digacore, you’re joining a fast-paced MSP where teams take ownership, make real decisions, and actually enjoy doing great work together. The pace is high, but you’re never on your own—people step up, share knowledge, and have each other’s backs. Wins get celebrated, feedback is encouraged, and growth is part of the deal. It’s challenging work, an awesome team and every day is rewarding. About the Role: As a Project Coordinator, you’ll help keep client projects organized, on track, and moving forward. You’ll work closely with Project Managers, technicians, clients, vendors, and internal teams to coordinate timelines, resources, and communication. This role is ideal for someone who is detail-oriented, responsive, and comfortable managing multiple moving pieces at once. You don’t need to have all the answers—but you do need to stay on top of everything and make sure nothing falls through the cracks. What You’ll Do: • Assist in understanding client business needs and managing client expectations, • Coordinate project development and deployment, including site surveys, • Coordinate day-to-day project activities across internal teams and vendors, including Procurement, Hardware, Backend Technicians and Sales teams, communicating updates in a clear and timely manner, • Communicate with clients, ensuring all interactions are professional and reflect Digacore’s commitment to excellent service, • Schedule onsite visits and transitions, coordinating with third-party technicians and vendors, • Track project progress and help ensure deadlines are met, providing updates to management when necessary, • Assist with resource coordination and task assignments for technicians, • Maintain accurate and organized project documentation, • Help identify risks or delays and escalate when needed, • Support Project Managers in keeping projects on scope and on budget, • All other tasks as assigned Job Qualifications: • 1–3 years of experience in a coordination, operations, or project support role, • Strong organizational skills and attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • Clear and professional communication skills, • Comfortable working across teams and following up to keep things moving, • Proficiency in Microsoft Office (especially Excel), • A proactive mindset—you don’t wait to be told what’s falling behind, • Familiarity with ticketing or project management systems a plus Project Coordinator Why Digacore? At Digacore, you’re joining a fast-paced MSP where teams take ownership, make real decisions, and actually enjoy doing great work together. The pace is high, but you’re never on your own—people step up, share knowledge, and have each other’s backs. Wins get celebrated, feedback is encouraged, and growth is part of the deal. It’s challenging work, an awesome team and every day is rewarding. About the Role: As a Project Coordinator, you’ll help keep client projects organized, on track, and moving forward. You’ll work closely with Project Managers, technicians, clients, vendors, and internal teams to coordinate timelines, resources, and communication. This role is ideal for someone who is detail-oriented, responsive, and comfortable managing multiple moving pieces at once. You don’t need to have all the answers—but you do need to stay on top of everything and make sure nothing falls through the cracks. What You’ll Do: • Assist in understanding client business needs and managing client expectations, • Coordinate project development and deployment, including site surveys, • Coordinate day-to-day project activities across internal teams and vendors, including Procurement, Hardware, Backend Technicians and Sales teams, communicating updates in a clear and timely manner, • Communicate with clients, ensuring all interactions are professional and reflect Digacore’s commitment to excellent service, • Schedule onsite visits and transitions, coordinating with third-party technicians and vendors, • Track project progress and help ensure deadlines are met, providing updates to management when necessary, • Assist with resource coordination and task assignments for technicians, • Maintain accurate and organized project documentation, • Help identify risks or delays and escalate when needed, • Support Project Managers in keeping projects on scope and on budget, • All other tasks as assigned Job Qualifications: • 1–3 years of experience in a coordination, operations, or project support role, • Strong organizational skills and attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • Clear and professional communication skills, • Comfortable working across teams and following up to keep things moving, • Proficiency in Microsoft Office (especially Excel), • A proactive mindset—you don’t wait to be told what’s falling behind, • Familiarity with ticketing or project management systems a plus Perks & Benefits: • Nationwide medical insurance, • Dental insurance, • Life insurance gifted to all employees, • Long-term disability insurance gifted to all employees, • FSA and HSA options, • 401k match, • Generous paid time off, • Mental health days, • Paid certification assistance

Job Description About CubX CubX is a modern Managed Service Provider (MSP) transforming how businesses experience technology. We believe IT should be simple, secure, and enjoyable—not confusing or intimidating. Through automation, thoughtful design, and world-class customer experiences, we're changing what businesses expect from their technology partner. Why CubX? At CubX, we believe our clients are more than just tickets—they're our friends. We're committed to providing top-notch service with a personal touch. We like to take a creative approach, think outside the box, and get ahead of issue before they arise. We also believe in providing a balanced environment, with benefits that include: • Competitive Salary & Comprehensive Benefits Package: Health, dental, vision, 401(k), and PTO., • Professional Development: Access to training and certification programs to grow your skills in areas like Microsoft 365, Azure, and networking., • Fun & Inclusive Company Culture: Team events, social activities, onsite gym for physical wellness, and a supportive work environment that values your ideas and input. Want to see what It’s really like to work at CubX? What It’s Really Like to Work at CubX (Inside Our Team) About the Role: The Procurement Coordinator will own the day-to-day procurement process and help ensure our hardware, software, licensing, subscriptions, and vendor relationships run smoothly. Core responsibilities will include: • Obtaining and comparing vendor quotes, • Placing hardware, software, licensing, and cloud service orders, • Tracking orders, shipments, and deliveries, • Coordinating with vendors and distributors to resolve issues, • Managing RMAs, returns, and warranty claims, • Managing software subscriptions, licensing, and renewals to ensure services remain active and renewals are completed on time, • Monitoring upcoming renewals and proactively coordinating with internal teams and vendors to prevent service interruptions, • Maintaining accurate procurement records and updating internal systems, • Working with Accounting to reconcile invoices and purchasing records when needed, • Ensuring hardware and licensing are available in time for client projects and onboarding, • Partnering with our engineering and account management teams to identify product recommendations, refresh opportunities, and licensing improvements that create additional value for clients, • Preparing quotes and recommendations for hardware, software, and managed services that support client growth while helping drive additional recurring revenue, • Developing strong relationships with our vendor partners and staying current on new products, promotions, and programs that may benefit our clients Requirements The ideal candidate should be: • Highly organized and detail-oriented, • Comfortable communicating with vendors over the phone and email, • Persistent with follow-up and able to keep tasks moving until they're fully completed, • Tech-savvy and able to quickly learn new systems, • Able to manage multiple priorities in a fast-paced environment, • A strong communicator with excellent organizational skills Benefits Compensation & Benefits • Health benefits, • Paid time off, • Opportunities for professional development and certifications, • Modern office environment, • Work alongside a fast-growing, technology-focused leadership team, • Salary of $45,000–$55,000 USD, • Paid time off and company holidays, • Health, dental, and vision insurance options, • 401(k) retirement plan with company match, • On-site gym for employee wellness, • Modern, collaborative office environment, • Ongoing training and professional development, • Opportunity to work with cutting-edge technology, • Team events and employee appreciation initiatives, • Strong company culture focused on innovation and teamwork

Job Description IT Project Coordinator Full-time · Exempt · On-site, Monday–Friday · $45,000–$55,000 · Posted by ZeroHiring on behalf of a growing IT services provider Zero friction. Zero surprises. Flawless delivery. About the role: ZeroHiring is recruiting on behalf of a growing IT services provider that delivers technology projects for businesses nationwide. We're looking for an IT Project Coordinator to own the moving pieces behind every client project — schedules, people, vendors, and logistics — from kickoff through completion. This is a coordination and operational ownership role, not a hands-on technical one. Your job is to make sure every onsite engagement is planned, resourced, communicated, and ready before it happens, so projects finish on time and clients never feel a bump. If you love turning complexity into a clean, predictable plan, this role was built for you. What you'll do: • Plan and manage schedules for internal and contract technicians across multiple concurrent projects, • Arrange project staffing, travel, and logistics for onsite work, • Confirm site access, equipment, and stakeholder availability ahead of every engagement so nothing is discovered missing after arrival, • Serve as the go-to contact for scheduling questions and day-of escalations, • Build and maintain a nationwide bench of vetted field contractors, assigning work based on skill, availability, and past performance, • Manage structured cabling and infrastructure vendors from approval through verified,documented completion, • Track third-party orders, installations, and service activations (internet, phone, hardware partners) and escalate risks before they hit project timelines, • Run pre-engagement readiness checks and close any gaps before a technician is dispatched What we're looking for: • 3+ years in project coordination, operations, logistics, vendor management, or a similar role, • A track record of running multiple projects, schedules, and competing priorities at once without dropping details, • Hands-on experience coordinating third-party vendors, contractors, or service providers, • Clear, professional written and verbal communication, • A proactive, ownership-driven approach — you spot risks early and resolve them before they reach the client, • Comfort in a fast-moving environment where priorities shift, • Proficiency with Microsoft 365 (Outlook, Teams, Excel, SharePoint), • The ability to work independently while staying fully accountable for outcomes Nice to have: • Experience coordinating field technicians, construction trades, or cabling vendors, • Familiarity with Field Nation or similar contractor management platforms, • Exposure to internet service providers, telecom vendors, or technology rollouts, • Background in an MSP, IT services, or technology-focused organization, • Working knowledge of project management methodologies and tools, • Experience arranging travel and coordinating multi-site projects You'll thrive here if you are: • Highly organized and process-driven — you bring order to moving pieces, • Naturally proactive rather than reactive, • Comfortable holding vendors and contractors to their commitments, • Calm under pressure with multiple deadlines in play, • Focused on execution and follow-through, every time How to apply: Apply with your resume through this posting. Every applicant receives a response — that's the ZeroHiring standard. Our Hiring Process: We've designed our process to get you from application to offer in 2–3 weeks — no lengthy waiting periods, no unnecessary stages. Step 1 — AI Interview (within 48 hours of applying) Complete a short AI-powered interview at a time that suits you. No scheduling required — you choose when you do it, and it can be completed within 48 hours of applying. Step 2 — Recruiter Call A member of the Zero Hiring team will reach out to walk you through the role and the business in more detail, answer your questions, and make sure this is the right fit on both sides. Step 3 — Client Interviews You'll meet the team. Typically 2–3 interviews with the hiring organisation, designed to give both parties a thorough and genuine sense of fit. Step 4 — Offer If it's a match, we move fast. Expect a clear, timely offer without the drawn-out back-and-forth. ZeroHiring and its clients are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job Description Oasis Habilitation is a growing DDD provider in New Jersey, and we are looking for an experienced, motivated Program Director to help lead our services, support daily operations, maintain compliance, and assist with agency growth. This is an excellent opportunity for someone with strong experience in developmental disabilities services who understands both the operational side of running a quality program and the relationship-building needed to grow a successful DDD agency. We are especially interested in candidates who have experience working with Support Coordinators and Support Coordination agencies, understand how to build referral relationships, and can help bring new clients into the agency through professional outreach, strong communication, and consistent follow-up. The ideal candidate will also have experience with DSP onboarding, credentialing, training requirements, documentation, and compliance tracking. Responsibilities As Program Director, you will: Oversee day-to-day operations of DDD services Supervise, train, and support DSPs and program staff Ensure services are delivered according to DDD requirements, service plans, and agency standards Monitor documentation, service delivery, schedules, staff performance, and compliance needs Assist with DSP onboarding, credentialing, training requirements, and compliance tracking Communicate professionally with families, guardians, Support Coordinators, staff, and referral partners Build and maintain relationships with Support Coordination agencies and other referral sources Assist with client intake, onboarding, and service coordination Help grow the agency by identifying referral opportunities and following up with Support Coordinators and families Support marketing and outreach efforts within the DDD community Help resolve staffing, service, documentation, and compliance issues Promote a positive, respectful, person-centered culture Support organizational growth and help improve internal systems and processes Qualifications The ideal candidate has: Minimum 5 years of experience working with individuals with developmental disabilities Minimum 2 years of supervisory or leadership experience Strong knowledge of NJ DDD services, documentation, compliance, and service delivery Experience working with Support Coordinators and Support Coordination agencies Experience helping a DDD provider grow through referrals, outreach, intake, or relationship-building Experience with DSP credentialing, onboarding, training requirements, and compliance Strong leadership, communication, follow-up, and organizational skills Ability to work professionally with families, staff, referral sources, and community partners A dependable, warm, positive, and solution-focused approach Existing relationships with Support Coordinators, Support Coordination agencies, or DDD referral sources is strongly preferred Good Fit For Someone With Experience As A: DDD Program Director DDD Program Manager Assistant Program Director Residential Manager Day Program Manager Support Coordination Supervisor DSP Supervisor Intake Coordinator with DDD experience Compliance Coordinator in a DDD agency Human Services Manager Case Manager with DDD leadership experience Why Join Oasis Habilitation? Oasis Habilitation is a growing agency focused on quality care, professionalism, and person-centered services. This role is ideal for someone who wants to take ownership, make a real impact, and help build a strong DDD program from the ground up. You will have the opportunity to help shape the agency’s growth, develop relationships in the DDD community, support staff, improve systems, and help families access the services they need. We are looking for someone who is not only experienced in operations and compliance, but also comfortable representing the agency, building trust with referral partners, and helping the program grow. Schedule Full-time, in-person position based in Lakewood, NJ. Pay $35 – $45 per hour for experienced candidates or $65,000 – $90,000 annually, based on experience Higher compensation may be available for candidates with strong DDD leadership experience, existing Support Coordinator relationships, client intake experience, referral development experience, and DSP credentialing/compliance knowledge.

Job DescriptionJob Title HR Generalist Company Overview Our client is a growing organization committed to operational excellence, employee development, and fostering a collaborative workplace culture. They believe their people are their greatest asset and are dedicated to creating an environment that promotes professional growth, employee engagement, and long-term success. As the organization continues to expand, they are seeking an experienced and people-focused HR Generalist to support a broad range of human resources initiatives and contribute to a positive employee experience. Position Overview Our client is seeking a proactive and detail-oriented HR Generalist to support the day-to-day operations of the Human Resources department. This role will be responsible for a variety of HR functions, including recruitment, onboarding, employee relations, benefits administration, compliance, performance management, and HR policy implementation. The ideal candidate is organized, resourceful, and passionate about supporting employees and leadership alike. This individual will serve as a trusted HR resource while helping ensure compliance, employee engagement, and organizational effectiveness. Location: Howel, NJ Reports To: Operations Manager / Sales Leadership Employment Type: Full Time, On Site Salary Range: $60,000 – $80,000 USD annually Key Responsibilities • Manage full-cycle recruitment, including sourcing, interviewing, hiring, and onboarding employees., • Partner with managers to identify staffing needs and support workforce planning initiatives., • Coordinate onboarding, orientation, employee transitions, and offboarding processes., • Serve as a resource for employees and management regarding HR policies, benefits, and workplace concerns., • Support employee relations matters, performance management, conflict resolution, and employee engagement initiatives., • Administer employee benefits programs and maintain accurate personnel records within HR systems., • Assist with payroll, timekeeping, HR reporting, and workforce analytics., • Ensure compliance with federal, state, and local employment laws, company policies, and HR best practices., • Support leave administration, accommodations, audits, and other compliance-related activities., • Coordinate training, professional development, and performance review programs., • Identify and implement process improvements that enhance HR operations and employee experience.Qualifications, • 3+ years of Human Resources experience in an HR Generalist, HR Coordinator, or similar role., • Working knowledge of employment laws, HR best practices, and compliance requirements., • Experience supporting recruitment, onboarding, employee relations, and benefits administration., • Strong organizational skills with the ability to manage multiple priorities simultaneously., • Excellent verbal and written communication skills., • High level of discretion and ability to handle confidential information appropriately., • Proficiency with Microsoft Office Suite and HRIS platforms. Compensation The published salary range is intended as a general guideline and may vary based on experience, education, skill set, and overall qualifications. EEO Statement Topaz HR is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We are committed to fostering an inclusive environment for all employees. Please Note Topaz HR is conducting this search on behalf of a confidential client. Additional company details will be shared with qualified candidates during the interview process. Powered by JazzHR yZ467CuQoi

Job DescriptionDescription: Are you passionate about making a difference in others' lives? Then come join the DPD team! Department for Persons with Disabilities (DPD) is one of the largest Catholic Charities Agencies providing care for adults with intellectual and developmental disabilities in the United States. We are looking for dedicated, caring and compassionate people to work in our Group Homes. Program Director - Columbus House REPORTS TO: Associate Executive Director SUPERVISES: Program Staff, Residents and Volunteers Hours: Monday - Thursday (7:00am - 3:00pm), Fridays (1:00pm - 9:00pm) This is an exempt full-time position, generally requiring 40 Hours, flexibility is required to meet the needs of the program and includes on-call time. WORK LOCATIONS: Columbus House Group Home, other Catholic Charities-DPD residential programs as needed and in the community. JOB SUMMARY: The primary responsibility of the Program Director is to provide quality services to the people living in the home, and to uphold the agency philosophy in carrying out the day-to-day tasks. The job includes interviewing, hiring, supervision and scheduling of staff in order to maintain the highest possible quality of life for the people in the home. It includes the planning/coordination of the Individualized Service Plans (ISP) with the individuals’ Support Coordinator and the supervision of the ISP implementation and documentation. Many administrative tasks are involved, including but not limited to, approving staff schedules, reviewing payroll, petty cash and client fund reports, ensuring accurate and timely documentation and review of notes related to Medicaid fee for service. The Program Director’s job also includes home management responsibilities such as facility and vehicle maintenance, monitoring health issues and clothing needs, and ensuring that the home is meeting agency and governmental standards of operation. The Director works some hours of direct care and acts as a role model for those in the residential counselor position. The Program Director must be able to meet and complete all physical requirements of the job. The job requires a significant amount of written documentation and use of the computer. The employee will cooperate with the agency's administration and/or Catholic Charities, Diocese of Paterson, the Division of Developmental Disabilities and the NJ Dept. of Human Services staff in any inspection, investigation or inquiry. PLACE IN ORGANIZATION: This is a Department Head position. This position carries authority over employees working in the home and people living in the home. PROFESSIONAL RELATIONSHIPS: This position requires working cooperatively with the Administration, other Directors and Associate Directors, volunteers, family members, representatives of outside agencies, and medical professionals. Must always represent the agency in a positive, professional manner. PERFORMANCE AND QUALITY IMPROVEMENT (PQI): To be an active participant in the Agency PQI process and to foster effective communication on all levels of the Agency. New and creative ideas will be communicated at staff meetings. Written suggestions for changing the job description may be submitted at any time and will be reviewed by the administration. Requirements: QUALIFICATIONS: High School diploma or equivalent required, B.A. in Special Education or related field preferred. Minimum two years supervisory experience required and one year of experience working with people with intellectual and developmental disabilities. Must have a driver's license, which is valid in the State of New Jersey and points on license not to exceed 5 points. Required to drive agency vehicles to transport service recipients on a regular basis. Should have knowledge of, or willingness to learn computer programs. PERSONAL CHARACTERISTICS: Maturity, ability to assume a supervisory role, to use good judgment and to handle a crisis effectively, be creative, flexible, sensitive to the cultural differences present in people living or working in the program, pleasant and non-abrasive, willing to learn. Should have good health and energy. PHYSICAL REQUIREMENTS: This home requires significant physical assistance to be provided to all residents. Employee is responsible for the care of high acuity individuals including non-ambulatory individuals. Must be able to assist with bed mobility, wheelchair use including pushing manual wheelchairs, transferring individuals in and out of wheelchairs, and securing wheelchairs in vehicles. Lifts and transfers are done using provided equipment but require employee to roll and reposition individuals into slings where individuals cannot participate in transfer, repositioning or bearing any weight. Assist with toileting of incontinent individuals including use of lifts and slings for transfer in bathrooms as well as changing incontinence briefs when soiled for both ambulatory and non-ambulatory individuals. Must be able to walk, speak the language of the people living in the home, lift and push wheelchairs, give physical assistance to people as needed. Assist in all activities of daily living (ADL’s) including but not limited to bathing/showering, grooming/personal hygiene needs, oral hygiene, dressing, meal preparation/cooking and providing individual assistance to residents in accordance with prescribed diets. Complete laundry for all residents based on their support needs. Must be able to safely evacuate all residents within prescribed evacuation timeframe including pushing hospital beds out the bedroom fire doors when needed. Must be able to meet the physical requirements of CPR. MENTAL AND EMOTIONAL REQUIREMENTS: Must be able to remain calm even in a crisis. Must be patient and supportive and treat each person living in the home with dignity. Work with individuals with behavior support plans and assure all plan provisions are carried out and documented as per agency behaviorist. Must be able to manage multiple priorities in an effective manner. Must be aware of the impact that modeling has on staff and on persons who have an intellectual or developmental disability. TRAINING REQUIREMENTS: To complete the orientation process and to fulfill all required training within the specified time period. These include but are not limited to all state mandated trainings via the College of Direct Support, as well as agency specific/Catholic Charities/Diocese of Paterson trainings, as directed to do so by the supervisor or Human Resources staff. Must renew certifications as required. Must meet the annual continuing education training requirements. Program Directors are encouraged to participate in additional trainings that are available, including but not limited to: Supervisory Trainings offered by Catholic Charities and the College of Direct Support Frontline and Supervisory Management courses and other trainings as assigned. JOB TASKS: • To provide training and supervision to staff and Volunteers., • A. To orientate all new staff according to agency procedures., • To supervise staff in all aspects of their job responsibilities and provide feedback to improve job performance., • To maintain job performance notes and to complete annual written staff evaluations., • To address issues that affect staff morale., • To supervise volunteers and to communicate any issue regarding a volunteer to the Director of Pastoral Care., • To monitor the completion and accuracy of documentation according to policy, in a timely fashion, including but not limited to: ISP documentation and notes review/approval, Behavior Plan Charts, Medication Administration record and assuring an adequate supply of medication at all times, Incident Reports, Daily Resident Log, Staff Log, Financial Vouchers, Activity Sheets, Nutritional Charting (when applicable) and Fire Drill Reports., • To terminate staff according to agency policy of progressive discipline, in accordance with guidance and polices from Catholic Charities Human Resources Team., • Ensure full compliance with all laws, Medicaid standards and other regulatory requirements., • To ensure highest possible quality of life for residents.

Job DescriptionAre you a people person who enjoys building relationships, helping customers find solutions, and creating exceptional client experiences? Do you thrive in a fast-paced environment where you can combine customer service, sales support, and organizational skills to make a real impact? We are a growing, family-owned lawn and shrub care company seeking a Client Care Coordinator to join our team. This role is ideal for someone who enjoys connecting with customers, identifying their needs, supporting sales growth, and ensuring an outstanding customer experience from the first interaction through ongoing service. If you're motivated, organized, customer-focused, and enjoy helping a business grow, we'd love to meet you. What You'll Do Client Care & Sales Support (Primary Focus) • Serve as the friendly first point of contact for customers via phone, email, and text, • Build relationships with prospective and existing customers, • Educate customers on our lawn, shrub, and outdoor services, • Assist customers with service recommendations and customized solutions, • Generate and follow up on sales opportunities and customer inquiries, • Support customer retention and renewal efforts, • Maintain accurate customer records and document all communications, • Coordinate scheduling and assist with day-to-day office operations, • Process customer payments and support Accounts Receivable functions, • Send invoices, statements, and payment reminders, • Respond to billing and account inquiries professionally and promptly, • Collaborate with team members to ensure a seamless customer experience, • Participate in ongoing training and professional developmentWe're Looking for Someone Who:, • Has an upbeat, positive attitude and enjoys helping people, • Is confident speaking with customers and identifying their needs, • Possesses strong customer service and relationship-building skills, • Is organized, detail-oriented, and dependable, • Can effectively manage multiple priorities in a fast-paced environment, • Has excellent written and verbal communication skills, • Is professional and confident on the telephone, • Is comfortable using Microsoft Word, Excel, email, and texting platforms, • Is tech-savvy and comfortable learning new software systems, • Has 2+ years of customer service, sales support, administrative, or account management experience, • Has experience following up on leads, customer inquiries, or service recommendations, • Is self-motivated with strong follow-through skills, • Works well independently and as part of a teamWhat We Offer, • Competitive hourly pay: $24.00 – $28.00 per hour, • 401(k) with company match, • Health insurance, • Dental insurance, • Paid time off, • Paid training, • Professional development opportunities, • Employee discounts, • Referral program, • Supportive, family-oriented work environment, • Opportunities for growth and advancementSchedule, • Monday–Friday, • Seasonal Saturdays as needed, • Occasional overtime during peak seasonWork Location In Person – Wall, NJ 07727 If you're looking for an opportunity where you can combine your customer service expertise, sales abilities, organizational skills, and passion for helping people, we'd love to hear from you. Apply today and help us grow while creating exceptional experiences for our customers. Benefits: • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off

We are seeking a highly organized and detail-oriented Assistant Tax Coordinator to join our Tax Department. This role supports the firm's tax professionals throughout the entire tax preparation cycle from initial client document intake to final delivery and e-filing of returns. Receive, sort, organi

Job DescriptionDescription: We are seeking a highly organized and detail-oriented Assistant Tax Coordinator to join our Tax Department. This role supports the firm’s tax professionals throughout the entire tax preparation cycle from initial client document intake to final delivery and e-filing of returns. The ideal candidate thrives in a fast-paced environment, communicates clearly and professionally, and manages multiple priorities with accuracy and efficiency. This position plays a critical role in ensuring a positive client experience and smooth departmental operations. Key Responsibilities Tax Processing & Workflow Support • Provide administrative and workflow support during all phases of the tax cycle (organizer distribution, intake, processing, billing, and delivery)., • Receive, sort, organize, scan, and upload client tax documents into the firm’s tax software and network drives., • Track receipt, progress, and status of tax returns and workpapers using firm workflow systems., • Prepare, assemble, and deliver completed tax returns electronically or in print., • Prepare, track, and process e-file authorizations; monitor and document IRS/state acceptance reports., • Maintain and update client information, engagement lists, and internal databases., • Provide support with client billing and WIP cleanup as needed. Client Service & Communication • Serve as a first point of contact for client inquiries related to document submission, return status, scheduling, and general questions., • Prepare and send professional client correspondence, document requests, and engagement communications., • Coordinate with preparers, managers, and partners to ensure timely delivery of information and returns., • Provide exceptional service by ensuring accuracy, responsiveness, and clear communication. Administrative Support • Answer, route, and announce incoming calls, messages, and correspondence promptly and professionally., • Assist with scheduling meetings and tracking deadlines for the tax team., • Handle scanning, copying, binding, and other general administrative duties to support daily operations., • Support client billing, project tracking, workflow updates, and administrative reporting., • Maintain confidentiality standards and ensure compliance with firm procedures for file maintenance and record retention.Requirements:, • Education: Associate’s degree in Business, Accounting, or related field required; relevant experience may be considered in lieu of formal education., • Experience: Minimum of 2 years of administrative experience; experience in a public accounting or tax processing environment strongly preferred., • Availability: Ability to work additional hours and Saturdays during “Tax Season” required; willingness to cover other office locations if needed., • Technical Skills:, • Proficiency in Microsoft Office Suite (Outlook, Excel, Word)., • Ability to operate office equipment including scanners, copiers, fax machines, and binding machines., • Experience with tax software or workflow management tools is a plus., • Communication: Strong verbal and written communication skills; professional client service demeanor., • Other Skills: Exceptional time management, accuracy, attention to detail, multitasking ability, and a proactive approach to supporting both clients and professional staff.

Job Description Services Delivery Coordinator Full-time · Exempt · On-site, Monday–Friday · $45,000–$55,000 · Posted by ZeroHiring on behalf of a growing IT services provider Zero friction. Zero surprises. Flawless delivery. About the role: ZeroHiring is recruiting on behalf of a growing IT services provider that delivers technology projects for businesses nationwide. We're looking for an IT Project Coordinator to own the moving pieces behind every client project — schedules, people, vendors, and logistics — from kickoff through completion. This is a coordination and operational ownership role, not a hands-on technical one. Your job is to make sure every onsite engagement is planned, resourced, communicated, and ready before it happens, so projects finish on time and clients never feel a bump. If you love turning complexity into a clean, predictable plan, this role was built for you. What you'll do: • Plan and manage schedules for internal and contract technicians across multiple concurrent projects, • Arrange project staffing, travel, and logistics for onsite work, • Confirm site access, equipment, and stakeholder availability ahead of every engagement so nothing is discovered missing after arrival, • Serve as the go-to contact for scheduling questions and day-of escalations, • Build and maintain a nationwide bench of vetted field contractors, assigning work based on skill, availability, and past performance, • Manage structured cabling and infrastructure vendors from approval through verified,documented completion, • Track third-party orders, installations, and service activations (internet, phone, hardware partners) and escalate risks before they hit project timelines, • Run pre-engagement readiness checks and close any gaps before a technician is dispatched What we're looking for: • 3+ years in project coordination, operations, logistics, vendor management, or a similar role, • A track record of running multiple projects, schedules, and competing priorities at once without dropping details, • Hands-on experience coordinating third-party vendors, contractors, or service providers, • Clear, professional written and verbal communication, • A proactive, ownership-driven approach — you spot risks early and resolve them before they reach the client, • Comfort in a fast-moving environment where priorities shift, • Proficiency with Microsoft 365 (Outlook, Teams, Excel, SharePoint), • The ability to work independently while staying fully accountable for outcomes Nice to have: • Experience coordinating field technicians, construction trades, or cabling vendors, • Familiarity with Field Nation or similar contractor management platforms, • Exposure to internet service providers, telecom vendors, or technology rollouts, • Background in an MSP, IT services, or technology-focused organization, • Working knowledge of project management methodologies and tools, • Experience arranging travel and coordinating multi-site projects You'll thrive here if you are: • Highly organized and process-driven — you bring order to moving pieces, • Naturally proactive rather than reactive, • Comfortable holding vendors and contractors to their commitments, • Calm under pressure with multiple deadlines in play, • Focused on execution and follow-through, every time How to apply: Apply with your resume through this posting. Every applicant receives a response — that's the ZeroHiring standard. Our Hiring Process: We've designed our process to get you from application to offer in 2–3 weeks — no lengthy waiting periods, no unnecessary stages. Step 1 — AI Interview (within 48 hours of applying) Complete a short AI-powered interview at a time that suits you. No scheduling required — you choose when you do it, and it can be completed within 48 hours of applying. Step 2 — Recruiter Call A member of the Zero Hiring team will reach out to walk you through the role and the business in more detail, answer your questions, and make sure this is the right fit on both sides. Step 3 — Client Interviews You'll meet the team. Typically 2–3 interviews with the hiring organisation, designed to give both parties a thorough and genuine sense of fit. Step 4 — Offer If it's a match, we move fast. Expect a clear, timely offer without the drawn-out back-and-forth. ZeroHiring and its clients are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job Description Client Services Coordinator Care at Home LLC Salary: $48,000–$55,000 per year + Healthcare Benefits + Bonus Opportunities Care at Home Michigan is a growing Home Help agency dedicated to helping seniors and individuals with disabilities remain safely in their homes. We are seeking an organized, detail-oriented, and compassionate professional who enjoys helping people, coordinating services, and supporting daily operations. This is an excellent opportunity for someone who enjoys problem-solving, working with clients and caregivers, and making a meaningful impact while helping support a growing healthcare organization. What You'll Do Client & Care Coordination • Coordinate services for new and existing clients., • Communicate regularly with clients, families, caregivers, and case managers., • Track authorizations and ensure services are implemented promptly., • Resolve client concerns and service issues., • Maintain accurate client records and documentation., • Assist with caregiver and client communication as needed. Administrative & Billing Support • Assist with Medicaid billing and claim follow-up., • Track authorizations and service utilization., • Maintain accurate information within agency software systems., • Generate reports and support office operations., • Assist with scheduling and coordination activities as needed., • Perform general administrative and client service tasks. Qualifications Required • Excellent communication and customer service skills., • Strong computer and software proficiency., • Highly organized with strong attention to detail., • Ability to manage multiple priorities independently., • Professional demeanor and problem-solving skills. Preferred • Experience in home care, healthcare, staffing, case management, or healthcare administration., • Experience with Medicaid billing, authorizations, scheduling, or client services., • Experience working in an administrative or coordinator role. The Ideal Candidate You are someone who: • Enjoys helping people and providing excellent customer service., • Can balance client service and administrative responsibilities., • Learns new software quickly and enjoys staying organized., • Takes initiative and thrives in a fast-paced environment., • Has strong follow-through and attention to detail. Benefits • Healthcare Benefits, • Competitive salary of $48,000–$55,000 annually, • Performance-based bonus opportunities, • Paid Time Off (PTO), • Paid Holidays, • Professional growth and advancement opportunities, • Supportive and collaborative team environment Job Type: Full-Time Location: Office-Based Position Why Join Care at Home Michigan? At Care at Home Michigan, you'll have the opportunity to make a real impact on clients' lives while helping support a growing organization. We're looking for someone who is passionate about helping others, staying organized, and contributing to our continued success

Job Description Be the first voice people hear when they're looking for help- and the reason they choose to stay. At Serenium, we believe exceptional client experiences start long before the first appointment. They begin with a conversation. We're looking for a high-performing Client Care Coordinator who thrives in a fast-paced environment, loves helping people, and treats every interaction like it matters- because it does. This isn't a traditional front desk role. This is for someone who can manage a high volume of calls while delivering concierge-level service, turning overwhelmed callers into supported clients and ensuring every person feels heard, valued, and cared for. If you're energized by meaningful conversations, enjoy exceeding expectations, and want a clear path toward leadership and management, we want to meet you. What You'll Do • Serve as the first point of contact for prospective and existing clients., • Handle a high volume of inbound and outbound calls while maintaining exceptional quality and empathy., • Guide clients through scheduling, insurance questions, intake processes, and next steps with confidence and compassion., • Conduct proactive outreach to ensure clients receive the support and follow-up they need., • Deliver an experience that makes clients feel cared for from the very first interaction., • Maintain accurate documentation and communication across systems and teams., • Collaborate closely with clinicians, billing teams, and office leadership to solve problems quickly and effectively., • Participate in quality assurance initiatives and consistently meet or exceed call quality standards and performance metrics., • Identify opportunities to improve processes and client experiences., • Support office growth initiatives and contribute positively to team culture. What Makes You a Great Fit You may be the person we're looking for if you: • Love helping people and can balance empathy with efficiency., • Thrive in a high-volume, high-performance environment., • Naturally go above and beyond rather than settling for "good enough.", • Are motivated by goals, metrics, and personal growth., • Communicate with warmth, professionalism, and confidence., • Stay calm and organized even during busy periods., • Take ownership of problems and enjoy finding solutions., • View feedback and quality audits as opportunities to improve and excel., • Bring positive energy to your team every day., • Want more than just a job- you want a career. Bonus Points If You Have • Experience in healthcare, behavioral health, medical offices, or call center environments., • Experience with quality assurance audits or call performance metrics., • Scheduling, insurance verification, or patient intake experience., • Experience managing multiple systems and priorities simultaneously. Growth Opportunities We're committed to developing leaders from within. High performers in this role will have opportunities to grow into: • Senior Client Care Coordinator, • Team Lead, • Assistant Manager, • Office Manager, • Regional or Operations Leadership positions What Success Looks Like • Clients consistently rave about their experience with you., • You balance speed with service excellence., • Your calls score highly on quality assurance reviews., • You proactively solve problems before they become issues., • You contribute to a culture of accountability, compassion, and growth. Benefits • Monday-Friday schedule, • Onboarding travel stipend, • PTO/Sick Time/Paid Holidays, • Health Insurance, • 401k options If you're someone who wants to make an impact, build a career, and be part of a team that's changing lives every day, we'd love to hear from you! Apply today and become the reason someone gets the help they need tomorrow.