Korean Bilingual Executive Assistant
2 days ago
Englewood Cliffs
W2 ContractEnglewood Cliffs, NJONSITE$35-40/hr** Top Skills • Organized, • Understands prioritization, • Bilingual (English/Korean), • Detail-Oriented Our client is looking for a Korean English Bilingual Executive Assistant to act as an information and communication manager for an Executive by providing high-level administrative support. The ability to prioritize while maintaining excellent organization and attention to detail is vital to completing the necessary responsibilities for the position. Responsibilities • Coordination of schedules, office set up, maintaining office equipment, space planning, etc., • Develop and maintain excellent working relationships with within and outside the company., • Assist in events planning, including scheduling, catering, set up and break down., • Place inventory requests for devices as needed & assist in ordering and tracking equipment, • Assists various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations), • Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work., • Review & approve invoices, reports, memos, letters, financial statements, and other documents., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare agendas and make arrangements for committee, travel, board and other meetings., • Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests, • Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests/handle conflicts or scheduling changes proactively, • Triage and do basic troubleshooting for hardware. Software and phone issues., • Office supply management, and other general office management functions, • Develop and maintain cross-divisional relationships with other admin assistants Qualifications: • 2 year degree or equivalent work experience, • 8-10 year’s experience required., • Experience working with executives mandatory, • Microsoft Office skills required (PowerPoint, Excel, Word etc.), • Bilingual (English/Korean) in reading, writing and speaking, • Coordination of schedules, office set up, maintaining office equipment, space planning, etc., • Develop and maintain excellent working relationships with all appropriate levels within and outside the company., • Plan, organize, and prioritize multiple assignments and projects, • Demonstrated competency in both oral and written modes for internal and external personnel at all levels., • Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames., • Ability to work across divisions and business areas to find solutions to problems