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JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: We are seeking an experienced design professional with a strong background in architectural and workplace strategy to lead the development, management, and evolution of global design standards and guidelines. This role is responsible for ensuring consistency across the company’s global portfolio while supporting innovation and adaptability to changing business needs. The position combines strategic design thinking, program management, and cross-functional collaboration to maintain a comprehensive global guidelines system and support workplace design excellence. Your day-to-day tasks will include: Global Guidelines Development & Management (50-60% of role after initial ramp-up) Platform & System Administration • Lead the program management of the website transition from the vendors, ensuring seamless migration and enhanced functionality, • Serve as primary administrator for the platform, managing updates, corrections, and ongoing system optimization, • Remediate legacy content inconsistencies and errors from previous Front Office and Tech & Ops contributions, • Maintain and update design guidelines application processes, including managing exceptions based on line of business requests Standards Development & Coordination Program manage the development and implementation of new and revised guidelines across multiple areas including, but not limited too: • Client Center Guidelines, • Design & Build reduced Guidelines for local leadership teams, • Line of Business and Select Guidelines, • Environmental Graphic Design (EGD) Guidelines, • Elevator Lobby Guidelines, • Good/Better/Best tiered standards, • Hydration station Guidelines, • Wellness, Lactation, Medical, and Prayer room standards Content Enhancement & Documentation • Compile comprehensive furniture, finishes, and lighting specifications (cut sheets) with cost data organized by region, • Develop standardized deliverable examples including furniture packages for Architect of Record (AoR) use, • Create and maintain Architect Onboarding presentation materials, • Coordinate amenities metrics and space allocation percentages with the Amenities Department, • Manage integration of sustainability content and updates, • Maintain references to strategic partners' standards (Engineering, Resilience, Technology, A/V, Security, etc.) Research & Development / Sample Coordination (20-25% of role) Material Library Management • Support the Global Design team in maintaining a relevant, organized, and forward-looking material and sample library, • Review and categorize existing samples, distinguishing between active-use materials and research-focused specimens, • Organize and archive research materials, photos, and insights from international design events and industry visits Innovation & Vendor Research • Conduct proactive research into emerging products, finishes, and vendors to expand design solutions across all budget categories, • Engage with vendors and collaborate with architects to identify innovative materials and applications, • Program manage prototyping initiatives for new millwork solutions in coordination with the Global Design Team, • Capture and document knowledge from key design industry events and trade shows Document Control & Administration (15-20% of role) Archive Management • Lead the review and update of project archives from recent years (1-2 year lookback), • Maintain centralized archive repository systems, • Ensure current project records remain organized, accessible, and up-to-date, • Convert documents to PDF format and manage distribution to stakeholders as requested Desired experience and technical skills: Requirements: • Bachelor’s or Master’s degree in Architecture, Interior Design, Interior Architecture, or a related design discipline, • 7–10 years of professional experience in architecture and workplace strategy, • Demonstrated experience developing and managing corporate design standards or guidelines, • Strong understanding of commercial interior design, workplace strategy, and space planning principles, • Proficiency with digital platform administration and content management systems, • Advanced knowledge of design documentation, specifications, and industry standards, • Familiarity with document management systems such as ACC/Autodesk Construction Cloud and Microsoft Teams, • Working knowledge of sustainability frameworks and workplace wellness standards, • Strong program management, organizational, and stakeholder management skills, • Ability to manage multiple concurrent initiatives with strong attention to detail, • Excellent written and verbal communication skills across diverse teams and geographies, • Knowledge of furniture, finishes, lighting, and materials specifications, • Understanding of cost implications across tiered design frameworks, • Strong problem-solving skills and ability to synthesize complex information into actionable guidance, • Self-directed and collaborative work style with adaptability to evolving business needs Preferred: • Experience with Satori or similar workplace/design standards platforms, • Experience supporting global workplace or corporate real estate portfolios, • Familiarity with prototyping initiatives and materials research programs, • Passion for emerging workplace trends, innovative materials, and design technology, • Experience coordinating across creative teams, strategic partners, and operational stakeholders This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Expected compensation for this position: 130,000.00 – 150,000.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –New York, NY Job Tags: Budget Development, Budget Estimating, Budget Proposals, Building Condition Survey Project Delivery, Business Acumen, Construction Industry Knowledge, Projects Design If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include: • 401(k) plan with matching company contributions, • Comprehensive Medical, Dental & Vision Care, • Paid parental leave at 100% of salary, • Paid Time Off and Company Holidays, • Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our _. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy _. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our _ which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.

Job Description We are proud to Offer: Competitive Salary Comprehensive Healthcare Benefits Dental Insurance 401(k) Retirement Plan with company match Paid Time Off Opportunities to advance and grow your career And More We invite you to join our leadership team as the Director of Maintenance. In this highly visible role, you will report directly to the Nursing Home Administrator. This position is responsible for managing the day-to-day operations and services of the Maintenance and Housekeeping Services Department. The Manager will ensure departmental operations are performed in accordance with current federal, state and local standards, guidelines and regulations, Community policies and procedures, and as may be directed by the Administrator. Requires knowledge and ability to obtain all required (environmental services related) licenses for NYC Nursing Home. Advances the value that the resident comes first. The Manager values the Community as the residents' home and works to create attributes of home and models person centered care. Education, Experience and/or Training: Associate's or Bachelor's degree desired. 2-4 years management experience. Building maintenance experience. Comprehensive knowledge of City, State and Federal regulations pertaining to licensed skilled nursing facilities. Fire safety, OSHA standards. HVAC, Plumbing, and Electrical experience preferred. The Environmental Services manager will be responsible for, but not limited to: Ensure the Life Safety of all residents, visitors, and employees within the facility. Troubleshoot and Repair different systems within the facility. Ensure State Required Inspections are in compliance with State and Federal codes. Work with Administrator on improvements of facility, and supervise the work of planned construction projects. Ensure the facility presents a welcoming, home-like appearance for all residents, staff and visitors. Work with other Department Heads of facility to constantly improve inner workings of facility. Maintain building free of hazards and performs repairs on various systems; electrical, plumbing, heating, and cooling Maintain fire alarm and emergency generator systems to minimize the potential for fire and accidents Provides overall supervision of the Environmental department(s); including orientation for staff Maintains required records and reports along with budget planning Remains on-call for emergencies Coordinate fire and emergency procedure drills according to regulatory requirements Coordinate the work and assist with obtaining, maintaining, and updating of contracted services related to building, grounds, and equipment maintenance Ensure emergency power systems, life safety systems, HVAC systems, plumbing and electrical systems, security systems, resident call systems, and other building related systems are functional and maintained Physical or Mental Demands:This position is classified as Heavy Work for physical exertion requirements. Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.

Job DescriptionRaphael & Associates is seeking an experienced, detail-oriented Senior Field Adjuster to join our team. In this role, you will apply your industry expertise to investigate property claims while delivering excellent customer service and managing competing priorities in a fast-paced environment. We’re looking for a self-motivated professional who can independently assess situations, communicate effectively, and make sound decisions. Your knowledge of coverage analysis and negligence principles will be key to your success. Join a forward-thinking organization that values your contributions and supports your professional growth. This is an opportunity to expand your skills, take on new challenges, and build a long-term career. Responsibilities: • Manage property loss claims from initial intake through final resolution, ensuring all handling aligns with policy provisions, company guidelines, and applicable state regulations. Maintain ownership of each claim to ensure timely progress, accurate documentation, and appropriate settlement strategies., • Perform comprehensive on-site field investigations to evaluate property damage and determine liability exposure. Inspect loss locations, gather physical evidence, take photographs, and analyze contributing factors to support accurate claim assessments and coverage decisions., • Conduct interviews with insureds, claimants, witnesses, contractors, and other relevant parties. Document all interactions thoroughly, capturing key statements, observations, and inconsistencies, and accurately enter detailed notes into internal claims management systems., • Identify and evaluate potential subrogation opportunities by analyzing liability factors and third-party involvement. Preserve evidence and coordinate with subrogation teams or legal partners to support recovery efforts when applicable., • Collaborate effectively with internal stakeholders including claims examiners, supervisors and legal teams and external partners, such as, contractors, public adjusters and attorneys to produce clear, well-supported reports. Ensure findings support accurate valuation of damages and informed claim decisions., • Deliver exceptional customer service by maintaining consistent communication, setting clear expectations, and addressing inquiries promptly. Represent the company with professionalism, empathy, and integrity throughout the claims process, even in challenging or high-stress situations.Preferred Qualifications:, • At least 5+ years of relevant experience at an independent adjusting company, • Must maintain current and valid adjuster license(es), • Must maintain a valid driver’s license, • Strong project management skills and ability to work independently, • Strong working knowledge of insurance laws and general construction, • Strong verbal and written communication skills, • Excellent customer service skills, • Experience with FileHandler, Xactimate, and ImageRight, or similar is a plus, • Must be able to carry out field investigations that may require working outdoors in varying weather conditions, navigating different property types, and safely accessing loss sites, including those with potential environmental or structural challenges.About Raphael & Associates Raphael & Associates is a third-party claims administrator and independent claims adjusting firm recognized internationally for exceptional service. We tailor solutions to client needs, leverage industry-leading technology, and prioritize outstanding service and professional development. Our culture values camaraderie, vision, creativity, and a “roll-up-your-sleeves” mentality. Compensation and Benefits We offer a competitive compensation package commensurate with experience, including salary, bonus opportunities, paid time off, medical/dental/vision/life insurance, and a 401(k) plan with company match. You will work closely with a dedicated leadership team and play a key role in supporting a growing, dynamic company. Powered by JazzHR I0Ou4glE7A

Job DescriptionDescription: We are seeking a detail-oriented Property Claims Adjuster to independently manage residential and commercial property claims throughout the investigation, evaluation, and resolution process. This position requires strong technical claims handling skills, sound coverage analysis, accurate estimating capabilities, and the ability to manage multiple claims of varying severity and complexity. The successful candidate will conduct field investigations, evaluate coverage, determine loss exposure, prepare estimates, negotiate settlements, and provide comprehensive reporting to clients while maintaining compliance with applicable regulations and industry standards. This position is in and around NYC and Long Island. Primary Responsibilities • Conduct field investigations involving residential and commercial property losses., • Analyze policy language, endorsements, coverage forms, exclusions, and client instructions to determine coverage applicability and claim exposure., • Evaluate and adjust property claims ranging from routine losses to complex, high-severity claims., • Document damage through photographs, measurements, interviews, and detailed field notes., • Prepare repair and replacement estimates utilizing Xactimate and other estimating resources., • Establish and maintain appropriate claim reserves based on investigation findings and projected exposure., • Prepare comprehensive reports, coverage analyses, settlement recommendations, and client communications., • Draft settlement letters, denial letters, Reservation of Rights letters, and other claim correspondence., • Conduct content inventory reviews and perform pricing analysis for personal property and business contents losses., • Identify and investigate subrogation opportunities and preserve recovery rights., • Retain and coordinate engineers, contractors, consultants, and other experts as necessary to evaluate causation, damages, and liability exposure., • Negotiate settlements within established authority and provide recommendations on complex claim resolutions., • Maintain accurate documentation, billing records, and expense reporting., • Manage assigned caseload while meeting quality, service, and reporting standards., • Maintain compliance with state regulations, carrier guidelines, and industry best practices., • Participate in continuing education and maintain all required adjuster licenses. Requirements: • High school diploma required; additional education in insurance, construction, business, engineering, or a related field is preferred., • Previous property claims adjusting experience preferred. Candidates without prior adjusting experience may be considered and will be required to complete company-sponsored adjuster training., • Experience with Xactimate estimating software strongly preferred., • Knowledge of residential and commercial construction methods, materials, and repair practices preferred., • Ability to interpret insurance policy language and apply coverage provisions accurately., • Strong investigative, analytical, and problem-solving skills., • Excellent written documentation and professional communication abilities., • Ability to independently manage a high-volume caseload and prioritize competing deadlines., • Proficiency with claims management systems, estimating platforms, and standard business software., • Ability to obtain and maintain all required state adjuster licenses., • Valid driver's license required.Preferred Experience, • Residential and commercial property claims, • Catastrophe and storm-related losses, • Water, fire, wind, hail, and structural damage assessments, • Coverage analysis and Reservation of Rights investigations, • Contents evaluation and inventory review, • Subrogation investigations, • Independent adjusting or third-party administrator environmentsCompensation & Benefits We recognize that experienced claims professionals bring valuable technical expertise and industry knowledge. To support our team members both professionally and personally, we offer a competitive compensation and benefits package that includes: • Competitive salary with annual merit-based increases, • Quarterly performance-based bonus opportunities, • Comprehensive medical, dental, and vision insurance, • 401(k) retirement savings plan, • Company-paid life insurance, • Short-term and long-term disability coverage, • Paid vacation, sick leave, and company holidays, • Fitness membership reimbursement program, • Company-sponsored training and professional development opportunities, • Ongoing support for continuing education and industry advancementPhysical Requirements This position requires regular field inspections, including roof inspections, ladder use, attic and crawlspace access, and travel throughout the assigned territory. Candidates must be capable of working outdoors in varying weather conditions and lifting up to 35 pounds as required to perform inspections safely and effectively. Additional physical requirements include the ability to climb ladders, traverse roofs, work at heights, access confined or restricted areas, and perform activities such as kneeling, crouching, crawling, standing, walking, pushing, and pulling as necessary to conduct thorough property inspections. Join Our Team This is an excellent opportunity for a motivated claims professional seeking a challenging and rewarding career with a growing organization. If you have a passion for investigation, coverage analysis, estimating, and delivering high-quality claim resolutions, we encourage you to apply.

Job DescriptionSRE Engineering, D.P.C. | New York, NY | Full-time About SRE Engineering SRE Engineering, D.P.C. is a certified M/WBE and DBE engineering and construction management firm based in New York City. We specialize in public infrastructure CM for NYC DEP, DDC, EDC, MTA, and municipal healthcare clients. Legacy Built. Woman Led. Future Driven. About the role We are hiring a Document Control Administrator to manage all project documentation for NYC Health + Hospitals construction management assignments. Responsibilities • Manage and maintain all project documentation including submittals, RFIs, change orders, and meeting minutes, • Administer document control systems including Kahua and/or Procore, • Ensure version control, timely distribution, and complete project record retention through closeout, • Prepare and distribute meeting minutes within required timeframes, • Support Project Managers with pay requisition documentation and vendor compliance tracking, • Compile and organize final project closeout records for OFD delivery Qualifications • 5+ years of document control experience on construction projects, • Proficiency in Kahua strongly preferred; Procore, e-Builder, or equivalent acceptable, • Experience with NYC public agency procurement and documentation requirements a plus, • Highly organized with strong attention to detail and written communication skills, • Healthcare facility construction experience a plus

Job Description Bookkeeper / Accountant / Office Administrator Location: Carlstadt, New Jersey Schedule: Monday – Friday | 8:00 AM – 4:00 PM Position Type: Full-Time | In-Office Only (No Remote / No Hybrid) Interviewing Immediately Salary Range: $65,000 – $85000 (based on experience) Benefits: Medical benefits covered 100% by the employer Our client is a well-established heavy earthwork, excavation, and site development subcontractor based in Northern New Jersey, specializing in industrial, commercial, and residential site development projects throughout New Jersey. Due to continued growth, they are seeking an experienced Bookkeeper / Accountant / Office Administrator to join their team in Carlstadt, NJ. This position requires a highly organized and detail-oriented professional with strong construction accounting experience and advanced proficiency using Sage Intacct. The ideal candidate will be comfortable working in a fast-paced construction office environment and handling both accounting and administrative responsibilities. Responsibilities • Manage daily accounting and bookkeeping functions for the company, • Handle accounts payable, accounts receivable, invoicing, reconciliations, and general ledger activities, • Maintain accurate financial records and assist with monthly and year-end closing processes, • Process subcontractor and vendor invoices, lien waivers, and payment tracking, • Assist with job costing, project cost tracking, and construction financial reporting, • Coordinate with project managers and ownership regarding project budgets and financials, • Prepare financial reports, spreadsheets, and supporting documentation, • Support office administration and day-to-day operational activities, • Draft, manage, and respond to professional emails and written correspondence, • Maintain organized filing systems and project documentation, • Assist with payroll coordination and employee administrative support, • Communicate professionally with clients, vendors, subcontractors, and internal staff Requirements • Minimum of 5 years of Sage Intacct experience REQUIRED, • Minimum of 5 years of construction accounting experience, • Notary Certification required, • Prior experience working for a construction management firm, heavy civil contractor, excavation contractor, site development contractor, or related construction company strongly preferred, • Strong understanding of:, • Construction accounting, • Job costing, • Project billing, • Vendor and subcontractor management, • Excellent communication, writing, and email correspondence skills, • Highly organized with strong attention to detail and follow-through, • Ability to multitask and prioritize responsibilities in a fast-paced office environment, • Strong proficiency with Microsoft Office Suite including Excel, Word, and Outlook, • Must be dependable and able to work onsite in Rutherford, NJ five days per week, • No remote or hybrid work available Preferred Industry Experience Experience supporting construction projects involving: • Heavy earthwork, • Site excavation, • Underground utilities, • Industrial developments, • Commercial developments, • Residential developments, • Site development construction EQUAL EMPLOYMENT OPPORTUNITIES NorthPoint Staffing, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job DescriptionOverview Rose Associates is a recognized market leader in multifamily and mixed-use real estate. Based in New York City, we own, develop and operate leading properties in urban markets from Philadelphia to Boston and across all residential asset classes, including market, regulated, workforce and affordable housing. Our dynamic services platform spans development, construction, property and asset management, leasing, marketing and accounting/financial operations. We partner with private owners and institutional investors globally to develop and operate some of the most iconic assets in our markets. We rely on technology and the deep expertise of our team to consistently outperform the market in the operation of more than 30,000 units across some 250 properties in the most challenging housing markets in the country. For the past three years, Rose has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform (peer group of firms with 10-30,000 units being surveyed). Established in 1925, Rose Associates possesses a century of real estate expertise and an impeccable reputation for excellence and integrity. Today a woman-owned business led by CEO Amy Rose, we are committed to a corporate culture of belonging and inclusion that is widely admired in the industry. As we expand across the Northeast, Rose is providing opportunity for our team members to grow their careers in an environment of respect and support. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! Embark on an exciting career adventure with us! We're hiring a detail-oriented and organized individual to join our team as a Lease Administrator. As a key player, you'll lead the charge in overseeing the lease administration process, ensuring precision, compliance, and the smooth management of documentation. Immerse yourself in our vibrant work environment where your skills will be instrumental in shaping the success of our dynamic community! Responsibilities • Oversee the entire process of preparing, reviewing, and executing lease agreements, ensuring completeness, accuracy, and legal compliance of all lease documents while maintaining organized and up-to-date lease files that are in adherence with company policies., • Act as the primary point of contact for tenants, addressing inquiries, facilitating renewals, and handling modifications., • Effectively communicate lease terms and proactively address concerns, and coordinate thorough lease renewal processes, including tenant negotiations, and manage terminations with a focus on compliance and required documentation., • Monitor and track rent payments, ensuring they are collected in a timely and accurate manner. Handle rent adjustments, concessions, and various financial aspects related to lease agreements., • Review vacancy leases for accuracy and completeness, abstract and interpret residential lease documents, and process resident move-ins/move-outs, including security deposit refunds, annual apartment registrations and generation of lease renewals, while diligently tracking and following up on lease expirations., • Maintain precise records in the lease management software, and proficiently generate reports and analytics regarding lease status, expirations, and financial performance., • Stay well-informed about local, state, and federal regulations impacting lease agreements. Collaborate with legal counsel when addressing legal matters related to leases., • Foster seamless communication and coordination with property management teams, providing valuable support in resolving tenant concerns and inquiries related to lease terms., • Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors., • Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances., • Position may be required to perform duties outside their normal responsibilities as needed. Ability to perform the essential duties and responsibilities of the position in residential environments where domestic pets are routinely present. Employees are required to work in common areas, lobby areas, building offices, amenity spaces, and occupied residential apartments where pets may be present while carrying out the responsibilities of their position. Depending on the role, these responsibilities can include responding to resident requests and work orders; providing concierge and resident services; entering apartments; conducting inspections; performing maintenance, repairs, and other handyperson duties; managing building operations; supervising or coordinating building staff, vendors, and contractors; responding to emergencies; and performing other resident management and property-related responsibilities. The ability to perform the essential functions of the position in areas where domestic pets are present, including occupied residential apartments, is an essential requirement of employment for positions requiring such work. Qualifications • A minimum of 1 year experience with residential real estate lease administration., • Familiar with NYC Rent Stabilization laws., • Proficiency in navigating computers and property management software, to include Microsoft Office include iLuvLeasing, On-Site, and Yardi., • Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire., • Work authorization (required)., • Must be able to work weekends (Saturdays and Sundays). Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at recruiting@rosenyc.com. Hourly Pay Range - $32 - $37 Powered by JazzHR d8oBiFBdE6

Job Description:\n\n \n Position Summary\n Genesis Companies seeks a highly skilled Director of IT & Artificial Intelligence to manage and oversee the day-to-day IT operations, enterprise AI adoption, and strategic IT initiatives for the entire organization, including Genesis Companies, VPH Management Services LLC, and GP Construction. The Director of IT & Artificial Intelligence will be responsible for ensuring the smooth functioning of all technology systems, supporting Microsoft 365, sourcing and managing computer equipment and mobile devices, overseeing IT project management, and working with third-party vendors for security, and will serve as the administrator and owner of the company’s enterprise AI platform (Claude), including its governance, data controls, integrations, custom skills library, and staff training. The role is both hands-on and strategic: the Director personally supports users and systems while advising executive leadership on technology, AI, data, and cybersecurity.\n \n Reports to: VP of Operations. Location and Work Arrangement: New York City office; hybrid schedule, with on-site presence required for hands-on device, network, and user support and as operational needs require.\n \n Essential Duties and Responsibilities\n The Director of IT & Artificial Intelligence will conduct all business in accordance with company policies and procedures, and state and federal laws (OSHA, ADA and Fair Housing). Essential functions include, but are not limited to the following:\n \n IT Operations and Technical Support:\n \n \n Manage and maintain the company’s IT systems and infrastructure, including desktops, laptops, printers, mobile devices, and servers.\n Provide technical support to all employees, troubleshooting hardware and software issues to ensure a smooth workflow.\n Configure, install, and maintain software applications and operating systems across devices.\n Ensure all network systems (Wi-Fi, LAN, VPN) are functioning optimally and securely.\n Oversee and support the Microsoft 365 suite, including email, SharePoint, OneDrive, Teams, and Exchange, and Microsoft Entra ID (identity, access, and single sign-on), ensuring seamless access and performance across departments.\n Provide hands-on technical assistance with issues related to system malfunctions, device setup, and system upgrades.\n Manage and resolve security-related issues, ensuring compliance with IT security protocols to protect company data and networks.\n Issue devices to employees and establish a system for tracking accountability and cost efficiency for these devices.\n Oversee and monitor the security camera network to ensure cameras are operational and used consistent with company policy.\n Provide regular IT reports to the VP of Operations, including updates on system performance, project status, and any issues impacting operations.\n Document IT processes, policies, and procedures, ensuring consistency and efficiency across all company systems.\n Manage the company’s IT support contractor, including scope of work, service levels, ticket assignment and quality of resolution, and system access.\n \n \n \n IT Strategy Development:\n \n \n Develop and implement a technology and AI strategy that supports the operational and business objectives of Genesis Companies, VPH Management Services LLC, and GP Construction.\n Serve as a strategic advisor to executive leadership regarding technology, AI, cybersecurity, automation, data, and emerging technology.\n Identify and evaluate technological trends and solutions to improve operational efficiency and meet future business needs.\n Recommend and implement new technologies and upgrades that enhance productivity and business performance.\n \n \n \n Budget and Resource Management:\n \n \n Develop and manage the IT budget, ensuring that spending is aligned with the company’s strategic goals and operational needs.\n Oversee IT resource allocation, ensuring that both hardware and software expenditures are efficient and cost-effective.\n Track and report on IT expenditures, helping the VP of Operations understand budgetary impacts and provide insights on cost-saving opportunities.\n Manage AI platform subscriptions and seat licensing as a line item of the IT budget, tracking utilization and cost per user and recommending plan or seat changes.\n \n \n \n IT Project Management:\n \n \n Manage IT projects, including system upgrades, network improvements, and new technology implementations from start to finish.\n Develop and maintain IT project plans that detail timelines, resources, budgets, and potential risks.\n Ensure that IT projects are completed on time, within budget, and meet the expected requirements.\n \n \n \n Risk Management and Security:\n \n \n Identify IT-related risks (e.g., cybersecurity threats, data breaches) and develop strategies to mitigate them.\n Ensure compliance with data security standards, protecting sensitive company and client data.\n Implement and maintain security protocols, including firewalls, encryption, and regular data backups, to safeguard company information.\n Conduct routine audits and assessments of IT systems and security measures to ensure the company is protected against emerging threats.\n Extend security, access, and data-protection controls to AI platforms and their integrations (connectors, browser extensions, desktop and mobile applications), including identity and single sign-on, least-privilege permissions to Microsoft 365 data, audit-log review, and incident response for any AI-related data exposure.\n \n \n \n Vendor Management:\n \n \n Coordinate with third-party vendors for IT support services, security systems, software solutions, and hardware procurement.\n Negotiate contracts with vendors and ensure that services are delivered in accordance with agreed-upon terms, including performance standards and pricing.\n Manage vendor relationships, ensuring timely delivery of services and products, troubleshooting issues as they arise.\n Own the vendor relationship with the company’s AI platform provider (Anthropic), including contract and renewal terms, data-processing and confidentiality terms, support escalation, and tracking of product and pricing changes that affect the company.\n \n \n \n AI Strategy and Governance:\n \n \n Drive the company’s AI adoption strategy, including training, change management, and promoting effective use of AI tools across the organization.\n Evaluate AI platforms, applications, vendors, and tools before implementation; maintain an approved-tools list and a process for employees to request new tools.\n Lead the development and growth of AI-driven platforms, workflows, and automations that improve business performance across development, property management, construction, and finance.\n Develop, publish, and maintain the company’s AI Acceptable Use Policy and related standards for the responsible use of generative AI, including: what company, resident, employee, financial, and legal information may and may not be entered into AI tools; required human review and verification of AI output before it is relied upon or sent outside the company; and a requirement for compliance review before AI is used in resident screening, employment, or other decisions that carry Fair Housing, employment-law, or agency-compliance risk.\n Provide strategic oversight on AI-related risks, including data privacy, confidentiality of resident, employee, financial, and privileged legal information, model reliability, and cyber security.\n Monitor new AI technologies and recommend strategic solutions.\n Partner with leadership to identify technology and AI learning needs and develop targeted solutions.\n \n \n \n Enterprise AI Platform Administration (Claude):\n Genesis Companies has standardized on Anthropic’s Claude as its enterprise AI platform. The Director is the platform’s administrator and is accountable for the following:\n \n \n Workspace administration: Administer the Genesis Companies Claude organization, including user provisioning and deprovisioning tied to onboarding and offboarding, roles and admin permissions, identity and single sign-on integration with Microsoft Entra ID, organization-level settings (organization instructions, project visibility, capability and network settings), and seat and usage management.\n Data governance and connectors: Control what company data Claude can reach. Evaluate, approve, configure, and periodically re-certify connectors and integrations, including Microsoft 365 (Outlook, Calendar, SharePoint, Teams), the desktop application’s folder access, the browser extension, and any MCP or third-party connectors, applying least-privilege permissions and documenting the approved set. Ensure resident and tenant PII, employee PII, financial data, and privileged legal or investigative material are handled in accordance with company policy, lender and agency requirements (including HUD and NYCHA program requirements), and applicable privacy law.\n Skills library: Own the company’s centrally managed library of Claude skills (the standardized role-based advisors for executive, finance, legal, construction, asset management, and HR functions). Maintain version control and a single source-of-truth repository; review every skill for removal of confidential content before release; distribute skills only through Claude’s built-in sharing feature, never as emailed files; restrict privileged skills (HR, legal) to authorized users; run the intake and change-request process; test skills before release; and retire stale dates, benchmarks, and references.\n Projects, scheduled tasks, and automations: Set standards for how staff build Claude projects, scheduled tasks, and automations, including when a task may run in the cloud versus bound to a specific device, which connectors it may use, and what it may read or write. Maintain an inventory and recovery record of business-critical configurations (project instructions, scheduled-task prompts and schedules, memory and folder bindings) so they can be recreated after a workspace change, device reinstall, or account event; monitor scheduled runs for failures or suspensions and restore them.\n Executive and power-user support: Provide direct, high-touch support for executive-level Claude configurations, including custom skills, projects, scheduled briefs, persistent memory, and connector setup, with documented procedures for device linking, folder access, and application reinstallation that preserve existing configurations.\n Deployment and end-user support: Manage deployment and updates of the Claude desktop and mobile applications and browser extension across company devices; serve as first- and second-line support for Claude users (sign-in and SSO, connector authorization, folder access, application errors); maintain the Employee Setup guide and an internal knowledge base; and escalate to the provider as needed.\n Training and adoption: Deliver onboarding and role-based training for all staff on Claude and the skills library, with emphasis on effective prompting, verification of outputs against source documents, confidentiality rules, and appropriate use cases by department; run office hours or a champions program; and measure adoption.\n Usage, cost, and value: Monitor seat utilization, usage limits, model access, and spend; report quarterly to the VP of Operations on adoption, cost per user, and business impact.\n Roadmap and integration: Track Anthropic product releases (models, features, administrative controls, and pricing) and evaluate new capabilities, including API- and agent-based workflows, for pilots that connect Claude to the company’s property management, construction, and accounting systems, in coordination with department heads.\n Audit and compliance: Review audit logs and usage patterns for policy violations or data-exposure risk; maintain documentation of settings, approvals, and policy exceptions; and support any lender, agency, or legal inquiry regarding the company’s use of AI.\n \n \n \n Perform special projects and other responsibilities as assigned.\n \n Qualifications, Experience and Skills\n \n \n Bachelor’s degree in Information Technology, Computer Science, or a related field.\n Experience: Minimum of 5 years of experience in IT support, IT operations, or a related role, with at least 2 years in a strategic or management capacity, preferably in real estate, construction, or a similar fast-paced industry.\n Hands-on experience administering an enterprise generative-AI platform (Claude for business preferred; Microsoft 365 Copilot, ChatGPT Enterprise, or Gemini for Workspace acceptable), including user provisioning, single sign-on, data and permission controls, integrations and connectors, and audit.\n Working knowledge of how large language models operate and where they fail, including context limits, prompting, retrieval, tool and agent integrations (MCP or similar), and hallucination and verification, sufficient to set standards and train non-technical staff.\n Strong knowledge and experience with Microsoft Office 365, including Teams, SharePoint, OneDrive, and Exchange, and Microsoft Entra ID, including management of Microsoft Graph application permissions and SharePoint permissions for third-party integrations.\n Proficient in managing hardware, including desktops, laptops, printers, and mobile devices.\n Experience with network systems management, including wireless networking, routers, VPNs, and firewalls.\n In-depth knowledge of cybersecurity best practices and risk management.\n Familiarity with cloud technologies, including Azure and AWS.\n Demonstrated experience with IT project management and vendor management.\n Strong understanding of data backup solutions and best practices for data protection.\n Scripting or automation skills (PowerShell, Python) and comfort working with API documentation and structured configuration files.\n Experience drafting and enforcing technology and AI acceptable-use policies; familiarity with privacy law and with legal limits on AI use in housing and employment decisions (e.g., the Fair Housing Act and NYC Local Law 144) preferred.\n Excellent problem-solving skills and ability to troubleshoot complex IT issues.\n Strong communication skills, able to explain technical concepts to non-technical stakeholders.\n Demonstrated ability to evaluate, implement, and scale AI or automation tools that improve business workflows and decision-making.\n Demonstrated ability to train and support non-technical staff in adopting new tools and to write documentation others can follow.\n Attention to detail and ability to prioritize tasks effectively in a fast-paced environment.\n Able to manage multiple tasks and deadlines independently.\n Able to collaborate effectively with cross-functional teams.\n High ethical standards and a commitment to confidentiality and integrity, including in the handling of

Job Description Busy & Growing Mechanical Construction company looking for an energized and motivated individual for the position of Project Administrator to join our team. Job Type: Full-time Salary: $40,000.00 to $50,000.00 per year, Salary commensurate with experience PLEASE APPLY ONLINE. If you have difficulty uploading resume please by email to jobs@ramsmechanical.com and indicate your name and the position you are applying for in the email subject so we can add to your application for review. Responsibilities: Assist project team on construction documents generation, processing, execution, submission, tracking, scan and file Prepare and review contract specs and drawings, site safety, field documents and forms Generate, submit, and track submittals and RFIs, change orders, permits, logs, transmittals Prepare project close out documents, manuals, warranties, training videos and sign sheets, transmittals, and attic stocks Correspond, Communicate, and follow up with Owner/CM/GC and Subcontractors/Vendors Qualifications: Must have strong background in Mechanical Engineering Bachelor’s degree in Construction Management, Mechanical Engineering, or a related field is A Plus Self-motivated with excellent time and project management skills Strong professional communication and organization skills Ability to work within an environment with deadlines while having to multi-task with changing priorities Experience with Public Construction Projects (i.e. SCA, DDC, NYCHA, DASNY, MTA) = A PLUS Experience with NYC School Construction Authority SCA = A MAJOR PLUS Familiarity with Procore or similar = A PLUS

Job Description Our client is an established, privately held, growing, New York-area government contractor. Our client’s focus is in providing Information Technology (IT) Services to city, state and federal government clients. We are currently seeking an experienced IT Network Engineer to work in a full-time onsite role on a large scale project at a client location in Manhattan, New York City / Newark, New Jersey. Reporting to the IT Project Manager, the IT Network Engineer is responsible for maintaining, configuring, troubleshooting and supporting various IT computer networks and systems. The ideal candidate will have relevant technical education, certifications and 5+ years of relevant IT Network Engineering and cybersecurity experience. Experience with software platforms used in Building, Construction or related areas is highly desirable. Must be customer-focused with effective influencing and communication skills, and a strong understanding of system user needs. PRIMARY RESPONSIBILITIES INCLUDE: • Maintain, configure, troubleshoot and support various IT computer networks and systems., • Install, update and configure network software, manage user accounts and monitor network and system performance., • Resolve technical network and system issues. Provide ongoing support, upgrades and enhancements for the assigned systems platforms., • Work closely with Project Management, IT, Engineering and other stakeholders. Ensure that network and systems software is configured properly and that all business requirements are successfully met., • Implement and support new client requirements and customizations., • Consistently engage with clients and stakeholders to maintain relationships and ensure high levels of satisfaction. CANDIDATE REQUIREMENTS INCLUDE: • Bachelor’s Degree in Computer Science, Information Technology, or closely related field. Relevant IT network and systems administration certifications such as CCNA, Comp TIA Network+, CCNP, CCIE, Microsoft Azure or AWS network certifications., • ·5+ years of relevant IT Network Systems Administration experience managing and supporting large IT networks and systems software platforms. Knowledge of Microsoft Intune device and application management platform desirable, • Knowledge of operating systems, networking protocols (TCP/IP, DNS), cloud platforms (Azure, AWS), and scripting languages. Network and systems cybersecurity experience required., • Understanding of various software platforms used in Construction, Building or related functions or industries., • Ability to work in a fast-paced environment and manage multiple tasks simultaneously., • ·Experienced in incident management including ownership, assessment and initial support, escalation / notification, business impact analysis, resolution tracking and senior escalations., • Demonstrated understanding of Project Management principles and practices., • ·Effective problem-solving and relationship-management skills. Prior experience collaborating closely with users, clients, stakeholders and technology suppliers to resolve technical issues., • Excellent verbal, written and interpersonal communication skills with users, clients, team members, technical staff, and management. Able to interface, communicate and maintain effective relationships with team members and all levels of management on an ongoing basis and work as a trusted IT professional., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for use in communication, analysis & tracking., • Key Competencies: Collaborative Work Style, Customer Service Focused, Problem-Solver, Professional, Resourceful, Results-Focused, Solutions Focused, Self-Motivated, Team-Player., • Must be able to pass a required background check and/or security clearance to work on government projects., • Legal authorization to work in the U.S. is required. The company will not sponsor individuals for employment visas for this job at this time. POSITION LOCATION: Office-based role in New York, NY / New Jersey. Must be able to commute daily to New York City. TEAM RESPONSIBILITY: Serve as a key member of the client's IT team. Collaborate with internal team members, users, clients and vendor partners. Mentor team members. KEY RELATIONSHIPS / STAKEHOLDERS: • IT Project Manager, • Internal Team Members, Users, Clients and SME's, • Client and Technology Partners RELOCATION ELIGIBILITY: No relocation assistance provided. Local, qualified New York City metro area candidates will be given preference and priority. Qualified candidates willing to self-relocate to the New York City metro area will also be considered. COMPENSATION & BENEFITS INFORMATION: • Base Salary Range: $90,000 - $110,000, commensurate with experience and qualifications, • Benefits Include: Health & Dental Insurance, Paid Time Off, 401-K with match, FSA, Company Paid Training, etc. POSSIBLE COMPARABLE TITLES: • Systems Administrator / Specialist, • Network Administrator / Specialist, • Technology Administrator / Specialist, • IT Specialist\nCompany Description Talent Solution Partners is a full-service Talent Acquisition and Solutions Firm. Our primary focus is the placement of professionals and executives for clients in Healthcare, Consumer Products, Business-to-Business Services and related industries. Visit us at: www.TalentSolutionPartners.com Talent Solution Partners is a full-service Talent Acquisition and Solutions Firm. Our primary focus is the placement of professionals and executives for clients in Healthcare, Consumer Products, Business-to-Business Services and related industries.\n\nVisit us at: www.TalentSolutionPartners.com

Job Description Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack — from electrons to tokens — to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster. We're in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We're solving that — with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI. We're looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services. If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe. About This Role: Crusoe Cloud is revolutionizing high-performance computing by offering sustainable, low-cost GPU compute power. As a Senior Cloud Support Engineer, you'll play a crucial role in empowering our customers to leverage this technology for groundbreaking advancements in fields like AI/ML, physics simulations, and computational biology. You will be the primary point of contact for technical support, ensuring our customers can seamlessly utilize Crusoe Cloud to achieve their goals. This role directly impacts Crusoe's mission by enabling our customers to accelerate their research and development, contributing to a more sustainable future. You will be involved in exciting projects, working with cutting-edge technologies and collaborating with a talented team to solve complex challenges. The ideal candidate is a highly motivated and experienced technical professional with a passion for customer success, a deep understanding of cloud technologies, and a commitment to Crusoe's values. This is a full-time position. About This role: Crusoe Cloud is revolutionizing high-performance computing by offering sustainable, low-cost GPU compute power. As a Cloud Support Engineer, you'll play a crucial role in empowering our customers to leverage this technology for groundbreaking advancements in fields like AI/ML, physics simulations, and computational biology. You will be the primary point of contact for technical support, ensuring our customers can seamlessly utilize Crusoe Cloud to achieve their goals. This role directly impacts Crusoe's mission by enabling our customers to accelerate their research and development, contributing to a more sustainable future. You will be involved in exciting projects, working with cutting-edge technologies and collaborating with a talented team to solve complex challenges. The ideal candidate is a highly motivated and experienced technical professional with a passion for customer success, a deep understanding of cloud technologies, and a commitment to Crusoe's values. This is a full-time position. What You’ll Be Working On: Weekend Shift Schedule: Wednesday – Sunday, or Saturday – Wednesday (5-day work week, includes weekend coverage). On-site required for weekday shifts. Compensation reflects a 10% increase for this schedule. Customer Support: Provide exceptional technical support to customers via Zendesk, meeting SLAs and maintaining high CSAT (95%+). On-Call Rotation: Participate in a 24/7 on-call rotation to ensure timely resolution of critical issues. Incident Management: Primary point of contact for incident management, focusing on initial triage, communication, and procedural rigor throughout the incident lifecycle. You'll lead response efforts, ensuring clear communication with both technical and non-technical stakeholders and acting as a customer advocate to minimize disruption. Troubleshooting: Diagnose and resolve issues related to VMs, hardware failures, and scaling tests using CLI and internal tools. Alert Triage and Maintenance: Manage alert triage, prepare for maintenance windows, and conduct node delivery testing. Collaboration: Work closely with SRE, Networking, and Storage teams from initial triage to root cause analysis (RCA) delivery. Global Teamwork: Adhere to global team collaboration and handoff processes for ticketing and on-call procedures. Knowledge Sharing: Develop onboarding/training materials, knowledge base documentation, and standard operating procedures (SOPs). What You’ll Bring to the Team: Education/Experience: Bachelor's degree in IT, Computer Science, Engineering, or a related field, or 4+ years of equivalent technical experience. Linux Proficiency: Strong command-line interface (CLI) skills in Linux environments. Version Control: Proficiency with Git for code management and collaboration. Customer Support Experience: 5+ years of experience in a customer support role, ideally within cloud, storage, or networking environments. Cloud Technologies: Experience with container orchestration (e.g., Kubernetes), workload management (e.g., Slurm, Terraform), and monitoring tools (e.g., Grafana). Public Cloud Knowledge: Familiarity with other public cloud platforms (e.g., AWS, Azure, GCP). Communication Skills: Excellent communication and customer service skills, including the ability to prioritize competing escalations. HPC Knowledge: Understanding of HPC technologies such as Infiniband, RDMA, RoCE, and Software Defined Networking (SDN). Bonus Points: Certifications: CKA, CKAD, CKS, KCNA, AWS Machine Learning - Specialty, Data Analytics - Specialty, Solutions Architect - Professional, Developer - Associate, NVIDIA AI Infrastructure and Operations, Generative AI and LLMs, Generative AI Multi-modal, Infiniband, Linux Foundation IT Associate, System Administrator. Cloud Expertise: Deep understanding of specific cloud platforms and services. Automation Skills: Experience with automation tools and scripting languages. Problem-Solving Abilities: Demonstrated ability to analyze complex technical issues and develop effective solutions. Collaboration and Mentorship: Proven ability to mentor, train, and onboard colleagues. Passion for Sustainability: A strong interest in contributing to a more sustainable future through technology. Benefits: Competitive compensation and equity packages Restricted Stock Units Paid time off, paid holidays & leave of absence programs Comprehensive health, dental & vision insurance Employer contributions to HSA account Paid parental leave Paid life insurance, short-term and long-term disability Professional development & tuition reimbursement Mental health & wellness support Commuter benefits (parking & transit) Cell phone stipend 401(k) Retirement plan with company match up to 4% of salary Volunteer time off Global travel insurance & emergency assistance Daily meals allowance Additional perks & programs specific to location Compensation Range Compensation will be paid in the range of up to $135,000 - $165,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data. Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.

Job Description JOB SUMMARY The Executive Director administers, directs and coordinates all functions of the community to assure that the highest degree of quality of care is consistently provided to the residents. JOB DUTIES: • Operate the Skilled Nursing Facility in accordance with all Federal, State and local regulations, • Assist in the development, • Ensure adherence to the Resident’s Bill of Rights, • Recruits and trains team members to create and maintain a highly functioning team environment and maintains high customer satisfaction, • Perform regular reviews of and makes recommendations on all aspects of building construction and preventative maintenance, • Meet financial management requirements for the community JOB REQUIREMENTS: • Administrator’s license/certification, • Prior Executive Director / Administrator experience within Long Term Care required

Job DescriptionJob Summary The Assistant Contracts & Claims Administrator supports the administration of contracts and legal agreements for capital projects. This role assists with contract preparation, agreement review, legal research, document management, stakeholder coordination, invoice processing, and compliance activities while working with internal departments and external agencies to facilitate project delivery. Duties and Responsibilities • Assist in preparing and reviewing contracts, legal agreements, and real estate documents for capital projects., • Track and organize contracts and agreements with public utilities, railroads, municipalities, and third-party organizations., • Conduct research on title documents, legal descriptions, and property records., • Draft correspondence and communications with project stakeholders., • Coordinate invoice processing, purchase orders, and agreement approvals., • Work with Risk Management, Procurement, Real Estate, Environmental, and Legal departments to support capital projects., • Maintain electronic and hard-copy contract files and project records., • Assist in drafting, reviewing, and proofreading contracts, agreements, and memoranda., • Conduct legal research related to transportation laws, regulations, and court decisions., • Assist in negotiating agreements with public utilities and external organizations., • Review insurance requirements and indemnification agreements., • Assist in preparing Board of Directors materials related to contracts and acquisitions., • Organize meetings and perform additional administrative duties as assigned.Requirements, • Bachelor's degree., • At least 1 year of experience working with contracts, public construction, real estate, railroad projects, or legal agreements., • Paralegal or contract review experience preferred., • Knowledge of contract administration and legal documentation., • Strong research, analytical, and organizational skills., • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams., • Excellent written and verbal communication skills., • Ability to manage multiple projects and maintain accurate documentation.

Job Description Job Title: Senior Project Accountant Industry: Construction/Architecture - Finance & Accounting Location: Manhattan Compensation: $80,000 - 100,000 Employment Type/Work Schedule: Direct Hire/Permanent, 5 days in-office to start. Hybrid Flexibility once trained. Benefits: This position is eligible for medical, dental, vision, and 401(k). Key Responsibilities Job Costing & Project Accounting • Own job costing across all active construction projects, • Review project budgets and cost code structures, • Prepare and review WIP and anticipated cost reports and buyout logs alongside the project management team, • Track contract values, change orders, retainage, and billings, • Oversee AIA progress billings and owner invoicing for both general contractor and subcontractor work, • Manage lien waiver collection and tracking, • Partner with project managers to review contract and subcontractor compliance, • Prepare the full monthly requisition on a timely basis, • Oversee and/or handle day-to-day accounting operations Additional Responsibilities • Mentor and train a staff accountant, • Supervise payroll processing and cost allocations, • Manage workers’ compensation audits, • Ensure compliance with tax regulations and state tax filings, • Serve as accounting software system administrator, • Develop and maintain accounting policies, and improve accounting processes and workflows Qualifications • Bachelor’s degree in Accounting or a related field, • 5+ years of progressive accounting experience in construction or general contracting, • Working knowledge of job costing and anticipated cost reporting, AIA billing, retainage, change orders, and construction contracts, • Intermediate Excel, • Experience with Yardi, Textura, and Procore Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. IND 002-003

Job Description Logistics Manager Chase Office Furniture (Chase Office Supplies LTD) Brooklyn Navy Yard, Building 88, Brooklyn, NY 11205 Full-Time | On Site | Core hours 8:00 AM–4:00 PM, flexible Salary: $70,000–$80,000 per year ABOUT CHASE OFFICE FURNITURE Chase Office Furniture (Chase Office Supplies LTD) is a contract office furniture dealer with more than 50 years of service in New York City. Operating from the Brooklyn Navy Yard, we serve institutional clients including the NYC Department of Education, the School Construction Authority, government agencies, and nonprofits across the five boroughs. Our team of 25 professionals manages the full project lifecycle, from product sourcing and procurement through warehousing, delivery, and installation. POSITION SUMMARY The Logistics Manager owns transportation and the movement of product into, between, and out of company locations. That covers routing, deliveries, freight, carrier relationships, fleet utilization, inter-location inventory transfers, supply chain coordination, installation scheduling, and work order reconciliation. The role is measured on three things: delivering every load correctly, keeping stock where demand is, and getting the most out of every truck and every route. This function works alongside warehouse floor operations but is separate from it. CORE RESPONSIBILITIES Team Leadership • Direct the Warehouse & Logistics Administrator on logistics work under a shared reporting arrangement., • Set daily priorities for logistics support and hold the Administrator accountable to them., • Train the Administrator on purchase order status management and ongoing logistics processes. Fleet Utilization and Cost • Maximize productive use of the fleet: stops per truck, capacity used per run, and miles driven against deliveries completed., • Reduce empty and partial runs by consolidating deliveries wherever the schedule allows., • Track and manage cost per delivery, including fuel, tolls, and overtime., • Coordinate vehicle maintenance scheduling so trucks are available when routes require them., • Recommend fleet size and configuration changes based on demonstrated utilization data. Routing and Delivery • Build and optimize delivery routes., • Serve as system owner for Route4Me, including configuration and daily operation., • Track vehicle location and delivery status throughout the day., • Schedule delivery and installation appointments and confirm them with customers in advance. Freight and Carrier Management • Manage inbound and outbound freight scheduling., • Own carrier relationships: negotiate rates within approved parameters, monitor service performance, and hold carriers to committed transit times., • Maintain the approved carrier list and send each shipment with the right carrier for its lane, mode, and service level., • Resolve freight exceptions, damages, and shortages with carriers and vendors, including claims through to settlement., • Audit freight invoices against quoted rates and dispute discrepancies. Inter-Location Movement and Supply Chain Coordination • Plan and execute inventory transfers between company locations, including stock rebalancing to meet demand where it sits., • Maintain visibility of inventory in transit and confirm receipt at the destination so inventory stays accurate across every location., • Own the transfer record and reconcile it against system inventory., • Track purchase order status from issuance through receipt and keep Sales informed of committed dates., • Coordinate with vendors and manufacturers on lead times, production schedules, and delivery windows., • Manage direct ship and drop ship orders that bypass the warehouse, including confirmation of delivery to the customer., • Escalate any supply disruption that puts a committed customer delivery date at risk. Work Order Reconciliation • Reconcile each work order against what was delivered and installed., • Identify and document the cause of returns and reroutes., • Deliver a weekly exception report covering returns, reroutes, and failed deliveries. Analysis and Reporting • Compile historical return and reroute data to establish measurable performance baselines., • Deliver a logistics assessment covering current strengths, operational challenges, and recommendations., • Maintain ongoing logistics performance reporting once baselines are set, including fleet utilization and cost per delivery. SCOPE OF AUTHORITY Owns: • Route construction, delivery scheduling, and load consolidation, • Fleet assignment and utilization, • Carrier selection and routing within approved rates, • Inter-location transfer planning and execution, • Drop ship coordination, • Freight claims and work order reconciliation, • Routing system configuration Recommends for approval: • New carrier contracts and negotiated rate changes, • Logistics software spend, • Fleet additions or changes, • Stocking strategy across locations COORDINATION WITH WAREHOUSE OPERATIONS Logistics and Warehouse Operations are separate functions with a defined handoff point: • Warehouse Operations owns product handling through receiving, storage, picking, packing, shipping documentation, and loading., • Logistics owns the delivery from load confirmation through customer signoff., • The Warehouse & Logistics Administrator supports both functions under a shared reporting arrangement. WHAT SUCCESS LOOKS LIKE Deliveries arrive when promised, and the customer knows the window in advance. Trucks run full and routes make sense. Freight claims get paid. Stock sits where the demand is, and transfers between locations don't leave inventory unaccounted for. When a vendor slips, leadership hears about it before the customer does. HOW SUCCESS IS MEASURED • Historical return and reroute data compiled and documented, • Logistics assessment delivered within the first 90 days, • On-time delivery baselined, then improved quarter over quarter, • Stops per truck and capacity used per run tracked and improved, • Cost per delivery baselined, then managed against target, • Return rate baselined, then reduced against an agreed target, • Work order reconciliation completed within 3 business days of delivery, • Stock in transit tracked, with receipt confirmed at the destination, • Freight invoices audited against quoted rates, with discrepancies disputed, • Routing system configured and in daily operational use REQUIRED QUALIFICATIONS • Three or more years managing delivery routing, freight, or field service scheduling., • Hands-on experience configuring and operating routing software., • Demonstrated ability to compile, analyze, and act on operational data., • Experience managing carrier and vendor relationships, including rate negotiation and freight claims., • Experience coordinating inventory movement across multiple locations. PREFERRED QUALIFICATIONS • Experience delivering and installing furniture, fixtures, or other large-format products., • New York City delivery experience, including building access, freight elevators, and permitting., • Experience with Route4Me or a comparable platform. TOOLS AND SYSTEMS • Route4Me (routing and dispatch), • Khameleon ERP (orders and purchase orders), • Asana (task management), • Granola (meeting documentation) WHY CHASE OFFICE FURNITURE • More than 50 years serving New York City's institutions, including schools, government agencies, and nonprofits., • A hands-on role with real ownership: you'll set the baselines, build the routes, and shape how logistics runs., • A 25-person team where your work is visible and your recommendations reach leadership directly., • Based at the Brooklyn Navy Yard. HOW TO APPLY Please submit your resume with your application. Applications without a resume will not be considered. We review every application and will respond within 5 business days. EQUAL OPPORTUNITY EMPLOYER Chase Office Supplies LTD is an equal opportunity employer. We welcome applications from candidates of all backgrounds and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.

Job Description:\n\n Position Summary\n\n About us We are seeking an experienced public works and capital-project leader to direct its Engineering and Transportation Divisions. The position is part of the Department of Public Works and offers substantial professional independence under the general supervision of the Superintendent of Public Works. Our company values diverse perspectives and encourages qualified candidates from varied professional and personal backgrounds to apply. It also provides reasonable accommodations to qualified applicants and employees in accordance with applicable disability and human-rights requirements.\n\n Position Summary The Director of Engineering and Transportation is a senior managerial position responsible for planning, supervising, and directing public works, engineering, transportation, and capital-improvement activities for the company. The Director leads the Engineering and Transportation Divisions through the complete project lifecycle, including planning, design, consultant selection, budget development, grant coordination, construction administration, financial recovery, closeout, and long-term infrastructure planning. The position also supervises engineering staff, establishes departmental priorities, manages consultant relationships, represents the company before boards and public agencies, and ensures compliance with applicable laws, codes, funding requirements, and professional standards. A principal responsibility will be stabilizing and developing a relatively new engineering department. The selected leader must guide less-experienced employees, establish clear priorities, and ensure that staff focus on the company's operational and capital needs rather than individual project preferences. The Director will also work closely with the Grant Administrator and departments such as Planning and Finance to support grant applications, permitting, eligibility compliance, reimbursement submissions, and recovery of eligible project costs.\n\n Appointment and Civil Service Requirements This role is in the competitive jurisdictional class and will initially be filled through a provisional appointment if no applicable eligible list is currently available. To obtain a permanent appointment, the selected candidate must: Complete the applicable New York State civil service examination when scheduled. Achieve a sufficiently high score to become reachable for permanent appointment. Generally rank among the three highest-scoring eligible candidates available for appointment. There is no residency requirement for this position.\n\n Key Responsibilities Engineering and Transportation Leadership Plan, assign, supervise, review, and direct engineering and transportation activities. Lead the Engineering and Transportation Divisions within the Department of Public Works. Establish departmental work programs, priorities, timelines, and performance expectations. Supervise, coach, develop, and evaluate subordinate engineering staff. Provide consistent leadership to a developing team with varying levels of experience. Align departmental activity with citywide priorities and public-service objectives. Promote accountability, collaboration, sound judgment, and professional development. Coordinate engineering and transportation work with other departments and external stakeholders. Capital Improvement Program Management Develop and manage significant portions of the company's capital-improvement program. Direct small- and large-scale public works projects from planning through final closeout. Establish project scope, objectives, schedules, budgets, milestones, and deliverables. Guide project development through design, bidding, construction, administration, inspection, and completion. Monitor project progress, expenditures, risks, and contractual obligations. Resolve technical, financial, regulatory, and operational issues. Ensure capital projects meet the company standards, public needs, and funding requirements. Provide leadership across multiple concurrent projects. Capital Budgets and Financial Oversight Oversee capital-project budgets, expenditures, financial controls, and fund recovery. Monitor available funding and project costs throughout the capital lifecycle. Coordinate financial reporting and reimbursement documentation. Work with the Controller's and Chamberlain's Offices to gather, reconcile, and process financial information. Identify eligible project costs and support timely reimbursement submissions. Maintain compliance with the company policies, grant conditions, accounting procedures, and funding-agency requirements. Support sound use of public funds and transparent capital-project administration. Grant Administration and Reimbursement Recovery Support applications for state, federal, and other infrastructure grants. Coordinate permitting, project eligibility, and grant-related documentation. Work closely with the company's Grant Administrator. Maintain compliance with grant conditions and eligible-cost requirements. Oversee reimbursement requests and supporting financial documentation. Coordinate with state and federal funding agencies. Maximize recovery of eligible capital-project costs. Resolve reimbursement questions, documentation gaps, and compliance concerns. Collaborate with Planning, Finance, the sidewalk program, and other relevant departments. Design and Construction Management Prepare or supervise the preparation of engineering plans, specifications, cost estimates, schedules, and construction documents. Review designs and specifications prepared by engineering staff and consultants. Ensure compliance with applicable laws, codes, regulations, technical standards, and departmental requirements. Direct engineering construction-management activities. Monitor construction quality, schedule, budget, safety, and contract performance. Review technical changes, field conditions, claims, and project risks. Ensure complete project closeout and proper retention of technical documentation. Public Infrastructure Projects Provide leadership for the planning, design, construction, rehabilitation, and maintenance of infrastructure that may include: Water and sewer lines Sanitary sewers Stormwater and drainage systems Traffic-control devices Streets and sidewalks Bridges Retaining walls Municipal buildings Flood-control structures Other company-owned facilities and public infrastructure Transportation Planning and Programs Direct transportation-related planning and engineering activities. Develop long-term strategies for traffic systems and transportation infrastructure. Support traffic database development and traffic simulation. Guide infrastructure upgrades and implementation of emerging technologies. Coordinate transportation planning with engineering, streets, sidewalks, utilities, and other public works functions. Evaluate present and future transportation needs. Develop practical strategies that improve mobility, safety, reliability, and infrastructure performance. Bridge Inspection and Asset Management Develop long-term bridge inspection, maintenance, and repair strategies. Review and respond to state bridge-inspection findings. Prioritize safety and structural repairs. Coordinate engineering evaluations, funding, design, and construction activities. Maintain accurate records associated with bridge condition and required corrective action. Integrate bridge needs into capital-planning and funding strategies. Consultant and Contract Administration Prepare or supervise consultant contracts for engineering studies and professional services. Develop scopes of work and solicitation documents. Solicit and evaluate professional-service proposals. Recommend consultant selection based on qualifications, cost, scope, and project needs. Serve as the company's representative during contract execution. Manage consultant performance, schedules, deliverables, budgets, and compliance. Coordinate contract modifications and resolve performance concerns. Ensure consultant work meets company and regulatory standards. Regulatory and Permit Administration Direct or oversee regulatory functions assigned to the Engineering and Transportation Divisions. Oversee permits for street, sidewalk, and utility work. Support subdivision and site-plan review. Review project documents for compliance with company requirements. Coordinate with developers, utilities, consultants, and reviewing agencies. Ensure that permitted activity protects public infrastructure and meets applicable standards. Mapping and Engineering Records Supervise the maintenance and permanent storage of company maps and technical records. Maintain cemetery maps, assessment maps, surveys, construction drawings, and records of company-owned facilities. Ensure engineering documents are complete, organized, secure, and accessible. Support long-term institutional knowledge and infrastructure asset management. Public and Government Relations Meet with members of the public, elected officials, appointed officials, developers, consultants, and agency representatives. Explain public works projects, strategies, schedules, budgets, and impacts. Represent the company at boards, committees, project reviews, grant discussions, and intergovernmental meetings. Participate in discussions regarding intermunicipal agreements. Present technical and strategic information in an understandable manner. Address public concerns professionally and transparently. Build productive relationships with diverse community stakeholders. Acting Leadership May act for the Superintendent of Public Works when assigned. This would generally occur only if the Superintendent's two designated Assistant Superintendents were unavailable. Exercise appropriate professional judgment and maintain continuity of departmental operations when serving in that capacity. Emergency Response Remain willing to respond to emergency situations affecting public infrastructure or departmental operations. Coordinate engineering and transportation support during urgent events. Evaluate infrastructure risks and recommend immediate action. Communicate effectively with leadership, emergency personnel, contractors, and the public when required.\n\n Minimum Qualifications Applicants must satisfy one of the following qualification pathways. Option 1: Bachelor's Degree Bachelor's degree in Engineering, Engineering Science, Architecture, Construction Management, Planning, or a related field with a similar curriculum. Six years of full-time paid experience, or the part-time paid equivalent, in engineering, construction management, architectural design, or public works capital-project management. At least two years of the required experience must have been in a supervisory capacity. Option 2: Associate Degree Associate degree in Engineering, Engineering Science, Construction Technology, Architecture, or a related field with a similar curriculum. Eight years of full-time paid experience, or the part-time paid equivalent, in engineering, construction management, architectural design, or public works capital-project management. At least two years of the required experience must have been in a supervisory capacity. These minimum qualifications are established through the company's civil service process and must be applied as written.\n\n Education Verification Degrees must have been awarded by a qualifying accredited college or university. Applicants whose degrees were awarded by an educational institution outside the United States or its territories must provide an independent degree-equivalency evaluation. The applicant is responsible for the associated evaluation fee.\n\n Preferred Qualifications Active Professional Engineer license, preferably in New York State. Municipal, county, state, transportation-agency, utility, or other public-sector engineering experience. Experience leading a developing or relatively inexperienced engineering team. Experience managing public works capital projects from planning through closeout. Transportation engineering, traffic planning, or multimodal infrastructure experience. Experience with water, wastewater, stormwater, streets, sidewalks, bridges, public buildings, or flood-control infrastructure. State and federal grant-administration experience. Capital reimbursement and eligible-cost recovery experience. Knowledge of public-sector accounting and budget procedures. Experience working with elected officials, public boards, community members, and regulatory agencies. Consultant selection and professional-services contract-management experience. Construction administration and inspection experience. Experience aligning multiple departments and stakeholders around shared capital priorities. Strong public presentation, conflict-resolution, and community-engagement skills. The PE license and previous municipal experience were identified as preferred rather than mandatory requirements.\n\n Required Knowledge, Skills, and Abilities The successful candidate must demonstrate: Knowledge of engineering principles and practices. Knowledge of construction-management methods. Knowledge of modern public works construction and maintenance practices. Knowledge of design, specification writing, inspections, and surveying. Knowledge of laws, codes, rules, and regulations governing engineering design and construction. Knowledge of public works administration. Knowledge of governmental accounting and budgeting. Knowledge of state and federal funding programs. Knowledge of grant compliance and reimbursement procedures. Ability to manage major engineering and construction projects. Ability to prepare and evaluate engineering plans and specifications. Strong project-management skills. Ability to supervise, coach, and direct employees. Ability to interpret complex technical and administrative information. Strong written and verbal communication. Ability to collaborate effectively with internal and external stakeholders. Ability to work successfully with and serve a diverse local community. Willingness to respond to emergency situations.\n\n Core Competencies Municipal Engineering Public Works Administration Engineering Leadership Transportation Planning Capital Improvement Programs Capital Project Management Construction Management Infrastructure Planning Grant Administration Reimbursement Recovery Governmental Budgeting Consultant Management Contract Administration Water Infrastructure Wastewater Infrastructure Stormwater Management Bridge Inspection Traffic Engineering Street and Sidewalk Programs Public-Sector Procurement Permitting Site Plan Review Staff Development Community Engagement Intergovernmental Relations Emergency Response Public Presentations Engineering Records Management\n\n Ideal Candidate Profile The ideal candidate: Is an experienced engineering, construction, or public works leader. Can stabilize a department and provide consistent direction. Enjoys coaching less-experienced engineers and developing thei

Job Description The Director of Facilities and Engineering is a senior strategic, operational, and technical leader responsible for the safe, reliable, efficient, and cost-effective operation of the Museum’s physical facilities, engineering services, and critical building infrastructure. This role provides leadership for facilities operations and engineering teams while ensuring that building systems, maintenance programs, capital strategies, vendor services, and emergency-response capabilities support the Museum’s mission, visitor experience, staff needs, collections stewardship, exhibitions, programs, and long-term institutional resilience. The Director of Facilities and Engineering leads the planning, management, and continuous improvement of building operations, engineering performance, mechanical and electrical infrastructure, life-safety systems, preventive and predictive maintenance, energy management, regulatory compliance, and daily facilities upkeep The ideal candidate brings deep technical knowledge of complex institutional building systems, strong people leadership, disciplined financial and project-management skills, and the ability to translate engineering data, facility conditions, and operational priorities into sound short- and long-range decisions. Responsibilities: Building Operations & Engineering Provide strategic, technical, and day-to-day leadership for the Facilities and Engineering functions, ensuring safe, reliable, responsive, sustainable, and cost-effective operation of the Museum’s buildings, infrastructure, and critical systems across the full facilities portfolio. Direct engineering operations, including work-order prioritization, preventive and predictive maintenance, equipment troubleshooting, system repairs, shutdown planning, inspections, emergency response, and urgent building conditions, with a focus on reliability, asset life, risk reduction, operational continuity, and service quality. Lead, supervise, and develop engineering personnel and facilities staff by establishing clear technical standards, service expectations, accountability measures, coverage models, training priorities, and escalation protocols for normal operations, exhibitions, special events, emergencies, and after-hours needs. Ensure expert oversight of HVAC, mechanical, electrical distribution, plumbing, fire/life-safety, building automation, vertical transportation, security, and other facility infrastructure, including clear documentation of procedures, set points, recurring issues, system dependencies, and maintenance requirements. Lead root-cause analysis for system failures, recurring deficiencies, comfort or environmental concerns, and equipment reliability issues; implement corrective and preventive actions that reduce downtime, strengthen resilience, improve occupant conditions, and support collection-sensitive environments. Partner with Curatorial, Exhibitions, Security, Visitor Experience, IT, and other departments to coordinate engineering needs for gallery conditions, public operations, installations, special programs, construction activity, and business continuity. Oversee engineering-related vendor and contractor work, including service quality, safety practices, scheduling, access coordination, maintenance documentation, warranty follow-up, and compliance with Museum standards. Use performance data from CMMS, BMS, inspections, utility trends, and staff observations to monitor building conditions, evaluate maintenance effectiveness, identify risks and resource needs, strengthen preventive maintenance completion, and inform capital planning recommendations. Ensure facilities are maintained in a safe, clean, functional, professional, and mission-ready condition, with engineering services aligned to public-facing operations, staff workplaces, back-of-house needs, exhibitions, events, collections care, and institutional priorities. Leadership & Management Lead, develop, and evaluate facilities, engineering, maintenance, and building operations personnel in alignment with departmental goals, technical standards, service expectations, safety practices, and Museum values. Establish clear performance expectations, accountability measures, staffing models, and professional development programs. Build a culture focused on safety, customer service, operational excellence, continuous improvement, and fiscal responsibility. Coordinate facilities priorities with executive leadership, finance, IT, security, HR, workplace teams, and other internal stakeholders to align building operations with institutional needs. Capital Planning & Project Management Develop and maintain a multi-year capital improvement and asset-replacement plan based on facility condition, risk, operational requirements, and organizational priorities. Identify, scope, prioritize, and justify capital projects, including major renovations, infrastructure upgrades, equipment replacement, energy initiatives, and building-system modernization. Develop project budgets, schedules, business cases, and return-on-investment analyses. Lead or oversee capital projects from planning and design through procurement, construction, commissioning, and closeout. Ensure projects are delivered safely, on budget, on schedule, and in accordance with organizational standards. Maintain accurate facility asset inventories, condition assessments, lifecycle plans, and capital forecasts. Financial & Vendor Management Develop and manage annual operating and capital budgets for facilities, engineering operations, infrastructure maintenance, service contracts, and building-system investments. Monitor expenditures, forecast variances, and identify opportunities for cost savings without compromising safety or reliability. Negotiate and manage service contracts, maintenance agreements, and vendor relationships. Establish reporting mechanisms for facilities and engineering operating costs, energy consumption, service contracts, project execution, asset reliability, deferred maintenance, and building-system performance to support budget oversight and informed decision-making. Compliance, Safety & Risk Management Ensure compliance with applicable building codes, fire and life-safety requirements, environmental regulations, occupational safety requirements, permits, inspections, and other applicable standards. Maintain effective emergency preparedness, business continuity, and disaster-response procedures. Coordinate inspections, testing, certifications, and regulatory reporting. Identify facility-related risks and implement mitigation strategies to protect people, assets, and business operations. Energy & Sustainability Develop initiatives to improve energy efficiency, building performance, sustainability, and resource utilization. Analyze utility consumption and identify opportunities for energy conservation and operational optimization. Support organizational sustainability and carbon-reduction objectives where applicable. Requirements • Bachelor's degree in engineering, Facilities Management, Construction Management, or Business Administration is required. Experience in a related field; equivalent technical experience may be considered., • 7–10+ years of progressive experience in facilities management, building operations, engineering, property management, or a related field, including significant leadership responsibility., • Strong technical knowledge of commercial, institutional, industrial, or similarly complex building systems., • Demonstrated experience developing and managing operating and capital budgets., • Proven experience with capital planning, infrastructure renewal, construction, renovation, and major building-system projects, • Experience leading technical teams and managing contractors, consultants, and service providers., • Strong knowledge of preventive maintenance, asset management, building automation, energy management, and facility reliability., • Working knowledge of applicable building, fire/life-safety, environmental, and occupational safety requirements., • Strong analytical, financial, project management, communication, and negotiation skills. Preferred Qualifications, • Professional Engineering (PE), Certified Facility Manager (CFM), Facilities Management Administrator (FMA), or similar credentials., • Experience with computerized maintenance management systems (CMMS), building management systems (BMS), and facility condition-assessment platforms., • Experience managing large or multi-site facilities portfolios., • Experience with energy-management programs, sustainability initiatives, or building-performance optimization., • Experience with construction procurement, design firms, commissioning, and project delivery methodologies. Compensation & Benefits, • Compensation Range: $170,000-$180,000, • Medical, Dental, Vision, 403(B) elections, • Generous PTO benefits, • Commuter benefits - parking and mass transit, • Admission to world-renowned museums across the city and nationally, • Pet insurance and discounted membership for Citibike If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role. About the Whitney The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today. Its signature exhibition, the Biennial, is the country's leading survey of the most recent developments in American art. EEO Statement The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, pregnancy, partnership status, caregiver status, veteran status, gender (including gender identity), sexual orientation, genetic information, predisposition, or carrier status, arrest or conviction record to the extent required by applicable law, credit history, domestic violence, sexual violence, or stalking victim status, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. Powered by JazzHR H9o8JA2omz

Job Description JOB TITLE: Area Chief Engineer REPORTS TO: This position will have equal reporting responsibilities between the General Managers at the assigned hotels. SUPERVISES DIRECTLY: Maintenance Associates & Managers. Purpose for the Position: To maintain and supervise the maintenance operations for the Hotels, i.e., refrigeration, heating, plumbing, heating and cooling plant operations, energy controls and efficiency, etc., maintaining standards as required. Essential Responsibilities: • Provides professional and courteous guest service at all times., • Supervises maintenance operations for centers, including but not limited to refrigeration, heating, plumbing, water treatment, preventative maintenance, Hotel front and back of house spaces, A/C units, ice machines, lighting, kitchen equipment, emergency generators, water softeners, switch rooms, roof exhausts, electrical substations, fire and life safety systems, and other systems and equipment owned, leased or managed by the Hotels., • Monitors electric, gas, oil, and water consumption on a prescribed basis., • Ensures that all purchased services, electrical, plumbing, cleaning etc. are performed in a manner that exceeds exhibitor and client expectations., • Supervises assigned associates: hiring, terminations, performance evaluations, and development., • Ensures all projects are completed according to specifications and are completed on time., • Works closely with Housekeeping/Environmental Services to ensure coordination of activities., • Coordinates with Security to maintain key inventory for all locks., • Trains center staff in emergency procedures., • Aids and instructs craftsmen in scheduling work, ordering material, and completing assignments by a specified date., • Meets with architects to discuss blueprints, contacts contractors to submit bids for new projects, and meets with construction supervisors to discuss difference phases of work., • Obtains bids and contracts for all items placed under a maintenance agreement as well as landscaping and snow removal contracts., • Develops and maintains an ongoing maintenance program for guestrooms, meeting rooms, public space back of the house spaces, kitchens, and all equipment., • Performs inventory and purchasing duties as required., • Develops department budget., • Maintains cleanliness of grounds and attractiveness of landscaping., • Ensures cleanliness and orderliness of all work space and storage areas., • Acts as Administrator on Duty as required., • Conducts monthly department meetings., • Attends weekly staff meetings., • Complete projects as determined by both General Managers. To do this kind of work, you must be able to: • Understand the technologies required in the work you are directly., • Plan and direct the work of others, either directly or through lower level supervisors., • Work with a variety of situations., • Solve problems using facts and personal judgment., • React quickly in emergency situations and make decisions that may involve a great amount of money or the safety of others., • Work with different kinds of people., • Be available on nights, weekends, and holidays. Physical Demands: Lifting 50 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 25 lbs. Requires walking or standing to a significant degree, reaching, handling, feeling, talking, hearing, seeing. Environmental Conditions: Both: Inside and outside: A job is considered “both” if the activities occur inside or outside in approximately equal amounts, approximately 75% or more of the time inside. Noise and Vibration: Sufficient noise, either constant or intermittent, to cause marked distraction or possible injury to the sense of hearing, and/or sufficient vibration (production of an oscillating movement or strain on the body or its extremities from repeated motion or shock) to cause bodily harm if endured day after day. Temperature Changes: Variations in temperature which are sufficiently marked and abrupt to cause noticeable bodily reactions. Math Skills: Requires mathematical development sufficient to be able to: Compute ratio and proportion and percentages. Calculate surface, volumes, weight and measures. Language Skills: Must have developed language skills to the point to be able to: Read instructions, safety rules, etc. Write reports with proper format, punctuation, spelling and grammar, using all parts of speech. Speak with poise, voice control and confidence using correct English and well-modulated voice. FLSD: FLSD is required Relationships to Data, People and Things: Data: Coordinating: Determining time, place, and sequence of operations or action to be taken on the basis of analysis of data; executing determination and/or reporting on events. People: Supervising: Determining or interpreting work procedures for a group of workers, assigning specific duties to them, maintaining harmonious relations among them and promoting efficiency. A variety of responsibilities is involved in this function. Things: Handling: Using body members, hand tools, and/or special devices to work, move, or carry objects or materials. Specific Vocational Preparation: Specific Vocational Preparation includes an occupationally significant combination of: vocational education, apprentice training, in-plant training, on-the-job training, or essential experience in less responsible jobs which lead to the higher job or serving in other jobs. Over 2 years up to and including 4 years.

Job Description The Director of Facilities & Operations provides strategic and operational leadership for the organization's entire facilities and fleet portfolio. This leader sets the vision for how buildings and building systems are operated, maintained, and improved, balancing occupant experience, regulatory compliance, safety, and total cost of ownership. The Director builds and leads a multi-region team, owns the facilities operating and capital budgets, and partners with executive leadership to align the physical environment with program objectives. The ideal candidate is a proven people leader who can translate long-range capital planning into disciplined day-to-day execution. All work is driven by the CHNJ mission of absolute respect and unconditional love. Duties and responsibilities • Strategy & Planning: Develop and execute the multi-year facilities strategy, including capital planning, asset lifecycle management, and space utilization., • Financial Stewardship: Own facility and operating and capital budgets; forecast, track variances, identify and pursue alternate funding opportunities, and present recommendations to leadership., • Team Leadership: Recruit, develop, and hold accountable Regional Facilities Managers; set performance standards and succession plans., • Compliance & Safety: Ensure portfolio compliance with applicable building, life safety, environmental, and occupational safety requirements., • Programs & Systems: Establish preventive maintenance programs, CMMS standards, KPIs, and reporting across all regions., • Capital Projects: Oversee renovations, system replacements, and new-site build-outs from scope through closeout., • Risk & Continuity: Lead emergency preparedness, business continuity, and sustainability/energy initiatives., • Vendor & Contract Management: Direct strategic sourcing, negotiate service contracts, and oversee vendor and contractor performance. Review and approve vendor invoices for accuracy against contracts, purchase orders, and completed work; code expenses to the appropriate operating or capital budget; and partner with Finance to ensure timely, accurate payment. Executive responsibility for department accounts payable. Final approval of all vendor and contractor invoicing., • Special Events- Assist as needed with fundraising affairs and special events set-up & breakdown which may be conducted outside the employee’s normal work schedule., • IT Coordination: Serve as the primary point of contact for the organization's managed IT services provider, overseeing service quality and contract performance. Manage hardware procurement, coordinate staging and deployment of computers and equipment, and provide on-site support for the remote vendor during outages and service issues., • Emergency On-Call: Frontline in after-hours emergency escalation as needed, • Required to check email daily, • May be required to work occasional weekends, • All other duties as assigned Applicant Must be available to work Monday thru Friday 9:00 AM- 5:00 PM. • This Position is a statewide position which will require the candidate to travel throughout the State of NJ Salary $ 150,000 a year • Bachelor's degree (preferred) in Facilities Management, Engineering, Construction Management, Business, or related field; equivalent experience considered., • 10+ years of progressive facilities or property operations experience, including 5+ years leading managers across multiple sites., • Demonstrated capital and operating budget ownership and executive-level communication skills., • Working knowledge of MEP systems, building codes, and CMMS/IWMS platforms., • Valid NJ Driver’s License with an insurable record. Preferred Certifications • IFMA Certified Facility Manager (CFM); BOMI Facilities Management Administrator (FMA) or Systems Maintenance Administrator (SMA); PMP; OSHA 30-Hour.

Compensation: $100,000–$115,000 base, plus year-end bonus, benefits, and potential rental brokerage commissions Building Equity Management is seeking an experienced Property Manager to oversee a portfolio of multifamily and mixed-use properties throughout New York City. Qualifications • Four-year college degree, • At least 3 years of experience as a lead Property Manager overseeing NYC multifamily and mixed-use buildings, • Strong knowledge of rent regulation and NYC agency requirements (DOB, DEP, FDNY, HPD), • Experience supervising building staff and outside contractors, • Hands-on exposure to major capital projects, including façade restoration, roof replacement, elevator modernization, apartment renovation, and boiler upgrades What We're Looking For This role is for a hands-on property manager, not an administrator. You should be comfortable discussing building systems, maintenance operations, and ongoing construction projects in detail — and ready to talk shop during the interview. If hired, your time will be split between office and the field. You'll also need strong communication skills and the professionalism to work directly with tenants, owners, contractors, consultants, and government agencies. Preferred Qualifications • Spanish fluency a plus, • Active NY State Real Estate Salesperson License a plus (opens the door to additional income through rental brokerage) Compensation & Benefits • Salary: $100,000–$115,000, based on experience, • Year-end performance bonus, • Potential rental brokerage commissions, • Generous Health insurance, • 401(k), • Two weeks vacation to start, • Broad holiday schedule with paid time off About Us Building Equity Management is a growing NYC property management company overseeing multifamily, mixed-use, condominium, and cooperative properties. We're not a large corporate firm — our team works directly with ownership, decisions move quickly, and strong performers get opportunities to take on more responsibility and grow their careers. For the right candidate, there's also a path to gain experience in condominium and cooperative management. We encourage candidates to research our company and read our reviews before applying.

Position Overview The Insurance Operations & Claims Administrator will provide internal administrative, operational, and project-management support for The Moinian Group's insurance program across its real estate portfolio, development projects, operating assets, and corporate exposures. The position will serve as the central internal coordinator among Moinian's departments, the outsourced risk management firm, insurance broker, claims professionals, lenders, legal counsel, property teams, and other external parties. The role is responsible for gathering and organizing information, maintaining accurate records, tracking open items, coordinating responses, and helping move insurance, claims, compliance, loss-control, and renewal-related projects to completion. Key Responsibilities Insurance Administration and Recordkeeping • Maintain a centralized repository of policies, binders, endorsements, certificates, invoices, premium allocations, claims records, lender requirements, inspection reports, and related correspondence., • Maintain calendars and trackers for policy expirations, renewal milestones, premium due dates, audits, outstanding documents, and required follow-ups., • Coordinate certificates of insurance, binders, endorsements, evidence of insurance, and related documentation with the insurance broker, outsourced risk management firm, internal departments, lenders, tenants, vendors, and other stakeholders., • Track premium invoices, allocations, payments, audit requests, return premiums, and outstanding balances in coordination with finance and accounting., • Prepare internal status reports and dashboards covering open insurance, claims, compliance, renewal, and loss-control items. Renewal Information and Project Coordination • Coordinate the internal collection, validation, and consolidation of renewal information requested by the outsourced risk management firm and insurance broker., • Gather schedules of values, occupancy information, construction details, capital improvement plans, property characteristics, loss information, financial data, and other underwriting materials from the appropriate internal teams., • Maintain a renewal project plan showing each requested item, responsible department, due date, status, and escalation point., • Follow up with internal stakeholders to ensure requested information is complete, accurate, and delivered on time., • Organize renewal meetings, maintain action-item logs, and track responsibilities through completion., • Support the outsourced risk management firm and insurance broker in preparing renewal materials and management presentations by supplying accurate source information and maintaining version control. Claims Administration and Follow-Up • Serve as the internal administrative coordinator for first-party property and third-party liability claims., • Assist with claim reporting and assemble incident reports, photographs, invoices, contracts, leases, property records, repair estimates, and other requested documentation., • Maintain a comprehensive claims log showing status, assigned adjusters and counsel, reserves and payments when provided, deductibles, outstanding information requests, next steps, and responsible internal parties., • Coordinate communications and meetings among internal teams, the outsourced risk management firm, insurance broker, adjusters, attorneys, restoration contractors, consultants, carriers, and third-party administrators., • Follow up on outstanding claim documentation and action items and escalate material delays or unresolved issues., • Support the collection and organization of information needed to pursue insurance recoveries and help move claims toward resolution. Loss-Control and Inspection Coordination • Schedule carrier inspections, engineering visits, and loss-control meetings with property and facilities teams., • Maintain a centralized tracker for carrier recommendations, identifying the property, required action, responsible party, due date, status, and supporting documentation., • Follow up with responsible departments and vendors regarding remediation work and obtain evidence of completion for the outsourced risk management firm, insurance broker, or the carrier., • Escalate overdue or material recommendations to management and the external risk-management team. Contract, Lender, and Transaction Support • Gather and organize insurance requirements contained in leases, contracts, loan documents, and transaction checklists for review by legal counsel, the outsourced risk management firm, and the insurance broker., • Coordinate evidence of insurance and required documentation for acquisitions, dispositions, refinancings, construction projects, and lender requests., • Track open lender, tenant, contractor, and vendor insurance requirements and route technical coverage questions to the outsourced risk management firm or insurance broker., • Collect and track contractor, tenant, and vendor certificates of insurance, escalating deficiencies for appropriate review. Incident Response and Internal Coordination • Maintain current emergency contacts, claims-reporting instructions, vendor information, and escalation protocols., • Help coordinate internal communications and documentation following significant incidents., • Maintain incident records and ensure that required information is routed promptly to the outsourced risk management firm, insurance broker, carriers, counsel, and other appropriate parties., • Assist with scheduling and documenting internal training relating to incident reporting, claim documentation, emergency response, and loss prevention. Qualifications • Bachelor's degree preferred, or equivalent relevant professional experience., • Three to five years of experience in insurance administration, claims coordination, real estate operations, property management, legal administration, finance administration, or project management preferred., • Strong project-management, follow-up, recordkeeping, and organizational skills., • Demonstrated ability to collect information from multiple departments, maintain detailed trackers, and meet firm deadlines., • Experience handling insurance documentation, claims files, certificates of insurance, invoices, contracts, or lender requests is helpful., • Working familiarity with commercial property and casualty insurance terminology is preferred, but deep insurance placement or risk-management expertise is not required., • Strong written and verbal communication skills and the ability to coordinate effectively with senior management, internal departments, and external professionals., • Proficiency in Excel, Word, PowerPoint, Outlook, and document-management systems., • Detail-oriented, proactive, collaborative, and comfortable escalating overdue or incomplete items.

Assistant Engineer Location – Newark, NJ 07105 Pay rate - $30.00 Remarks - work hours 8 to 4:30 pm lunch period ½ hour (unpaid) Dress Code: Business Casual Assignment location with zip code: 2 Gateway, Newark, NJ 07105 Job Description: Equipment to be used by the temporary staffing professional(s) : • Computer, measurement tools (e.g., calipers, etc.) Computer software to be used : • Microsoft Word, Excel, Powerpoint Presentation, Oracle Interview Mode • In-person or virtual (Teams) Knowledge, skills, education, and/or experience • Baccalaureate degree in Mechanical Engineering, Industrial Engineering, or Electrical Engineering or related field Mandatory skills/certification(s) Requirement: • Research and Critical thinking, problem-solving, time management, teamwork, attention to detail Desired skills: • Research and Critical thinking, problem-solving, time management, teamwork, attention to detail Duties/Responsibilities: • Prepares concept, budgets, plans, specifications and/or cost estimates for assigned engineering projects., • Maintains familiarity with constantly changing codes., • Provides staff support to design consultants and senior management., • Performs preliminary site inspections, considers user requests, verifies operational needs and performs necessary administrative tasks., • Evaluates change requests and/or orders, reviews technical questions and advises contract administrator of same., • Reviews and prepares cost estimate for consultant and/or in-house change orders., • Performs site inspections, stages construction operations and monitors project schedules., • Approves and/or pays invoices, prepares memos and letters, updates progress reports, tracks open items and attends meetings as requested. Note: • The days to work on site will be determined later and is subject to change, • Ensure the identified candidate brings their personal laptop

The IT Administrator is a key member of TCT’s IT function, providing responsive, hands-on support that keeps employees productive and technology dependable. The role owns day-to-day user support, equipment readiness, account setup, and clear resolution follow-through. This position is highly employee-facing and execution-focused, requiring strong communication, sound troubleshooting judgment, and consistent follow-through. The Administrator partners with employees across the company, the Director of IT, TCT’s managed services provider (MSP), and technology vendors to maintain reliable systems and resolve issues. The role centers on user support, with opportunities to contribute to infrastructure, cloud, security, automation, AI, and technology projects as skills and business needs grow. TCT expects the position to be onsite five days per week initially, with an anticipated transition to four onsite days per week. About TCT Toscano Clements Taylor, LLC (TCT) is an independent, certified women-owned small business providing advisory project controls consulting services, specializing in precise cost estimation and management, planning and scheduling, and risk management. We support Owners, Architectural and Engineering firms, and Construction Management Contractors on public- and private-sector construction and infrastructure projects. TCT is a Certified Great Place to Work®, with offices in Washington, DC and New York City. At TCT, we believe the strength of our work depends on the strength of our people. We value collaboration, continuous learning, direct communication, and an employee experience that gives people the structure, support, and opportunities they need to grow and contribute at a high level. Essential Functions: • Employee Technology Support: Provide timely onsite and remote support for Windows computers, laptops, printers, peripherals, conference room technology, Microsoft 365, and business applications. • Equipment and Onboarding: Prepare computers and other equipment, support employee onboarding and offboarding, and help manage accounts, licenses, access, and device readiness. • IT Asset Coordination: Track IT equipment and software; coordinate purchases, repairs, warranties, returns, and replacements; and keep asset records current. • Troubleshooting and Escalation: Resolve common account, device, connectivity, and application issues; identify when an issue needs escalation; and coordinate with the MSP or vendor through resolution. • Microsoft 365 Administration: Assist with day-to-day administration of Microsoft 365, user accounts, endpoint tools, and TCT’s hybrid environment, with guidance and escalation support as needed. • Documentation: Maintain clear IT documentation, setup instructions, inventories, and repeatable procedures so employees and the IT team can find reliable answers. • Technology Projects: Help with infrastructure, cloud, security, automation, AI, and other IT projects as priorities arise; take ownership of assigned work and expand responsibility as skills develop. • Service Improvement: Look for practical ways to improve support and simplify recurring IT tasks while keeping employee needs and business continuity in view. Position Requirements • Experience and Education: Approximately four to five years of help desk, desktop support, or hands-on IT support experience; comparable practical experience will also be considered. A bachelor’s degree in technology or computer science is preferred. • Employee Support: A service-oriented approach, clear communication, patience, and confidence assisting employees with different levels of technical experience. • Troubleshooting: Ability to gather relevant information, explain next steps, prioritize urgent issues, and follow through until the user has a resolution or clear update. • Collaboration and Ownership: Comfort working independently on routine issues and collaborating with the IT team, MSP, and vendors on more complex problems. • Judgment and Flexibility: Sound judgment in a role where employee support may require a quick response during business-critical situations. • Helpful Endpoint Experience: Windows endpoint setup and support, Microsoft 365, Entra ID or Active Directory, account provisioning, and endpoint management tools such as Intune or Windows Autopilot. • Helpful Infrastructure Experience: Solid knowledge and experience with Windows Server, networking, cloud services such as Azure, IT security practices, backup, or disaster recovery. • Helpful Automation Experience: PowerShell or other scripting and automation tools, Microsoft Graph, Power Automate, Copilot Studio, n8n, or practical use of AI tools in IT work. • Additional Qualifications: Relevant certifications or experience in architecture, engineering, construction, cost consulting, or business applications used in those environments. • Work Requirements: Based in TCT’s New York office; occasional travel to Washington, DC; ability to prepare and move IT equipment weighing up to 50 pounds, with or without reasonable accommodation. Why Choose TCT? • “Small Giant”: Contribute meaningfully to a growing firm while experiencing the collaboration, accessibility, and visibility of a smaller team. • Career Growth: Build skills through continuous learning and professional development, with opportunities to take on broader technology work over time. • Team Collaboration: Join a supportive, cross-functional environment where people communicate openly, take ownership, share knowledge, and help the team succeed. If you’re interested in helping keep TCT’s people and technology productive, apply directly through this job posting. Equal Opportunity Employer Toscano Clements Taylor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law, including the District of Columbia Human Rights Act. The above statements are intended to describe the essential job functions and level of work performed by individuals assigned to this classification. They are not to be construed as an exhaustive list of all duties performed by personnel occupying this position.

About Us HUBBNYC is a fully integrated owner/operator of retail, multi-family, and mixed-use buildings in Manhattan. We blend institutional experience with entrepreneurial spirit. The team includes highly skilled real estate professionals across acquisitions, asset management, property management, operations, and construction. Since our founding in 2011, HUBBNYC has acquired more than 80 properties in NYC. We continue to grow aggressively. We are looking for a professional who shares our values and can contribute to our continued growth. Position Summary As a member of HUBBNYC’s Leasing Team, the Residential Leasing Administrator oversees the full unit cycle for a portfolio of residential units, including renewals and re-rentals. This detail-oriented role coordinates applications, leases, and resident documentation; maintains accurate leasing records in Yardi; and tracks daily outcomes against market benchmarks and property goals. The Administrator works with Rental Partners, Property Management, and Accounting to support timely lease execution, resident service, and move-ins and move-outs. Duties & Responsibilities · Manage the portfolio’s re-rental process: sharing availability with rental partners, tracking leasing activity and performance, monitoring pricing and concessions, and maintaining current notices, availability, approved pricing, and leasing information in internal systems. · Review applications, prepare new leases, facilitate execution, and schedule resident move-ins. · Administer renewals from preparation through execution and delivery, tracking follow-up, lease expirations, and required notice deadlines. · Negotiate renewals, lease breaks, early terminations, roommate changes, and other lease events consistent with company procedures and property objectives. · Verify that leases, renewals, riders, and supporting documents are complete, reflect approved terms, and include required signatures; file them in Yardi. · Coordinate lease-related checks and payment documentation with Accounting. · Respond to routine lease and renewal inquiries. · Maintain reports on leasing activity, occupancy, expirations, renewal status, and outstanding documents; flag discrepancies and upcoming deadlines. · Prepare lease amendments and renewal revisions using approved templates and management-authorized terms; obtain required approvals before issuance. · Track renters’ insurance documents and follow up on missing or expired coverage under lease requirements and company procedures. · Coordinate move-in and move-out inspections with Property Management, communicate scheduling and documentation requirements, and update resident and unit records. Work with rental partners and Property Management to identify readiness issues and track outstanding work to completion before occupancy. · Responsibilities may expand in the future to include showing and directly leasing select residential units within the portfolio as part of in-house leasing operations. Qualifications · 5+ years of residential lease administration or leasing experience · Experience with Yardi required; familiarity with Yardi CRM preferred. · Familiarity with Rent Stabilization, Affordable Housing, and tax benefit programs preferred. · Proficiency in Microsoft Office, particularly Excel, Word, and Outlook, with strong data-entry and document-management skills. · Strong attention to detail and organizational skills, with the ability to track multiple leases, manage competing deadlines, and maintain accurate records. · Clear written and verbal communication, a resident-service mindset, and a strong aptitude for collaborating with multiple stakeholders, including our Rental Partners, Property Management, Asset Management, and Accounting, while handling confidential information discreetly. · Familiarity with residential lease documents, renewal procedures, applicable fair housing requirements, and New York City leasing practices; ability to follow approved procedures and escalate compliance questions. Compensation Recommended annual base salary range: $75,000 - $85,000, depending on relevant experience and qualifications.

Assistant Project Manager \n Location: Brooklyn, NY \n Employment Type: Full-Time \n Salary: $85,000 - $100,000 \n \n We are working with a well-established mechanical and civil contractor based in Brooklyn, NY, with four decades of experience delivering critical infrastructure work across New York City. The company self-performs public works, wastewater, institutional, and heavy mechanical projects for city and state agencies and has built a growing backlog on the strength of finishing what it starts. Despite its scale, it runs like a close-knit, family-oriented team rather than a large corporate shop. \n \n As the company grows, it is adding an Assistant Project Manager to bridge project administration and project management, taking documentation and paperwork off the Project Managers' plates so they can stay focused on execution and margin. \n \n You will own the paperwork engine behind multiple active projects: RFIs, submittals, change orders, billing, schedules, and compliance documentation. You will work side by side with Project Managers and the field, and the company has a clear track for moving strong APMs into their own projects. \n \n What You'll Do \n\n • Run the RFI, submittal, and change order process on assigned projects, from preparation and logging through follow-up and closeout\n, • Build and maintain RFI and submittal logs, chasing responses from engineers, construction managers, and vendors so nothing stalls\n, • Track project schedules and milestones and flag slippage to the Project Manager early\n, • Prepare monthly billing packages, including pencil copies, requisitions, schedule of values updates, and supporting backup\n, • Collect and organize subcontractor and vendor documentation such as insurance certificates, certified payrolls, and lien waivers\n, • Keep project data current and accurate in company systems so the Project Manager and leadership can see where each job stands\n, • Help track job costs and update budgets and forecasts alongside the Project Manager\n, • Gather quantities, quotes, and backup to support change order pricing\n, • Make sure project documentation meets public agency and contract requirements, including reporting and compliance paperwork\n, • Respond quickly to the field, working with General Foremen to get them the information, approvals, and materials they need\n, • Attend project meetings, capture action items, and follow them through to completion\n, • Support project startup and closeout documentation, including O and M manuals, as-builts, and punch list tracking\n, • Manage documentation across multiple active projects at the same time\n\n What You'll Bring \n\n • 1 to 4 years of construction experience in the field, project administration, or engineering\n, • Background as a Field Engineer, Project Engineer, Project Administrator, or junior Project Manager is ideal\n, • Real construction exposure is a must; this is not a general office administration role\n, • Working knowledge of RFIs, submittals, and change orders\n, • Strong document control and organizational skills\n, • Proficiency in Excel and a willingness to learn the company's project management and accounting systems\n, • Strong follow-up and personal accountability; you chase information rather than wait for it\n, • Ability to juggle multiple workflows and projects without losing track of details\n, • Clear, direct communication with both field and office teams\n, • Mechanical, plumbing, or public works experience a plus\n, • Experience with New York City public agency projects a plus\n, • Bachelor's degree in Construction Management, Engineering, or a related field preferred, or equivalent experience\n\n How Success Is Measured \n\n • 90% or better on-time submittals and approvals\n, • Budget tracking within 5% variance\n, • Zero late or incomplete billing packages\n, • 95% or better documentation accuracy\n, • Fast turnaround on project and field requests\n\n \n What You'll Gain \n\n • Salary range of $85,000 - $100,000 based on experience\n, • Comprehensive benefits including medical, dental, and vision coverage\n, • 401(k) retirement plan\n, • Paid time off, 5 days in your first year and 10 days annually after that\n, • A defined growth path\n, • The stability of a growing backlog of public agency work backed by a company with four decades of infrastructure experience across New York City\n, • A close-knit, family-style culture where people build long careers rather than move through as a number\n, • Real investment in your development, with ongoing training and mentorship from people who have done the job\n, • The tangible, public impact of work on the infrastructure that keeps New York City running\n\n \n At Framework, we keep it simple: we connect great people with great builders. We're not just filling seats - we're helping construction professionals find real opportunities with companies that value what they bring to the table. Our candidates trust us because we're honest, we follow through, and we never push roles that aren't the right fit. We take the time to understand where you're coming from and where you want to go. \n \n The builders we represent are more than just clients to us. Many of them are friends and longtime partners. If we wouldn't feel confident working for them ourselves, we wouldn't introduce them to the people who trust us with their careers. \n On the flip side, our clients count on us to bring high-quality people who are the real deal - both in skill and character. They'll tell you we just get it. We're proud to be the kind of recruiters who do what's right, not what's easy, and we make sure it's a win for everyone involved. \n

Position Overview: \n A privately held construction client is seeking an organized, proactive Office Administrator to support daily office operations and assist the owner, accounting department, vendors, and field personnel. \n \n The ideal candidate will have strong administrative and communication skills, proficiency in Microsoft Office, and the ability to manage multiple responsibilities in a fast-paced construction environment. \n \n Key Responsibilities: \n\n • Manage front desk responsibilities, including answering phones, greeting visitors, and directing inquiries.\n, • Maintain organized physical and electronic files, scan documents, and manage incoming and outgoing mail.\n, • Coordinate permit applications and follow up on Code 53 requirements.\n, • Schedule trucks, confirm deliveries, and coordinate with drivers, vendors, and job site personnel.\n, • Support the owner with correspondence, email preparation, appointment scheduling, and follow-up on outstanding tasks.\n, • Receive, organize, and forward invoices, bills, receipts, and statements to the accounting department.\n, • Assist with month-end closing by tracking missing documentation and following up as needed.\n, • Use Microsoft Word, Excel, and Outlook for email, data entry, spreadsheets, and document preparation.\n, • Handle general office duties, including ordering supplies, tracking deadlines, and maintaining an organized, professional office environment.\n\n \n Qualifications: \n\n • Previous office administration experience preferred.\n, • Proficiency in Microsoft Word, Excel, and Outlook.\n, • Strong organizational, communication, multitasking, and follow-up skills.\n, • Professional, reliable, detail-oriented, and able to work independently.\n, • Ability to communicate effectively with ownership, accounting, vendors, subcontractors, and field personnel.\n, • Construction industry experience is a plus.\n, • Ability to manage competing priorities and take initiative to keep daily office operations running smoothly.\n\n \n Compensation: \n\n • Base salary of $65,000–$70,000.\n, • Fully onsite, five days per week in Queens, NY.\n\n \n To all staffing agencies: Wiss does not utilize 3rd party firms for any internal or client positions. Please be advised, Wiss is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Wiss. \n

Compensation: $100,000–$115,000 base, plus year-end bonus, benefits, and potential rental brokerage commissions \n \n Building Equity Management is seeking an experienced Property Manager to oversee a portfolio of multifamily and mixed-use properties throughout New York City. \n \n Qualifications \n\n • Four-year college degree\n, • At least 3 years of experience as a lead Property Manager overseeing NYC multifamily and mixed-use buildings\n, • Strong knowledge of rent regulation and NYC agency requirements (DOB, DEP, FDNY, HPD)\n, • Experience supervising building staff and outside contractors\n, • Hands-on exposure to major capital projects, including façade restoration, roof replacement, elevator modernization, apartment renovation, and boiler upgrades\n\n \n What We're Looking For \n This role is for a hands-on property manager, not an administrator. You should be comfortable discussing building systems, maintenance operations, and ongoing construction projects in detail — and ready to talk shop during the interview. If hired, your time will be split between office and the field. \n \n You'll also need strong communication skills and the professionalism to work directly with tenants, owners, contractors, consultants, and government agencies. \n \n Preferred Qualifications \n\n • Spanish fluency a plus\n, • Active NY State Real Estate Salesperson License a plus (opens the door to additional income through rental brokerage)\n\n \n Compensation & Benefits \n\n • Salary: $100,000–$115,000, based on experience\n, • Year-end performance bonus\n, • Potential rental brokerage commissions\n, • Generous Health insurance\n, • 401(k)\n, • Two weeks vacation to start\n, • Broad holiday schedule with paid time off\n\n \n About Us \n Building Equity Management is a growing NYC property management company overseeing multifamily, mixed-use, condominium, and cooperative properties. We're not a large corporate firm — our team works directly with ownership, decisions move quickly, and strong performers get opportunities to take on more responsibility and grow their careers. For the right candidate, there's also a path to gain experience in condominium and cooperative management. \n \n We encourage candidates to research our company and read our reviews before applying.

Job DescriptionWe are seeking a Front Office Administrator to join our team! You would be communicating with external companies by the phone and email to take work orders, enter tickets into the tracking software, and provide them with excellent Customer Service! Responsibilities: • Draft correspondences and other formal documents, • Manage calendar and job scheduling., • Data entry of written or physical documents as needed, such as proposals., • Answer inbound telephone calls and email correspondence to ensure high-quality customer service., • Develop and implement organized filing systems, • Perform all other office tasksQualifications:, • Previous experience in MS Office Suite, Word, Excel, Outlook, etc., • Experience with client/ticket tracking software, or CRM Software., • Computer literacy with Windows OS, typing speed at least 35wpm., • Ability to multitask while staying organized,, • Great time management skills., • Excellent customer service skills., • Ability to work in a smaller, family scale office operation., • Experience working in construction or other office service based industries is a plus.

Job DescriptionOffice Administrator & Operations Support Join a Growing Industrial Services Team Our client is a stable and growing industrial services company that values reliability, accuracy, and long-term employee development. This is an excellent opportunity to build a career in operations with hands-on training, advancement potential, and a clear path for growth. Job Duties & Responsibilities -Process and close completed job orders while ensuring all documentation is accurate and organized. -Manage the invoicing process, including entering quotes, generating invoice numbers, maintaining customer information, and converting quotes into invoices using QuickBooks. -Organize, track, file, and prepare job documentation and completed job packets. -Support daily office and operational activities, including scheduling, purchase orders, and administrative functions. Required Skills & Experience -Experience using QuickBooks and Microsoft Excel in an administrative or operations support role. -Strong attention to detail with the ability to maintain accurate records and documentation. -Proficiency working in a Windows 11 environment. -Highly organized, dependable, and interested in a long-term career opportunity. Preferred Skills & Experience -Experience supporting operations, manufacturing, industrial, construction, or service-based environments. -Interest in career advancement into an Operations Manager role. Compensation & Benefits -Competitive hourly pay based on experience. -Annual performance-based raises with significant long-term earning potential. -Paid holidays, bonus opportunities, 401(k), and health benefits. -Comprehensive hands-on training with direct exposure to business operations and workflow management. Additional Information -Location: Linden, NJ -Average workload includes processing approximately 2-3 invoices per day with a focus on accuracy and quality. -Must be authorized to work in the United States. -Pay Rate range - 20.00 per hour+ Apply Today If you are a detail-oriented professional looking for a stable career with advancement opportunities, we encourage you to apply today. Disclaimer: By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undeliverable messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at www.synerfac.com/privacy/ Rachel Burke rburke@synerfac.com Synerfac Technical Staffing 732-271-9333

Job Description Job Overview We are seeking a highly organized and responsible Office Administrator with a minimum of 2 years construction or plumbing industry related experience in office administration, accounting, and construction industry practices to join our team. Candidate must be proficient in Quick Books and MS Office; be able to work in a fast paced work environment; demonstrate exceptional written and verbal communications skills and time management skills; and possess an Associate Degree. Notary Public license is a plus, but not a requirement. Duties • Manage multi-line phone systems, calendar scheduling, and filing systems to ensure seamless workflow. Order office supplies and determine need for additional office equipment and materials., • Facilitate client communication by providing exceptional customer service and managing correspondence., • Prepare and maintain project logs, correspondence, proposals, payment requisitions, and other construction-related documentation., • Keep track of and maintain weekly records of where personnel worked and prepare weekly certified payroll reports. Follow up with field personnel for daily sign-in sheets and daily field reports., • Work with field staff in obtaining signed delivery tickets, receipts, and other supporting documents for equipment and materials delivered to jobsite., • Work with accounting to match invoices with approved work requests, purchase orders, and supporting documents. Enter bills into Quick Books and match up with existing Purchase Orders. Follow up with field personnel and vendors when information is missing or incomplete., • Review draft construction contracts for required information, route them for approval and signatures, track when they are fully executed, and obtain necessary insurance certificates as required for contract., • Maintain and monitor insurance certificates for Contractor and our Subcontractors. Communicate company insurance requirements to subcontractors, collect required insurance documents, track expiration dates, and refer coverage questions to management or the insurance broker. Skills • Proven experience in office administration within the construction or plumbing related industry., • Familiar with construction contracts, purchase orders, invoices, and insurance compliance., • Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, and electronic filing systems., • Excellent organizational skills with the ability to manage schedules effectively and prioritize tasks efficiently. Sense of urgency is key when needed., • Exceptional communication skills—both verbal and written—with a focus on client interaction and team collaboration., • Experience with bookkeeping, filing systems, multi-line phone systems, calendar management, and clerical duties., • Familiar with NYC Department of Buildings project filings and obtainment of DOB work permit. Familiar with obtaining NYC Department of Transportation sidewalk permits., • Clear communication with Project Managers, accounting, site staff, subcontractors, and vendors., • Ability to handle confidential information discreetly while maintaining professionalism under pressure. \nCompany Description Justin Group Inc. is a fully licensed, insured, and bonded contractor serving the states of New York and New Jersey. Just Group has contracts with various NYC, NYS and NJ agencies as well as with the private sector. We are a leading contractor in the specialized petroleum tank industry and our areas of expertise includes: tank installations, tank removals, tank closures, tank testing, digital inventory management systems, installation of full-service gas stations, and environmental remediation systems. Justin Group Inc. is a fully licensed, insured, and bonded contractor serving the states of New York and New Jersey. Just Group has contracts with various NYC, NYS and NJ agencies as well as with the private sector. We are a leading contractor in the specialized petroleum tank industry and our areas of expertise includes: tank installations, tank removals, tank closures, tank testing, digital inventory management systems, installation of full-service gas stations, and environmental remediation systems.

Job Description Seeking a reliable Office Administrator for a busy construction subcontractor based in Newark, New Jersey. The ideal person will be willing to work on their own initiative and support our team with the day-to-day tasks of a busy construction office. Responsibilities include, but are not limited to: • Insurance requirements – COI requests and record keeping;, • Weekly payroll for 30+ employees;, • Accounts receivable and billing – including AIA requisitions and use of other billing platforms such as Textura, Built, Procore etc.;, • Accounts payable;, • General admin support for field and shop operations – safety paperwork etc., • Strong IT Skills are strongly preferred but not required:, • QuickBooks Online, • ADP, • Microsoft Office Suite Position will be temporary to begin with. However, there is a possibility of longer-term employment for the right candidate. Paid vacation, 401K and other benefits available after agreed probation period.

Job DescriptionCAG Construction Corporation is seeking a dedicated and organized Office Administrator to join our team. This role is crucial for ensuring the smooth operation of our office environment and supporting our daily business activities. We are looking for someone with excellent administrative skills and a proactive approach. Key Responsibilities: Relevant ExperienceDemonstrated experience in navigating New York City agency payment procedures, ensuring efficient and accurate handling of transactions and compliance with city requirements. Manage and maintain office supplies, ensuring adequate stock levels and ordering when necessary. Organize and schedule appointments, meetings, and conferences. Handle incoming and outgoing correspondence, including emails, mail, and phone calls. Maintain organized filing systems, both digital and physical. Assist with data entry, report generation, and presentation preparation. Support various departments with administrative tasks as needed. Greet visitors and provide general support to staff. Qualifications: Proven experience as an Office Administrator, Office Assistant, or in a similar administrative role. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent time management skills and the ability to prioritize work. Strong written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. High school diploma: additional qualification as an Administrative Assistant or Secretary will be a plus. Must be a Notary Public, or willing to get certified. Employee Benefits • Flexible schedule if needed, allowing for work-life balance and adaptability to personal needs., • Paid vacation, providing time off for rest and rejuvenation., • 401K option, offering a retirement savings plan for long-term financial security.

Job Description This Office Administrator position is primarily remote; however, candidates must reside in New Jersey and be available to attend occasional in-person meetings or work at our Jersey City office as needed. Position Overview Voda Cleaning & Restoration is seeking a highly motivated and organized Office Assistant – Revenue, Marketing & Business Development Coordinator whose primary focus is converting incoming leads into booked appointments while supporting marketing and business development initiatives that drive company growth. This role serves as the first point of contact for customers, manages lead follow-up efforts, supports referral partner relationships, coordinates local marketing activities, and helps maximize revenue opportunities across our cleaning and restoration divisions. About Voda Cleaning & Restoration Voda Cleaning & Restoration specializes in water damage restoration, mold remediation, fire and smoke damage restoration, carpet cleaning, upholstery cleaning, tile and grout cleaning, and specialty cleaning services. We are committed to delivering exceptional customer service and helping homeowners and businesses recover quickly and effectively from property damage. Lead Management & Revenue Generation · Answer incoming phone calls, website inquiries, and customer requests promptly and professionally. · Convert inbound leads into scheduled inspections, estimates, and service appointments. · Follow up with unbooked leads and estimate opportunities to maximize conversion rates. · Maintain accurate customer and lead records in CRM and scheduling systems. · Identify opportunities to cross-sell and upsell cleaning and restoration services. · Track lead sources and customer interactions. Marketing & Business Development Support · Assist with local marketing campaigns, community outreach efforts, and promotional activities. · Coordinate and schedule social media content. · Support customer review generation and reputation management initiatives. · Assist with email marketing campaigns and customer communications. · Coordinate company participation in networking events and community events. Business Development & Relationship Management · Assist in identifying and developing new business opportunities within residential and commercial markets. · Support outreach efforts to property managers, insurance agents, real estate professionals, facility managers, plumbers, HVAC contractors, and other referral partners. · Coordinate follow-up communications with prospective referral sources and strategic partners. · Maintain and update referral partner and prospect databases. · Schedule and support business development meetings, networking events, and community outreach activities. · Track referral activity, lead sources, and partnership performance. · Support implementation of customer retention and referral programs. · Identify opportunities to strengthen customer relationships and increase repeat business. Customer Service · Deliver exceptional customer service throughout every customer interaction. · Handle customer inquiries, scheduling requests, and service-related questions. · Address customer concerns professionally and escalate issues when necessary. Administrative Support · Manage office communications, scheduling, calendars, and administrative tasks. · Prepare and maintain customer records, reports, and documentation. · Assist with data entry, invoice support, and customer correspondence. Team Support & Operations Coordination · Coordinate schedules between customers, technicians, and management. · Support field staff by ensuring accurate communication and appointment details. · Assist with operational projects and process improvements. Qualifications Required: · High school diploma or equivalent. · 2+ years of experience in customer service, administrative support, inside sales, appointment setting, or a related role. · Strong verbal and written communication skills. · Excellent organizational and time-management abilities. · Proficiency with Microsoft Office. Preferred: · Experience in restoration, cleaning, construction, home services, or related industries. · CRM and scheduling software experience. · Social media and marketing support experience. · Sales, lead generation, or appointment-setting experience. Key Performance Indicators (KPIs) · Lead-to-appointment conversion rates · Booked appointments · Revenue generated from inbound leads · Referral-generated leads and booked appointments · Growth in referral partner relationships · Customer retention and repeat service rates · Marketing engagement and campaign support · CRM accuracy and administrative performance Compensation & Benefits · Competitive hourly wage based on experience · Performance bonuses tied to lead conversion, bookings, and revenue goals · Paid time off · Paid holidays · Professional development opportunities · Career advancement potential within a growing company \nCompany Description An opportunity to join one of the fastest growing cleaning and restoration businesses in the United States. Voda Cleaning and Restoration is a premier provider in the cleaning and restoration industry, known for delivering exceptional services across residential and commercial sectors. With a commitment to excellence and a focus on sustainable practices, Voda utilizes the latest technologies and techniques to ensure optimal results. Our team of certified professionals is dedicated to restoring safety and beauty to environments affected by water, fire, and mold damage, ensuring customer satisfaction through every step of the process. An opportunity to join one of the fastest growing cleaning and restoration businesses in the United States. Voda Cleaning and Restoration is a premier provider in the cleaning and restoration industry, known for delivering exceptional services across residential and commercial sectors. With a commitment to excellence and a focus on sustainable practices, Voda utilizes the latest technologies and techniques to ensure optimal results. Our team of certified professionals is dedicated to restoring safety and beauty to environments affected by water, fire, and mold damage, ensuring customer satisfaction through every step of the process.

Job Description Jamestown JOB DESCRIPTION POSITION/LEVEL: Commercial Property Administrator I FLSA: Non-exempt DEPT/OFFICE: Property Management DATE: October 2026 REPORTS TO: Property Manager JOB SUMMARY: The Commercial Property Administrator provides comprehensive administrative, financial, and operational support to the Property Management team for a high-profile, high-volume commercial property. The position plays an integral role in supporting day-to-day building operations, financial administration, vendor management, and event coordination. This role is responsible for maintaining organization and accountability across property-related administrative functions, including invoice processing, expense reporting, procurement, vendor documentation, Certificates of Insurance, contract tracking, operational reporting, and project closeout documentation. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment with multiple internal departments, vendors, contractors, consultants, and stakeholders. Work Schedule • Monday through Friday, 9:00 AM – 6:00 PM., • Rotating coverage of 10:00 AM – 7:00 PM will be required based on the operational needs of the property., • This is an on-site position supporting an active commercial property., • The Property Administrator must have flexibility to provide coverage outside of regularly scheduled hours, including weekends and holidays, based on business and operational needs., • Schedule adjustments and additional coverage may be required to support special events, building operations, emergencies, vendor activities, and other property-related needs. Key Responsibilities Financial Administration & Accounts Payable • Receive, review, code, and process property-related invoices for approval., • Verify invoices against contracts, proposals, purchase orders, and approved scopes of work., • Maintain an invoice tracker and follow invoices through the approval and payment process., • Research and resolve invoice discrepancies, duplicate billings, missing documentation, and outstanding payments., • Prepare and process Property Management expense reports and reimbursement requests., • Coordinate with Accounting and vendors regarding invoice status, vendor setup, payment inquiries, and account reconciliation., • Maintain organized financial records and supporting documentation., • Assist Property Management with tracking operating expenses against approved budgets., • Assist with accruals, forecasts, budget preparation, and other periodic financial reporting as requested., • Maintain records of proposals, approvals, purchase orders, invoices, and payments. Procurement & Office Administration • Manage procurement of Property Management office supplies and routine operational materials., • Maintain appropriate inventory levels and coordinate replenishment as necessary., • Obtain pricing and proposals for routine purchases and services., • Track orders from approval through delivery and invoice processing., • Maintain records of purchases and ensure proper approvals are obtained., • Coordinate office equipment, subscriptions, administrative services, and other Property Management needs., • Maintain an organized Property Management office and electronic filing system. Vendor & Contract Administration • Coordinate vendor onboarding and maintain complete vendor records., • Collect and track Certificates of Insurance (COIs), W-9s, executed agreements, and other required vendor documentation., • Review vendor submissions for completeness and escalate deficiencies to Property Management., • Maintain a master vendor list with current contact and service information., • Maintain a contract tracker identifying agreement terms, expiration dates, renewal dates, notice requirements, and other key milestones., • Assist with obtaining proposals and coordinating vendor access to the property., • Follow up with vendors regarding outstanding proposals, invoices, agreements, insurance documentation, and other administrative requirements., • Maintain organized electronic files for all service agreements and vendor documentation. Property Operations Support • Provide daily administrative support to the Property Manager and Property Management team., • Maintain operational trackers, logs, calendars, and property records., • Assist with preparing building notices, correspondence, reports, meeting agendas, presentations, and other Property Management communications., • Schedule and coordinate vendor, contractor, consultant, and internal meetings., • Prepare meeting notes and track action items through completion., • Maintain recurring service and inspection calendars., • Assist with tracking open work orders, proposals, repairs, preventive maintenance activities, and operational projects., • Coordinate with Engineering, Security, Janitorial, Events, Development, and other internal teams as necessary., • Maintain building access and vendor/contractor information when required. Event, Vendor & Building Access Coordination • Support Property Management with administrative coordination for events, activations, photoshoots, tours, and other special building activities., • Collect required vendor documentation in advance of scheduled work or events., • Track COI submissions and vendor approvals to ensure documentation is received within established deadlines., • Assist with maintaining schedules of upcoming building activities, deliveries, contractor work, and events., • Maintain and distribute Property Management’s weekly building look-ahead., • Coordinate late additions and schedule changes with the appropriate internal teams., • Assist with communicating building access requirements, loading procedures, work rules, and other operational requirements to vendors and stakeholders. Compliance & Property Documentation • Maintain administrative trackers for permits, inspections, Certificates of Insurance, service agreements, and other property compliance documentation., • Assist with tracking open regulatory or inspection-related items and required follow-up documentation., • Maintain records necessary for audits, insurance requirements, budgeting, and operational reviews., • Coordinate document collection from vendors, consultants, contractors, and internal departments., • Ensure property files are organized, current, and readily accessible., • Assist with maintaining current emergency contacts, vendor contacts, and other critical property information. Reporting & Team Coordination • Assist with weekly, monthly, quarterly, and annual Property Management reporting., • Maintain action-item trackers and follow up with responsible parties on outstanding deliverables., • Assist with preparing meeting agendas and status reports for Property Management and leadership., • Maintain centralized documentation to improve communication and accountability across departments., • Identify missing information or documentation and proactively follow up with the appropriate parties., • Support the Property Manager with special projects and other operational priorities as assigned. Qualifications • 2–4 years of experience in commercial property management, facilities management, real estate administration, construction administration, or a related field preferred., • Experience supporting a high-volume commercial property, mixed-use property, hospitality environment, venue, or other complex operation is preferred., • Experience with invoice processing, accounts payable, expense reporting, procurement, and vendor administration., • Familiarity with Certificates of Insurance, service agreements, purchase orders, and vendor compliance documentation., • Strong proficiency in Microsoft Excel, Outlook, Word, Teams, and related business applications., • Experience with property management, accounting, procurement, or work-order management systems preferred., • Excellent organizational and recordkeeping skills., • Strong written and verbal communication skills., • Ability to manage multiple deadlines and competing priorities., • Strong attention to detail and follow-through., • Ability to work effectively with executives, internal departments, vendors, contractors, consultants, and building staff. Key Competencies

Job Description We are proud to Offer: • Great Salary, • Comprehensive Healthcare Benefits, • Dental Insurance, • 401(k) Retirement Plan with company match, • Paid Time Off, • Opportunities to advance and grow your career, • And More We invite you to join our leadership team as the Assistant Environmental Services Manager. In this highly visible role, you will report directly to the Environmental Services Manager. This position is responsible for managing the day-to-day operations and services of the Environmental Services Department (maintenance, housekeeping, laundry and security). The Manager will ensure departmental operations are performed in accordance with current federal, state and local standards, guidelines and regulations, Community policies and procedures, and as may be directed by the Administrator. Requires knowledge and ability to obtain all required (environmental services related) licenses for NYC Nursing Home. Advances the value that the resident comes first. The Manager values the Community as the residents' home and works to create attributes of home and models person centered care. Education, Experience and/or Training: • Associate's or Bachelor's degree desired., • 2-4 years management experience., • Building maintenance experience., • Comprehensive knowledge of City, State and Federal regulations pertaining to licensed skilled nursing facilities., • Fire safety, OSHA standards., • HVAC, Plumbing, and Electrical experience preferred. The Environmental Services manager will be responsible for, but not limited to: • Ensure the Life Safety of all residents, visitors, and employees within the facility., • Troubleshoot and Repair different systems within the facility., • Ensure State Required Inspections are in compliance with State and Federal codes., • Work with Administrator on improvements of facility, and supervise the work of planned construction projects., • Ensure the facility presents a welcoming, home-like appearance for all residents, staff and visitors., • Direct and administer the housekeeping program to provide services that will create a safe, sanitary and comfortable environment, • Work with other Department Heads of facility to constantly improve inner workings of facility., • Maintain building free of hazards and performs repairs on various systems; electrical, plumbing, heating, and cooling, • Maintain fire alarm and emergency generator systems to minimize the potential for fire and accidents, • Provides overall supervision of the Environmental department(s); including orientation for staff, • Maintains required records and reports along with budget planning, • Remains on-call for emergencies, • Coordinate fire and emergency procedure drills according to regulatory requirements, • Coordinate the work and assist with obtaining, maintaining, and updating of contracted services related to building, grounds, and equipment maintenance, • Ensure emergency power systems, life safety systems, HVAC systems, plumbing and electrical systems, security systems, resident call systems, and other building related systems are functional and maintained Physical or Mental Demands: This position is classified as Heavy Work for physical exertion requirements. Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.

Job Description Looking for a Customer Service Administrator who will be responsible for managing customer accounts, generating quotes, and providing product knowledge and support. This position plays a key role in maintaining customer relationships, supporting outside sales, and ensuring timely and accurate sales transactions. Job Duties: • Respond to customer inquiries via phone or email regarding products, pricing, availability, and specifications., • Prepare and process sales quotes accurately and efficiently., • Provide knowledge and guidance on product options, finishes, and customizations., • Collaborate with outside sales reps, estimators, and project managers to meet customer needs., • Track orders and communicate lead times, delivery status, or any delays to customers., • Resolve customer concerns and complaints with professionalism and efficiency., • Maintain accurate records of customer interactions, transactions, and quotations Ideal Candidate will have: • 2-3+ years of inside sales experience, preferably in building materials or millwork, • Preferred knowledge of construction related products, • Strong customer service and communication skills\nCompany Description For over 40 years, Express Employment Professionals has been helping people find quality jobs in the Industrial and Office/Professional arenas. Our local office in Hasbrouck Heights has been providing staffing services in northern New Jersey for over 16 years and are affiliated with an international network of over 960 offices in 7 countries. Apply today and find out how we can help you find your next employment opportunity! For over 40 years, Express Employment Professionals has been helping people find quality jobs in the Industrial and Office/Professional arenas. Our local office in Hasbrouck Heights has been providing staffing services in northern New Jersey for over 16 years and are affiliated with an international network of over 960 offices in 7 countries. Apply today and find out how we can help you find your next employment opportunity!

Job DescriptionMaintenance Floater Complete Care | Full-Time Hourly Position Support Multiple Skilled Nursing Centers Across New Jersey Complete Care is seeking a dependable, skilled, and motivated Regional Maintenance Assistant to support our skilled nursing and rehabilitation centers throughout Monmouth, Essex, Union, Somerset, Middlesex, and Mercer Counties. This is an excellent opportunity for a hands-on maintenance professional who enjoys variety in their workday, takes pride in keeping buildings operating safely and efficiently, and thrives in a fast-paced environment. The ideal candidate is highly organized, can multitask between projects and facilities, and is willing to respond to urgent maintenance needs when necessary. Our residents are valued members of our extended family, and maintaining a safe, comfortable, and well-functioning environment is essential to the quality care we provide. Responsibilities: Perform preventative maintenance and routine repairs on facility equipment and systems Troubleshoot and repair electrical, plumbing, HVAC, mechanical, and building-related issues Complete general maintenance tasks including carpentry, painting, drywall repair, and equipment maintenance Assist with facility inspections and ensure compliance with safety standards Respond promptly to maintenance requests and emergency situations Travel between facilities throughout Monmouth, Essex, Union, Somerset, Middlesex, and Mercer Counties Manage multiple projects and priorities across various locations Maintain a clean, safe, and organized work environment Work independently while collaborating with facility leadership and team members Complete additional duties as assigned by the Maintenance Director or Administrator Qualifications: High School Diploma or equivalent required Maintenance, handyman, facilities, construction, or building operations experience required Long-term care, healthcare, skilled nursing, or senior living experience is preferred but not required Strong working knowledge of HVAC, electrical, plumbing, carpentry, and mechanical systems HVAC, electrical, plumbing, or trade certifications preferred Must possess a valid driver's license and reliable personal vehicle Ability to travel regularly between assigned facilities Strong troubleshooting, organizational, and time-management skills Ability to multitask and prioritize competing demands Computer proficiency preferred Dependable, professional, and team-oriented Schedule: Full-Time Hourly Position Primarily Day Shift Hours Flexible schedule required to support multiple centers Participation in emergency on-call rotation required Must be available to assist facilities during evenings, weekends, and off-hours emergencies when needed Benefits: Competitive Hourly Pay Work Today, Get Paid Today Option Available Health, Dental, and Vision Insurance Paid Time Off (PTO) Career Advancement Opportunities Supportive Leadership Team Opportunity to Make a Meaningful Impact Across Multiple Centers Why Join Complete Care? At Complete Care, your work directly impacts the comfort, safety, and well-being of our residents and staff. You'll have the opportunity to work across multiple facilities, expand your maintenance expertise, and become a valued member of a growing healthcare organization. Apply today and join the Complete Care team. Complete Care is an Equal Opportunity Employer. #LI-JG1

Prior experience working for a construction management firm, heavy civil contractor, excavation contractor, site development contractor, or related construction company strongly preferred. Experience supporting construction projects involving:. This position requires a highly organized and detail-or

Dewberry is currently seeking a Construction Management Administrator to support Design and Build projects based in our New York, New York office location. This position will support projects with administrative, project-related construction management tasks, understand various components of a building project including architecture, structural, mechanical, electrical and plumbing trades, review plans and support design project managers with coordination and, scheduling and processing project documentation. Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors is our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century. • Design office and project administration, • Document management and electronic processing of design packages, contractor submissions, field reports, technical data, Pre-Activity meetings, and materials test reports, • Daily document control and management, • Prepare meeting agendas and minutes for distribution, • Prepare and process RFI's, submittals, • Support design project managers with coordination and scheduling., • Copy, edit, and proofread documents, • Associate's or Bachelor's Degree Preferred, • 3+ years of experience with diverse business operations, including accounting, marketing, and document control functions in the Construction industry., • Experience with Pro Core (construction management software) and SharePoint, • Strong interpersonal skills and experience collaborating with multi-disciplinary teams, • Exceptional written and oral communications skills, • Effective coordination skills, including planning, organization, communication, and resource management skills Do not meet every single requirement? At Dewberry, we are dedicated to building a diverse, inclusive, and authentic workplace for our employees. So, if you are excited about this role, but your experience does not align perfectly with every qualification in the position description, we encourage you to apply anyway. You may just be the right candidate for this or other opportunities. *At this time, Dewberry will not sponsor a new applicant for work authorization. *Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation. Notice to Third Party Recruiters: Dewberry only compensates job placement recruiters that have a valid Dewberry-approved written agreement in place for recruiting services. Dewberry does not compensate third party recruiters for unsolicited job placement candidate information. #LI-LN1 The projected range for this position is $67,988 - $97,125 annually. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly. These ranges are for NY only.

Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related work, data entry, and administrative support to team members and all departments as needed. The individual we hire will be a confident, dedicated candidate to perform the duties of this position in keeping with the high standards of the company. The successful candidate will be organized, a good learner and will demonstrate their ability to perform the duties of their job for the company. The ideal candidate will exhibit a strong work ethic, dedication to the company's core values of superior customer service and exhibit a positive can-do attitude. This person will communicate clearly and interact positively with field and office personnel and with our customers. They will step in and help when emergencies arise and take every care to provide our customers and internal office staff with the best possible support. Required Qualifications: • Associates degree or Certificate Training, • Minimum 6 months related experience, • Microsoft Office Suite, Adobe Professional, Accounting Data base, • Ability to multi-task, prioritize and work efficiently, • Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers, • Customer focused, • Ability to work independently, self-starter, energetic, • Ability to demonstrate good common sense and sound judgment, • Ability to perform at high levels in a fast-paced ever changing work environment, • Ability to anticipate work needs and follow through with minimum direction Daily Duties: • Assist in answering, screening, forwarding, taking messages and transferring calls for any incoming phone calls while providing basic information when needed on a three-line phone system., • Receive and screen visitors, • General administration and clerical, • Receive and sign for UPS and FedEx packages and deliver them to the correct person, • Maintain a safe and clean reception area, • Maintain office supplies and uniforms, • Filing, • Data Entry, • Administrative work for Construction and Sales Divisions as needed, • HR including new employee on-boarding, • Other duties as assigned. Requirements: • Proven work experience with multi-line phone systems, • Customer focused, • Professional appearance, • Solid communication skills both written and verbal, • Ability to use Windows 8 system or higher, • Ability to be resourceful and proactive in dealing with issues that may arise, • Ability to be flexible, organize, multitask, prioritize and work under pressure Benefits: • Health - 100% Paid for the Employee - low deductible HMO plan, • Dental, • Vision, • 401K & Profit Sharing Plan - 100% match up to 3% of wages, • Paid Vacation and Extended Holidays

Accounts Receivable & Project Billing (with training and support). Monitor accounts receivable aging reports and support outreach to clients on outstanding payments. Construction Accounts Receivable & Payroll Administrator.

Bookkeeper / Accountant / Office Administrator. Bookkeeper / Accountant / Office Administrator.

Project Coordinator / Construction Project Administrator. Project Coordinator / Construction Project Administrator. Support the Construction Management team in tracking project progress, identifying documentation gaps, and maintaining efficient project workflows.

Project Coordinator / Construction Project Administrator. Project Coordinator / Construction Project Administrator. The Project Coordinator will play a key role in keeping projects organized, documentation current, and outstanding deliverables moving forward.

Project Coordinator / Construction Project Administrator. Project Coordinator / Construction Project Administrator. Support the Construction Management team in tracking project progress, identifying documentation gaps, and maintaining efficient project workflows.

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Monitor accounts receivable aging reports and support outreach to clients on outstanding payments. Construction Accounts Receivable & Payroll Administrator. We're looking for a Construction Accounts Receivable & Payroll Administrator to support the balance between project revenue collection