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The ideal candidate has a proven track record of working in construction and/or transportation. They get excited about construction projects as well as completing assignments on time.

They get excited about construction projects as well as completing assignments on time. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Coordinate with the LAWA administrator and other onsite administrators to ensure QC documentation remains aligned with LAWA requirements and to support the overall process. Construction administrative experience with strong communication skills. The person in this position frequently communicates wi

Job Description Part-Time Office Administrator – Residential Construction Newport Beach, CA We are a well-established custom home building company based in Newport Beach, specializing in high-end residential construction. We are seeking a highly organized and detail-oriented Part-Time Office Administrator to support our daily operations. Responsibilities: • Manage bookkeeping and accounting using Account Edge and QuickBooks, • Prepare invoices, track expenses, and handle basic payroll tasks, • Maintain job cost reports and budgets, • Perform general office administration duties, • Prepare Excel spreadsheets and reports, • Proficient in Account Edge, QuickBooks, and Microsoft Excel, • Prior experience in construction accounting or a similar industry is preferred, • Strong attention to detail and excellent organizational skills, • Ability to work independently and manage multiple tasks, • Part-time position (flexible hours, approx. 20-30 hours per week), • In-office position in Newport Beach Please reply with your resume and a brief introduction outlining your relevant experience.

The ideal candidate has a proven track record of working in construction and/or transportation. They get excited about construction projects as well as completing assignments on time. Provide general compliance support to construction projects requiring prevailing wage and other specific contracted

The ideal candidate has a proven track record of working in construction and/or transportation. They get excited about construction projects as well as completing assignments on time.

Job Description Overview Award-Winning 50-person distinguished architectural practice is actively seeking a Project Architect to join their growing Newport Beach, Solana Beach, or Ontario studio. The firm possesses expertise in programming, planning, design, and management services, primarily catering to Educational Facilities for over three decades. With offices located in Orange County, San Diego, and East Bay, this firm boasts a wealth of professional knowledge, talent, and personalized commitment to their clients. The studios embrace hybrid work arrangements and prioritize the professional development and growth of their designers, architects, and managers. Position Description: Join a dynamic team as a Project Architect, where you'll play a pivotal role in producing top-tier construction documents that adhere to the company's standards. Project Architects/Leaders adeptly manage multiple assignments concurrently. They diligently assign tasks according to the project work plan, ensuring effective and accurate execution. All tasks overseen by Project Architects/Leaders adhere to the highest standards of professional care. From Schematic Design to Construction Administration, you'll be involved in every phase of their projects, ensuring seamless execution and timely completion within budgetary constraints. Reporting directly to the Project Manager, you'll oversee and mentor a dedicated production team, ensuring their performance aligns with their quality and client service benchmarks. Responsibilities: * Supports the Project Manager in crafting the project work plan. * Assists in the preparation of the project budget under the guidance of the Project Manager. * Upholds the firm's Guide to Quality Control and Project Management. * Ensures compliance with the firm's Revit Standards. * Provides insights to the Project Manager regarding staffing requirements. * Takes charge of the Project Team by contributing to the development of construction documents, specifications, and cost estimates. * Conducts thorough code research to ensure adherence to all applicable codes. * Collaborates with the Project Designer and other team members to create and document appropriate construction detailing. * Provides mentorship to less experienced project team members in document development. * Facilitates regular team meetings to synchronize documents and convey project progress in relation to schedule and budgets. * Coordinates work and information with consulting engineers and professionals assigned to the team. * Abides by the project schedule and budget parameters. * Works closely with the specification writer to ensure alignment between specifications, construction, and bid documents. * Supports the Construction Administrator in submittal reviews, RFI/Clarifications, change orders, and the overall project construction process. * Assists the Project Manager in maintaining comprehensive project files from inception to closure. * Cultivates positive and productive relationships with all team members, consultants, agencies, and the Client. * Contributes to Business Development efforts by fostering positive client relations and participating in marketing/interviewing activities for new projects as needed. * Mentor and supervise junior staff, overseeing their assignments and fostering their professional growth. * Performs other duties as required. Skills & Requirements: * Strong organizational and communication skills. * Preference for experience in educational projects and Division of the State Architect (DSA) regulations. * Proficiency in using Revit Architecture is a must. * Familiarity with AutoCAD, Photoshop, SketchUp, or other 3D Modeling, Animation, and Rendering computer graphics programs is a valuable asset. * Ability to thrive in a collaborative team environment. * Proficient in interpreting architectural drawings. * Proficient in diverse construction delivery methods including Design/Bid/Build, Construction Management Multi-prime, Fast Track, and Design/Build. * Demonstrated familiarity and expertise with building codes. * Established track record of effectively motivating and inspiring team members. * Possesses strong organizational skills and capabilities. Education Requirements: A Bachelor’s degree in Architecture is required, with preference given to candidates who are California Licensed Architects. Please Note: Delays may be experienced if uploading portfolio pdf. Do not exit out of page during upload. We look forward to receiving your application!

Job Description Overview • Location, • In-person; some remote-hybrid possible depending on candidate, • Employment Type, • Part-time (20 to 25 hours per week) – path to full time, • Travel, • Minimal — occasional local site visits may be required, • Direct Reports, • None, • Licenses / Certifications, • None required About Futoria Futoria Inc. is a growing electrical engineering and field services firm delivering critical infrastructure projects across utilities, data centers, commercial, and industrial clients. As our workload continues to expand, we are hiring a Project Administrator to help support project coordination, billing, and operational organization. This position reports directly to the company’s President. This position offers a clear path for growth. As Futoria continues to expand, this role can evolve into senior project coordination, project and operations management, or other leadership support roles for candidates who demonstrate initiative and strong performance. What You’ll Own Core responsibilities include execution support, task ownership, and operational coordination, as well as: • Milestone billing coordination: track project progress, input invoices into QuickBooks, monitor outstanding receivables, • Proposal management: format, track, and coordinate submission of bid proposals; own the proposal pipeline tracker, • Change / purchase order tracking: draft, issue, and log COs/POs with clients + vendors, • Project documentation and compliance: maintain organized records for 4 to 6 concurrent projects with tight compliance requirements, • Scheduling support: help coordinate project schedule, project milestones, and resource allocation, • Systems implementation: help onboard and own our incoming PM system, CRM, and time-tracking tools (rolling out this year), • Client communication support: draft professional correspondence, follow-up on outstanding items, keep things moving Who You Are You’re the right person if: • 2 to 5 years of project coordination or administrative experience in engineering, construction, utilities, or technical services, • Comfortable with QuickBooks or similar accounting/invoicing software, • Experience with Microsoft Project or similar project management platforms (Smartsheet, Asana, Monday.com, etc.) is a plus, • Have handled proposals, change orders, or milestone billing: you know what these documents are and why they matter, • Understands project schedules and deadlines: comfortable tracking milestones, deliverables, and dependencies across multiple projects and helping keep teams accountable to timelines, • Domain awareness: able to read a project update or other technical communication while understanding the context, though you don’t need to be an engineer, • Detail-oriented: errors on your watch are rare, • Self-directed: you own your tasks, communicate proactively, and close loops, • Operates with humility and desire to learn: you identify what you don’t know and are willing to ask questions or proactively learn to fill those knowledge gaps, • Comfortable building processes from scratch in an early-stage company What We Offer • Competitive part-time compensation (hourly) with the opportunity to transition to a full-time role as the position and company grow, • Competitive benefits, including potential path to equity upside with the right candidate, • Fully remote with flexibility on hours, • Direct access to leadership: you’ll work closely with the founder, not buried in a hierarchy, • An accelerated growth path to Project Manager as the company scales, • The chance to build something: systems, processes, and standards that will meaningfully define how Futoria operates, • More learning opportunities than a typical project coordinator or admin role, • Work that matters: Futoria’s projects protect grid reliability for critical infrastructure How to Apply Send your resume and a brief note (3 to 5 sentences max) explaining your most relevant experience in technical project coordination or admin. We encourage you to be specific, and we look forward to meeting you!

Job Description Our Company: At Allied Public Adjusters, our North Star is clear: we envision a world where every property loss is settled truthfully and equitably. Since 1997, we've worked on behalf of policyholders to demand what's right using technical expertise, field investigations, and uncompromising quality. We empower policyholders with the most skillful representation, while ensuring that carriers have the information they need to do what's right. Our team is a dedicated group of professionals committed to ensuring individuals receive fair insurance settlements. We combine licensed expertise with an in-house assortment of legal professionals, construction estimators, accountants, and adjusters. At Allied, we're not just about claims; we're about people. Join us as we advocate for transparency, equity, and the rightful interests of our community. This position is fully onsite, 5 days a week in office, Newport Beach, CA or Glendale, CA. Core Values: We Show Up with G.R.I.T.: Go-Getters, Relationship Builders, Intelligent Experts, Truth Champions Every day. In every role. Through every decision and every moment of every engagement. This is the ethos that defines us. So, let's define it for one another. Role: As Claims Estimating Manager, you are the driver of estimating excellence at Allied. You'll lead a team of estimators and assistants while also managing a growing vendor network. You're responsible for ensuring estimates are accurate, timely, well-documented, and strategically sound. This role isn't about sitting in your corner writing scopes—it's about building the systems and team that can do it better, faster, and with greater precision. You'll build SOPs, review files, conduct field audits, deliver training, and collaborate cross-functionally with Claims and Legal to ensure we're measuring losses the right way. You'll work closely with the VP of Operations to scale capacity, implement KPIs, and develop an Loss Measurement and Investigation (LMI) culture that delivers excellence on every file. Within your first year, you will have: • Implement, measure, and get live reporting on KPIs for the team., • Consistent and timely delivery of high-quality LMI work meeting established KPIs., • A highly engaged, accountable, and continually improving LMI team culture., • An expanded, refined external vendor network effectively meeting organizational needs., • Regularly conducted quarterly trainings on loss investigation and valuation. Responsibilities: • Collaborate closely with our VP of Operations and Managing Public Adjusters (MPAs) to align loss measurement and investigations (LMI) activities with strategic goals and provide technical expertise., • Lead, manage, and foster a high-performing team of estimators and assistants, ensuring adherence to standardized procedures using tools like Xactimate and Matterport., • Maintain and expand a robust network of vendors and subcontractors, overseeing bid approvals, accuracy, and timely submission into Xactimate., • Develop and deliver comprehensive training modules and sessions through GURU for internal staff and external vendors., • Establish efficient workflows and manage complexity to ensure timely, accurate estimates and balanced workloads., • Perform regular quality control audits, onsite visits, and manage performance to maintain estimate accuracy and compliance with industry standards., • Bachelor's degree in Business Management, Construction Management, or equivalent experience., • 10+ years of construction industry experience, particularly insurance restoration., • Minimum 5 years of proven leadership and management experience., • Strong interpersonal communication and team-building skills., • Demonstrated expertise in project management (planning, scheduling, cost control)., • Extensive experience hiring, training, and leading teams., • Deep understanding of insurance claims processes and third-party administrator requirements., • Substantial experience in loss investigation and valuation, collaborating with causation experts (forensic engineers, plumbers, etc.)., • Proficiency in Xactimate and strong familiarity with Symbility., • Estimate to Settlement Accuracy Ratio, • Revenue per Estimate, • Supplement Capture Rate, • Quality Estimate Audits, • Document Complete Score, • Large Loss Scope Accuracy, • Estimate Turn Around Time/Aging Estimates, • Revision Cycle Count, • Estimator Productivity, • Salary: $120,000 – 140,000 plus up to 20% bonus, • 401(k) with 3% non-elective contribution., • Health, dental and vision insurance. Along with voluntary selections as well., • Generous paid holidays and paid time-off., • Opportunities for career advancement and professional growth.

Job Description WHO WE ARE: Casco Contractors is a full-service commercial general contractor specializing in interior buildouts, building repositions, exterior upgrades, and EV charging station solutions. Founded in 2000 and proudly woman-owned, we serve a diverse client base throughout Southern California with projects spanning office, industrial, education, retail, healthcare, and more. Over the last 25+ years, Casco's experience team has built a strong reputation for quality work, expert value-engineering, and exceptional customer service. Casco has been listed as OC Business Journal's Best Places to work for 2025 and the last 8 years. WHAT YOU CAN EXPECT: The IT System Administrator is responsible for managing, maintaining, and supporting the company’s information technology infrastructure across the office, project sites, and remote operations. This role ensures reliable network connectivity, secure data access, technology equipment inventory and maintenance and efficient use of technology tools to support construction management, estimating, field operations, and corporate functions. The IT Systems Administrator will handle the following responsibilities: System and Network Administration: • Install, configure, and maintain servers, network devices, and company systems (on-premises and cloud-based)., • Manage Active Directory, user accounts, permissions, and group policies., • Monitor system performance, troubleshoot hardware and software issues, and perform regular maintenance., • Ensure data integrity and system backups are properly configured and tested., • Set up new users and deactivate access for inactive users. Technology Support: • Support software updates, maintenance and licenses (e.g., Procore, Bluebeam, Buildr, Sage, Microsoft, backup software, VPN, etc.), in compliance with an IT budget., • Manage field connectivity, including site Wi-Fi, VPN access, and mobile device management for field personnel., • Coordinate IT setup for new project sites and trailers, including all technology hardware set up, network and printer installations., • Manage cell phone and mobile device management and distribution., • Maintain inventory with all hardware equipment and phase out/replace outdated equipment every 3 years. cybersecurity and compliance: • Implement and enforce security protocols, antivirus protection, and access control policies., • Monitor and respond to cybersecurity threats and vulnerabilities., • Maintain compliance with company policies and industry standards for data security. user Support and training: • Provide technical support to office and field users., • Develop and maintain IT documentation, procedures, and training materials., • Train employees on best practices for IT systems, data security, and software tools., • Create a ticketing system and ensure proper response time to tickets submitted. project and vendor management: • Coordinate with hardware, software, and telecom vendors for procurement, installation, and support., • Participate in IT infrastructure upgrades and technology improvement projects., • Maintain inventory of hardware, software licenses, and equipment across project sites., • Negotiate and ensure system costs are reasonable. Local travel required to project jobsites for mobilization setup and support as needed. YOU WILL HAVE THE FOLLOWING SKILLS AND EDUCATION: Education & Experience: • Associate or bachelor’s degree in information technology, Computer Science, or related field (or equivalent experience)., • 3–5+ years of experience as a System Administrator or Network Administrator, preferably in the construction or engineering industry. Technical Skills: • Strong knowledge of Windows Server, Microsoft 365, Azure AD, and Exchange., • Proficiency with networking (LAN/WAN, VPNs, firewalls, switches, routers)., • Experience with backup solutions, virtualization (VMware/Hyper-V), and endpoint management., • Familiarity with construction software platforms (Procore, Bluebeam, Autodesk, etc.) a strong plus. Soft Skills: • Excellent problem-solving and troubleshooting abilities., • Strong communication and interpersonal skills to support diverse technical users., • Ability to work independently and travel occasionally to job sites., • Organized, detail-oriented, and capable of managing multiple priorities. Casco’s Culture Casco is built on the foundation of unprecedented customer service, collaborative partnerships, community giving and the relentless pursuit of excellence. We are driven by the need to constantly innovate. We are obsessed with details, progressive technology, superior quality, and the execution of safe practices. Casco’s values are constructed on trust. We strive to empower all employees to make decisions based on our core values. We practice 100% accountability but trust that everyone is working in the best interest of the customer, the project, and the company. Click here to learn more about our culture. The US base salary range for this full-time position is $110,000 - $135,000 annually. Full-time positions will be eligible for a full healthcare benefit package after 60 days of employment and a safe harbor company 401k match starts after 90 days of employment. Our salary ranges are determined by role, level, and location. Individual pay is determined by work location and additional factors, including job-related skills, experience and relevant education or training. Full-time is defined as regularly working 30+ hours per week. Casco Contractors provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Description Hazen & Sawyer is seeking an Office Administrator based in our Irvine, CA office with travel and support to our Los Angeles, CA office 1 day a week and occasional travel to our Inland Empire office. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water.", • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management., • We foster a work environment low on bureaucracy and high in creativity., • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. Note: This is an in-office position 5 days a week. 4 days in Irvine, 1 day in Los Angeles or Riverside. • Executive Support, • Support Regional Management Team., • Coordinate schedules to set meetings with others., • Assist with expense reports., • Coordinate with vendors, schedules, purchasing, and budgets., • Operations Support, • Assist with scheduling candidate interviews., • Assist HR with onboarding., • Prepare for new hires with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates., • Plan, coordinate, and support all office activities and seasonal events, which may include after-hours or weekend responsibilities., • Coordinate venues, vendors, budget, invite list, research activities., • Arrange catering for meetings and events., • Support client contact list maintenance., • Coordinate travel arrangements for local staff or staff visiting local offices., • Responsible for general office upkeep, cleaning, organization, mail, etc., • Responsible for equipment and supplies inventory, organization. and management., • Primary contact for building management, maintenance, safety, and security., • Provide support for office facilities, including coordination of expansions, build-outs, relocations, and other operational needs as required., • Coordinate posts for Hazen’s internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc., • Document Control, • Contract management (File and maintain project contracts), • Document formatting, • Quality Assurance/Quality Control (QA/QC) technical editing of documents., • Assist in printing and binding documents., • Reporting / Invoicing, • Coordinate Irvine and Los Angeles office projections with regional tracking (workload, staffing, revenue, marketing, etc.), • Coordinate with Operations Manager and Project Managers to get invoices and progress reports approved and submitted to accounting., • Directed administrative support to the Project Managers and Project Directors, • Business Development Support Marketing and Business Planning, • Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts, • A minimum of seven years of direct hands-on experience as an administrative assistant or similar role., • Prior experience in a professional services firm preferred. Experience in the engineering industry is a plus., • High School Diploma required. Professional degree preferred., • California Notary Public preferred, or ability to obtain within one year., • Ability to multitask and prioritize work as needed., • Ability to travel between Irvine and Los Angeles weekly, and Riverside occasionally., • Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors., • Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects., • Demonstrates strong work ethic; develops efficient work methods and is detail oriented., • Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint., • Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required., • Ability to learn new tools quickly., • A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment., • Ability to work independently and under the pressure of deadlines., • Comprehensive health benefits (medical, dental, vision, and prescription plans), • Pre-tax flexible spending plans for medical, dependent care, and transportation, • Short and long-term disability, and employer paid life insurance, • Paid holidays, floating holidays, and paid time off (PTO), • Employer-contributed 401(k) plan and additional financial planning support, • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships, • Starting pay range for this position depends on skills, experience, education and geographical location

Job DescriptionAs the Office Administrator, you will play a vital role in ensuring the smooth operation of the office by providing administrative support, managing office resources, and facilitating communication between internal and external stakeholders. Your organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and productivity of the office environment. JOB RESPONSIBILITIES: • Assist HR support inclusive of new hire orientation, account creation, etc., • Building Management, HVAC, Plumbing, Repairs, Finding and managing various contractors needed for the operation of company HQ, • Assist in Scheduling, organizing, and managing general executive and director workload inclusive of helping with transportation, flights, accommodations, and services, • Stocking all major supplies in the building inclusive of toiletries, kitchen supplies, cleaning supplies, etc, • Organizing and spearheading filling and document management initiatives for the various groups in the organization, implementing office organization in the HQ., • Overseeing the work of all operations employees to ensure they work productively and meet deadlines and company standards, • Answering telephone calls and emails from customers and clients and directing them to relevant staff, • Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required including employee PCs and equipment., • Interviewing and training new office employees and organizing their daily workload., • Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order, • Reporting office progress to senior management and working with them to improve office operations and procedures, • High school diploma or equivalent; associate's or bachelor's degree preferred., • Proven experience in an administrative role, office management, or related field., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment., • Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels., • Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines., • Attention to detail and accuracy in data entry, record-keeping, and document management., • Ability to maintain confidentiality and handle sensitive information with discretion., • Proficient in engaging effectively with individuals at all levels, including C-level executives., • Experience working with Shartsheets is preferred, • Knowledge of construction processes, safety regulations, and building codes., • Process-oriented; with experience in developing a process to keep track of multiple projects at one time. From scheduling meetings to capturing the next steps and efficiency improvements, all the way to the time of delivery/completion, • Experience multitasking, and working in a fast-paced, demanding environment, • Excellent spelling, grammar, and editing skills required, • Excellent communication (verbal and written) and interpersonal skills required, • Ability to perform well independently as well as part of a team, • Stand, walk, sit, talk, hear, type, and write., • Reach with hands and arms, bend, stand on a stool, or climb, and use fingers and hands to feel objects, tools, or controls., • Use standard office equipment such as computers, smartphones, printers, photocopiers, etc., • Prolonged periods of sitting at a desk and working on a computer. AAP/EEO Statement: Zero Impact Solutions is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against on the basis of disability. Job Type: Non-Exempt Hourly Pay: $23.00 - $27.00 * The above represents the expected range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors. Schedule: 8-hour shift Mondays Fridays Ability to commute/relocate: Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Required) Work Location: In-person (office) no hybrid or remote work.

Job DescriptionDescription: About ARKANCE US Company: At ARKANCE US, we empower design, engineering, construction, and manufacturing teams to work smarter, deliver stronger outcomes, and build a better world. As part of the global ARKANCE Group - a trusted partner with deep industry expertise, innovative technology solutions, and high-performing teams across 19 countries - we bring together technology, consulting, and services that help organizations transform how they design, build, and operate. Our culture is built on our people and our values - guided by integrity, innovation, customer success, education, financial responsibility, and an employee-first mindset. We believe that when great people come together around a shared purpose and set of values, we create lasting value for our customers, our communities, and each other. Position Overview The Office Administrator is responsible for ensuring that the Irvine office operates with professionalism, organization, and operational discipline consistent with enterprise standards. This role serves as both the front-of-house leader and a trusted administrative partner to the EVP of Business Operations. Sitting within Operations, this position ensures that the physical office environment, executive scheduling, and administrative workflows operate within the same rhythm, clarity, and accountability framework as the broader organization. By bringing structure to logistics, discipline to scheduling, and professionalism to the workplace experience, this role enables leadership focus and operational continuity. The purpose of the Office Administrator is to create organizational efficiency and executive leverage. This role ensures that the Irvine office functions seamlessly, executive time is protected and prioritized, and operational details are managed with precision—allowing leadership to operate with clarity, responsiveness, and speed. This role is requiring the Office Administrator to be in our Irvine office five (5) days per week. Core Responsibilities Executive Calendar & Coordination · Manage and prioritize the Executive Leadership Teams’ (ELTs’) calendar, ensuring alignment with enterprise priorities and operating cadence. · Coordinate internal and external meetings across stakeholders, time zones, and functions. · Prepare meeting logistics, materials, and supporting documentation as required. · Manage travel arrangements and executive scheduling logistics with accuracy and discretion. · Protect executive time by ensuring clarity of purpose and readiness for scheduled engagements. Office Operations & Workplace Management · Oversee day-to-day operations of the Irvine office, ensuring a professional, organized, and welcoming environment. · Manage vendor relationships, including facilities, maintenance, cleaning, and office supply providers. · Monitor inventory, procurement, and cost control related to office operations. · Ensure meeting rooms, shared spaces, and front-office areas are consistently prepared and maintained. · Coordinate on-site meetings, company events, and employee gatherings. Front Desk & Administrative Leadership · Serve as the primary point of contact for visitors, clients, and vendors. · Manage incoming communications, deliveries, and general office inquiries. · Maintain professional front-of-house presence and security protocols. · Partner with HR to coordinate onboarding logistics for new Irvine-based employees. · Support documentation, reporting preparation, and administrative coordination as directed. Operational Support & Execution · Assist the ELT with special projects and operational initiatives. · Maintain organized digital and physical recordkeeping systems. · Serve as liaison between Irvine staff and central operations teams. · Ensure operational details are executed consistently and proactively addressed before escalation. Capabilities Organizational Discipline & Attention to Detail · Demonstrated ability to manage competing priorities with precision and reliability. · High level of attention to detail and follow-through. · Ability to anticipate needs and prevent operational friction before it occurs. Executive Support Acumen · Experience managing senior executive calendars and logistics. · Strong judgment in prioritization and discretion. · Ability to operate with professionalism and confidentiality. Operational Coordination · Strong process orientation with ability to manage vendors, facilities, and logistics efficiently. · Comfort working across functions to ensure alignment and clarity. · Ability to operate independently while maintaining alignment with enterprise standards. Essential Functions · Manage executive calendar scheduling and prioritization. · Oversee front desk operations and visitor experience. · Coordinate vendor relationships and office maintenance needs. · Support preparation of meetings, travel, and executive logistics. · Maintain organized office systems and documentation. · Work on-site in the Irvine office during standard business hours. · Handle confidential information with discretion and integrity. Key Performance Indicators (KPIs) Executive Leverage & Scheduling Effectiveness · Accuracy and optimization of executive calendar management. · Reduction in scheduling conflicts and last-minute disruptions. · Timeliness of travel and meeting coordination. Office Operational Continuity · Office readiness and professionalism standards maintained. · Vendor performance and cost management effectiveness. · Minimal operational disruptions. Administrative Responsiveness · Timeliness and completeness of task execution. · Stakeholder satisfaction (executive and employee feedback). · Onboarding logistics executed accurately and on time. Physical Requirements: • Requires prolonged period of sitting, with occasional standing, • Continuous use of computers and other office equipment, • Occasionally required to lift, carry, push or pulling and/or move up to 10-25 lbs. Pay range for this position: $60,000 - $75,000 ARKANCE USA LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Requirements:

Job Description Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio. Portfolio Administrator - Orange County, CA We have an exciting opportunity for a Portfolio Administrator to join our team in the Orange County, CA office. You will support the Property and Portfolio Managers in managing a large portfolio of industrial properties. You will be a direct report to the Portfolio Manager. Location: #LI-Hybrid / Costa Mesa, CA Work Arrangement: You will follow a hybrid work model, offering a balanced blend of remote and in-office work. About The Role • Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms., • Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements, • Prepare tenant notifications of property activities and lease compliance., • Maintain properties in Yardi Elevate System for service calls and ensure completion., • Support the transition process of new acquisitions and dispositions., • Communicate with tenants and vendors on maintenance issues., • Assist Tenants with an online Tenant portal for rent payments and work order requests., • Prepare job costs and work orders and obtaining proper approvals, including Yardi input., • Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system., • Help with tenant move ins and move outs processes, including checklist review., • Assist the Manager and Director of Property Management with annual budgets., • Help collect and update tenant and vendor insurance certificates., • Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets)., • Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports., • Maintain lease and contract files, and other files located within the corporate shared drive., • Bachelor's Degree preferred or equivalent commercial property management experience., • 3+ years of experience providing excellent internal and external customer service. Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment. Compensation Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $23.07 to $32.21 (annualized equivalent $48,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final hourly rate and total compensation will be described in any offer letter. What We Offer • Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance., • Flexible Time Off, • Bonus Eligibility & Long-Term Incentives, • 401(k) Employer Match Program, • Professional Development Resources, • Robust Health & Wellness Program, • Volunteer and Community Engagement Opportunities In accordance with the California Consumer Privacy Act ("CCPA"), Rexford Industrial Realty, Inc. ("Rexford") makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford's privacy policy, please visit *These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.

Job Description Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio. Portfolio Administrator – Evergreen Posting / Future Opportunities (Orange County) Interested in joining our team as a Portfolio Administrator? We're always looking to connect with talented professionals for potential future openings in our Costa Mesa, CA office. As a Portfolio Administrator, you'll support our Portfolio Managers in overseeing a large portfolio of industrial properties in the Orange County area. This role reports directly to the Portfolio Manager or Senior Portfolio Manager and plays a key part in the day-to-day operations and strategic management of our real estate assets. If you're passionate about real estate management and want to be considered for upcoming opportunities, we encourage you to submit your application today. Location: #LI-Hybrid / Orange County, CA (Costa Mesa office) Work Arrangement: This role follows a hybrid work model, offering a balanced blend of remote and in-office work. About The Role • Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms., • Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements, • Prepare tenant notifications of property activities and lease compliance., • Maintain properties in Yardi Elevate System for service calls and ensure completion., • Support the transition process of new acquisitions and dispositions., • Communicate with tenants and vendors on maintenance issues., • Assist Tenants with an online Tenant portal for rent payments and work order requests., • Prepare job costs and work orders and obtaining proper approvals, including Yardi input., • Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system., • Help with tenant move ins and move outs processes, including checklist review., • Assist the Manager and Director of Property Management with annual budgets., • Help collect and update tenant and vendor insurance certificates., • Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets)., • Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports., • Maintain lease and contract files, and other files located within the corporate shared drive., • Bachelor's Degree preferred or equivalent commercial property management experience., • 3+ years of experience providing excellent internal and external customer service. Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment. Compensation: Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $27.40 to $32.21 (annualized equivalent $57,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual base salary and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letter. Please note: This posting is not for a current opening, but to collect applications for potential future Portfolio Administrator opportunities. What We Offer • Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance., • Flexible Time Off, • Bonus Eligibility & Long-Term Incentives, • 401(k) Employer Match Program, • Professional Development Resources, • Robust Health & Wellness Program, • Volunteer and Community Engagement Opportunities In accordance with the California Consumer Privacy Act ("CCPA"), Rexford Industrial Realty, Inc. ("Rexford") makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford's privacy policy, please visit *These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.

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