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Job Details Project Administrator (Construction) - White Plains, NY | Hybrid We are seeking an organized and detail-oriented Project Administrator to support construction and real estate consulting projects from initial setup through final delivery. Duties – Set up new projects, maintain electroni

The Controller owns the day-to-day accounting operation of Dual Fuel Company LLC, a technology-enabled, integrated mechanical, electrical, and plumbing (MEP) company serving multifamily and commercial real estate across the New York metro area. Dual Fuel pairs full-service MEP installation and service with Axxon — our proprietary, in-house building controls and monitoring platform — so clients get a single provider for both the systems and the intelligence that optimizes them. Reporting to the CFO, the Controller runs the monthly and annual close, produces accurate financial statements, safeguards the company's cash and controls, oversees job costing and project financials, and manages the accounting team (accounts payable, payroll/certified payroll, and accounts receivable/collections). The Controller is also responsible for payroll, including Prevailing Wage compliance and Certified Payrolls. This is a hands-on leadership role in an exciting, growing company. Key Responsibilities Financial Close & Reporting • Own the month-end and year-end close: sequence tasks, hit the close calendar, and deliver a clean, reconciled trial balance., • Prepare and review financial statements (P&L, balance sheet, cash flow) with period-over-period and budget-to-actual variance analysis for leadership., • Maintain the general ledger, chart of accounts, and supporting workpapers to audit-ready standards (US GAAP)., • Prepare and review journal entries — accruals, prepaids, depreciation, deferred items, and adjusting entries. Cash, Banking & Reconciliations • Own all bank and account reconciliations (operating, savings, brokerage, money-market, and credit-card accounts) and clear uncleared items promptly., • Monitor daily cash position and support the CFO on cash forecasting and treasury. Payroll & Payroll Liabilities • Oversee accurate, on-time payroll and the reconciliation of all payroll-liability accounts (accrued payroll and vacation; medical, dental, vision, life; HSA/FSA; NYS FLI; SDI)., • Supervise the weekly payroll pre-review checklist and resolve deduction issues (e.g., 401(k)). Certified Payroll & Prevailing-Wage Compliance • Ensure compliance with prevailing-wage and Davis-Bacon requirements on public and prevailing-wage projects, including certified payroll report (CPR) preparation, Elations uploads, and responses to compliance-administrator audits., • Collect and reconcile subcontractor certified payrolls and maintain the CPR status log. Billing, AR & Collections • Oversee project and service billing, including installation/WIP billing, intercompany billing, and pay-application vs. invoice reconciliation., • Direct the collections function, prioritize aged balances and retainage, and resolve invoice corrections, voids, and sales-tax adjustments. Job Costing & Project Financials • Own job costing across installation and controls projects — ensure labor, material, equipment, and subcontractor costs are booked to the correct jobs and cost codes., • Maintain work-in-progress (WIP) schedules and percentage-of-completion revenue recognition; review estimated cost-to-complete with project managers., • Produce project-level financial reporting — budget vs. actual, cost-to-complete, and margin (fade) analysis — and flag over- and under-billings., • Track change orders and retainage and ensure they are reflected in job costs, billings, and WIP schedules., • Partner with operations and project managers on monthly project financial reviews and job-cost accuracy. Sales Tax & Regulatory Filings • Prepare and file sales tax returns and book related adjusting entries; support insurance, workers' comp, and NYSIF audits. Systems & Process • Serve as accounting owner of the finance systems stack — Sage Intacct (GL/source of truth), BuildOps (operations/billing), Coast (cards), and Elations/LCP Tracker (certified payroll) — including the BuildOps–Intacct integration and resolution of sync failures., • Build and maintain standard work, SOPs, and the accounting master calendar; drive process improvement and internal controls. Team Leadership • Manage, coach, and develop the accounting team; establish standard work for each direct report and hold weekly cadences (including the weekly accounting update)., • Partner with operations, project management, and HR across the Mechanical and Controls divisions. Qualifications Required • Bachelor's degree in Accounting or Finance., • 7+ years of progressive accounting experience, including full-cycle close and financial statement preparation., • Prior Controller, Assistant Controller, or Accounting Manager experience with direct-report supervision., • Strong US GAAP knowledge and demonstrated internal-controls discipline., • Advanced Excel; experience with a mid-market ERP. Strongly Preferred • Construction / MEP / specialty-contractor accounting experience (job costing, WIP, retainage, AIA-style billing)., • Prevailing-wage / certified payroll experience and familiarity with Elations / LCP Tracker, • Sage Intacct and BuildOps experience., • CPA.

Job Description Job Title: Assistant Project Manager 1 Who we are: Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY. Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and national clients. Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit www.callahan-inc.com for more information. Summary/Objective: The Assistant Project Manager (APM 1) will serve as a vital team member assisting the Senior Project Manager/Project Manager on the full scope of the project. The APM 1 will be responsible for Document Control & Procurement Management, Communication, Cost Management, Subcontractor Coordination and Project Reporting while representing Callahan Construction Managers throughout the full project cycle. The APM 1 will also have oversight in managing the Project Administrators on task completion. The APM must exhibit time management skills and prioritize their work based on the daily needs of the project. Essential Functions: Safety -Coordination of Safety Program compliance in conjunction with the Superintendent -Shadow Safety Inspectors on site visits -Conduct 4 (minimum) independent safety inspections per month -Assist / Participate in all safety related activities and always promote a safety culture Document Control & Procurement Management -Understand the Plans, Specifications and Contracts of the project -Review of shop drawings and samples for compliance with contract documents -Coordination of meetings with Owners / Architect / Engineer and producing quality meeting minutes and meeting package content all in a timely manner -Manage all RFIs and Submittals utilizing Viewpoint with consultants, subcontractors, and field staff -Manage updates of the current construction document set utilizing Procore -Distribute information to subcontractors/suppliers -Reviewing and tracking material deliveries as scheduled and expediting in conjunction with the Project Superintendent to ensure on-time procurement Communication -Develop and maintain positive relationships with the Owner, Subcontractors and Project Team -Coordinate and communicate updates and changes to the schedule of the project. -Control the prompt flow of information to field team, subcontractors, and suppliers Cost Management -Participate in subcontractor buyout and subcontract issuance -Compile all changes in the project. Vet pricing on all change requests and submit proposals with time extensions as needed; Reviewing with Project Manager prior to submission. -Proficient in project accounting processes to ensure prompt payments of requisitions & Invoices -Review of monthly Subcontractor requisition and material invoices with your manager -Compile field tickets from Superintendent and attach to all material invoices processed Project Management and Reporting -Distribute Punchlist for execution -Participate in the monthly schedule update meeting -Preparing and submitting of the “Monthly Report” to the project team with guidance from your manager and Superintendent -Preparation of Quarterly cost meetings -Competing the Closeout of the project with the Owner and Subcontractors -Compile permit closeout and turnover documents -Maintain all records and files -Operations and Maintenance Manuals -Financial Closeout with PM and Accounting People Management -Oversee the Project Administrator tasks which include compliance log, subcontractor insurance, subcontractor change proposal tracking, subcontractor change order execution, EEO/MBE/WBE Required education and experience: -Bachelor’s Degree (Preferably Engineering, Construction Management or Architecture) -0-5 Years experience -Prior experience in construction settings All qualified applicants will be afforded equal opportunity. There shall be no discrimination based on race, color religion, sex, sexual orientation, gender identity, national original or on an applicant’s status as a protected veteran or as individual with a disability.

Job Description Overview At Atria, we believe our employees deserve the opportunity to flourish at work and in life. Through Flourish at Atria, our comprehensive benefits program, we offer resources and opportunities designed to support your health, financial well-being, and professional growth. • Medical, dental, life, and vision coverage options, • Paid holidays & PTO, • 401(k) employer match, • Career development, including tuition reimbursement (US-based communities), professional training programs, and mentoring opportunities, • Employee recognition programs, referral programs, and employee discounts *Enrollment in benefits varies by employee classification To us, flourishing means more than having a job. It means having access to resources and opportunities that support you as a whole person. Join Atria and discover a career where you can make a difference while building a future of your own. Responsibilities The Executive Director is responsible for leading the community's day-to-day operations, including full profit and loss responsibility. The Executive Director plans, implements, and evaluates all aspects of operations. This individual recruits and trains team members and has direct supervisory responsibility for a high performing team of leaders in the disciplines of sales, care, hospitality, and resident engagement. The Executive Director fosters an environment of high customer satisfaction and ensures a quality-oriented and engaged workforce. They ensure compliance with all local, state, and federal regulations and focuses on creating a safe working and living environment. • Lead the development and implementation of all sales and operations strategies and tactics for the community consistent with Company objectives., • Regularly communicate performance with the Regional Vice President., • Actively partner with Community Sales Director to assess competitive threats, sales plan, and engage in business-to-business sales calls., • Understand the community's care regulations and support the resident care program by regularly meeting with the Resident Services Director to discuss and address department concerns., • Develop and implement successful strategies regarding labor, occupancy growth, revenue growth, expense control, and quality of services, and review and redirect activity, if necessary., • Ensure adherence to the Resident's Bill of Rights., • Responsible for interviewing, hiring, training, developing, and evaluating assigned staff. Team sizes can vary; average range is 65-80., • Constantly assess resident needs in staffing levels., • Operate the community in accordance with Company policies and federal, state and local regulations., • Assist in developing operational budgets and capital requirements, including forecasting and approving all expenses., • Act as a liaison between field operations and the Support Center. Build strong relationships with Support Center resources., • Remain active in local community activities. Establish networks and resources for resident referrals., • Perform regular reviews of and makes recommendations on all aspects of building construction and preventative maintenance., • Able to work in various positions in the community and willing and able to fill in as needed., • Build a high-performing team and keep engagement high., • Meet financial management requirements for the community., • Maintain a safe working and living environment., • Actively participate in "in-house" sales activities, including prospective resident tours and special events., • May drive Company vehicle from community to social and other various destinations (only if required by community)., • May perform other duties as needed and/or assigned. Qualifications • A Bachelor's degree in Business Administration, Healthcare Administration, or related subject is required., • Three (3) to five (5) years of experience in operations management with demonstrated success in meeting financial and sales goals preferred., • The ability to become licensed as an administrator for assisted living within a prescribed timeframe in states requiring such a license., • Must possess a valid driver’s license., • Position requires driving responsibilities (may use Company provided vehicle and/or personal vehicle)., • Must satisfactorily meet and be in compliance with Company motor vehicle policy standards and Travel Policy.

Job Description As a trusted national architecture/engineering/construction consulting firm, Marx Okubo works with real estate owners, investors and lenders—at every point of the property lifecycle—to evaluate their building projects, solve complex challenges and implement tailored solutions. We value technical proficiency, innovation, dedication and achievement as well as collaboration, both within our organization and in our client interactions. We're building our team in White Plains, NY, seeking a Project Administrator. We are on a hybrid schedule, with 2 days in office, one of which is Monday, and 3 work from home. Position Description The Project Administrator (PA) contributes to the team by: • Entering accurate job data into Dynamics 365, • Setting up the job folders, • Reading the contract for job specific details, • Ensuring the team is aware of any specific client guidelines, • Selecting appropriate templates, • Requesting documents from the client, • Coordinating and scheduling the site visit as needed, • Establishing deliverable due dates, • Conducting government research for the subject property, • Uploading documents received, • Completing assigned sections of the report, • Manipulating photos into our template, • Adding data from the Application for Payment to our spreadsheet template, • Reviewing the final product for continuity and language, • Converting all native documents into an electronic pdf deliverable and issuing it to the appropriate parties, • Creating and sending invoice(s) The PA is also responsible for: • Being the knowledge leader on company protocols and standards, • Typical administrative duties such as receiving couriers, answering the phone, office and breakroom inventory Skills Required The successful PA will: • Display exceptional proofreading, editing, grammatical, content reading, and formatting skills, • Be able to communicate with appropriate outside parties via phone and email displaying a high degree of professionalism and confidentiality, • Be comfortable conducting basic research by phone and online, • Perform successfully in a self-directed manner as well as within a team, • Diligently communicate with team to meet job deadlines, • Respond to fluctuating work loads and changing priorities with a positive attitude, • Organize details for multiple jobs, multiple clients, and multiple teams, • Have exceptional attention to detail, • Continually seek to learn about our clients, building systems, real estate transactions, and how to be a valued team member, • Understand the nature of our business is demanding and that a certain amount of flexibility is critical, and overtime is sometimes required, • High school diploma or equivalent required Software Skills • Required Proficiency in Outlook, Word, Excel, • Beneficial experience with Teams, Dynamics 365 (CRM), PowerPoint, Bluebeam, Box Physical Requirements • Must be able to remain in a stationary position 50% of the time, • Occasionally move about inside the office to access office machinery, collaborate with others, etc., • Consistently operates a computer, • Frequently communicates with team members. Must be able to exchange accurate information, • Must be able to recognize errors in written reports that may include photos and diagrams, • Must be able to lift up to 15 pounds at times Marx Okubo performs background checks, via an agency, on candidates that are made offers of employment which includes a confirmation of education and professional certifications, review of driving record for insurance purposes, court records, and professional references. Each background check is reviewed on an individual basis for criminal and driving history violations, and any inconsistencies, to determine next steps in the recruitment process. Benefits Marx Okubo is a privately held Employee Stock Ownership Plan firm; employee-owned, we offer internal growth, continuing education, mentor/mentee opportunities, as well as 100% paid health insurance premiums for employees, up to a 30% match on your 401(k) contributions, and competitive compensation. Our expected starting range is $25-29 per hour, with considerations for experience, skills, and education levels. Our culture is open to curious and analytical mindsets. Marx Okubo is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also Marx Okubo’s policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. No agencies will be used to fill this position.

Job Overview We are looking for a detail-oriented and organized Bookkeeping / Office Administrator to handle daily bookkeeping, accounting support, payroll, compliance, and general office administration. The ideal candidate should have experience with Accounts Payable, Accounts Receivable, payroll processing, union benefits, and certified payroll reporting. Experience in construction, steel fabrication, or manufacturing is highly preferred. Key Responsibilities 1. Bookkeeping & Accounting • Maintain accurate financial records, invoices, receipts, and accounting documents., • Handle daily bookkeeping and financial data entry., • Assist with bank and account reconciliations., • Support Accounts Payable (AP) and Accounts Receivable (AR)., • Process vendor invoices and track customer payments., • Maintain organized financial records and documentation. 1. Payroll Administration • Assist with employee payroll processing., • Prepare and maintain payroll records., • Handle certified payroll reporting and related documentation., • Verify employee hours, wages, and payroll information., • Ensure payroll records are accurate and submitted on time. 1. Union Benefits & Compliance • Maintain union employee records and documentation., • Assist with union dues, benefit contributions, and reporting., • Support compliance-related paperwork and submissions., • Maintain employee and company compliance records. 1. Office Administration • Manage daily office activities and administrative tasks., • Answer incoming calls and respond to general inquiries., • Maintain digital and physical filing systems., • Coordinate documentation between accounting, management, and project teams., • Assist with scheduling, correspondence, and general office support. 1. Vehicle & Company Compliance • Track vehicle registrations, inspections, permits, and insurance., • Maintain driver and vehicle compliance documentation., • Monitor renewal dates and ensure records are up to date. Required Qualifications • Previous experience in bookkeeping, accounting, or office administration., • Working knowledge of Accounts Payable and Accounts Receivable., • Experience with payroll processing and financial documentation., • Strong Microsoft Excel, Word, and Outlook skills., • Good communication and organizational skills., • Strong attention to detail and ability to manage multiple responsibilities., • Ability to work independently and meet deadlines. Preferred Qualifications • Experience in construction accounting or steel fabrication., • Experience with certified payroll reporting., • Knowledge of union benefits, dues, and contributions., • Experience with Sage 100 Contractor., • Experience with Sage Paperless Construction., • Background in construction, manufacturing, or industrial businesses.

Company Description Verde Electric Corporation, established in 1993, is a leading professional electrical organization in the New York Metropolitan Area. With a main office in Mt. Vernon, Verde excels in electrical contracting, particularly in the high voltage sector, and specializes in the design-build method of delivery. The company is committed to performance, integrity, and innovation in providing unique value to its clients and society at large. Role Description This is a full-time on-site Project Administrator role located in Mount Vernon, NY at Verde Electric Corporation. We are seeking a highly organized and motivated Project Administrator (PA) to provide administrative support for our heavy highway construction contracts. The PA will play a key role in ensuring smooth project operations by handling contract management, payroll coordination, and day-to-day project functions. Responsibilities Manage contracts and subcontracts, Verification of daily field crew payroll hours and consolidate into a master payroll form, Manage all emergency maintenance service calls and log into client’s database system and confirm completion by field crews. Manages and purchases equipment for the company’s technology systems, Tracking and organizing daily reports from field crews. Qualifications Working knowledge of Microsoft office suite products (Work, Excel, Outlook, etc.) Must be highly organized and able to thrive in a fast-paced environment. Strong interpersonal and communication skills A self-starter with the ability to work within a team as well as independently. 2 Years of experience working in the construction industry required. Pay: Base Salary Amount – $75,000.00

Job Description GENERAL STATEMENT OF DUTIES: Reviews, monitors and coordinates residential and community facility rehabilitation and assigned community development projects under the federally and state funded Community Development and Community Development Rehabilitation Programs; does related work as required. DISTINGUISHING FEATURES OF THE CLASS: Employees in this position are employees of the White Plains Urban Renewal Agency and as such are not covered by New York State Civil Service Law or represented by a bargaining unit. Under general supervision, an incumbent of this class is responsible for overseeing the Federal and New York State funded housing and commercial rehabilitation programs administered through the Community Development Block Grant Program. This includes housing and community facility rehabilitation project assessment and planning, oversight of assigned staff and contractors, and implementation of construction projects in coordination with other City agencies, including preparation of work specifications and cost estimates. Has responsibility for project eligibility determinations, and implementation of applicable Federal and New York State and local property rehabilitation regulations. Work also involves preparing property documentation, reviewing and monitoring residential and commercial rehabilitation projects, and other projects as directed. Responsibilities include conducting site visits and inspecting properties; assessing rehabilitation needs; monitoring construction projects, trouble shooting problems; assisting property owners in obtaining and evaluating bids; identifying building code violations; and preparing specifications and cost estimates. The incumbent must exercise independent judgment and initiative, in order to anticipate and resolve problems as expeditiously and cost effectively as possible. Work is performed in an automated environment requiring knowledge of data collection and reporting. . EXAMPLES OF WORK: (Illustrative only) Prepares technical specifications, cost estimates and contracts, and reviews such specifications, cost estimates and contracts when prepared by others; Reviews and keeps current on Federal regulations governing the Community Development Rehabilitation Program; Supervises, plans, oversees, coordinates, troubleshoots and inspects construction work performed by contractors in the single family, multifamily, and other components of the Community Development Rehabilitation Program; Recommends to project architects, engineers and property owners changes in plans based on field inspections and construction conditions; Participates and coordinates with other City departments in the code compliance review of projects to ensure that they meet City codes, safety standards, and other municipal requirements; Coordinates with the CD Assistant regarding new and potential program participants and meets with home owners to explain program guidelines, aid in the application process, and discusses work related requests with program participants; Conducts preliminary site visits on properties targeted for rehabilitation and prepares reports of findings; i.e., building code violations, needed structural improvements, etc.; Prepares analysis of findings, recommends methods of rehabilitation; Prepares bid proposals, draft specifications, cost estimates, scope of work and plans for implementation in coordination with engineers, architects and contractors; Meets with other members of the Community Development staff and other City departments to discuss and analyze issues such as code enforcement, environmental concerns and historic preservation aspects of rehabilitation projects; Oversees the closing of contracts - selection of contractors by owners; Coordinates research of property map records with other City Departments to verify compliance to codes and occupancy standards; Reviews surveys to determine lot lines and setbacks, and compliance to zoning laws; Monitors the progress of ongoing construction projects by field inspections to ensure adherence to rehabilitation plans and specifications, and to certify the use of proper materials, quality of workmanship and code compliance; Coordinates multi-contractor and trade activities on large projects to expedite construction; Conducts final inspections (exclusive of inspections for code compliance which are coordinated with the Building Department) of all rehabilitation projects to certify completion and compliance with all rehabilitation requirements prior to releasing payments to contractors; May prepare sketches of rehabilitation projects and project areas for future departmental use and reference; Prepares written reports on the Community Development Rehabilitation Program for the Community Development Administrator, for inclusion in reports and Consolidated Plan submissions to the Mayor and Common Council and U.S. Department of Housing and Urban Development; Working with CD Assistant, reviews and/or prepares correspondence to contractors, property owners and banks; Makes determinations of program eligibility of projects and contractors; Coordinates rehabilitation program with other City departments and agencies; DESIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES: Good knowledge of the laws, codes, ordinances and regulations governing residential and commercial dwellings; good knowledge of the building trades including but not limited to the proper installation of heating, lighting, ventilating and plumbing systems; good knowledge of the regulations governing Federal and NY State assisted residential rehabilitation programs; good writing and communication skills; ability to design rehabilitation projects and direct projects in the field; familiarity with labor and material costs and how to obtain such cost information; ability to assign, supervise and coordinate work with assigned staff, and coordinate work with consultants and other City departments; ability to work well with consultants, contractors, property owners and the general public; ability to understand and carry out complex oral and written instructions and to issue clear oral and written instructions to subordinate staff; ability to prepare construction specifications and cost estimates; ability to read blue prints and monitor ongoing construction projects to ensure adherence to rehabilitation specifications and plans; ability to establish and maintain cooperative relationships with property owner, building operators and tenants; ability to prepare reports of inspections; initiative; integrity; dependability; tact; accuracy; good powers of observation; good judgment; ability to perform in a reasonable manner the essential functions of the position. DESIRED TRAINING AND EXPERIENCE: Possession of a high school or equivalency diploma and, either: (A) Six (6) years of building construction experience at the Journey level, or as a contractor, construction supervisor, construction manager or construction inspector; OR (B) Six (6) years experience implementing urban renewal and rehabilitation construction projects; OR (C) Satisfactory completion of 30 credits at a recognized college or university* or post high school trade school with course work in Architecture, Engineering, Construction, Electrical or Mechanical Technology or a related field may be substituted for each year of the above stated experience, to a maximum of four years of the required experience. SPECIAL REQUIREMENT: Possession of a valid license to operate a motor vehicle in the State of New York. *NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.nygovjobseeker/degrees.cfm. You must pay the required evaluation fee. \nCompany Description About the City of White Plains White Plains, New York is a vibrant, bustling city that serves as the premier commercial, retail, and cultural hub of Westchester County. Located just 25 miles north of Manhattan, it offers the perfect blend of urban energy and suburban charm. The city features a dynamic downtown skyline, beautiful residential neighborhoods, excellent public schools, and an extensive network of parks and recreational facilities. With its major transit hub—offering a swift commute to New York City via Metro-North—and a diverse community, White Plains is a premier destination to live, work, and thrive. Our Local Government & Culture The City of White Plains municipal government is a forward-thinking organization dedicated to enhancing the quality of life for our residents and fostering a prosperous business environment. -\tComprehensive Public Services: Our workforce spans critical operational areas, including public safety (Police and Fire), public works, parking, parks and recreation, and finance. -\tIndependent Civil Service: Operating under our own independent civil service commission, we manage localized hiring and promotion pathways tailored directly to our community's operational needs. -\tCommitment to Excellence: We pride ourselves on innovation, fiscal responsibility, and responsive community service. Why Join Our Team? Working for the City of White Plains means choosing a career with impact. We offer: -\tCommunity Impact: A direct opportunity to contribute to the daily well-being, safety, and infrastructure of a thriving city. -\tJob Stability & Growth: Reliable career paths with strong internal advancement opportunities. -\tExcellent Benefits: Access to excellent public employee benefits, competitive salaries, and retirement plans. -\tInclusive Environment: A supportive workplace that champions equity and diversity as an Equal Opportunity Employer. -\tDiscover how your skills can shape our city's future. Apply today. About the City of White Plains\nWhite Plains, New York is a vibrant, bustling city that serves as the premier commercial, retail, and cultural hub of Westchester County. Located just 25 miles north of Manhattan, it offers the perfect blend of urban energy and suburban charm.\nThe city features a dynamic downtown skyline, beautiful residential neighborhoods, excellent public schools, and an extensive network of parks and recreational facilities. With its major transit hub—offering a swift commute to New York City via Metro-North—and a diverse community, White Plains is a premier destination to live, work, and thrive.\n\nOur Local Government & Culture\nThe City of White Plains municipal government is a forward-thinking organization dedicated to enhancing the quality of life for our residents and fostering a prosperous business environment.\n•\tComprehensive Public Services: Our workforce spans critical operational areas, including public safety (Police and Fire), public works, parking, parks and recreation, and finance.\n•\tIndependent Civil Service: Operating under our own independent civil service commission, we manage localized hiring and promotion pathways tailored directly to our community's operational needs.\n•\tCommitment to Excellence: We pride ourselves on innovation, fiscal responsibility, and responsive community service.\n\nWhy Join Our Team?\nWorking for the City of White Plains means choosing a career with impact. We offer:\n•\tCommunity Impact: A direct opportunity to contribute to the daily well-being, safety, and infrastructure of a thriving city.\n•\tJob Stability & Growth: Reliable career paths with strong internal advancement opportunities.\n•\tExcellent Benefits: Access to excellent public employee benefits, competitive salaries, and retirement plans.\n•\tInclusive Environment: A supportive workplace that champions equity and diversity as an Equal Opportunity Employer.\n•\tDiscover how your skills can shape our city's future. Apply today.

Job Description Office Administrator – Streamline Operations & Support Heavy Civil Construction Projects Job Overview • Company: Gianfia Corp., • Salary/Pay Rate: $45,000 to $60,000 per year, • Location: Valhalla, NY, • Job/Employment Type: Full Time, • Project Scope: Commercial, Industrial, Government, Union Civil & Heavy Construction, • Mandatory Licences & Certifications: None Required The Opportunity You will serve as the operational backbone of our Valhalla office, keeping daily administrative workflows seamless and empowering our field teams to execute heavy civil construction projects efficiently. This role offers you hands-on involvement across accounts, payroll, and project compliance within a supportive culture where team members build decades-long careers. You will enjoy a collaborative environment where your organization directly impacts company success and your voice is always valued. How You Will Make an Impact • Manage daily front-office operations, incoming communications, and mail deliveries to maintain a professional administrative hub., • Process accounts payable and receivable, invoice documentation, and financial data entry with precision., • Coordinate field crew timesheets and assist with weekly payroll administration to ensure accurate reporting., • Maintain detailed project files, certified payroll records, and subcontractor insurance compliance documentation., • Oversee office inventory and vendor relationships to keep workplace supplies continuously stocked and managed., • Facilitate new employee onboarding paperwork and maintain structured human resources recordkeeping. Required Qualifications & Experience • Minimum of 2 years of professional office administration or clerical experience., • Demonstrated proficiency with Microsoft Office applications, including Excel, Word, and Outlook., • Exceptional organizational skills and proven ability to prioritize multiple administrative tasks efficiently., • Strong professional written and verbal communication skills. Preferred Qualifications & Experience • Experience working within the construction or heavy civil engineering industry., • Working knowledge of construction accounting software such as QuickBooks, Sage, or Viewpoint., • Associate Degree in business administration or a related field. Compensation & Benefits • Weekly pay cycle ensuring consistent financial compensation., • 401(k) retirement savings program featuring employer matching contributions., • Comprehensive health coverage including medical, dental, and vision insurance plans., • Generous paid time off covering designated holidays, paid vacation, and sick leave., • Paid parental leave covering both maternity and paternity needs., • Paid training programs, manufacturer training, and safety certifications including OSHA, Fall Protection, and Lifts., • Dedicated career mentorship, apprenticeship pathways, and structured clear paths to professional advancement., • Modern tech package provided, including a smartphone or tablet for work duties., • Annual company trips, outings, and special team events throughout the year. About Us Gianfia Corp. is a premier heavy civil construction firm delivering commercial, industrial, government, and union projects. We actively invest in our people through immediate hands-on training, long-term career advancement, and a culture where team members thrive for decades. Learn more at http://gianfiacorp.com/. Gianfia Corp. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

This is a full-time on-site Project Administrator role located in Mount Vernon, NY at Verde Electric Corporation. We are seeking a highly organized and motivated Project Administrator (PA) to provide administrative support for our heavy highway construction contracts.

This is a full-time on-site Project Administrator role located in Mount Vernon, NY at Verde Electric Corporation. We are seeking a highly organized and motivated Project Administrator (PA) to provide administrative support for our heavy highway construction contracts.

We are seeking a reliable, organized, and motivated Office Administrator to join our busy construction subcontracting company based in Mount Vernon, New York.

Office Administrator – Streamline Operations & Support Heavy Civil Construction ProjectsYou will serve as the operational backbone of our Valhalla office, keeping daily administrative workflows seamless and empowering our field teams to execute heavy civil construction projects efficiently.

Mount Vernon, NY, seeks a reliable Office Administrator to join our busy construction subcontracting team.

Job DescriptionCost & Claims Analyst, Unifier - TTCX Job Number: 26-01789 Be part of something that makes a difference. ECLARO is looking for a Cost & Claims Analyst, Unifier - TTCX for our client in Tarrytown, NY. Our client is a leading biotechnology company turning innovative science into life-changing medicines for patients with serious diseases. With a strong focus on innovation, collaboration, and putting patients first, they’re shaping the future of healthcare. Position Overview: • Reporting to the Director of Facilities Project Management, the Cost and Claims Analyst will support project controls, Unifier system administration, and change order / commercial review activities for Client's project., • Working alongside the TTCX Cost and Claims Manager and in support of the broader Project Controls team, the Cost and Claims Analyst will help Project Managers with the review and management of change orders, support commercial reviews of change order proposals and related documentation, and help fine-tune the TTCX change order process., • This will include confirming contract compliance related to change orders, spending time in the field with Project Managers to confirm the legitimacy of change orders, and challenging the Construction Manager on proposed unit rates, quantities, required resourcing, and time., • The role will also maintain the project risk register within Unifier, in collaboration with the Project Managers and the Cost and Claims Manager, and will help assess how identified project risks may impact the projected project budget and contingency., • Responsibilities include support for project controls reporting, audit-related data requests, and general Unifier administration for the TTCX project., • This role will also serve as a steward of TTCX project data within Unifier — assuring data accuracy and collaborating on relevant business processes. Responsibilities: • Change Order & Commercial Review Support:, • Work alongside the Cost and Claims Manager to support the review and management of change orders from construction managers, architects, engineers, and other vendors, and provide broader support to the project controls team., • Assist Project Managers with the change order review and approval process, including tracking status, documentation completeness, and "Ball in Court” durations, to help ensure potential cost impact notifications, change orders, and RFIs are addressed in a timely manner., • Help fine-tune and continuously improve the TTCX change order process, including workflow, documentation requirements, and use of Unifier, in coordination with the Cost and Claims Manager and Project Controls team., • Confirm contract compliance related to change orders, verifying that proposed changes align with contract terms, pricing structures, and approved scope., • Spend time in the field with Project Managers confirming the legitimacy of change orders, and challenge the Construction Manager on proposed unit rates, quantities, required resourcing, and time as needed., • Support commercial reviews of change order proposals and related documentation for completeness, accuracy, and compliance with the requirements of Client's contracts with the vendors., • Develop a working understanding of construction costs, including labor rates, material costs, and markups, to support the Cost and Claims Manager in evaluating the reasonableness of Change Order pricing., • Interface with Construction Managers and their subcontractors, as well as other vendors, to help ensure they understand the documentation requirements for Change Order proposals., • Assist in maintenance of change order logs and related documentation (contracts, award letters, invoices, lien waivers), and coordinate with project teams and Client Strategic Sourcing & Procurement on use of appropriate funding sources and / or contingency., • Risk Management:, • Support maintenance of the TTCX project risk register within Unifier in collaboration with Project Managers and the Cost and Claims Manager, tracking risks such as market volatility (price fluctuations of labor and materials), design changes under consideration, and impacts of schedule delays on project costs., • Assess and report on how identified project risks may impact the projected project budget and contingency, and follow up with the project team and vendors to support timely resolution of risk items., • Project Controls Support:, • Generate Unifier-based reports and dashboards to support project leadership, and assist with the preparation of related financial reports and presentations., • Support audit-related data requests by ensuring Unifier records for the TTCX project are organized, accurate, and readily retrievable, and liaise with Client's Internal Audit team and consultants as needed., • Support Project Controls team as needed for ad-hoc requests., • Unifier System Management & Training:, • Support the TTCX project's primary Unifier administrator, maintaining setup, data accuracy, and relevant documentation (cost sheets, change orders, RFIs, risk register, and budget / contingency tracking)., • Guide and support Project Managers and other project team members on the use of Unifier for the campus expansion project, including onboarding new users, troubleshooting day-to-day issues, and developing quick-reference guides, and training materials to support consistent Unifier use across the TTCX project team. Required Qualifications: • Working knowledge of Oracle Primavera Unifier, or a similar project controls / EPPM platform (e.g., e-Builder, Procore, CMiC), • General knowledge of construction management, change order processes, and commercial / contract documentation. Preferred Skills: • Experience spending time in the field reviewing work in progress and confirming the legitimacy of change orders with Project Managers and the Construction Manager., • Strong organizational skills and attention to detail; ability to maintain accurate, well-organized project data and financial tracking logs., • Proficiency in Excel; working knowledge of PowerPoint., • Ability to guide and train others on software tools and processes, and to prepare clear reports and data summaries for project leadership., • Experience supporting large-scale, multi-year construction or capital projects a plus, especially involving large teams and multiple simultaneous construction activities., • Confident communicator, comfortable raising questions and respectfully challenging vendors and Construction Managers on pricing, quantities, and resourcing., • Ability to work both independently and collaboratively as part of the project team, and to acquire new skills and systems knowledge. If hired, you will enjoy the following ECLARO Benefits: • 401k Retirement Savings Plan administered by Merrill Lynch, • Commuter Check Pretax Commuter Benefits, • Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO If interested, you may contact: Jane Bautista froilyn.bautista@eclaro.com 332-206-0772 Jane Bautista | LinkedIn Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.

Job Description Office Administrator – Streamline Operations & Support Heavy Civil Construction Projects Job Overview • Company: Gianfia Corp., • Salary/Pay Rate: $45,000 to $60,000 per year, • Location: Valhalla, NY, • Job/Employment Type: Full Time, • Project Scope: Commercial, Industrial, Government, Union Civil & Heavy Construction, • Mandatory Licences & Certifications: None Required The Opportunity You will serve as the operational backbone of our Valhalla office, keeping daily administrative workflows seamless and empowering our field teams to execute heavy civil construction projects efficiently. This role offers you hands-on involvement across accounts, payroll, and project compliance within a supportive culture where team members build decades-long careers. You will enjoy a collaborative environment where your organization directly impacts company success and your voice is always valued. How You Will Make an Impact • Manage daily front-office operations, incoming communications, and mail deliveries to maintain a professional administrative hub., • Process accounts payable and receivable, invoice documentation, and financial data entry with precision., • Coordinate field crew timesheets and assist with weekly payroll administration to ensure accurate reporting., • Maintain detailed project files, certified payroll records, and subcontractor insurance compliance documentation., • Oversee office inventory and vendor relationships to keep workplace supplies continuously stocked and managed., • Facilitate new employee onboarding paperwork and maintain structured human resources recordkeeping. Required Qualifications & Experience • Minimum of 2 years of professional office administration or clerical experience., • Demonstrated proficiency with Microsoft Office applications, including Excel, Word, and Outlook., • Exceptional organizational skills and proven ability to prioritize multiple administrative tasks efficiently., • Strong professional written and verbal communication skills. Preferred Qualifications & Experience • Experience working within the construction or heavy civil engineering industry., • Working knowledge of construction accounting software such as QuickBooks, Sage, or Viewpoint., • Associate Degree in business administration or a related field. Compensation & Benefits • Weekly pay cycle ensuring consistent financial compensation., • 401(k) retirement savings program featuring employer matching contributions., • Comprehensive health coverage including medical, dental, and vision insurance plans., • Generous paid time off covering designated holidays, paid vacation, and sick leave., • Paid parental leave covering both maternity and paternity needs., • Paid training programs, manufacturer training, and safety certifications including OSHA, Fall Protection, and Lifts., • Dedicated career mentorship, apprenticeship pathways, and structured clear paths to professional advancement., • Modern tech package provided, including a smartphone or tablet for work duties., • Annual company trips, outings, and special team events throughout the year. About Us Gianfia Corp. is a premier heavy civil construction firm delivering commercial, industrial, government, and union projects. We actively invest in our people through immediate hands-on training, long-term career advancement, and a culture where team members thrive for decades. Learn more at http://gianfiacorp.com/. Gianfia Corp. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

Job Description We’ve built Rowan by rethinking the ear piercing experience from the ground up—prioritizing safety, clinical expertise, and a customer experience that feels both celebratory and trusted. Every piercing is performed by licensed nurses and guided by our Rowan Clinical Piercing Standard® and paired with our hypoallergenic products, setting a clear standard that is differentiated from traditional retail models. Our goal is to create a destination where customers feel confident, cared for, and excited to participate. Rowan is seeking a Construction + Facilities Specialist to support our growing store fleet (currently 100+ locations) and Construction + Facilities team members. In this dual-function operational role, you will serve as the backbone for both our Construction Project Managers and Facility Managers. The Construction + Facilities Specialist will bridge the gap between active studio build outs, project close out, and ongoing studio maintenance. What you'll do:Construction Project Administration & Closeouts Closeout Package Management: Oversee the construction close out process to collect, review, audit, and organize all General Contractor closeout deliverables. Including executed unconditional lien waivers, AIA documents, warranties, as-built drawings, operations manuals, and attic stock records. Tenant Allowance (TA/TIA) Draws: Manage the tenant Improvement Allowance reimbursement process to Landlords. Interpret commercial lease requirements for submission and eligibility. Tracking submittals through payment receipt. Invoice & Budget Processing: Review, analyze, and track construction invoices/pay applications against project budget, following up with stakeholders as required for timely invoicing + swift project closeout. Utilities Onboarding & Transfers: Coordinate utility setups, meter sets, account activations, and billing transfers (power, gas, water, internet) for new studio buildouts and lease turnovers. Body Art & Health Compliance Coordination: Partner with the Licensing, Regulation + Leasing Administrator, Project Manager and General Contractor to evaluate physical build out requirements associated with health inspections and body art regulations. Facilities & New Studio Turnover Coordination New Studio Turnover Services: Schedule and coordinate pre-opening vendor walk-throughs and turnover scopes for newly completed builds, including post-construction deep cleaning, professional window cleaning, and initial HVAC inspections/filter changes. Invoice & Budget Processing: Review,track, and analyze Facilities invoices against contract rates + allocated budget, following up with stakeholders as required for timely invoicing. Preventative Maintenance Scheduling: Assist in evaluating and managing routine recurring services across the fleet, including HVAC maintenance contracts, fire protection, and pest control, following up with vendors as required for timely invoicing. Engage with vendor(s) to initiate new contract addendums for new studios as they open. Vendor & Contract Management: Maintain organized vendor contracts and track insurance certificates (COIs) for all trade partners. Facilities Work Order Platform: In coordination with the Senior Facilities Manager, maintain and update all data for active studios + active vendor partners. Experience we're looking for: Minimum 3+ years of experience in a similar position (Project Coordinator, Facilities Coordinator, Retail Store Operations or Commercial Real Estate Administration) Working knowledge of commercial construction processes, standard closeout documentation (lien waivers, certificates of occupancy), and landlord tenant allowance collections. Familiarity with retail facility maintenance, commercial service trades (cleaning, HVAC, plumbing), or health department/body art permitting is a strong plus. High proficiency in digital tools: Google Workspace (Sheets, Docs, Slides), Microsoft Excel, and project/work order management software. Strong organizational, tracking, and detail-oriented skills with high accuracy in handling financial paperwork, vendor invoices, and compliance records. Exceptional communication skills with the ability to interface diplomatically with general contractors, commercial landlords, field teams, and external trades. A proactive, problem-solving mindset with the agility to shift between structured construction deadlines and urgent day-to-day facilities needs. Full-Time Benefits + Perks Medical/Dental/Vision Health Plans Short and Long-term Disability Life Insurance 401k and Roth IRA Plans Paid Parental Leave Open PTO policy Employee discounts on our amazing products! About Us: Rowan is an innovative ear-piercing and hypoallergenic jewelry brand that brings safety to the forefront with our team of licensed nurses—and celebration to every guest with our joyful approach to piercings and jewelry. Our brick-and-mortar locations across the US also provide a long-overdue alternative to the standard mall piercing. At Rowan, we believe that every ear piercing is a milestone and it should be celebrated. We believe in “Piercing for All”. Check us out on CNBC's How I Made It Check us out on the TODAY Show on NBC — How 1 woman is reinventing the ear piercing experience (today.com) How Rowan Has Created a New Pathway for Nurses Important note: Rowan believes in teamwork, collaboration, and diversity. We know our team is stronger together and we commit to staying true to these values as we grow. In a remote setting, interviewing at Rowan may include phone interviews, virtual “on-site” interviews, and on-the-job mock cases. We are committed to run a thorough process for candidates with whom we identify a potential match, and we will do our best to follow-up with each and every applicant! If you’re on the fence, just give it a try! We are an equal opportunity employer and we encourage everyone to apply! Rowan is an equal opportunity employer. All applicants will be considered for employment without regard to race, religious creed (including religious dress and grooming practices), color, national origin (including language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), ancestry, physical disability, mental disability, medical condition, genetic information, registered domestic partner status, marital status, sex (including pregnancy), sexual orientation, gender, gender identity (including transgender identification), gender expression, age for individuals over forty years of age, military and veteran status of any person, or any other consideration made unlawful by federal, state, or local laws (“protected characteristics”). We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Construction Administrator provides essential administrative, project and business support throughout all phases of construction. POSITION: Construction Administrator.

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