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Job Title: Senior Contracts & Proposals Administrator Location: Anaheim, CA Schedule: Monday-Friday Pay: $100,000 - $120,000 (Plus bonus and benefits) Duration: Direct Hire We’re partnering with a well-established environmental and construction services firm to hire a Senior Contracts & Proposals Administrator. This is a high-impact, high-visibility role supporting both business development and project execution. You’ll play a critical role in managing daily proposal submissions and contract administration for projects ranging from $500K to $30M+. Responsibilities Proposal Management: • Lead and manage daily RFP/RFQ proposal submissions across public and private sectors, • Develop compliant, high-quality proposals including technical narratives, staffing plans, and past performance, • Coordinate inputs across estimating, project management, safety, finance, and leadership, • Manage proposal schedules, compliance matrices, and submission deadlines, • Oversee the full contract lifecycle (execution, tracking, and modifications), • Manage deliverables, milestones, and compliance requirements, • Coordinate insurance certificates, bid bonds, and performance/payment bonds, • Prepare and administer subcontracts, purchase orders, and consulting agreements, • Ensure compliance with flow-down clauses, safety, and insurance requirements, • Support CRM tracking and opportunity management, • Assist with teaming agreements, NDAs, and proposal strategy, • Maintain databases for past performance, resumes, and project experience Qualifications • 7–12+ years of experience in contracts administration and proposal development, • Background in construction, environmental, or engineering services, • Strong knowledge of:, • Government and public works contracting, • Proposal compliance and submission processes, • Construction and/or environmental contract structures, • Proven ability to manage multiple proposals under tight deadlines (high volume), • Exceptional attention to detail and strong writing/editing skills, • Proficiency with Microsoft Office, CRM systems, and contract management tools Nice to Have Qualifications • Experience with Microsoft Dynamics, ContractSafe, or similar systems, • Notary Public certification (or willingness to obtain), • Experience in high-volume public bid environments, • Familiarity with proposal graphics, charts, and formatting Why this Opportunity Stands Out • Key hire tied to long-term team growth and succession planning, • High exposure to executive leadership and decision-makers, • Work on revenue-driving proposals and contracts daily, • Blend of public sector and private client work, • Stable, established company with strong industry presence

The ideal candidate has a proven track record of working in construction and/or transportation. They get excited about construction projects as well as completing assignments on time.

We partner with National & International prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles.Our objective is to help our general contr

Ability to walk job sites and construction stairs. This role is ideal for a detail-oriented professional who thrives in the field, excels at coordinating with owners and contractors, and ensures construction aligns with contract documents and design intent. Based in Irvine, CA this position involves

Coordinate with the LAWA administrator and other onsite administrators to ensure QC documentation remains aligned with LAWA requirements and to support the overall process. Construction administrative experience with strong communication skills. The person in this position frequently communicates wi

The ideal candidate has a proven track record of working in construction and/or transportation. They get excited about construction projects as well as completing assignments on time.

Job DescriptionOffice Administrator / Job File Coordinator (Restoration Industry) Location: In Person (Orange,CA) Schedule: Monday–Friday | 7:00 AM – 4:00 PM Pay: $20–$25/hour (based on experience) Who We’re Looking For We’re a fast-growing restoration company seeking a high-performing Office Administrator / Job File Coordinator who thrives in a fast-paced, detail-driven environment. This is not a typical admin role. You will play a critical role in managing job files, supporting operations, and ensuring that our documentation meets strict insurance requirements. If you are someone who takes ownership, solves problems independently, and moves quickly without sacrificing accuracy—we want to talk to you. What You’ll Be Responsible For • Manage and oversee job files from start to finish, • Review, validate, and upload documentation, photos, and notes, • Ensure all files meet insurance carrier requirements, • Monitor job file progress, WIPs, and audit status, • Coordinate with technicians, project managers, and customers, • Handle incoming calls and customer communication, • Schedule jobs, inspections, and subcontractors, • Perform data entry and system updates (Dash, CRM, QuickBooks), • Assist with estimates and job file audits, • Support office operations (supplies, reporting, admin tasks)What Success Looks Like in This Role, • You stay organized even with multiple jobs active at once, • You catch mistakes before they become problems, • You move fast but maintain high accuracy, • You don’t wait for instructions—you figure things out, • You communicate clearly and professionally with both team and customersRequirements, • 2+ years of administrative, coordination, or office experience, • Strong computer skills (typing, data entry, multiple systems), • Excellent organization and attention to detail, • Strong communication and customer service skills, • Ability to handle fast-paced, high-volume workloadPreferred (Not Required), • Experience in restoration (SERVPRO), construction, or insurance, • Familiarity with Dash, QuickBooks, or CRM systems, • Experience with job file coordination or estimatingWhat We Offer, • Full-time, stable position (40 hours/week), • 401(k), Health, Dental, Vision, • Paid Time Off + Sick Time, • Growth opportunities within a rapidly expanding company

The ideal candidate has a proven track record of working in construction and/or transportation. They get excited about construction projects as well as completing assignments on time. Provide general compliance support to construction projects requiring prevailing wage and other specific contracted

Job Description Overview The Lease Administrator supports the management of a large real estate portfolio by analyzing and interpreting lease agreements, maintaining lease administration systems, and ensuring accurate tracking of key lease terms, payments, and compliance requirements. This role works closely with accounting, landlords, and internal stakeholders to verify rent and CAM charges, maintain documentation, and support lease-related processes across the portfolio. Responsibilities • Lease analysis and interpretation, especially surrounding maintenance responsibilities, CAM definitions and caps, rent increases, audit rights, etc. • Review rent statements and common area expenses, verifying for accuracy and balancing statements. • Scan, abstract and bookmark new leases in preparation for upload into lease administration software. • Accurately input and update major lease points and key lease dates in lease administration software. Maintain lease administration database at all times for accuracy and changing priorities. • Create and maintain both electronic files and hard copy folders for leases and other critical documents and file all necessary documents regularly and timely. • Coordinate real estate document execution process, including document execution and tracking through counter-execution and return. • Maintain invoice files and work with Accounting Department extensively to ensure timely payment. • Accurately track payments for construction, construction management, architectural services and legal invoices, and provide regular reports. • Accurately maintain and track rent roll for portfolio exceeding 450 locations., • Interact with landlords verbally and through correspondence on a regular basis to discuss rent, charges, notices, payment methods, discrepancies and reconciliations. • Train, guide and support other Lease Administrator staff to enable accuracy, efficiency and success of entire department. • Request, maintain and upload Business Licenses, Certificates of Occupancy, and other permits.• Prepare check requests for certain invoices. • Assist with other tasks as they arise, related to new offices, real estate committees, facilities, etc. Qualifications Proficient with business computer programs, with solid skills and experience in: • Microsoft Word, • Microsoft Excel, • Adobe Acrobat Professional, • Database software or leasing software, • Internet browsers and search engines Excellent organizational skills Strong detail orientation Excellent written and verbal communication skills Self-starting Prioritization ability Strong follow through

Job Description Overview • Location, • In-person; some remote-hybrid possible depending on candidate, • Employment Type, • Part-time (20 to 25 hours per week) – path to full time, • Travel, • Minimal — occasional local site visits may be required, • Direct Reports, • None, • Licenses / Certifications, • None required About Futoria Futoria Inc. is a growing electrical engineering and field services firm delivering critical infrastructure projects across utilities, data centers, commercial, and industrial clients. As our workload continues to expand, we are hiring a Project Administrator to help support project coordination, billing, and operational organization. This position reports directly to the company’s President. This position offers a clear path for growth. As Futoria continues to expand, this role can evolve into senior project coordination, project and operations management, or other leadership support roles for candidates who demonstrate initiative and strong performance. What You’ll Own Core responsibilities include execution support, task ownership, and operational coordination, as well as: • Milestone billing coordination: track project progress, input invoices into QuickBooks, monitor outstanding receivables, • Proposal management: format, track, and coordinate submission of bid proposals; own the proposal pipeline tracker, • Change / purchase order tracking: draft, issue, and log COs/POs with clients + vendors, • Project documentation and compliance: maintain organized records for 4 to 6 concurrent projects with tight compliance requirements, • Scheduling support: help coordinate project schedule, project milestones, and resource allocation, • Systems implementation: help onboard and own our incoming PM system, CRM, and time-tracking tools (rolling out this year), • Client communication support: draft professional correspondence, follow-up on outstanding items, keep things moving Who You Are You’re the right person if: • 2 to 5 years of project coordination or administrative experience in engineering, construction, utilities, or technical services, • Comfortable with QuickBooks or similar accounting/invoicing software, • Experience with Microsoft Project or similar project management platforms (Smartsheet, Asana, Monday.com, etc.) is a plus, • Have handled proposals, change orders, or milestone billing: you know what these documents are and why they matter, • Understands project schedules and deadlines: comfortable tracking milestones, deliverables, and dependencies across multiple projects and helping keep teams accountable to timelines, • Domain awareness: able to read a project update or other technical communication while understanding the context, though you don’t need to be an engineer, • Detail-oriented: errors on your watch are rare, • Self-directed: you own your tasks, communicate proactively, and close loops, • Operates with humility and desire to learn: you identify what you don’t know and are willing to ask questions or proactively learn to fill those knowledge gaps, • Comfortable building processes from scratch in an early-stage company What We Offer • Competitive part-time compensation (hourly) with the opportunity to transition to a full-time role as the position and company grow, • Competitive benefits, including potential path to equity upside with the right candidate, • Fully remote with flexibility on hours, • Direct access to leadership: you’ll work closely with the founder, not buried in a hierarchy, • An accelerated growth path to Project Manager as the company scales, • The chance to build something: systems, processes, and standards that will meaningfully define how Futoria operates, • More learning opportunities than a typical project coordinator or admin role, • Work that matters: Futoria’s projects protect grid reliability for critical infrastructure How to Apply Send your resume and a brief note (3 to 5 sentences max) explaining your most relevant experience in technical project coordination or admin. We encourage you to be specific, and we look forward to meeting you!

Job Description Our company is seeking a person to fill the Billing Administrator position. Responsibilities Include • Input daily work order into Excel, • Generate Billing worksheets using Excel, • Track contract vs Extra work, • Generate Monthly invoices - Progress invoicing, T&M invoicing using Quickbooks, • Generate pre-liens, releases, etc., • Accounts Receivable management, • Collections Must have Accounts Receivable/Billing Experience. Construction Industry Experience a plus. Company DescriptionWe are a land surveying company in the construction industry. We have been a family owned business for 80 years. We have a small office environment with approximately 12 office employees.We are a land surveying company in the construction industry. We have been a family owned business for 80 years. We have a small office environment with approximately 12 office employees.

Job DescriptionPrincipal Civil Project Manager (Industrial Wastewater Focus) Southern California | Primarily On‑Site Why This Role Exists Most senior civil engineers reach a point where their work becomes one of two things: • Oversight without real technical influence A privately held civil & environmental consulting firm in Southern California is strengthening its senior technical bench to support a growing portfolio of industrial wastewater and pretreatment projects. The work is steady, infrastructure‑driven, and complex — and the team needs a principal‑level engineer who still enjoys being close to the engineering. This is not a “sit back and review” PM role. It’s a seat at the table for someone who wants real technical ownership and long‑term influence. What You’d Be Doing You’d step into a senior technical leadership role where you’ll: • Lead and deliver industrial wastewater / pretreatment projects from concept through construction support, • Provide QA/QC oversight and, if applicable, stamp civil deliverables, • Stay 50–80% hands‑on depending on project needs — design, review, problem‑solving, • Serve as a technical mentor and sounding board for engineers across civil, environmental, and process disciplines, • Work closely with clients as a trusted engineering advisor, not just a project administrator The business ultimately needs coverage across: • Civil PE / stamping & QA/QC, • Industrial wastewater / pretreatment experience, • senior‑level project leadership Strong candidates may come from different angles, including: • A principal‑level Civil PE with leadership and stamping authority, • You enjoy being technically involved, not just managing schedules, • You’re comfortable making decisions and standing behind your engineering, • You prefer a private‑sector consulting environment over municipal or pension‑driven roles, • You value collaboration, visibility, and influence over hierarchy, • You want a role that’s stable, but not stagnantWork Environment, • Primarily in‑office role (Southern California), • Limited flexibility (1–2 remote days) may be considered case‑by‑case for senior hires, • Fully remote or near‑remote arrangements are not aligned with this position, • Hands‑on, • Technically influential, • Oversight‑only program management, • A municipal or pension‑oriented position, • A fully remote roleWhy Engineers Stay, • Real ownership without big‑firm bureaucracy, • Complex, meaningful infrastructure work, • A team that values experience and judgment Health and Wellness Medical, Dental, and Vision: Standard health coverage, with some employees reporting that the company covers 75% to 100% of individual premiums. Life and Disability Insurance: Full-time staff are eligible for life insurance and long-term disability. Flexible Spending Account (FSA): Options for pre-tax spending on eligible healthcare and dependent care costs. Financial and Retirement 401(k) Plan: Includes a company match, typically around 4%. Profit Sharing & Bonuses: The company has a profit-sharing plan and a discretionary bonus program, which includes performance-based annual bonuses and referral bonuses. Competitive Salary: Employees generally rate compensation highly (averaging 4.0/5.0 on Glassdoor), though actual pay depends heavily on the ability to negotiate effectively. Time Off and Culture Paid Time Off (PTO): Employees typically accrue 15 days of PTO annually in their first year. Paid Holidays: The company observes 10 to 11 paid holidays per year. Company Culture: Reviews highlight a "family-like" atmosphere with social events, including happy hours, office outings, and birthday celebrations. Workplace Type This is a fully onsite position in Orange,CA. Application Deadline This position is anticipated to close on Apr 3, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: • Hiring diverse talent, • Maintaining an inclusive environment through persistent self-reflection, • Building a culture of care, engagement, and recognition with clear outcomes Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Job Description WHO WE ARE: Casco Contractors is a full-service commercial general contractor specializing in interior buildouts, building repositions, exterior upgrades, and EV charging station solutions. Founded in 2000 and proudly woman-owned, we serve a diverse client base throughout Southern California with projects spanning office, industrial, education, retail, healthcare, and more. Over the last 25+ years, Casco's experience team has built a strong reputation for quality work, expert value-engineering, and exceptional customer service. Casco has been listed as OC Business Journal's Best Places to work for 2025 and the last 8 years. WHAT YOU CAN EXPECT: The IT System Administrator is responsible for managing, maintaining, and supporting the company’s information technology infrastructure across the office, project sites, and remote operations. This role ensures reliable network connectivity, secure data access, technology equipment inventory and maintenance and efficient use of technology tools to support construction management, estimating, field operations, and corporate functions. The IT Systems Administrator will handle the following responsibilities: System and Network Administration: • Install, configure, and maintain servers, network devices, and company systems (on-premises and cloud-based)., • Manage Active Directory, user accounts, permissions, and group policies., • Monitor system performance, troubleshoot hardware and software issues, and perform regular maintenance., • Ensure data integrity and system backups are properly configured and tested., • Set up new users and deactivate access for inactive users. Technology Support: • Support software updates, maintenance and licenses (e.g., Procore, Bluebeam, Buildr, Sage, Microsoft, backup software, VPN, etc.), in compliance with an IT budget., • Manage field connectivity, including site Wi-Fi, VPN access, and mobile device management for field personnel., • Coordinate IT setup for new project sites and trailers, including all technology hardware set up, network and printer installations., • Manage cell phone and mobile device management and distribution., • Maintain inventory with all hardware equipment and phase out/replace outdated equipment every 3 years. cybersecurity and compliance: • Implement and enforce security protocols, antivirus protection, and access control policies., • Monitor and respond to cybersecurity threats and vulnerabilities., • Maintain compliance with company policies and industry standards for data security. user Support and training: • Provide technical support to office and field users., • Develop and maintain IT documentation, procedures, and training materials., • Train employees on best practices for IT systems, data security, and software tools., • Create a ticketing system and ensure proper response time to tickets submitted. project and vendor management: • Coordinate with hardware, software, and telecom vendors for procurement, installation, and support., • Participate in IT infrastructure upgrades and technology improvement projects., • Maintain inventory of hardware, software licenses, and equipment across project sites., • Negotiate and ensure system costs are reasonable. Local travel required to project jobsites for mobilization setup and support as needed. YOU WILL HAVE THE FOLLOWING SKILLS AND EDUCATION: Education & Experience: • Associate or bachelor’s degree in information technology, Computer Science, or related field (or equivalent experience)., • 3–5+ years of experience as a System Administrator or Network Administrator, preferably in the construction or engineering industry. Technical Skills: • Strong knowledge of Windows Server, Microsoft 365, Azure AD, and Exchange., • Proficiency with networking (LAN/WAN, VPNs, firewalls, switches, routers)., • Experience with backup solutions, virtualization (VMware/Hyper-V), and endpoint management., • Familiarity with construction software platforms (Procore, Bluebeam, Autodesk, etc.) a strong plus. Soft Skills: • Excellent problem-solving and troubleshooting abilities., • Strong communication and interpersonal skills to support diverse technical users., • Ability to work independently and travel occasionally to job sites., • Organized, detail-oriented, and capable of managing multiple priorities. Casco’s Culture Casco is built on the foundation of unprecedented customer service, collaborative partnerships, community giving and the relentless pursuit of excellence. We are driven by the need to constantly innovate. We are obsessed with details, progressive technology, superior quality, and the execution of safe practices. Casco’s values are constructed on trust. We strive to empower all employees to make decisions based on our core values. We practice 100% accountability but trust that everyone is working in the best interest of the customer, the project, and the company. Click here to learn more about our culture. The US base salary range for this full-time position is $110,000 - $135,000 annually. Full-time positions will be eligible for a full healthcare benefit package after 60 days of employment and a safe harbor company 401k match starts after 90 days of employment. Our salary ranges are determined by role, level, and location. Individual pay is determined by work location and additional factors, including job-related skills, experience and relevant education or training. Full-time is defined as regularly working 30+ hours per week. Casco Contractors provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Description Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity, and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Corporate Subcontract Administrator is responsible for processing agreements, including subcontracts and change orders, monitoring the status of subcontracts, assisting the department in document and information gathering. WHAT YOU'LL DO: * Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information. * Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding. * Address discrepancies, incomplete information, clarifications, and compliance in documentation. * Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows. * Participate in the continuing development of department instructions, policies, and procedures. * Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed. * Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors. * Collect and summarize subcontract and project data and trends to report to management. * Communicate subcontract procedures and policies to departments. * Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders. WHAT YOU BRING TO US: * Two or more years of experience in construction purchasing or construction contract administration, preferably in electrical construction * High school diploma or equivalent required. Associate's Degree in Construction Management or related field preferred * Can be a combination of education, training and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: * Working knowledge of procurement techniques, procedures, policies and accounting * Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues * Experience with Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required * Experience prioritizing and managing multiple tasks and changing priorities as necessary * Experience working under time pressure and adapt to changing requirements with a positive attitude * Experience interacting effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others TRAVEL: * 0% to 10% WORKING CONDITIONS: * General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning * Noise level is usually low to medium; it can be loud on the jobsite. * We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. * Occasional lifting of up to 30 lbs. This is a 6-month contract position with the potential for extension or full-time conversion based on performance and business needs. This role offers a strong opportunity to gain exposure to a fast-paced, high-growth electrical construction environment and make a meaningful impact from day one. This position is tied to one of our corporate offices and requires coming into the office 5 days a week. You will be eligible for a benefits package as offered by the vendor. Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. Pay Range $75,000.00-$98,400.00 Annual The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Description Hazen & Sawyer is seeking an Office Administrator based in our Irvine, CA office with travel and support to our Los Angeles, CA office 1 day a week and occasional travel to our Inland Empire office. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player. Why Hazen and Sawyer: • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water.", • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management., • We foster a work environment low on bureaucracy and high in creativity., • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. Note: This is an in-office position 5 days a week. 4 days in Irvine, 1 day in Los Angeles or Riverside. • Executive Support, • Support Regional Management Team., • Coordinate schedules to set meetings with others., • Assist with expense reports., • Coordinate with vendors, schedules, purchasing, and budgets., • Operations Support, • Assist with scheduling candidate interviews., • Assist HR with onboarding., • Prepare for new hires with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates., • Plan, coordinate, and support all office activities and seasonal events, which may include after-hours or weekend responsibilities., • Coordinate venues, vendors, budget, invite list, research activities., • Arrange catering for meetings and events., • Support client contact list maintenance., • Coordinate travel arrangements for local staff or staff visiting local offices., • Responsible for general office upkeep, cleaning, organization, mail, etc., • Responsible for equipment and supplies inventory, organization. and management., • Primary contact for building management, maintenance, safety, and security., • Provide support for office facilities, including coordination of expansions, build-outs, relocations, and other operational needs as required., • Coordinate posts for Hazen’s internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc., • Document Control, • Contract management (File and maintain project contracts), • Document formatting, • Quality Assurance/Quality Control (QA/QC) technical editing of documents., • Assist in printing and binding documents., • Reporting / Invoicing, • Coordinate Irvine and Los Angeles office projections with regional tracking (workload, staffing, revenue, marketing, etc.), • Coordinate with Operations Manager and Project Managers to get invoices and progress reports approved and submitted to accounting., • Directed administrative support to the Project Managers and Project Directors, • Business Development Support Marketing and Business Planning, • Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts, • A minimum of seven years of direct hands-on experience as an administrative assistant or similar role., • Prior experience in a professional services firm preferred. Experience in the engineering industry is a plus., • High School Diploma required. Professional degree preferred., • California Notary Public preferred, or ability to obtain within one year., • Ability to multitask and prioritize work as needed., • Ability to travel between Irvine and Los Angeles weekly, and Riverside occasionally., • Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors., • Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects., • Demonstrates strong work ethic; develops efficient work methods and is detail oriented., • Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint., • Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required., • Ability to learn new tools quickly., • A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment., • Ability to work independently and under the pressure of deadlines., • Comprehensive health benefits (medical, dental, vision, and prescription plans), • Pre-tax flexible spending plans for medical, dependent care, and transportation, • Short and long-term disability, and employer paid life insurance, • Paid holidays, floating holidays, and paid time off (PTO), • Employer-contributed 401(k) plan and additional financial planning support, • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships, • Starting pay range for this position depends on skills, experience, education and geographical location

Job DescriptionAs the Office Administrator, you will play a vital role in ensuring the smooth operation of the office by providing administrative support, managing office resources, and facilitating communication between internal and external stakeholders. Your organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and productivity of the office environment. JOB RESPONSIBILITIES: • Assist HR support inclusive of new hire orientation, account creation, etc., • Building Management, HVAC, Plumbing, Repairs, Finding and managing various contractors needed for the operation of company HQ, • Assist in Scheduling, organizing, and managing general executive and director workload inclusive of helping with transportation, flights, accommodations, and services, • Stocking all major supplies in the building inclusive of toiletries, kitchen supplies, cleaning supplies, etc, • Organizing and spearheading filling and document management initiatives for the various groups in the organization, implementing office organization in the HQ., • Overseeing the work of all operations employees to ensure they work productively and meet deadlines and company standards, • Answering telephone calls and emails from customers and clients and directing them to relevant staff, • Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required including employee PCs and equipment., • Interviewing and training new office employees and organizing their daily workload., • Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order, • Reporting office progress to senior management and working with them to improve office operations and procedures, • High school diploma or equivalent; associate's or bachelor's degree preferred., • Proven experience in an administrative role, office management, or related field., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment., • Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels., • Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines., • Attention to detail and accuracy in data entry, record-keeping, and document management., • Ability to maintain confidentiality and handle sensitive information with discretion., • Proficient in engaging effectively with individuals at all levels, including C-level executives., • Experience working with Shartsheets is preferred, • Knowledge of construction processes, safety regulations, and building codes., • Process-oriented; with experience in developing a process to keep track of multiple projects at one time. From scheduling meetings to capturing the next steps and efficiency improvements, all the way to the time of delivery/completion, • Experience multitasking, and working in a fast-paced, demanding environment, • Excellent spelling, grammar, and editing skills required, • Excellent communication (verbal and written) and interpersonal skills required, • Ability to perform well independently as well as part of a team, • Stand, walk, sit, talk, hear, type, and write., • Reach with hands and arms, bend, stand on a stool, or climb, and use fingers and hands to feel objects, tools, or controls., • Use standard office equipment such as computers, smartphones, printers, photocopiers, etc., • Prolonged periods of sitting at a desk and working on a computer. AAP/EEO Statement: Zero Impact Solutions is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against on the basis of disability. Job Type: Non-Exempt Hourly Pay: $23.00 - $27.00 * The above represents the expected range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors. Schedule: 8-hour shift Mondays Fridays Ability to commute/relocate: Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Required) Work Location: In-person (office) no hybrid or remote work.

Job DescriptionDescription: About ARKANCE US Company: At ARKANCE US, we empower design, engineering, construction, and manufacturing teams to work smarter, deliver stronger outcomes, and build a better world. As part of the global ARKANCE Group - a trusted partner with deep industry expertise, innovative technology solutions, and high-performing teams across 19 countries - we bring together technology, consulting, and services that help organizations transform how they design, build, and operate. Our culture is built on our people and our values - guided by integrity, innovation, customer success, education, financial responsibility, and an employee-first mindset. We believe that when great people come together around a shared purpose and set of values, we create lasting value for our customers, our communities, and each other. Position Overview The Office Administrator is responsible for ensuring that the Irvine office operates with professionalism, organization, and operational discipline consistent with enterprise standards. This role serves as both the front-of-house leader and a trusted administrative partner to the EVP of Business Operations. Sitting within Operations, this position ensures that the physical office environment, executive scheduling, and administrative workflows operate within the same rhythm, clarity, and accountability framework as the broader organization. By bringing structure to logistics, discipline to scheduling, and professionalism to the workplace experience, this role enables leadership focus and operational continuity. The purpose of the Office Administrator is to create organizational efficiency and executive leverage. This role ensures that the Irvine office functions seamlessly, executive time is protected and prioritized, and operational details are managed with precision—allowing leadership to operate with clarity, responsiveness, and speed. This role is requiring the Office Administrator to be in our Irvine office five (5) days per week. Core Responsibilities Executive Calendar & Coordination · Manage and prioritize the Executive Leadership Teams’ (ELTs’) calendar, ensuring alignment with enterprise priorities and operating cadence. · Coordinate internal and external meetings across stakeholders, time zones, and functions. · Prepare meeting logistics, materials, and supporting documentation as required. · Manage travel arrangements and executive scheduling logistics with accuracy and discretion. · Protect executive time by ensuring clarity of purpose and readiness for scheduled engagements. Office Operations & Workplace Management · Oversee day-to-day operations of the Irvine office, ensuring a professional, organized, and welcoming environment. · Manage vendor relationships, including facilities, maintenance, cleaning, and office supply providers. · Monitor inventory, procurement, and cost control related to office operations. · Ensure meeting rooms, shared spaces, and front-office areas are consistently prepared and maintained. · Coordinate on-site meetings, company events, and employee gatherings. Front Desk & Administrative Leadership · Serve as the primary point of contact for visitors, clients, and vendors. · Manage incoming communications, deliveries, and general office inquiries. · Maintain professional front-of-house presence and security protocols. · Partner with HR to coordinate onboarding logistics for new Irvine-based employees. · Support documentation, reporting preparation, and administrative coordination as directed. Operational Support & Execution · Assist the ELT with special projects and operational initiatives. · Maintain organized digital and physical recordkeeping systems. · Serve as liaison between Irvine staff and central operations teams. · Ensure operational details are executed consistently and proactively addressed before escalation. Capabilities Organizational Discipline & Attention to Detail · Demonstrated ability to manage competing priorities with precision and reliability. · High level of attention to detail and follow-through. · Ability to anticipate needs and prevent operational friction before it occurs. Executive Support Acumen · Experience managing senior executive calendars and logistics. · Strong judgment in prioritization and discretion. · Ability to operate with professionalism and confidentiality. Operational Coordination · Strong process orientation with ability to manage vendors, facilities, and logistics efficiently. · Comfort working across functions to ensure alignment and clarity. · Ability to operate independently while maintaining alignment with enterprise standards. Essential Functions · Manage executive calendar scheduling and prioritization. · Oversee front desk operations and visitor experience. · Coordinate vendor relationships and office maintenance needs. · Support preparation of meetings, travel, and executive logistics. · Maintain organized office systems and documentation. · Work on-site in the Irvine office during standard business hours. · Handle confidential information with discretion and integrity. Key Performance Indicators (KPIs) Executive Leverage & Scheduling Effectiveness · Accuracy and optimization of executive calendar management. · Reduction in scheduling conflicts and last-minute disruptions. · Timeliness of travel and meeting coordination. Office Operational Continuity · Office readiness and professionalism standards maintained. · Vendor performance and cost management effectiveness. · Minimal operational disruptions. Administrative Responsiveness · Timeliness and completeness of task execution. · Stakeholder satisfaction (executive and employee feedback). · Onboarding logistics executed accurately and on time. Physical Requirements: • Requires prolonged period of sitting, with occasional standing, • Continuous use of computers and other office equipment, • Occasionally required to lift, carry, push or pulling and/or move up to 10-25 lbs. Pay range for this position: $60,000 - $75,000 ARKANCE USA LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Requirements:

Job Description Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio. Portfolio Administrator - Orange County, CA We have an exciting opportunity for a Portfolio Administrator to join our team in the Orange County, CA office. You will support the Property and Portfolio Managers in managing a large portfolio of industrial properties. You will be a direct report to the Portfolio Manager. Location: #LI-Hybrid / Costa Mesa, CA Work Arrangement: You will follow a hybrid work model, offering a balanced blend of remote and in-office work. About The Role • Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms., • Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements, • Prepare tenant notifications of property activities and lease compliance., • Maintain properties in Yardi Elevate System for service calls and ensure completion., • Support the transition process of new acquisitions and dispositions., • Communicate with tenants and vendors on maintenance issues., • Assist Tenants with an online Tenant portal for rent payments and work order requests., • Prepare job costs and work orders and obtaining proper approvals, including Yardi input., • Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system., • Help with tenant move ins and move outs processes, including checklist review., • Assist the Manager and Director of Property Management with annual budgets., • Help collect and update tenant and vendor insurance certificates., • Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets)., • Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports., • Maintain lease and contract files, and other files located within the corporate shared drive., • Bachelor's Degree preferred or equivalent commercial property management experience., • 3+ years of experience providing excellent internal and external customer service. Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment. Compensation Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $23.07 to $32.21 (annualized equivalent $48,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final hourly rate and total compensation will be described in any offer letter. What We Offer • Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance., • Flexible Time Off, • Bonus Eligibility & Long-Term Incentives, • 401(k) Employer Match Program, • Professional Development Resources, • Robust Health & Wellness Program, • Volunteer and Community Engagement Opportunities In accordance with the California Consumer Privacy Act ("CCPA"), Rexford Industrial Realty, Inc. ("Rexford") makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford's privacy policy, please visit *These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.

Job Description Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio. Portfolio Administrator – Evergreen Posting / Future Opportunities (Orange County) Interested in joining our team as a Portfolio Administrator? We're always looking to connect with talented professionals for potential future openings in our Costa Mesa, CA office. As a Portfolio Administrator, you'll support our Portfolio Managers in overseeing a large portfolio of industrial properties in the Orange County area. This role reports directly to the Portfolio Manager or Senior Portfolio Manager and plays a key part in the day-to-day operations and strategic management of our real estate assets. If you're passionate about real estate management and want to be considered for upcoming opportunities, we encourage you to submit your application today. Location: #LI-Hybrid / Orange County, CA (Costa Mesa office) Work Arrangement: This role follows a hybrid work model, offering a balanced blend of remote and in-office work. About The Role • Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms., • Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements, • Prepare tenant notifications of property activities and lease compliance., • Maintain properties in Yardi Elevate System for service calls and ensure completion., • Support the transition process of new acquisitions and dispositions., • Communicate with tenants and vendors on maintenance issues., • Assist Tenants with an online Tenant portal for rent payments and work order requests., • Prepare job costs and work orders and obtaining proper approvals, including Yardi input., • Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system., • Help with tenant move ins and move outs processes, including checklist review., • Assist the Manager and Director of Property Management with annual budgets., • Help collect and update tenant and vendor insurance certificates., • Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets)., • Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports., • Maintain lease and contract files, and other files located within the corporate shared drive., • Bachelor's Degree preferred or equivalent commercial property management experience., • 3+ years of experience providing excellent internal and external customer service. Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment. Compensation: Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $27.40 to $32.21 (annualized equivalent $57,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual base salary and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letter. Please note: This posting is not for a current opening, but to collect applications for potential future Portfolio Administrator opportunities. What We Offer • Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance., • Flexible Time Off, • Bonus Eligibility & Long-Term Incentives, • 401(k) Employer Match Program, • Professional Development Resources, • Robust Health & Wellness Program, • Volunteer and Community Engagement Opportunities In accordance with the California Consumer Privacy Act ("CCPA"), Rexford Industrial Realty, Inc. ("Rexford") makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford's privacy policy, please visit *These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.

Job Description We have an exiting administrative opportunity for a Construction Project Administrator in Anaheim, CA! This role is onsite at the project location and is anticipated to last 12 months. Hours are Monday-Friday, 40 hours per week. This role requires great attention to detail, technological proficiency and excellent communication skills. Primary Responsibilities Include: • Document management- ensuring proper documentation is received, checked for accuracy, stored and shared with appropriate parties, • Taking and distributing meeting minutes, • 3-5 years of related experience within the construction industry, • Profcient with technology, • Great attention to detail, • Excellent communication and negotiation abilities, • Well-organized and reliable

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

Verifies and ensures accuracy and completeness of a variety of documents, including forms, contracts, and agreements/contracts submitted by division/department offices to the area vice president for approval; items may be related to student discipline, curriculum, constructions, contracts, personnel

This position is responsible for performing a variety of specialized and technical secretarial and administrative support to a designated administrator at the District level, which includes access to confidential information that is used to contribute significantly to the development of management p

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

We're currently looking for individuals across the country to take part in online paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi