Contracting officer representative jobs in New York, New York (NY) State

Job Description The Center for Independence of the Disabled in New York (CIDNY) is the leading organization serving and representing people with disabilities in New York City. CIDNY's mission is the removal of barriers to full integration of people with disabilities. CIDNY helps people with disabilities to gain the skills and obtain the services they need to live independently in the community. CIDNY advocates for fair and effective policies that improve the quality of life for people with disabilities. Position Summary: The Executive Assistant will report to the Executive Director. The executive Assistant will be responsible for serving as a trustworthy, reliable, efficient assistant to the Executive Director. The Executive Assistant will assist the Executive Director with the coordination of the essential business activities of the organization (Administrative tasks such as reviewing contracts, inputting data into CilsFirst, scheduling appointments, budgeting/planning, communications, performance management, etc.) to ensure that the organization is operating most optimally in terms of productivity and effectiveness. The Executive Assistant will support the Executive Director by researching and gathering information across the organization and with external stakeholders and provide feedback to ensure that the Executive Director has the information needed to respond to inquiries quickly and make sound decisions. Responsibilities: ● Work with the Executive Director in optimizing, defining, and advancing the organization’s goals and priorities, internally and externally. ● Prepare the Executive Director with the necessary research, information, materials, and communications to effectively engage with staff, board, donors, potential donors, partners, and potential partners. ● Assist the Executive Director with managing organization-wide meetings or retreats including creating agendas and any presentation materials required. ● Prepare accurate reports on a timely basis. ● read and review all written documents to the Executive Director. This might include but is not limited to mail, electronic MS Word documents, PDF scanned documents, hard-copy journal articles, books, etc. ● Complete any hard-copy forms if needed. ● Assist the Executive Director with navigating through electronic programs and websites that are not accessible to a screen reader called JAWS for Windows. ● Make copies of scheduled presentations if needed. ● Take minutes at all CIDNY board and committee meetings. ● Schedule appointments for the Executive Director using Outlook. ● Input the Executive Director’s calendar data into CilsFirst. ● Travel to all external appointments with the Executive Director. ● Meet weekly with the Executive Director for supervision. ● Complete additional related duties as assigned by the Executive Director. Qualifications: Must possess a fierce dedication to the civil rights of individuals with disabilities. Must have excellent communication skills as there is frequent communication between state and local government officials, legislatures, advocacy groups, the community, and other organizations committed to full Civil Rights, Integration, and Individual Rights of individuals with disabilities. Superb writing skills are necessary for this reason as well. Great public speaking skills are critical. Must be organized and good at multitasking. A good understanding of policy-making procedures and can read and understand government writings. Computer literacy is necessary to the office functions of this position. Travel is needed, and all travel expenses are paid by CIDNY. Education and Experience: ● Bachelor’s Degree required in business, Human Services, Social Work, Sociology, Communications, public policy, Political Science, or related field. ● Previous experience collaborating with mission-driven non-profits and mission-driven for-profits. ● Must be technologically proficient. The ideal candidate has: ● Exceptional poise, confidence and diplomacy when interacting with key stakeholders. ● Ability to build strong relationships and work with people at all levels within and external to the organization. ● Ability to manage multiple responsibilities in a challenging environment, while meeting deadlines and goals. ● Exceptional strategic and critical thinking skills as well as diligence. ● Good judgment and decision-making skills, eager to take initiative, and an adaptive learner. ● Planning and project management skills. ● Excellent oral and written communication skills. ● Must be highly attentive to detail, organized, and highly initiative taking, with ability to prioritize tasks and work efficiently and independently. ● Proficiency in Microsoft Office suite and other standard business technology. ● Must be willing to travel to all appointments required by the Executive Director. ● Must keep all information confidential. ● Must be trustworthy, dependable, and punctual. ● Position requires a strong commitment to CIDNY's mission. Position Specifics: ● Location: CIDNY’s Manhattan Office 1010 Avenue of the Americas, Suite 301, NY, NY 10018 on the corner of Sixth Avenue and 38thStreet. ● Shift: (must be flexible) 8:00 a.m. till 5:00 p.m. on certain days of the week. ● Monday through Friday. ● All hours must be worked in the office. ● Salary: $50,000 PROOF OF COVID-19 VACCINATION AND BOOSTER REQUIRED. To apply, please send your resume and cover letter to Dr. Sharon McLennon-Wier, Executive Director. Do not send resumes by fax. NO PHONE CALLS PLEASE. Job Type: Full-time Pay: $50,000.00 per year Benefits: Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: Monday to Friday Experience: Microsoft Excel: 1 year (Preferred) Microsoft Powerpoint: 1 year (Preferred) Ability to Commute: New York, NY 10018 (Preferred) Ability to Relocate: New York, NY 10018: Relocate before starting work (Required) Work Location: In person

HELP USA has a portfolio of over 40 separately located sites and programs, primarily in the Greater New York City area, that provide transitional housing and other services for families and single adults experiencing homelessness as well as homelessness prevention and domestic violence programs. There is tremendous variety in HELP’s portfolio of programs, including idiosyncratic buildings with significant maintenance requirements. We’re currently seeking a Senior Vice President of Facility Operations who will report directly to the Chief Operating Officer. You will oversee preventive and corrective maintenance, capital projects for all properties in the portfolio, and safety and security. You’ll be responsible for direct oversight of a team of 2-4 key staff including, but not limited to, - Director of Field Coordination who indirectly oversees the site Maintenance Directors, ensuring consistent standards of building maintenance operations, managing preventive maintenance, and overseeing improvement and infrastructure projects. - AVP of Safety and Security who also indirectly oversees the site Safety Directors, ensuring consistent standards of safety operations, preventive aspects of security, and fidelity to City, State, and/or Federal safety standards. Your responsibilities will include: - Implementing best practices and industry standards for all aspects of physical plant management with emphasis on onsite maintenance work as it relates to the development of scope of work, overseeing vendor and contractor selection, managing the sealed bid process, arranging the schedule for proposed work, and ensuring work is completed on schedule and within budget. - Serving as agency expert and key stakeholder amongst architectural firms and general contracting companies for overseeing construction and renovation projects, including preparation of project cost estimates, work scopes, RFPs, and bid/contract documents. - Developing and/or engage with digital systems that provide services through an on-line platform to include, but not limited to, work orders, sign-in process, bed roster, client wellness checks, etc. - Reviewing key metrics and reports by utilizing the digital system to help run day-to-day operations. - Conducting routine site visits to ensure maintenance operations are running smoothly and address site specific concerns and provide recommendations for improvement. - Providing guidance for day-to-day management of systems and coordination between various departments with the Director of Field Coordination. - Developing policies and procedures for facilities management and creating effective communication, management, and reporting systems as needed. - Ensuring timely preparation and monitoring of executive-level departmental reports, i.e budget reports, project status & schedules, violation status reports, and inspection reports. - Reviewing and approving emergency repairs, proposals, and invoices. - Interacting with various high-level city and state agency officials involved in inspecting and regulating HELP properties and programs, including, but not limited to, NYC DHS, NYC HPD, NYC DOB, and OTDA. - Accomplishing organizational goals by accepting ownership for new and different requests/special projects to add value to departmental performance. - Directing and prioritizing work resources including strategic decisions regarding insourcing and outsourcing of skilled trade resources. - Reviewing Maintenance and Safety Director new hires, transfers, and terminations. - Overseeing site safety compliance and maintenance and safety-related incident reports. - Ensuring that all fire and safety equipment is functioning properly. - Participating and representing the agency in industry/professional networking opportunities and events. - Ensuring that all safety and maintenance personnel are aware of HELP USA's philosophy, funder policy, and procedures. - Conducting confidential investigations as directed. - Conducting monthly Operational Maintenance and Safety Director meetings. - Maintaining the New York State Security Guard Registration. - Assisting in the annual performance appraisal evaluations of Maintenance and Safety Directors. - Interfacing with executive management on matters of policy and procedures related to Safety and Maintenance personnel and the respective Departments. - Ensuring that the Maintenance and Safety Department's needs, goals, and mission meet the needs of all clients, personnel, and physical plants. You’re a great fit for this role if you have: - Bachelor’s Degree preferred but a combination of relevant course work and at least seven years of experience in Facilities Management with an organization that has a diverse portfolio will be considered. - Strong project management and construction management skills and experience required. - Ability to analyze and resolve highly difficult problems, integrate information from multiple sources, utilize creative thinking, and exercise considerable judgment and resourcefulness. - Knowledge of and experience with shelter operations, NYC DHS requirements, and other applicable regulatory agencies. - Ability to take initiative, work independently with minimal supervision, and follow through to completion. - Strong interpersonal skills enabling effective interactions with landlords, contractors, repairmen, regulatory bodies, city, and state inspectors, etc. - Strong organizational skills, with the ability to multitask and manage frequently shifting priorities. - Team player with the ability to interface effectively with all levels throughout the organization. - Outstanding oral and written communication skills. - Outstanding computer literacy, particularly with Microsoft Office applications. We Have GREAT BENEFITS! - Health insurance through Cigna, including dental and vision with an option that covers entire family with minimal employee contribution. - Generous Paid Time Off! - 401k with Company contribution even if employee doesn't contribute. And More! Who We Are At HELP USA, we work to ensure that everyone has a place to call home. We’re a large provider of homeless services serving at-risk populations including families, individuals, veterans, survivors of domestic violence, people with physical and mental health challenges and disabilities, and seniors. With an annual operating budget approaching $130 million and 1,200 employees working in approximately 40 sites and programs, we have helped over 500,000 people facing homelessness and poverty to build better lives. We see housing as the beginning of a community-building effort, not the endpoint. And we envision a world where safe and stable housing is a starting point for everyone. We hope that you will consider joining our team in the fight against homelessness.